## **PETHAM VILLAGE HALL A charitable incorporated organisation** ## **Report and Financial Statements For the year ended 31 March 2022** ## **Contents** 1. Legal and administrative information 2. Report of the Management Committee 3. Income and expenditure statement 4. Balance Sheet ## **Legal and administrative information** Charity name: Petham Village Hall Charity registration number: 1163331 Place of establishment: Church Lane Petham Canterbury CT4 5RD Management Committee: Mrs L Spratt Chair Mr P Coombs Treasurer (appointed 22 November 2021) Mrs C Coleman Mrs S Acaster (appointed 20 September 2021) Mr M Kingsland Mr S Collins Mrs M Moys Mrs G Miller Mrs A Purnell (resigned 10 January 2022) Mr D Warden (resigned 9 May 2022) Accounting examiner: CWW Accountancy & Taxation 149-151 Mortimer Street Herne Bay CT6 5HA ## **Report of the Management Committee** The Trustee covering the duties of Bookings Clerk, Treasurer and Secretary, notified the Committee that she wished to stand down from all three roles by 31 December 2021 and, whilst two volunteers came forward to take on the duties of Bookings Clerk and Treasurer, no volunteer was found to take over the office of Secretary until May 2022. Up to 30 November 2021, the Hall’s accounting records were kept by Socran Accounting Services on a fee-paying basis, but the new Treasurer agreed to cover both the financial management of the Hall’s resources and its bookkeeping so that Socran Accounting Services ceased to act from 1 December 2021. The Hall’s aim is to operate and promote the village hall for the benefit of the inhabitants of the Parish of Petham and the wider public by way of hiring space in the premises to individuals, activity groups and businesses for the purposes of educational, artistic, cultural, social gatherings, and exercise or other leisure time pursuits for the benefit of the individuals taking part. The principal hirer during the year was Petham Village Nursery Limited but the effects of Covid-19 restrictions in the first five months of the year following similar restrictions in 2020, caused financial difficulties for the Nursery that forced it to close on 12 February 2022 thereby ending the Hall’s main source of hire income. During the first 5 months of the year the hall was largely unused as a result of Covid-19 restrictions, either because legislation prevented indoor public gatherings, or because hirers were cautious about holding group events. Turnover was partially restored in September 2021 when Petham Village Nursery Limited was able to reopen but requested a discount from the normal hire charges to enable it to do so, which was granted. Some, but not all, of the previous regular activity groups recommenced hiring the hall in September and local parishioners cautiously returned to hiring the premises for one-off social events and celebratory parties. Despite the downturn in hire income during the year, the trading operation of the Hall achieved a surplus before depreciation of £2,375, but a trading deficit of £2,223 after depreciation. However, two Covid-19 grants amounting to £10,667 were received from Canterbury City Council, which resulted in an overall surplus in the income and expenditure account of £8,444. The two Covid-19 grants also enabled the Hall to repay the remaining balance of a £6,900 Bounce-Back loan that had been received from NatWest Bank in November 2020, and had been interest-free until October 2021. The ground-source heat pump in the hall failed in January 2022 but was still under guarantee such that the cost of repairing it was limited to a call-out charge of £105 for an engineer to identify the cause of the fault. However an additional electricity cost incurred during the three weeks of the heat pump outage as the underfloor heating and domestic hot water systems had to be powered by mains electricity. To help in minimising the amount of its bookkeeping fees, Socran Accounting Services merged together unpaid invoices, holding deposits, and refundable damage deposits into a single debtors account, the balance of which was reported in the balance sheet at 31 March 2021 as solely a damage deposit liability of £1,506. The merged debtors account was unmerged in 1 December 2021 and separate amounts are shown in the balance sheet at 31 March 2022 for the balance of unpaid debtor invoices as an entry in current assets, and the balances for holding deposits and damage deposits as entries in current liabilities. The turnover, including the Covid-19 grants, in the year was insufficient to require the financial statements to be audited, but was high enough to require an independent examination. Consequently, CWW Accountancy & Taxation was engaged to carry out an examination, and was provided with the relevant accounting details. Peter Coombs Linda Spratt Chair Treasurer Accountants Report to Pethzm Village Hall In accordance with instructions given to us we have checked the accounts prepared for Petham Village Hall for the year ended 31st March 2022 from information and explanations supplied to us. C W W Accountancy & Taxation 149 151 Mortimer Street Herne Bay Kent CT6 SHA 7th july 2022 Petham Village Hall CIO Icharlty no. 11633311 Income and Expenditure Account for the Year Ended 31 March 2022 31.03.22 31.0121 Income Regular hire fee5 Weekend hire fees Donations Grant5 14,236 3,952 55 10,667 695 8,H9 45 21,1 Event income 29,605 28,634 Other income Sundry receipts Deposit & Building Soeiety interest 743 494 300 675 1,237 30,842 975 29,6(Y3 Expenditure Accountancv Bad debts Cleaning Displav Electricity Gardening Insuran Interest payable Licenses Phone & internet Event expenses Repairs & Maintenance Security Stationery Sundry expenses Waste disposal Water 1,825 1,200 1,806 55 3,921 700 1.537 643 626 1,520 1,716 287 575 247 3,027 212 2,645 60 37 117 996 1,381 777 733 Total expenditure 17,8 12,894 Operating surplus 13,042 16,715 Dep￿cIatIOn Plant and machi nery Fixtures and fittings 1,531 3.(￿7 870 2.456 4,598 3,326 Net surplus 13,389 CWW Limited CWW Accountancy & Tax8lion 149-151 Mortimer Street Herne 8ay. Kent. CT6 SHA Tel.. 01227 366265 Fmail.. mlchael.curd@c￿acCQ￿nlaTrts.GOM Balance Sheet 31 March 2022 31.03.22 31,03.21 Fixed Assets Freehold propertv Plantand equiprnent Fixtures and fittings 750,(YJO 10,251 9,￿5 750,0 3,123 21, 155 770,156 774,278 Current assets Oebtors Bank deposit account Bank current account Hanley Building SDciety Water budget account Petty cash 1,845 16,910 5,634 45.233 76 16,908 3,457 44,741 393 70,091 65, 106 Current liabilitles Creditors Damage deposits Holding deposits Provision for bad debts Accrued expenses Elecricity budget account 731 150 149 i.sc6 367 1.2CO 3m 210 114 2,862 1.865 Net current asset5 67,229 63,241 Total net a55ets 837.385 837,519 Financed by Loans Capital account 6.9JO 830,619 837,519 837,385 837,385 Capital Account Brought forward Add year-end surplus Le55 water budget balance Less electricity budget balance 830,619 817,230 13,389 13041 113741 837,385 830,619 CWW Limile CWW Accountancy & Taxation 149-151 Mortirner Streel trlerne Bay. Kent. CT6 SHA Tel. 01227 366265 Ema+l'. rTrichael.cuid@cwwaccountant5.cr*n Tangible fixed assets schedule 31 March 2022 Freehold Plant & Fixtures & property equipment fittings Cost Value at 1st April 2021 Addition5 DeletlDns Crusoe Tower transfer Value at 1st April 2022 750,CM)O 4,349 477 26,840 I1,1￿) 19.4401 16,300 9,440 14,266 750,0 Depreciation Charge 2019-20 Charge 202(>21 As at 1st April 2021 Charge 2021-22 Prior-year adjustment As ar 1st April 2022 357 869 1,226 2,789 2,130 2,4SS 4,585 2,095 12851 6,395 4,015 Net book value 750,CM)O 10,251 9,905 CWW Limtled CWW ArLounlancy & Taxation 14&151 Mortimer Street Herne Bay, Kent. cr6 SHA Tel.. 01227 366265 Email. M￿h301.Cur4@¢￿waC¢0untants.CDn7