## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 01 2021 **To** 31 12 2021
## Section A Reference and administration details
**Charity name** Poodle Network UK
**Other names charity is known by** PNUK
**Registered charity number (if any)** 1163333
**Charity's principal address** 50 Tonbridge Avenue
Chirton North Shields **Postcode NE29 7QR**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
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||Susan Horsfall|Chair|||
||TraceyGuthrie|Secretary|||
||Julie Aldcroft|Treasurer Vice Chair|01/01/2021 to 01/08/2021||
||Ethel Mills|RehomingManager|||
||Hannah Aldcroft|Treasurer/Media|01/08/2021 to 31/12/2021||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|
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## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
CIO Foundation Model Constitution registered 27th August 2015 Type of governing document (eg. trust deed, constitution) Foundation CHARITABLE INCORPORATED ORGANISATION How the charity is constituted (eg. trust, association, company) Appointed by existing Trustees Trustee selection methods
- (eg. trust, association, company)
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
Poodle Network UK has policies and procedures covering: Poodle Network UK Governance Document Code of Conduct for Trustees Code of Conduct for Volunteers GDPR-Data Protection Policy Electronic Communications Consent Policy Conflict of Interests Policy Conflict of Interest Register Complaints Procedure Financial Controls Policy Foster Agreement Adoption Agreement Transfer of Ownership of Poodles Covid-19
All our volunteers and Trustees are expected to abide by our policies and any Trustee or volunteer found to have breached the policies will be promptly removed. Our Trustees are expected to take active roles in the day to day running and activities of the charity.
All active volunteers are eligible to be considered for the role of Trustee and the existing Trustees consider the role, work and position all volunteers take in the charity and the skill set they bring to the charity. Volunteers deemed suitable for the role of Trustee are or will be approached by the existing Trustees.
Our systems and procedures are regularly reviewed at monthly meetings to ensure they are up to date and secure to ensure donated funds and donated items are protected and used solely for the purpose they were donated.
Risks to the financial wellbeing of the charity including increasing veterinary costs as medical advances are made and the reputation of the Charity and these are reviewed at each meeting. We actively market the Charity on Social Media to attract competent volunteers, donors and to build our reputation.
**TAR**
March **2012**
2
## **Section C Objectives and activities**
A National UK Network for the benefit of the public to relieve the suffering of Poodles which are in need of care and attention and, in particular, to provide and maintain rescue and foster homes or other facilities for **Summary of the objects of the** the reception and care of unwanted Poodles and the treatment of **charity set out in its** Poodles. **governing document** Poodle Network UK objective is the advancement of the welfare of Poodles. We provide a public advice and education service for the owners and potential owners of Poodles. We offer free guidance and education to the public on poodle welfare in general and to the prevention of cruelty and suffering in poodles. We provide free public advice on the grooming needs, dietary requirements, veterinary care and treatment & hereditary issues, and behavioural issues of Poodles. We have been invited by the Kennel Club to educate people at Crufts and Discover Dogs about poodles and owning poodles. We offer a nationwide rescue and sanctuary service for Poodles, working **Summary of the main** with councils and dog wardens, the RSPCA, Dogs Trust and other **activities undertaken for the** charities to remove Poodles off the streets and to care for and rehabilitate **public benefit in relation to** abandoned, mistreated and lost Poodles. **these objects (include within** We have both temporary and permanent foster homes to give sanctuary **this section the statutory** and shelter to poodles which need it due to sickness, mistreatment, poor **declaration that trustees have** circumstances or ill usage and to provide the poodles with care, **had regard to the guidance** protection, medical treatment and security they need and to rehabilitate **issued by the Charity** the poodles to enable them to be rehomed where possible. **Commission on public** We provide veterinary care and treatment to Poodles under our care. **benefit)** We neuter and spay all the poodles coming into our care to ensure there are no unwanted or unexpected litters of puppies. We actively seek new homes for our rescued poodles. We confirm the Trustees of Poodle Network UK have regard to the guidance on public benefit issued by the Charity Commission when exercising powers or duties to which the guidance is relevant. All Trustees are required to read and have regard to the guidance document. No Volunteer or the Trustees (Dr Susan Horsfall, Mrs Tracey Guthrie, Mrs Julie Aldcroft , Mrs Ethel Mills, Miss Hannah Aldcroft) benefitted personally in any way including financially or materially from their position within Poodle Network UK.
**Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
3
Poodle Network UK is a large UK wide network of unpaid Volunteers who are essential to the Charity and we appreciate the time, skill set and resources every volunteer brings to the Charity. The role every volunteer undertakes is essential to the running of the charity. Every Trustee takes an active part in the day to day matters of the charity with most donating over 30 hours a week of their time. The Trustees are responsible for the overall management of the Charity and meet monthly via online meetings. The Trustees hold regular monthly meetings with senior volunteers who in turn are responsible for co-ordinating other volunteers.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Our volunteers include administrators, fosterers, transporters, telephone team, behaviourists, fundraisers, groomers, home-checkers, crafters, photographers and veterinary surgeons & veterinary nurses who provide us with advice.
Our unpaid Trustees and volunteers look after all our Poodles and undertake all the associated administration tasks needed to vet prospective carers and the Poodles new homes, foster carers and their homes, new volunteers & any necessary training of them. Our foster carers and behaviourists rehabilitate any poodle which needs it and this can take months for some of the poodles and some are permanent foster carers where the dogs they care for will never be able to be rehomed due to medical and behavioural issues. It takes devotion and dedication to foster dogs and is exceptionally rewarding, frustrating and sometimes heart-breaking all at the same time. Our Trustees all have first hand experience of this. There is however nothing more rewarding to every volunteer than knowing they all played a part in rehabilitating a Poodle rescued from appalling conditions and seeing it happy in a loving caring new home and watching the Poodle continue to thrive.
Our fundraising team organise the auctions and other fundraising activities to ensure we have the funds available to cover the costs of the Poodles and the day to day running of the Charity. Our telephone team and the rehoming and foster team members are available 365 days a year and we respond immediately when needed to help and assist the poodles. We have collected dogs on Christmas Day! All our volunteers are what makes up Poodle Network UK.
## Section D Achievements and performance
**TAR**
March **2012**
4
Section D Achievements and erformance p During the year of 2021, Poodle Network UK, rescued, cared for, **Summary of the main** protected, medically treated, rehabilitated and rehomed approximately **achievements of the charity** 100 poodles. This number was reduced from previous years due to the **during the year** limitations & restrictions from Covid-19 and the increasing demand for poodles which inflated sales prices. This meant many were being sold which would normally be handed into the charity. We have continued to pay the regular treatment costs for hydrotherapy for Poodles which we have rescued and regular meditation costs for Poodles with ongoing needs such as diabetes, heart problems, Addisons Disease and Cushings Disease. We have seen a vast increase in the costs of veterinary treatments and medications for the dogs we treat with some increasing threefold and in places some veterinary practices will not take on new patients, reducing the ability to find reasonably priced care. We have seen a substantial increase in dogs with behavioural problems which we believe is due to lack of socialisation during lockdown and inexperienced owners who had no support of puppy classes. During the year we have worked with councils and other rescue charities in respect of abandoned Poodles in their locale assisting in rehoming Poodles handed in and found abandoned, providing the necessary veterinary treatment and rehabilitation. We have fundraised for the medical care of abandoned Poodles, thus saving the Councils the cost to the benefit of the public good. We are regularly referred Poodles from Dog Wardens across the country and are regularly recommended by vets as a place to rescue poodles and rehabilitate and rehome them. Poodle Network UK’s reputation and success with rehoming Poodles and advising the public about Poodles and their needs is increasing at a rapid rate and we aim to continue this by increasing our volunteer numbers and our social media profile over the coming months and years. Our aim is to improve the situation of all unwanted Poodles; increase education to the public about Poodles and owning them and thereby benefitting the Public as we do so. Our Trustees and volunteers all give their time freely, and without remuneration, to Poodle Network UK.
**TAR**
March **2012**
5
## **Section E Financial review**
We aim to keep a reserve in the main bank account of between £25,000 **Brief statement of the** and £30,000 to cover unforeseen or exceptional veterinary bills and the **charity’s policy on reserves** long term medication costs of any poodle needing life long treatment. Vet bills have increased substantially over the last 12 months due to Covid Veterinary closures as has the number of poodles with lifelong medication needs. We increased the reserve figure from previous years by £10,000. If one of our poodles or an incoming poodle has skeletal issues, this treatment can cost £8000 for mri and corrective surgery; whilst we actively fundraise to cover these exceptional costs we need the money available to pay the vet hospital immediately.
## **Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
Poodle Network UK’s income received is from a variety of sources; donations from new carers for the dogs we rehome, donations from owners who hand dogs in to Poodle Network UK, and a variety of fundraising activities by our volunteers.
2021 has been a difficult year for fundraising due to Covid 19 still having an effect. We have been unable to undertake many of our normal activities of auctions, raffles etc due to volunteers self isolating. Our supporters have continued to respond to appeals to contribute towards specific dogs care where the costs are above those normally expected. Notable fundraising activities during the year have included the Poodle Passion Facebook Group, We’re All About Poodles Facebook Group and sales of calendars By Poodle Passion. We have received a number of bequests and money received from funeral collections and we would like to thank everyone who has donated in memory of their loved ones, it is very much appreciated that people have thought of Poodle Network UK at such sad times. We also continue to receive support from Poodle Clubs around the country. Our volunteers ran weekly auctions of donated items through facebook up until lockdown when many had to self isolate. For dogs in need of expensive specialist treatment our volunteers raised funds through facebook appeals. We offer 5 weeks free insurance from Agria with each dog rehomed and receive commission from Agria on subsequent policy sales after expiry of the 5 weeks free. We also received income through Just Giving, Amazon Smile, Paypal Giving Fund and other websites which give small donations as a result of orders placed with other companies through their sites.
Our Income for the year 01/01/2021 to 31/12/2021 Totalled £60244 The previous year 01/01/2020 to 31/12/2020 the income was £26875. Expenditure for Poodle Network UK is mainly the veterinary costs, food costs and transport costs for moving our dogs to foster homes and new homes which accounts for 91.99% (2020 94.32%) of the expenditure during the year. The fundraising cost for 2021 includes the fee for The Fundraising Regulator and Discover Dogs. This year 1.43% (2020 0.11%) of the expenditure. We use The Kennel Club Anilog system for keeping records of our dogs, the Citrix Go To Meeting software for online meetings and Charity Microsoft licences which is 2.58% (2020 2.72%) of expenditure. Our 0345 telephone number and answering system and small contributions towards the rehoming teams mobile bills are 2.0% (2020 1.16%) of expenditure. Insurance for the charity is 1.38% (2020 0.81%) of expenditure. We do not pay bank charges on our main bank
**TAR**
March **2012**
6
account, but we do on Paypal transactions and card readers at 0.21% (2020 0.11%) of expenditure. All our volunteers are unpaid. Total Expenditure from 01/01/2021 to 31/12/2021 was £41213
The previous accounting period covered 01/01/2020 to 31/12/2020 and the expenditure was £45815.
**Payments to Trustees.**
All receipts for expenditure by Trustees on items solely for the use of Poodle Network UK and expenses forms when needed were received before these payments were made and checked by 2 other Trustees. The Trustees are all unpaid for their role in Poodle Network UK. Items refunded included, postage and stationary, the cost of the Microsoft licence and domain registration which has to be paid by card and veterinary bills for foster dogs when vets required immediate payment by card. Any item requiring payment by card was authorised by 2 trustees and personal cards were used as no Trustee has cards linked to the charities bank account. Trustees were then reimbursed on proof of payment, the invoices and expenses forms.
Activul is a Dog Food company related to Susan Horsfall and Tracey Guthrie. All food is despatched to fosterers direct from the manufacturer and the cost paid by Poodle Network UK is substantially cheaper than comparable foods at Pets at Home and other online Pet Food Companies. The prices paid are checked each time by a non-connected Trustee as are the dispatch details, no trustee has received food from Activul and all food has been dispatched direct to registered fosterers. Related Company - Activul £269.91
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
Susan Horsfall **Full name(s)** Hannah Aldcroft **Position (eg Secretary, Chair,** Treasurer & Media Chair **etc) Date** 21/08/2022
**TAR**
March **2012**
7
**Charity Name N Poodle Network UK 1**
## **Receipts and payments acco**
Period start date
## **For the period from**
**To**
01/01/2021
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment funds funds funds**
**----- Start of picture text -----**
to the nearest
to the nearest £ to the nearest £
£
A1 Receipts
Dog Donations 24,775 - -
General Donations 2,623 - -
Other Charities & Rescues 900 - -
Bequests & Funeral Donations 28,500 - -
Auction of Donated Items - - -
Crufts & Discover Dogs - - -
Paypal, Amazon, Just Giving 2,123 - -
Agria Commission 1,323 - -
60,244 - -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total - - -
Total receipts 60,244 - -
A3 Payments
Vets Bills 33,495 - -
Dog Transport & Food 4,417 - -
Anilog & Other Software 1,063 - -
Fundraising Costs 590 - -
Postage Stationery Telephone 823 - -
Insurance 569 - -
Bank & Paypal Fees 86 - -
Legal Expenses - - -
Other Expenses 170 - -
Sub total 41,213 - -
A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
Total payments 41,213 - -
Net of receipts/(payments) 19,031 - -
A5 Transfers between funds - - -
A6 Cash funds last year end 23,670 - -
Cash funds this year end 42,701 - -
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of**
||||**Unrestricted**|
|---|---|---|---|
|**Categories**|**Details**||**funds**|
|**B1 Cash funds**|Barclays Bank PLC
Paypal|**_Total cash funds_**|**to nearest £**
**39,856**
**2,845**
**-**
**42,701**|
||(agree balances|with receipts and payments
account(s))|OK|
||||**Unrestricted**|
||||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
||||**Fund to which**|
|**B3 Investment assets**|**Details**||**asset belongs**
**Fund to which**|
|**B4 Assets retained for the**|**Details**||**asset belongs**|
|**charity’s own use**|||**Fund to which**|
|**B5 Liabilities**|**Details**||**liability relates**|
Signed by one or two trustees on behalf of all the trustees
**----- Start of picture text -----**
|||
|---|---|
|Signature|Print N|
|Hannah A|
|Susan H|
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**o (if any) 163333**
## **ounts**
## **CC16a**
Period end date 12/31/2021
## **Total funds**
## **Last year**
**to the nearest £**
**to the nearest £**
**----- Start of picture text -----**
24,775 15,964
2,623 4,431
900 -
28,500 -
- -
- -
2,123 5,140
1,323 1,340
60,244 26,875
**----- End of picture text -----**
**----- Start of picture text -----**
-
- -
- -
60,244 26,875
33,495 37,070
4,417 6,138
1,063 1,245
590 50
823 892
569 371
86 49
- -
170 -
41,213 45,815
**----- End of picture text -----**
**----- Start of picture text -----**
-
-
- -
41,213 45,815
19,031 - 18,940
- -
23,670 -
42,701 - 18,940
**----- End of picture text -----**
## **the period**
**----- Start of picture text -----**
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
**----- End of picture text -----**
**----- Start of picture text -----**
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -
Amount due When due
(optional) (optional)
-
-
**----- End of picture text -----**
**----- Start of picture text -----**
-
-
-
Date of
Name
approval
Aldcroft 08/21/2022
orsfall 08/21/2022
**----- End of picture text -----**
**Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name Poodle Network UK **members of**
**On accounts for the year** 31/12/2021 **Charity no** 1163333 **ended (if any) Set out on pages** 1 and 2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 12 / 2021** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention ( ~~other than that disclosed below *)~~ in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 28/08/2022
**Name:** Sarah Elizabeth Leteney
**Relevant professional qualification(s) or body (if any):**
**Address:** Aitken Court, Lumb Village, Bury, BL0 0QR
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**October 2018**
1
**IER**
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**