2024-03-31-accounts

PETHAM VILLAGE HALL A charitable incorporated organisation

Report and Financial Statements For the year ended 31 March 2024

Contents

1. Legal and administrative information

2. Report of the Management Committee

3. Report of the independent examiner

4. Income and expenditure statement

5. Balance Sheet

6. Fixed asset schedule

Legal and administrative information

Charity name: Petham Village Hall Charity registration number: 1163331 Place of establishment: Church Lane Petham Canterbury CT4 5RD HMRC charities reference: ZD17748 HMRC UTR: 82779 12185 Management Committee: Mr S Collins Chair Mrs G Miller Vice-chair Mr P Coombs Treasurer Mrs S Acaster Bookings Secretary Mrs C Coleman Mr M Kingsland Mrs M Moys Mr N Clarke (appointed 16[th] August 2023) Mr Dane Henderson (appointed 16[th] August 2023) Mr Dave Selwyn (appointed 16[th] August 2023) Mr Tim Miller (appointed 13[th] November 2023)

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Report of the Management Committee

The Hall’s aim is to operate and promote the village hall for the benefit of the inhabitants of the Parish of Petham and the wider public by way of hiring space in the premises to individuals, activity groups and businesses for the purposes of educational, artistic, cultural, social gatherings, and exercise or other leisure time pursuits for the benefit of the individuals taking part. To help further this aim, Petham Parish Council organised a street party at the hall on the occasion of the coronation of King Charles and Queen Camilla, in respect of which it provided a grant £100. The Parish Council commenced in April 2023 to run a programme of monthly social events and film nights in the hall, but with effect from 8[th] July 2023, this programme of events was transferred to Petham Parish Events CIC (being a newly-formed not-for-profit community interest company). The company hires space in the hall for regular monthly social events in respect of the hire fees are discounted by 25% is given, and also for one-off special events.

An annual general meeting was held on 23[rd] June 2023 at which Mrs Linda Spratt, who had been a founding trustee of the Hall and the chair of the committee for many years, resigned as a trustee. In recognition of her contribution to the Hall, she was given a £50 art-shop voucher. In addition, Mrs Emma Walker, who had been acting as Meetings Secretary, also resigned as a trustee. However, three additional trustees were appointed in August 2023 and a further trustee was appointed in November 2023 taking the total up to eleven.

The activity of the letting the hall generated income of £20,033, but the associated expenditure of £27,395 resulted in an operating deficit of £7,362. However, in addition to the £100 coronation event grant, Petham Parish Council also provided a grant of £500 to help fund an upgrade to the Hall’s sound system, and three grants of £250 to help fund a hire-fee discount of 50% that the Parish Council had requested be given to hirers who are residents of the Parish. In addition, Kent County Council provided a grant of £250 under its Best Start for Life - Family Hub Programme to fund the purchase of a dedicated nursing chair designed specifically for mothers to breastfeed babies. The grants totalled £1,600, and together with the receipt of £2,633 of deposit interest and £922 sundry income (largely from a profit share in turnover from the textiles recycling bin operated in the Hall’s car park by All Recycling Limited), this additional income reduced the operating deficit to £2,207. However, the deduction of £3,188 depreciation on equipment, and £2,008 on fixtures & fittings, exacerbated the gross deficit to an overall amount of £7,403.

The annual maintenance service of the ground source heat pump in June 2023 identified a fluid leak that was thought to be in the underground pipework, and the tops of the three boreholes under the rear patio were excavated in search of the leak. This did not find the leak, which was stemmed temporarily with injected leak sealer, and in view of this the committee decided to have access pits with removable covers constructed around the borehole tops to allow for further investigation. To fund this work, a notice was submitted to the Nationwide Building Society in December 2023 to withdraw £5,500 from the 125-day notice account with a payment date of 25/04/2024. However, to enable the work to be carried out before the receipt of the withdrawal on 25[th] April, the Chairman arranged for Hawtrey Dene Group Limited to provide an interest-free loan of £3,000 to the Hall. The loan agreement provided for repayment to be made on 25/04/2024, so that the loan amount of £3,000 is included in the current liabilities as at 31 March 2024. The cost of the excavation and access pit construction amounted to £7,020, representing 67% of the £10,457 repair and maintenance costs.

The total income of £25,188 exceeded the threshold of £25,000 above which the accounts are subject to an independent examination, and a qualified accountant, who is a Petham resident (Mrs Lesley Grove of Accuracy Accounts), agreed to carry out the examination.

Peter Coombs	Scott Collins
Treasurer	Chairman

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Ir￿epend*fit ExamInÈ￿S Report￿ the tywtres of P•th•mVlll•8e ￿11 I report on the a(coL•nts for ihe year ended 31st p￿Tch 2024 whlth a￿ set out on pages 4tD 6. Respectlve responslbllltl¢sof trths•KI •x•mln•r The charity'5 tNStee5 are fesponslble for the prepaTrtlon of the aC￿￿nts. The charlty's trustees conslder that an audit is not required forthis year under 5ertion 144 of the Charities Art 2011 (the Charllies Actl and ihat an independent examination is needed. It Is my responsibility to., Examlne the ￿lunt$ undersecllon 145 01 the Charl tles Aa. To follow the procedures laid down by the General Dlrertlons 8lven by the Charlty Commission (under sectlon 14515llbl ol the Charities Act) and to State wknether ￿rtiCUlar mattels have come to my atlenilon. BMIS of Independertexamlnees report examlnjtion wo5 carrled out In accordance wlth General Olfectlons ilven by the Charity CornmTrssion. An e¥amlnation indudes a review of the actounlinB fecord5 kept by the dwlty and a comparlson ol the accounts P￿sented with those records. It alw indude5 con5idernllon of any un5ual items Of dlsclosures in the accounts, and Seeking explainations from you the Irustees concemlng any $uch matters. The PrO￿￿Ule$ undertaken do noi provide all the evidence that would be ￿qUIred in on audit. and (on5equently no opinlon 15 given as to whether the ac(ounts present a 'tTue and falr, vlew and the report Is limited to those matters set out In the 5tatemeni below. Ind•p•nd•nt •xwnln•rfi st•l•m•rt In ihe course of my ex•Mlnatlon, no matter ha5 corne to ffly attention: l. Whith glve5 me reasonable ￿uSe to belleve that I n, any malerlal respert the reouirernents to keep acwuntin8 records In xmrdance with sertion 130of Ihe Charities Ad ond to prepare accounts whlth ac(ord wlth the ac£ountlnE records and comply with the accounting requirements of the Charlty Act,. have not been mel ot Z. io which. in my opinon, alteniion should be drawn In Nder io enèble a proper understandir¥of ihe a¢￿Unts to be ￿athe￿ slgned: dated., 21" 201Ltr. tr5 Lesley Grove FM4AT Accurw A￿Unts Sunnyside Church Lane Petham Cantérbury Kent CT4 SRO

Income and Expenditure Account for the Year Ended 31 March 2024

Income Regular hire fees Weekend hire fees Donations Grants Compensation Event income Other income Sundry receipts Deposit & Building Society interest Expenditure Accountancy Cleaning Electricity Gardening Insurance Licenses Phone & internet Event expenses Repairs & Maintenance Security Sundry expenses Waste disposal Water Websites Total expenditure Operating surplus Depreciation Plant and equipment Fixtures and fittings Net surplus

31.03.24 31.03.23 £ £ 5,983 5,400 13,250 9,590 20 961 1,600 1,000 780 0 0 185 21,633 17,136 922 634 2633 771 3,555 1,405 25,188 18,541 250 4,663 4,050 6,700 4,062 270 565 1,756 1,650 190 515 404 496 0 238 10,457 5,946 14 0 306 138 1,599 1,357 477 390 309 624 27,395 20,031 (2,207) (1,490) 3,188 2,912 2,008 2,003 5,196 4,915 (7,403) (6,405)

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Balance Sheet 31 March 2024

Fixed Assets Freehold property Plant and equipment Fixtures and fittings Current assets Debtors NatWest deposit account Nationwide Building Society NatWest current account Hanley Building Society Current liabilities Creditors Damage deposits Holding deposits Water budget account Accrued expenses Loans Net current assets Total net assets Financed by Capital account Capital Account Brought forward Add year-end surplus

31.03.24 31.03.23 £ £ 750,000 750,000 6,872 8,500 6,035 7,902 762,907 766,402 451 1,082 2,951 5,483 13,451 13,003 1,649 2,696 48,045 45,928 66,547 68,192 871 1,019 800 970 694 1,605 262 20 250 0 3,000 5,877 3,614 60,670 64,578 823,577 830,980 823,577 830,980 830,980 837,385 (7,403) (6,405) 823,577 830,980

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Tangible fixed assets schedule 31 March 2024

Tangible fixed assets schedule 31 March 2024	Tangible fixed assets schedule 31 March 2024	Tangible fixed assets schedule 31 March 2024	Tangible fixed assets schedule 31 March 2024	Tangible fixed assets schedule 31 March 2024
Freehold property Plant & equipment Fixtures & fittings £ £ £ Cost Historic cost at 1stApril 2022 750,000 14,266 16,300 Additions - 2,721 141 Deletions - - - Cost at 31stMarch 2024 750,000 16,987 16,441 Depreciation Charged up to 1stApril 2023 - 6,927 8,398 Charge 2023-24 - 3,188 2,008 Total at 31stMarch 2024 10,115 10,406 Net book value 750,000 6,872 6,035
		750,000 16,987 16,441
		- 6,927 8,398 - 3,188 2,008
		10,115 10,406
		750,000	6,872	6,035

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