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2025-03-31-accounts

CHINNOR COMMUNITY PAVILION

(Registered charity number 1163299)

CHARITY TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS for the year ended 31 March 2025

CHINNOR COMMUNITY PAVILION

CONTENTS

Page
Legal and administration details 2
Charity Trustees’ Annual Report and Financial Statements 3 - 4
Statement of financial activities 5
Balance Sheet 6
Notes to the financial statements 7 - 11
Report of the Independent Examiner 12

1

CHINNOR COMMUNITY PAVILION

LEGAL AND ADMINISTRATION DETAILS

Charity registration number: Charity’s principal address:

1163299

Station Road Chinnor Oxfordshire OX39 4PQ

Appointed

Charity Trustees:

Stephen Knapp Victoria Avery

Resigned Maxine Pickard 17 September 2024 David Cooke 17 September 2024 Richard Ball 2 March 2025

Independent Examiner: Jacqui Williams FCA Jacqui Williams Accountancy Limited Chartered Accountants 14 Station Road Chinnor Oxfordshire OX39 4QD

2

CHINNOR COMMUNITY PAVILION

CHARITY TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS

for the year ended 31 March 2025

The charity trustees present their report and the financial statements of the charity for the year ended 31 March 2025. The charity trustees have adopted the provisions of the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

GOVERNING DOCUMENT

The charity is governed by the Constitution for Chinnor Community Pavilion registered 25 August 2015 under which the charity is a charitable incorporated organisation.

TRUSTEES

The only voting members of the charitable incorporated organisation are trustees. The constitution allows the appointment of up to seven trustees. Appointments have to be made at meetings held according to the constitution.

STATEMENT OF THE CHARITY TRUSTEES’ RESPONSIBILITIES

The charity trustees are responsible for preparing the Report of the Charity Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed, requires the charity trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure of the charity for that period. In preparing the financial statements, the charity trustees are required to:

The charity trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Provisions) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

OBJECTS AND ACTIVITIES OF THE CHARITY FOR THE PUBLIC BENEFIT

To provide facilities in the form of a playing field and pavilion for recreational and leisure activities for the benefit of the inhabitants of the parish of Chinnor in the county of Oxfordshire in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.

3

CHINNOR COMMUNITY PAVILION

The charity trustees confirm they have referred to the guidance contained in Section 4 of the Charites Act 2011 and the Charities Commission general guidance on public benefit when reviewing the charity's aims for the public benefit.

ACHIEVEMENTS AND PERFORMANCE

Guiding the activities of the wholly owned company, Chinnor Community Pavilion Trading Limited, the recreational buildings, facilities and open space suitable for recreational and leisure activities were improved for use by local inhabitants over the reporting period.

FINANCIAL REVIEW

In order to fulfil its objects the charity holds reserves. When the charity receives grants or donations for particular purposes, the charity identifies such funds as restricted reserves and their use is limited to expenditure for the particular purpose. No such specific grants or donations were received in the year.

During the year the charity made a grant of £6,000 to Chinnor Community Pavilion Trading Limited as a contribution towards the maintenance and upkeep of the pavilion and playing fields. The Trustees are satisfied that this grant meets the aims of the charity in making this grant.

Approved by the charity trustees on 30 January 2026

And signed on their behalf by:

Stephen Knapp

4

CHINNOR COMMUNITY PAVILION

STATEMENT OF FINANCIAL ACTIVITIES

for the year ended 31 March 2025

Notes
INCOMING RESOURCES
Income from
Donations
Loan forgiven
Charitable activities
2
Total Income
RESOURCES EXPENDED
Expenditure on
Charitable activities:
Grant making activities
3
Provision against loan
5
Total expenditure
Net expenditure
Transfers between funds
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS
Total funds brought forward
Total funds carried forward		 Unrestricted
Fund
Restricted
Fund
£
£
183
-
-
-
-
-
183
-
6,000
-
-
-
6,000
-
(5,817)
-
-
-
(5,817)
-
9,120
-
3,303
-		 Total
2025
Total
2024
£
£
183
1,233
-
-
-
-
183
1,233
6,000
-
-
7,000
6,000
7,000
(5,817)
(5,767)
-
-
(5,817)
(5,767)
9,120
14,887
3,303
9,120

5

CHINNOR COMMUNITY PAVILION

BALANCE SHEET at 31 March 2025

Notes
INVESTMENTS
4
LOAN RECEIVABLE
5
CURRENT ASSETS
Debtors
6
Bank balance
CREDITORS
Amounts falling due within one year
NET CURRENT ASSETS
FUNDS
Unrestricted fund
Restricted fund
Approved by the charity trustees on 30 January 2026
and signed on their behalf by:
Stephen Knapp		 2025
£
£
1
-
1,407
1,895
3,302
-
3,302
3,303
3,303
-
3,303
 2024
£
£
1
-
1,407
7,712
9,119
-
9,119
9,120
9,120
-
9,120		 2024
£
£
1
-
1,407
7,712
9,119
-
9,119
9,120
9,120
-
9,120
3,302
-		 9,119
-
9,120
9,120
-
9,120

The notes on pages 7 to 11 form part of these financial statements.

6

CHINNOR COMMUNITY PAVILION

NOTES TO THE FINANCIAL STATEMENTS

for the year ended 31 March 2025

1 ACCOUNTING POLICIES

BASIS OF ACCOUNTING

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. The financial statements have been prepared on a going concern basis under the historical cost convention.

GOING CONCERN

The charity has recorded a deficit for the year, and its subsidiary has also recorded a loss. Following the year end the performance of the subsidiary entity improved and the trustees continue to consider methods through which the performance of the subsidiary and levels of donations to the charity may be further increased. The trustees of the charity will also review the performance of the subsidiary in the spring of 2026 with a view to considering methods of further improving its performance and position. The trustees expect the charity to remain a going concern for a period of at least a year from the signing of the balance sheet as the running costs of the charity itself are minimal and the charitable objective remains relevant to the local community in which the charity is based, and on this basis the accounts have been prepared on a going concern basis.

EXEMPTION FROM PREPARATION OF GROUP ACCOUNTS

The charity, and the group headed by it, qualify as small and considered eligible for the exemption from the production of group consolidated accounts. The accounts therefore relate to the charity as an individual entity.

CHARITY STATUS

The charity is a charitable incorporated organisation. The members of the charity are the Trustees named on page 2. In the event of the charity being wound up, the members of the charitable incorporated organisation have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.

FINANCIAL INSTRUMENTS

The charity only has financial assets and financial liabilities that qualify as basic financial instruments. Basic financial instruments, including debtors and creditors due within one year and longer periods, are initially recognised at transaction value and subsequently measured at their settlement value.

INCOMING RESOURCES

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Fundraising income, included within other trading activities, is recognised in the period in which the event takes place.

7

CHINNOR COMMUNITY PAVILION

NOTES TO THE FINANCIAL STATEMENTS (continued) for the year ended 31 March 2025

EXPENDITURE

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.

The charity pays grants to local organisations in support of recreational and leisure-time activities for the benefit of the inhabitants of the Parish of Chinnor.

DEBTORS AND LOANS RECEIVABLE

Short term debtors are measured at transaction price, less any impairment. Loans receivable are measured initially at fair value, net of transaction costs, and are measured subsequently at amortised cost using the effective interest method, less any impairment.

CASH

Cash is represented by cash in hand and deposits with financial institutions repayable without penalty on notice of not more than 24 hours.

CREDITORS

Short-term and long-term creditors are measured at the transaction price. Other financial liabilities, including bank loans, are measured initially at fair value, net of transaction costs, and are measured subsequently at amortised cost using the effective interest method.

GRANTS RECEIVED

Revenue grants are recognised in the statement of financial activities to match them with the expenditure to which they contribute.

TAXATION

The charity is exempt from corporation tax on its charitable activities.

FUND ACCOUNTING

Unrestricted fund can be used in accordance with the charitable objectives at the discretion of charity trustees.

INDEPENDENT EXAMINATION

The fees in respect of the independent examination for the year were £180 (2024: £180). Given that all administration costs are borne by the subsidiary company, Chinnor Community Pavilion Trading Limited, that company pays the independent examination fees.

8

CHINNOR COMMUNITY PAVILION

NOTES TO THE FINANCIAL STATEMENTS (continued)

for the year ended 31 March 2025

2
ANALYSIS OF INCOME
2025
£
Charitable activities 183
3
ANALYSIS OF EXPENDITURE
£
GRANT MAKING ACTIVITIES
Chinnor Community Pavilion Trading Limited 6,000
Chinnor Football Club -
---------
6,000
---------
INVESTMENTS
COST
At 1 April 2024
Additions
Disposals
At 31 March 2025
IMPAIRMENT
At 1 April 2024
Charge for year
Disposals
At 31 March 2025
NET BOOK VALUE
At 31 March 2025
At 31 March 2024		 2024
£
1,233

£
-
-
---------
-
---------
Investment
in
subsidiary
£
1
-
-
1
-
-
-
-
1
1

The investment held by the charity is in its subsidiary, Chinnor Community Pavilion Trading Limited. Chinnor Community Pavilion Trading Limited is a company incorporated in England and Wales with registered number 09891594. The charity holds 100% of the issued ordinary share capital in the company.

9

CHINNOR COMMUNITY PAVILION

NOTES TO THE FINANCIAL STATEMENTS (continued)

for the year ended 31 March 2025

4 INVESTMENTS (CONTINUED)

The balance sheet position and results of the subsidiary company in respect of the 31 March 2025 year end were:

Balance Sheet
Fixed assets
Current assets
Current liabilities
Long term liabilities
Net liabilities
Results
Turnover
Expenditure
Loss for the year
LOAN RECEIVABLE
Opening balance
Provision against possible non-payment
Closing balance		 2025
£
-
-		 31 March
2025
£
3,716
31,079
(40,217)
(17,000)
(22,422)
Year ended
31 March
2025
£
252,124
(257,568)
(5,444)
2024
£
7,000
(7,000)
- -

5 LOAN RECEIVABLE

The loan is due from the subsidiary with a due date of 31 December 2025.

The trustees are aware of the difficult financial circumstances of the trading subsidiary and are in discussion with the company Directors, one of whom hold positions in both entities. At the date of the Trustees Report there remains doubt as the likelihood of the loan being settled in whole or in part, thus the trustees have considered it prudent to make a provision against that balance, however the sum does remain due from the subsidiary and all parties are hopeful that a resolution will be found.

10

CHINNOR COMMUNITY PAVILION

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NOTES TO THE FINANCIAL STATEMENTS (continued)
for the year ended 31 March 2025
6 DEBTORS
2025 2024
£ £
Amount payable by subsidiary within one year 1,407 1,407
7 ANALYSIS OF ASSETS HELD IN THE
UNRESTRICTED FUND
Fixed assets Net Total
Investments current net assets
assets
£ £ £
At 31 March 2025
Total funds 1 3,302 3,303
At 31 March 2024
Total funds 1 9,199 9,120
8 TRUSTEES
The charity trustees were not paid and did not receive any remuneration or benefits for
their services as charity trustees during the year.
----- End of picture text -----

----- Start of picture text -----
9 OPERATING LEASE
----- End of picture text -----

The charity has leased The Playing Field, Station Road, Chinnor from Chinnor Parish Council. The rent payable under the lease is £1 per annum. The lease expires in 2041 and the total future lease commitment is £16.

11

CHINNOR COMMUNITY PAVILION

REPORT OF THE INDEPENDENT EXAMINER

for the year ended 31 March 2025

I report to the trustees of Chinnor Community Pavilion on the financial statements of the charity for the year ended 31 March 2025, which are set out on pages 5 to 11.

RESPONSIBILITIES AND BASIS OF REPORT

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

INDEPENDENT EXAMINER’S STATEMENT

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Jacqui Williams FCA Jacqui Williams Accountancy Limited Chartered Accountants 14 Station Road Chinnor Oxfordshire OX39 4QD 30 January 2026

12