## **Hathern Community Managed Library** ## **Annual Report** **Date of transfer to community management:** January 2016 **Period being reviewed:** April 2024 **–** March 2025 **Date and time of annual review meeting:** TBC The requirement for an annual review is contained in the Grant Agreement Schedule 9. The annual review meeting will take place approximate every 12 months and will be organised by the Community Managed Libraries Support Officer and will be attended by the Principal Manager (Chair) and the Support Officer (Notes) Sections of this report relating to performance statistics have been completed by your Support Officer. Please contact them if you require assistance to complete any other elements of the report. ## **1.0 Executive Summary** _Overview of key highlights and issues that arose in the period being reviewed to include update progress achieved against previous years’ plans and evaluation of new areas of activity._ Hathern Community Library is supported by a team of dedicated volunteers that keep the library running and looking fantastic, both inside and out. Volunteers that not only work in the library and train new volunteers, but also run library events like All Join In, the reading group, book sales and help with school visits, to name just a few things. We also have a dedicated Events Team that put a tremendous amount of effort into planning and putting on incredible events for the public. Unfortunately, we’ve had some attendance at a couple of events being disappointing but not through lack of advertising and effort in the event itself. This core group of people ensures that the library remains viable and an important part of the community. Our regular, scheduled community managed library events and activities, ‘Craft and Chat’, ‘Art Group’, ‘All Join In’ and the ‘Reading Group’ that operate outside of library hours are as popular as ever and have retained very good attendance for the small space. In terms of the library’s accounts, they remain stable and steady. **2.0 Library Performance** ~~2024/2025 saw a decre~~ ase in issues, new joiners and active borrowers which is disappointing but not unexpected as it follows the national trends. 1 - 2.1 Issue, new joiner, active borrower and annual visitor statistics. ||**_Previous Year_**|**_*Review Year_**|**Difference**| |---|---|---|---| |**Issues**|5746|4637|-19%| |**New Joiners**|94|67|-29%| |**Active Borrowers**|261|219|-16%| |**Annual Visitors**|||| * Note – due to the recent transition to a new library management system, the figure highlighted in red includes issues for February/March 2025 but excludes web renewals as they cannot be accredited to the original issuing library. 2.2 Analysis of performance 2024/2025 saw a decrease in issues, new joiners and active borrowers which is disappointing but not unexpected as it follows the national trends. ## **3.0 Community Managed Library Events and Activities** In the 3 tables below please provide an overview of events and activities undertaken (add rows as necessary). 3.1 Regularly scheduled events |**Activity**|**Frequency**|**Average**
**attendance**
**per session**|**Average**
**attendance**
**per year**| |---|---|---|---| |Craft and Chat|Weekly|10|500| |Art Group|Weekly|5|250| |All Join In|Fortnightly|20|500| |Reading Group|Monthly|10|120| |2|||| |**Activity**|**Frequency**|**Average**
**attendance**
**per session**|**Average**
**attendance**
**per year**| |---|---|---|---| |School visit|Monthly|20|200| |**Total Attendance**||**65**|**1,570**| ## 3.2 One-off activities undertaken in the library |**Activity**|**Date**|**Attendance**| |---|---|---| |National Hedgerow Week|6-12/05/2024|Not available| |Summer reading challenge|06/07/24 – 07/09/24|Not available| |Lego activity|04/08/24|14| |Summer reading challenge – medal
ceremony|15/09/24|28| |Poet tree afternoon|24/11/24|Not available| |Chinese New Year – Year of the Snake|02/02/2025|26| |Shakespeare Day|27/04/2025|4| |**Total Attendance**||**72**| - 3.3 Events undertaken in the wider community |**Activity**|**Date**|**Attendance**| |---|---|---| |Book sale|02/03/2024|Not available| |Big week book sale|01/06/24|Not available| |Big week book activity day with Hathern
CoE school|06/06/24|Not available| |Open Gardens – HCL Fairy Garden and
raffle|29-30/06/24|Not available| |Long Whatton fete book sale|28/08/24|Not available| |HYC scarecrow festival|04-05/10/24|Not available| |Christmas tree festival|06-08/12/2024|Not available| |||| 3 |**Activity**|**Date**|**Attendance**| |---|---|---| |**Total Attendance**||| ## **4.0 Summer Reading Challenge (SRC)** The theme for the Summer Reading Challenge in 2024 was Marvellous Makers. Nationally, 581,301 children participated. In Leicestershire 7,154 children took part in their local library with over 185,000 books being issued over the summer holiday ||**Starters**|**Finishers**|**% Finishers**|**Trend**| |---|---|---|---|---| |**_Review Year_**|33|23|70%|| |**_Previous Year_**|31|31|100%|| ## **5.0 Volunteers** |**Number of**
**volunteers**|**Number of new**
**volunteers**|**Number of volunteers**
**Leaving in year**| |---|---|---| |39|6|5| ## **6.0 Library User and Volunteer Feedback** ## 6.1 **Library User and Volunteer Comments** 4 ## 6.2 ## **Library User and Volunteer Complaints** ## **7.0 Financial Viability and Sustainability** Summary overview of finances including as appendices: - 7.1 Annual profit/loss accounts - 7.2 Funding position including summary of grant applications and outcomes - 7.3 Capital investment plans where applicable - 7.4 5 year financial projection ## **8.0 Progress Update on Current Plans and Future Plans for Development** Outline of future development plans including services to be provided and income generation. |**Plan**|**Action Required**|**Progress**|**Risks**| |---|---|---|---| |Library extension|Dependent on the
S106 grant|Started the community
consultation with an
online survey and a
paper survey
requesting people to
comment on the plans
for the extension|New application
for planning
permission
Increase in
building costs
Insufficient funds
to cover the work| ||||| ||||| 5 **----- Start of picture text -----**
8.1 Future Training Requirements
**----- End of picture text -----**
**9.0 Additional Information** Please use this section for any additional information you wish to provide. **10.0 Documentation Review** 6 As part of the annual review process the Support Officer will review the following documents. These can be submitted electronically alongside your report or hard copies can be reviewed at the annual review meeting. 10.1 Insurance Reviewed 10.2 Risk Log Reviewed 10.3 Policies reviewed: Safeguarding Children Safeguarding Adults Health and Safety Trustee Conflict of Interest Data Protection Volunteer Management Complaints Procedure Equality and Diversity Financial Management and Control Library User Complaints and Compliments 7 HATHERN COMMUNITY LIBRARY BALANCE SHEEf~ asat March 31• 202S Details I Ilank- Current A¢count | Paypal Acount ' UrtitThl Trust 180 Day NotiLY Account 7S76.44 317.37 7Z1193.81 Pdypal advance ticket sales 692.00, l R￿.prc￿nted by: ACCUMULATED FUND B8IAnce hrou8ht forward Paypdl bdjdncc blf Unitr.d Trust Bank Plus excess VF iiicome nver expendlture 2Jf183.93 190.38 40000.00 1 61127.50 72201.81 Tre&%ure's Certification: I herehy certify that Ihc balance sheet and the Incume dnd Expcndifure Account are in accunliincc with the records for the year endcd .71$1 Miirch 2025. .Signed... HCL Treasurer and Trustee Auditor's Certificatlon: I have e￿MIned the balance SheeL Ihe Income and P.xpcnditure Account dnd supporting notes for theyear e.nded -.4111 March 202S and thv4e are in acctsrdance with the records a inforniation awailable lu me. ..Flonorary Auditor M l Gar￿n CPFA Dutcd May203.5 HATHERN COMMUNITY LIBRARY BALANCE SHEFf- asat March 31*1 zozs Details | Ilank- Current Account | Paypal Acount | Uniled Tru%t ItIO Day Notice Account 7576.44 317.37 7Z1193.111 Pdypal advxnce ticket sales 692.00 ' Repregentrd by: ACCUMULATED FUND Balance. hrought forward Paypal balance blr Uiiiled Trust Ilank Plus exces5 uf income ove.r expenditure ZS183.93 IYll.38 40000.00 1 (￿27.50 72201.81 Treasure's CertlflcatS0n: I hercby ccnify that the bdlance sheet and the Income and Expenditurc Account arc in accordiince wilh the records for the yedr ended 31>L March 21J2fj. HCL Trcasurer and Trustee Auditor's Certification: I hJve ￿MIni￿ the. halance Shee( the Income and r.xpendituro Account and suppvrling nnte.% for theyear ended 31st March 202S and these are in accordance with the records a inforn)arion available tv me. Honorary Auditor M J Garton CPFA Doted May2025 HATHERN COMMUNITY LIBRARY Income and Expenditure Accoun¢ for year ended 31st March 2025 20Z3124 2024/25 Grdnls Donation5 F￿ndraising Library cl)arges Savings Account Interebt 1.4()n.00 155.02 6283.113 41100.00 68.04 49311.60 237.80 2390.14 TOTAL 8286.15 12426.58 Sundry Debiors 11P1: GrdTht 23124 1500.00 9786.15 12426.S8 Fixed Cry•ls Cdpil¢il expenditure Fundra5s5n% Losts MiscelldnLOLI8 Prupe.rty serviLts 1961.911 64.99 1660.07 216.4."1 2576.17 244.95 767.no 546.01 4630.21. 4871.73 Sundry Credltors +162.34 TOTAL United Thist Bank transfer 4467.87 S034.07 30034.07 Exc￿8 of income 0￿r expenditure - Bank 5155.94 (17607.49) (56S.01) 3915.62 (18172.50) ¥£ HATHERN COMMUNITY LIBRARY RECEiwfs & PAYMENTS AccouKf FOR PERIOD 01.04.24 to 313.25 BANK ACCOUNT 23/24 Z4/Z.S Opening balance 61365.6S 2518J.93 Hdlhe.rn Pari.sh Louncil I.ou8hborou%h Univcrslty 4.SDO.00 Isoo.00 4ROO.00 Olher Il(Jn4lrinns Llbrary chdr£es 155.02 68.04 502.32 305.84 Loriery (',harnwcK)d ￿tt¢ry Halhcrn Parish Louncil le