PETHAM VILLAGE HALL A charitable incorporated organisation
Report and Financial Statements For the year ended 31 March 2023
Contents
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Legal and administrative information
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Report of the Management Committee
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Income and expenditure statement
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Balance Sheet
Legal and administrative information
Charity name: Petham Village Hall Charity registration number: 1163331 Place of establishment: Church Lane Petham Canterbury CT4 5RD HMRC charities reference: ZD17748 HMRC UTR: 82779 12185 Management Committee: Mrs L Spratt Chair Mrs C Coleman Vice-chair Mr P Coombs Treasurer Mrs S Acaster Mr M Kingsland Mr S Collins Mrs M Moys Mrs G Miller Mrs E Walker (appointed 11[th] July 2022)
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Report of the Management Committee
The Hall’s aim is to operate and promote the village hall for the benefit of the inhabitants of the Parish of Petham and the wider public by way of hiring space in the premises to individuals, activity groups and businesses for the purposes of educational, artistic, cultural, social gatherings, and exercise or other leisure time pursuits for the benefit of the individuals taking part. To help in furthering this aim, Petham Parish Council organised a street party at the hall on the occasion of Queen Elizabeth’s Platinum Jubilee, in respect of which it made a grant to the Hall of £100, and in March 2022 the Council prepared a programme of social events and film nights to be held in the hall in 2023 commencing from 4[th] April.
Although the regular income from the use of the hall by Petham Village Nursery Limited was not replaced after the company ceased trading in February 2022, the previous regular social and cultural groups returned to their pre-Covid frequency of hiring the hall, and two new activity leaders running classes in Kung-Fu and Pilates commenced to hire the hall. Moreover, the number of one-off hirings by local residents for wedding receptions, birthday parties and other celebrations increased significantly giving a 143% increase in related fees from £3,952 in 2021/22, to £9,590 in 2022/23. This was partly due to weekday slots becoming available that were previously occupied by the nursery company, and also the setting up a new website for the hall (www.pethamvillagehall.com) together with an online booking system (www.hallbookingonline.com/petham).
The activity of the letting the hall generated income of £18,541, but the associated expenditure of £20,031 resulted in an operating deficit of £1,490. This expenditure included electricity at a cost of £4,061 in resect of which the average cost rose by 67.5% to 30.96p per kWh compared to 18.48p per kWh in 2021/22. However, the usage of electricity fell to 13,117 kWh as a result of the absence of the nursery company, thereby keeping the overall cost to broadly the same as in 2021/22. Consequently, the Hall did not receive any government funding towards its electricity costs. Also, the expenditure included repair and maintenance costs of £5,946 in which there were three exceptional items of:
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(i) £1,638 on updating the fire alarm control panel, smoke detectors and call points;
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(ii) £674 on replacing the fire door closing actuators on the principal entrance doors to the large hall;
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(iii) £1,646 on replacing the sanitary wear in the men’s toilets.
The final year-end income/expenditure deficit was £6,405 after depreciation totalling £4,915 on fixtures, fittings and equipment had been added to the £1,490 operating deficit. However, as depreciation does not involve any cash expenditure, the Hall’s accessible liquid assets only fell by £1,156 from £68,246 at 31/03/2022, to £67,090 at 31/03/2023.
During the year, the nursery company’s debt of £1,200 from 2021/22 remained in the debtors and provisionfor-bad-debts accounts pending any possible distribution received from the liquidation of the nursery company. At the year-end, confirmation was obtained from the liquidator that no distribution of any kind would be received by the Hall so the £1,200 debt was written out of the accounts.
The Hall was registered with the charities section of HM Revenue & Customs for taxation and gift aid purposes, and a corporation tax return was submitted for the year ended 31 March 2022.
The total income of £18,541 was insufficient to require the financial statements to be audited, and was also below the threshold of £25,000 above which the accounts would have required an independent examination.
Peter Coombs Linda Spratt Treasurer Chair
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Income and Expenditure Account for the Year Ended 31 March 2023
| Income Regular hire fees Weekend hire fees Donations Grants Event income Other income Sundry receipts Deposit & Building Society interest Expenditure Accountancy Bad debts Cleaning Display Electricity Gardening Insurance Interest payable Licenses Phone & internet Event expenses Repairs & Maintenance Security Stationery Sundry expenses Waste disposal Water Websites Total expenditure Operating surplus Depreciation Plant and equipment Fixtures and fittings Net surplus |
31.03.23 31.03.22 £ £ 5,400 14,236 9,590 3,952 961 55 1,000 10,667 185 695 17,136 29,605 634 743 771 494 1,405 1,237 18,541 30,842 - 1,826 - 1,200 4,050 1,806 - 55 4,062 3,921 565 700 1,650 1,716 - 64 515 287 496 575 238 247 5,946 3,027 - 212 - 5 138 - 1,357 1,381 390 777 624 - 20,031 17,800 (1,490) 13,042 2,912 1,531 2,003 3,067 4,915 4,598 (6,405) 8,444 |
31.03.23 31.03.22 £ £ 5,400 14,236 9,590 3,952 961 55 1,000 10,667 185 695 17,136 29,605 634 743 771 494 1,405 1,237 18,541 30,842 - 1,826 - 1,200 4,050 1,806 - 55 4,062 3,921 565 700 1,650 1,716 - 64 515 287 496 575 238 247 5,946 3,027 - 212 - 5 138 - 1,357 1,381 390 777 624 - 20,031 17,800 (1,490) 13,042 2,912 1,531 2,003 3,067 4,915 4,598 (6,405) 8,444 |
|---|---|---|
| 8,444 |
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Balance Sheet 31 March 2023
| Fixed Assets Freehold property Plant and equipment Fixtures and fittings Current assets Debtors Bank deposit account Nationwide Building Society Bank current account Hanley Building Society Water budget account Petty cash Current liabilities Creditors Damage deposits Holding deposits Provision for bad debts Accrued expenses Elecricity budget account Net current assets Total net assets Financed by Capital account Capital Account Brought forward Add year-end surplus Less water budget balance Less electricity budget balance |
31.03.23 31.03.22 £ £ 750,000 750,000 8,500 10,251 7,902 9,905 766,402 770,156 1,082 1,845 5,483 16,910 13,003 - 2,696 5,634 45,928 45,233 -20 76 - 393 68,172 70,091 1,019 731 970 150 1,605 367 - 1,200 - 300 - 114 3,594 2,862 64,578 67,229 830,980 837,385 830,980 837,385 830,980 837,385 837,385 830,619 (6,405) 8,444 - (304) - (1,374) 830,980 837,385 |
|---|---|
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Tangible fixed assets schedule 31 March 2023
| 31 March 2023 | |||
|---|---|---|---|
| Freehold | Plant & | Fixtures & | |
| property | equipment | fittings | |
| £ | £ | £ | |
| Cost | |||
| Historic cost at 1stApril 2022 | 750,000 | 14,266 | 16,300 |
| Additions | - | 1,161 | - |
| Deletions | - | - | - |
| Cost at 1stApril 2023 | 750,000 | 15,427 | 16,300 |
| Depreciation | |||
| Charged up to 1stApril 2022 | - | 4,015 | 6,395 |
| Charge 2022-23 | - | 2,912 | 2,003 |
| Total at 1stApril 2023 | 6,927 | 8,398 | |
| Net book value | 750,000 | 8,500 | 7,902 |
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