Trustees’ Annual Report for the Period 01/01/2020 to 31/12/2020
Charity Name: Farndon Community Trust (Charity No.1163372)
Address: Farndon Community Club, Sibbersfield Lane, Farndon, Chester, CH3 6NX
Names of trustees who manage the charity:
Rob Caddy - Chair John Hillyer - Vice-Chair Hilary Williams - Secretary Linda Twydell - Treasurer Rob Gresty Chris Morris Sue Rowlandson (Retired August 2020) Fiona Henderson (Retired March 2020)
Structure, governance and management:
Description of the charity’s trusts :
Governing Document - Constitution
How constituted - Trust (Charitable Incorporated Organisation) Trustee selection methods - Election by members or appointment
Relationship with related parties:
Premises are leased from the owners, Farndon Parish Council.
Summary of the objects of the charity:
To maintain and manage Farndon Community Club for the benefit of the residents of Farndon and surrounding communities and in the interest of social welfare to provide for those residents facilities to advance educational, recreational and leisure activities.
Summary of the main activities undertaken for the public benefit:
Inevitably, like many organisations, the activities at Farndon Community Club were severely constrained during 2020 by the need to follow the various restrictions, social distancing and full lockdown measures arising from the Covid-19 pandemic. Many of the planned events, including participating in a village-wide VE Day celebration, had to be abandoned and sadly many private bookings for parties, and other events could simply not take place. Similarly, for a large part of the year our regular bookings for exercise, dancing, art and other classes, and also the regular fortnightly Music Nights, could not take place.
However, on the bright side, we did have a Band Night in February and we were able to open our outside spaces for a period over the summer months for families to get together and have a drink and some food; we had a very successful Family Day outside in September which was really well attended, and we did manage to hold one car-boot sale in August. All these events were run by volunteers and they simply could not have happened without them. The bowls section were able to meet over the summer but their plans to move inside at the end of summer were unfortunately scuppered by the virus.
Summary of the main achievements of the charity during the year:
Perhaps the main achievement of the charity in 2020 is that we are still here in 2021 and raring to go! In the face of the pandemic we have managed to make economies wherever possible while still keeping the club going, albeit being closed for lengthy periods. We have been helped in this enormously by the support of volunteers and contributors, and also from government grant funding.
The single most costly item of expenditure was the complete replacement of the flat roof which covers approximately 60% of the premises. This was done in two stages, firstly in February and then the larger section completed in September, along with replacement of the fascias, soffits, guttering and three large supporting pillars under the main entrance canopy. The total cost was shared approximately 40/60 between the Community Trust and Farndon Parish Council who, as owners of the premises, were extremely helpful in supporting this urgent need.
We have, via an application from the Parish Council, been successful in obtaining grant funding from Cheshire West and Chester Council under the government’s Climate Emergency Fund, for an energy consultant to produce a comprehensive report and
proposal for the replacement of the existing heating system and further energy efficiency measures at the club. We have worked closely with the consultant on this; his report is due in early 2021 and hopefully it will pave the way for a ‘2nd Stage’ grant application for the necessary capital works.
The group of volunteers, who have been raising funds towards the installation of a Multi-Use Games Area (MUGA) on the existing tennis court site, have submitted their planning application in respect of lights and fencing and the outcome of this is awaited before the installation works can commence. A family quiz was successfully held over video-link to raise further funds and the proceeds were shared between the (separate) MUGA fund and the Community Trust.
Financial review:
Reserves Policy: we aim to keep a minimum contingency reserve of £10,000 which equates to approximately 3 months’ expenditure and we have managed to maintain this in 2020.
Principal sources of funds: Income falls under 4 main headings - revenue from holding or hosting events, hire of the premises including for classes, bar sales, and grants and donations.
Expenditure to support the charity’s objectives: All expenditure has been directed towards keeping the Community Club open and in a usable condition, carrying out improvements when necessary and wherever possible.
Future developments:
Our plans for the future are to improve the Community Club infrastructure with a new heating system, and refurbished showers and changing rooms, and to enable the Club to become self-funding from a range of leisure and sporting facilities; principally through an increased demand for hire of the premises, installation of a MUGA and maximising the usability of all the inside space. Our constant aim is to provide a welcoming environment and to be able to encourage local people to use the club more often and for as wide and varied range of activities and interests as possible.
Declaration:
The trustees declare that they have approved the trustees’ report above.
| Signed on | behalf of the charity’s trustees: | ||
|---|---|---|---|
| Signature: | Signature: | ||
| Name: | Rob Caddy | Name: | Hilary Williams |
| Position: | Chair | Position: | Secretary |
| Date: | 15/03/2021 | Date: | 15/03/2021 |
| FARNDON COMMUNITY TRUST - Summary Account to 31st December 20 | |
|---|---|
| OPENING BALANCE 1st Jan 2020 | 36,447 £ |
| INCOME | 4,768 £ 13,092 £ 1,924 £ 6,455 £ 3,512 £ - £ |
| Bar Profit Grant and Donations Surplus on Events Hire Fees Other Income Bowlers |
|
| TOTAL INCOME | 29,751 £ |
| EXPENDITURE | |
| Wages, Tax & NI. Premises Running Costs and Minor Improvements Other Expenditure Bowls Section Expenditure Sundry Items |
2,388 £ 14,444 £ - £ 20,124 £ |
| TOTAL EXPENDITURE | 36,956 £ |
| SURPLUS FOR YEAR TO 31st December 2020 | 7,205 -£ |
| FCT Bank FCT Bank S Morgan Cash Bar Stock REPRESENTING Bowling Section Fund Working bal. for ongoing running costs Muga S Morgan donation ringfenced Bridge club ringfenced Fireworks 2021 ringfenced Water system grants ringenced Lottery grant Ring fenced for refurbishment of club Bar Stock S Morgan donation to be deducted as to be repaid in January 2021 Adjusted carried forward balance 2021 |
27,936 £ 5,193 £ 820 £ 487 £ |
| 34,436 £ |
|
| - £ 10,000 £ 5,193 £ 1,861 £ 900 £ 5,450 £ - £ 10,545 £ 487 £ |
|
| 34,436 £ |
|
| 5,193 £ 29,243 £ |
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FARNDON COMMUNITY TRUST - Summary Account to 31st December 20
OPENING BALANCE 1st Jan 2020 £ 36,447
INCOME
Bar Profit £ 4,768
Grant and Donations £ 18,285
Surplus on Events £ 1,924
Hire Fees £ 6,455
Other Income £ 3,512
Bowlers £ -
TOTAL INCOME £ 34,944
EXPENDITURE
Wages, Tax & NI. £ 2,388
Premises
Running Costs and Minor Improvements £ 14,444
Other Expenditure
Bowls Section Expenditure £ -
Sundry Items £ 20,124
TOTAL EXPENDITURE £ 36,956
SURPLUS FOR YEAR TO 31st December 2020 -£ 2,012
FCT Bank £ 27,936
FCT Bank S Morgan £ 5,193
Cash £ 820
Bar Stock £ 487
£ 34,436
REPRESENTING
Bowling Section Fund £ -
Working bal. for ongoing running costs £ 10,000
Muga S Morgan donation ringfenced £ 5,193
Bridge club ringfenced £ 1,861
Fireworks 2021 ringfenced £ 900
Water system grants ringenced £ 5,450
Lottery grant £ -
Ring fenced for refurbishment of club £ 10,545
Bar Stock £ 487
£ 34,436
S Morgan donation to be deducted as to be repaid in January 2021 £ 5,193
Adjusted carried forward balance 2021 £ 29,243
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I have reviewed the above accounts with the records and explanations supplied to me and I believe the above accounts represent a true and fair view of the workings for the year
Miss C Roscoe ACCA FMAAT 7th March 2021