Charity Registration No: 1163305
The Shepherdsmead Trust
Report of the trustees and unaudited financial statements for the year ended 5th April 2021
The Shepherdsmead Trust Contents
Pages
| 1. | Reference and administrative details |
|---|---|
| 2.-5. | Report of the trustees |
| 6. | Independent examiner's report |
| 7. | Statement of financial activities |
| 8. | Balance sheet |
| 9.-12. | Notes to the financial statements |
The Shepherdsmead Trust Reference and administrative details for the year ended 5th April 2021
| Charity name: | The Shepherdsmead Trust |
|---|---|
| Registered charity number: | 1163305 |
| Trustees: | Mr Daniel James |
| Mr Adrian James | |
| Mr Stephen J Knight | |
| Mr Adrian T Ryall | |
| Mr Paul White (Chair) | |
| Treasurer: | Mr Mervyn J Young |
| Principal address: | 5 Nightingale Road |
| Godalming | |
| Surrey | |
| GU7 3AG | |
| Independent examiner: | Julian Remmington |
| 4cast | |
| Heritage House | |
| Woodside Lane | |
| Bell Bar | |
| Herts. | |
| AL9 6DE | |
| Bankers: | NatWest Bank |
| 4 Worplesdon Road | |
| Guildford | |
| Surrey | |
| GU2 6RL |
Page 1
The Shepherdsmead Trust Report of the trustees for the year ended 5th April 2021
The trustees present their report along with the financial statements of the Charity for the year ended 5th April 2021. The financial statements have been prepared in accordance with the accounting policies set out on page 9 and comply with the Trust Deed and applicable law.
Structure, governance and management
Governing document
The Shepherdsmead Trust is an unincorporated trust constituted by Deed of Trust dated 6th July 1982, most recently amended by Deed of Variation dated 12th August 2014. The Trust was registered with the Charity Commission for England and Wales on 25th August 2015 under Charity Registration Number: 1163305
Recruitment and appointment of new trustees
The names of the Trustees who have served during the year and since the year end are set out on page 1. None of the Trustees, nor any person connected with them, received any remuneration or expenses from the Charity in the year ended 5 April 2021 (2020: £nil).
The Trust operates a Gospel hall and Trustees are chosen from among the regular congregation of the hall. New Trustees are nominated by the existing Trustees or by the congregation and must be appointed by unanimous resolution of the congregation. They are selected according to their skills and experience and are expected to use both in furthering the objects of the Charity. Checks are made to ensure the Trustees’ eligibility to act and incoming Trustees are made aware of their responsibilities by the existing Trustees, who ensure that new Trustees read the Trust Deed and relevant Charity Commission guidance.
Wider network
The Trustees maintain informal links with Trustees of similar Trusts with a view to pooling experience considered useful in pursuing the objects of the Trust.
The charity also maintains particular links with; Eastbrook Trust, Farnborough Bourne Trust, The Farnison Trust and Farnham Gospel Hall Trust, with which it shares members of its congregation.
Risk management
The Trustees have identified and reviewed the major risks to which the charity is exposed and confirm that they have established systems or procedures to manage and mitigate those risks. The services of Citation Limited and UBT (EU) Limited are retained for this purpose.
Objectives and activities
Objectives and aims
The trust has the following charitable purposes:
The charitable purposes of the Charity are the advancement of the Christian religion for the public benefit, including by the carrying on of the service of God in accordance with the Old and New Testaments of the Holy Bible as followed by those Christians forming part of the world-wide fellowship known as the Plymouth Brethren Christian Church (the “Brethren”) and any other charitable purposes connected with Brethren. The core doctrine of the Brethren and proper practices in furtherance of certain aspects of doctrine are summarised in two schedules to the Trust Deed.
Page 2
The Shepherdsmead Trust
Report of the trustees for the year ended 5th April 2021
Public benefit
The Trustees confirm that they have complied with their duty under section 4 of the Charities Act 2011 to have due regard to the Charity Commission’s general guidance to charities on public benefit.
Main activities and achievements
The Trust provides and maintains a Gospel hall where religious meetings are held by the local Brethren community. Details of the origins, teachings and way of life of the Brethren can be found on the website - www.plymouthbrethrenchristianchurch.org and in the schedules to the Trust Deed.
The trustees have also established an Emergency Needs fund for the duration of the current pandemic and any resultant economic downturn. This is providing limited financial assistance by the way of grocery vouchers to households, who have experienced a recent and significant decrease in income due to the pandemic, such that it is likely to impact on the health and/or welfare of members of the household. The trust has appointed a Local Welfare Panel to manage the application process and to administer the vouchers to qualifying applicants.
Plans for future periods
From 18th March 2020, The Shepherdsmead Trust ceased using the gospel hall, which it operates. This was as a result of the global COVID-19 pandemic and the general lockdown imposed by the government on 23rd March 2020. The Trust aims to use the Gospel Hall again once the general lockdown is lifted and it is deemed safe to do so. The trustees do not consider that the Covid19 pandemic will have any effect on the ability of the trust to continue as a going concern
Meetings
Meetings held at the gospel hall include the Lord's Supper (Communion), Gospel preachings, Bible readings and Bible addresses. There is a structured weekly schedule of meetings and, depending on the particular meeting, between 40 and 800 people normally attend these occasions.
The meetings are attended by the regular congregation and most are open to other properly disposed visitors. The notice board outside the Hall welcomes visitors and shows a telephone number for those seeking further information or help. Gospel tracts, which are distributed by street preachers, also display this information.
Bibles and an extensive range of other Christian reading material are on display at the hall and visitors are free to help themselves.
Spreading the Gospel message and the life of a Christian
The Gospel hall is a base from which the regular congregation and others who attend the meetings are encouraged to spread the Christian Gospel, in word and deed.
Members of the congregation would usually participate in a programme of street preaching and Gospel tracts would be provided free of charge by the Charity to such preachers to be handed out to interested members of the public although the current pandemic has curtailed such activity recently.
Page 3
The Shepherdsmead Trust Report of the trustees for the year ended 5th April 2021
Objectives and activities
Spreading the Gospel message and the life of a Christian contd.
In addition to the above activities, members of the congregation were involved in several RRT (a separate Charity) outreach events throughout the year, including:
-
June 2020 - Reactive event to serve refreshments to Fire and emergency services – House fire in Esher.
-
June 2020 - Reactive event to serve refreshments at bushfire to Fire and emergency services – Thursley common.
-
August 2020 – Reactive event to serve refreshments at bushfire to Fire and emergency services – Chobham common.
-
Several donations were made to Guildford action in the form of food boxes.
In carrying out this work, the congregation considers itself to be living out its faith in practice, as particularly exemplified in the following extract from the schedule to the Trust Deed on living a Christian life:
-
We seek and are encouraged to live exemplary lives in all our relationships with others in the wider community (including former Brethren), in accordance with the teachings of Holy Scripture (1 Tim 2:2)
-
We regularly go out from our homes to preach on the streets, to distribute Christian literature and engage with the wider community (including former Brethren) in order to present eternal salvation, available to all men by faith in Jesus Christ. (2 Tim 4:2).
-
We seek as members of the public to lead Christian lives as husbands and wives, parents, children, employers, employees and neighbours. (Col 3:22-25, Col 4:1).
-
The preservation and protection of the family unit is fundamental and children are prized as a blessing from God. (Psalm 127:3-5). The elderly are valued members of the community, for whom both their family and the wider community are expected to care.
-
Holy Scripture commands us to be good neighbours to others, and deal with all other people (including former Brethren) openly, honestly and fairly and consistent with these principles, we should give our time, talents and money to assist those in need in the wider community, in so far as reasonable given our abilities and our available resources. (Matt 7:12, Matt 22:39, Eph 4:28).
Funding
Funding is sought through gifts from the congregation and Gift Aid is claimed on eligible donations. Funding is sometimes received from other charitable trusts with complementary objectives.
Financial review
Financial position
In the year ended 5th April 2021 the Trust had a deficit of incoming resources over resources expended. This deficit was mainly depreciation i.e. a non cash item. Total voluntary income received this year was £76,562 compared to £87,225 in the previous year.
All funds held were unrestricted funds.
Page 4
The Shepherdsmead Trust
Report of the trustees for the year ended 5th April 2021
Reserves policy
The Trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs, based on its size and the level of its financial commitments. The Trust has no employees and its regular outgoings are minimal. Accordingly, the Trustees have decided to adopt a policy of maintaining no significant reserves, however, see note below. The congregation is kept regularly informed as to particular needs for funds, and other relevant matters and the Trustees aim to ensure that the Charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure, by raising a funds appeal to the congregation.
Free reserves at the year end were £ 3,299,736.
Due to interest rates being so low, and additional hall sites still required in the area, we are not minded to ‘invest’ the cash reserve at present as we would rather have it in hand so that we are in a strong position should an opportunity arise. It also means that we could make loans on an ‘individual merit’ basis.
Statement of trustees' responsibilities
The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to
-
a) select suitable accounting policies and then apply them consistently;
-
b) observe the methods and principles in the Charity SORP;
-
c) make judgements and estimates that are reasonable and prudent;
-
d) prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. All transactions have been reviewed and approved by two trustees.
On behalf of the board:
Mr Paul White (Chair)
Date
Page 5
The Shepherdsmead Trust
INDEPENDENT EXAMINER'S REPORT ON THE FINANCIAL STATEMENTS
Report to the trustees of The Shepherdsmead Trust on the financial statements for the year ended 5th April 2021 set out on pages 7 to 12.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the financial statements. The charity's trustees consider that an audit is not required for this period under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
-
to state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the financial statements present a 'true and fair' view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination no matter has come to my attention
-
which gives me reasonable cause to believe that in, any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act; and
-
to prepare financial statements which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Date:
Name: Julian Remmington
4cast, Heritage House, Woodside Lane, Bell Bar, Herts., AL9 6DE
Page 6
The Shepherdsmead Trust Statement of financial activities (including income and expenditure account) for the year ended 5th April 2021
| NOTES Incoming and endowments from: Donations and legacies: Collections Contributions from the congregation Gift Aid donations Other donations Income tax refundable Donated services 4. Payroll giving Legacies received Investment income and interest Interest Other income Grants received Equipment rental Profit/loss on sale of assets Other Total Expenditure on: Charitable activities Grants to affiliated trusts 5. Running of meeting halls 6. Wider community outreach Congregation support Cost of donated services 4. Other costs Governance and support costs Legal & professional costs Independent Examiner's fee Admin and secretarial Bank charges Loan interest Depreciation- Office equipment (Admin) Total Net income/(expenditure) Gains/(losses) on revaluation of fixed assets Net movement in funds Reconciliation of funds Funds at 6th April 2020 Total funds at 5th April 2021 8. |
Unrestricted Funds £ - 55,829 1,120 14 280 - 119 - - - - - - 57,362 - 139,397 244 - 32,391 - 4,230 1,224 666 58 - - 178,210 120,848 - - 120,848 - 8,064,760 7,943,912 |
Unrestricted Designated Funds £ - 19,200 - - - - - - - - - - - 19,200 - - - 18,300 - - - - - - - - 18,300 900 - 900 - 900 |
Restricted Funds £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total Funds 2021 £ - 75,029 1,120 14 280 - 119 - - - - - - 76,562 - 139,397 244 18,300 32,391 - 4,230 1,224 666 58 - - 196,510 119,948 - - 119,948 - 8,064,760 7,944,812 |
Total Funds 2020 £ - 85,466 1,200 - 300 - 259 - - - 1,925 429,633 - |
|---|---|---|---|---|---|
| 518,783 | |||||
| 430,000 184,555 831 - 53,024 1,609 2,279 1,224 117 131 - - |
|||||
| 673,770 | |||||
| 154,987 - - 154,987 - 8,219,747 |
|||||
| 8,064,760 |
The notes on pages 9 to 12 form part of these financial statements. All of the above activities are classed as continuing and there are no gains and losses other than those included above.
Page 7
The Shepherdsmead Trust Balance sheet As at 5th April 2021
| 2021 NOTES £ £ Fixed assets Tangible fixed assets 7. 4,645,076 4,645,076 Current assets Debtors: Debtors and sundry loans 1,345,580 Prepayments & accrued income 1,411 Cash at bank and in hand 1,955,892 3,302,883 Current liabilities Creditors: amounts falling due within one year: Other creditors - Accruals and deferred income 3,147 3,147 Net current assets 3,299,736 Total assets less current liabilities 7,944,812 - - Net assets £ 7,944,812 Funds Unrestricted income fund 7,944,812 Restricted funds - Total Funds 9. £ 7,944,812 - Creditors: amounts falling due after more than one |
2020 £ £ 4,752,098 4,752,098 1,115,300 790 2,202,579 3,318,669 - 6,007 6,007 3,312,662 8,064,760 - £ 8,064,760 8,064,760 - £ 8,064,760 |
2020 £ £ 4,752,098 4,752,098 1,115,300 790 2,202,579 3,318,669 - 6,007 6,007 3,312,662 8,064,760 - £ 8,064,760 8,064,760 - £ 8,064,760 |
|---|---|---|
| 4,752,098 3,312,662 |
||
| 8,064,760 - |
||
| 8,064,760 | ||
| 8,064,760 - |
||
| 8,064,760 |
The unaudited financial statements were approved and authorised for issue by the Trustees of The Shepherdsmead Trust on / / and signed on their behalf by
Mr Paul White (Chair) Trustee
The notes on pages 9 to 12 form part of these financial statements
Page 8
The Shepherdsmead Trust Notes to the accounts for the year ended 5th April 2021
1. Accounting policies
1.1 Basis of financial statements
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, and incorporating update bulletins 1 and 2, and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and UK Generally Accepted Accounting Practice.
The functional currency of the charity is sterling (£).
The Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
1.2 Income
Donations are recognised in the year in which there is entitlement and probability of receipt and the amount can be measured with reasonable certainty. Income is only deferred when the charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future year. Gift aid is added to the value of the donation to which it relates.
Donated services are recognised as income and expenditure in the financial statements when organisations or individuals offer their services and support pro bono. The value of these donated services to The Shepherdsmead Trust is considered to be equal to market value which would be paid were the service formally procured. This includes services paid for by other trusts.
Investment income is accounted for on a receivable basis.
- 1.3 Resources expended
Expenditure is included on an accruals basis. Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Charitable activities comprise those costs directly attributable to the fulfilment of the charitable objects.
- 1.4 Governance and support costs
Support costs have been allocated between governance costs and other support costs. Governance costs comprise all costs involving the public accountability of the charity and costs related to statutory requirements. As there are no staff or offices the Trustees have agreed to allocate all such costs to Governance costs.
1.5 Tangible fixed assets and depreciation
Tangible fixed assets (costing more than £150) are stated at cost less depreciation. Freehold land is not depreciated. Depreciation is provided at rates calculated to write off the cost, less estimated residual value, of each asset over its expected useful life as follows:
Freehold land Not depreciated Freehold buildings 2%- Straight line method Temporary buildings 20%- Straight line method Furniture, fixtures and fittings 10%- Straight line method
1.6 Taxation
The Trust is a registered charity and is not liable to United Kingdom income or corporation tax on charitable activities, provided income falls within the charitable exemptions and is spent on charitable purposes.
1.7 Funds
The general unrestricted fund is free for the Trustees to use for any purposes in furtherance of the trust’s charitable objects.
Restricted funds arise from donations to the trust which are made for a specific purpose. Restricted funds can only be used for the purpose for which funds were given.
- 1.8 Preparation of consolidated financial statements
The Charity does not have a trading subsidiary and there is no requirement to prepare consolidated accounts.
1.9 Going concern
The Trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern. The trustees do not consider that there are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next reporting period.
Page 9
The Shepherdsmead Trust Notes to the accounts for the year ended 5th April 2021
1. Accounting policies contd.
1.9 Going concern contd.
From 18th March 2020, The Shepherdsmead Trust ceased using the gospel hall, which it operates, due to the global COVID19 pandemic and the general lockdown imposed by the government. The trustees do not consider that the Covid-19 pandemic will have any effect on the ability of the trust to continue as a going concern.
2 Trustees' remuneration and expenses
No Trustees received any remuneration or other benefits from an employment with the charity and no Trustees were reimbursed for expenses (2020: None).
3 Wages and salaries
There are no employees (2020: none).
4 Donated services
Income
| Income Expenditure 5 Grants to affiliated trusts Farnham Gospel Hall Trust Farnborough Bourne Trust Farnison Trust Farnham Gospel Hall Trust Farnison Trust Eastbrook Gospel Hall Trust Eastbrook Trust |
2021 £ - - 2021 £ 6,546 5,363 6,607 13,875 32,391 2021 £ - - - - |
2020 £ - |
|---|---|---|
| - | ||
| 2020 £ 8,543 8,473 28,883 7,125 |
||
| 53,024 | ||
| 2020 £ 20,000 370,000 40,000 |
||
| 430,000 |
| 6 Running of meeting halls Repairs and maintenance of buildings Recording equipment- replacement and maintenance Grounds maintenance Light and heat Water rates Telephone at hall Conference Insurance- Public liability Legal & professional- specific to halls Cleaning, first-aid and sundries Sundry Depreciation- Freehold property Depreciation- Equipment Profit/Loss on sale of assets |
Meeting rooms £ 14,039 - 4,518 4,298 380 1,211 - 1,317 5,729 883 - 105,319 1,703 - 139,397 |
Other charitable activities £ - - - - - - - - - - - - - - - |
2021 £ 14,039 - 4,518 4,298 380 1,211 - 1,317 5,729 883 - 105,319 1,703 - 139,397 |
2020 £ 40,106 - 10,007 10,061 442 1,209 - 1,289 40 14,378 - 105,319 1,704 - |
|---|---|---|---|---|
| 184,555 |
Page 10
The Shepherdsmead Trust Notes to the accounts for the year ended 5th April 2021
7 Tangible fixed assets
| Tangible fixed assets | ||
|---|---|---|
| Freehold Property* and Refurbishment £ Cost At 6th April 2020 5,265,950 Disposals - Additions - At 5th April 2021 5,265,950 Depreciation At 6th April 2020 526,602 Disposals - Charge for the year 105,319 At 5th April 2021 631,921 Net Book Value At 5th April 2021 4,634,029 At 6th April 2020 4,739,348 |
Furniture, Fixtures & Fittings £ 17,038 - - 17,038 4,288 - 1,703 5,991 11,047 12,750 |
Total £ 5,282,988 - - |
| 5,282,988 | ||
| 530,890 - 107,022 |
||
| 637,912 | ||
| 4,645,076 | ||
| 4,752,098 |
- Land Registry title number is SY694996
8 Analysis of net assets between funds
| Analysis of net assets between funds Current year Tangible fixed assets Currents assets Current liabilities Total funds Prior year Tangible fixed assets Currents assets Current liabilities Amounts falling due after more than one year Amounts falling due after more than one year |
Unrestricted Unrestricted Designated funds funds £ £ 4,645,076 - 3,301,983 900 3,147 - - - 7,943,912 900 Unrestricted Unrestricted Designated funds funds £ £ 4,752,098 - 3,318,669 - 6,007 - - - 8,064,760 - |
Restricted funds £ - - - - - Restricted funds £ - - - - - |
Total funds £ 4,645,076 3,302,883 3,147 - |
|---|---|---|---|
| 7,944,812 | |||
| Total funds £ 4,752,098 3,318,669 6,007 - |
|||
| 8,064,760 |
- 8.1 Current year
8.2 Prior year
Total funds
9 Movement in funds
9.1 Current year
| Restricted funds Fund Designated funds Unrestricted funds Total funds |
Balance at 6 April 2020 £ - - - 8,064,760 8,064,760 |
Incoming resources £ - - 19,200 57,362 57,362 |
Resources expended £ - - 18,300 178,210 178,210 |
Realised/ unrealised gain and losses £ - - - - - |
Balance at 5 April 2021 £ - |
|---|---|---|---|---|---|
| - 900 7,943,912 |
|||||
| 7,943,912 |
Page 11
The Shepherdsmead Trust Notes to the accounts for the year ended 5th April 2021
9 Movement in funds contd.
9.2 Prior year
| Restricted funds Fund Designated funds Unrestricted funds Total funds |
Balance at 6 April 2019 £ - - - 8,219,747 8,219,747 |
Incoming resources £ - - - 518,783 518,783 |
Resources expended £ - - - 673,770 673,770 |
Realised/ unrealised gain and losses £ - - - - - |
Balance at 5 April 2020 £ - |
|---|---|---|---|---|---|
| - - 8,064,760 |
|||||
| 8,064,760 |
10 Transactions with related parties
Purchases were made totalling £ 0 from Altrades a business of which Adrian Ryall is a partner (2020: £792.00) and services were acquired from Rolfe James a relation of some of the trustees for £2,740.75 (2020: £823.80).
11 Volunteers
The Shepherdsmead Trust relies entirely on volunteers to carry out the management, administration and general maintenance work. The Trust has no paid staff or paid Trustees.
Page 12