REGISTERED CHARITY NUMBER: 1163290
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 August 2021
for
WARCOP PARISH HALL CIO
John Andrew Chartered Accountants 17-19 Market Street KIRKBY STEPHEN Cumbria CA17 4QS
WARCOP PARISH HALL CIO
Contents of the Financial Statements for the Year Ended 31 August 2021
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | ||
| Notes to the Financial Statements | 7 | to | 10 |
| Detailed Statement of Financial Activities | 11 | to | 12 |
WARCOP PARISH HALL CIO
Report of the Trustees for the Year Ended 31 August 2021
The trustees present their report with the financial statements of the charity for the year ended 31 August 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
General Charitable Purposes
The objectives of the charity, which is constituted as a Charitable Incorporated Organisation (CIO), are in summary to provide a parish hall for the benefit of the inhabitants of the parish of Warcop with specific reference to recreation and social welfare and in accordance with equality, available to all
The main charitable purposes of the charity are:
Education/training, Religious Activities, Arts/culture/heritage/science - such as the annual Art & Craft Exhibition, monthly Remote Cinema and weekly art class. Amateur Sport, Economic/community development/employment - for example, the hall was used for several consultation events for the A66 upgrade. Recreation, Other Charitable Purposes, such as supporting the Great North Air Ambulance charity with bi-annual bag collections at the hall.
Who the charity helps:
Children/young People, for example the school makes regular use of the hall for PE lessons and shows. Elderly/old People, including Coffee Morning, Extend Exercise and Soup & Pud. People with Disabilities, The General Public/mankind.
How the charity helps:
Provides Buildings/facilities/open space, Provides Services such as the weekly Post Office. Acts as an Umbrella or Resource Body, Other Charitable Activities.
Objectives and activities
Warcop Parish Hall Trustees of the CIO charity have remained energetic and determined to maximise the usage of the hall, and to put in place those improvements necessary to ensure that the hall is an excellent community facility. However, our ability to achieve our charitable objectives has been greatly hampered by the impact of the Covid-19 pandemic and the subsequent lockdown periods. This effectively stopped all income from hirers and lettings. Nevertheless, with government support grants and some limited activities and events, the hall has managed to pay all its bills and carry out essential maintenance. Full board meetings have been maintained via Zoom and decisions made, where necessary.
Page 1
WARCOP PARISH HALL CIO
Report of the Trustees for the Year Ended 31 August 2021
ACHIEVEMENT AND PERFORMANCE
The CIO Charity's management structure is based around the committees of Finance & Development, Premises and Events (the latter being made up of a combination of trustees and volunteers.)
As the lockdown periods reduced, and with government Covid-19 guidance in place, we were able to gradually re-introduce some of our exercise and classes and social events. We also managed to take a growing number of hire bookings although at a much-reduced level to that pre-pandemic. So Taekwondo, Table Tennis, Coffee Mornings, Soup & Pud lunches started up again while the Post Office continued to provide an essential service to the community. Numbers were reduced due to Covid concerns but we hope that in the coming year all activities will return to their full numbers.
Finance & Development
This committee has been successful in establishing a healthy financial foundation to enable the hall to operate successfully during lockdown, with the help of significant financial help from the government grants, ensuring there are sufficient funds for improvements. Our reserves policy states we should have one-year's running costs set aside and this amount is £10,000. It has also created essential policies and documentation, as well as improving the way we promote the hall and communicate with the community.
-
Some new classes have been established such as Yoga.
-
Meetings have taken place via Zoom.
-
Plans to improve publicity and to create a community mailing list to contact residents more effectively are in place.
Premises
This group focuses on Health & Safety policy and procedures as well as the maintenance and development of the site and building. Improvements are put in place using experience using the building and feedback from users.
-
This period has been dominated by the need to implement government Covid regulations for community halls, with excellent advice and documentation from ACT.
-
An annual maintenance has been created to enable minor works to proceed quickly.
-
The need for additional storage was finally addressed by means of several successful grant application bids being made. In addition to two new storerooms, replacement electric automatic doors were included for improved accessibility to the hall. Building work commenced during this period.
Events
The Events group endeavoured to put on events where regulations permitted but it is fair to say that most were curtailed during this period. I am sure that post-Covid, this group will bring its usual energy and imagination to produce a full programme of events for our community.
It has therefore been a strange and relatively quiet year for Warcop Parish Hall but I am optimistic that, with the great support of all the trustees and other local helpers, we can re-establish our classes and activities, improve our site and building, prioritise the completion of the merger of the two charities, and increase the number of regular and occasional hirers.
FUTURE PLANS
Progress towards a merger of the two charities has inevitably been hampered by the pandemic following on from the demise of the building firm Cox & Allen. However, it is anticipated that this can be completed in the coming months.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Page 2
WARCOP PARISH HALL CIO
Report of the Trustees for the Year Ended 31 August 2021
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1163290
Principal address
Stonehaven Tower Court Warcop Appleby-In-Westmorland Cumbria CA16 6NL
Trustees
R Bromby Mrs G Burton P Foskett Rev T Dent Mrs S Austin-Fell D Keetley Mrs J Keetley Mrs L Wiseman Mr A Burgess Mrs P Burgess C Allen Mrs C Shaw (resigned 31/8/21)
Independent Examiner
Paul M Davison FCA ICAEW John Andrew Chartered Accountants 17-19 Market Street KIRKBY STEPHEN Cumbria CA17 4QS
Approved by order of the board of trustees on 8 June 2022 and signed on its behalf by:
P Foskett - Trustee
Page 3
Independent Examiner's Report to the Trustees of
Warcop Parish Hall CIO
Independent examiner's report to the trustees of Warcop Parish Hall CIO
I report to the charity trustees on my examination of the accounts of Warcop Parish Hall CIO (the Trust) for the year ended 31 August 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Paul M Davison FCA ICAEW John Andrew Chartered Accountants 17-19 Market Street KIRKBY STEPHEN Cumbria CA17 4QS
8 June 2022
Page 4
WARCOP PARISH HALL CIO
Statement of Financial Activities for the Year Ended 31 August 2021
| 31/8/21 | 31/8/20 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||
| Charitable activities | |||
| Maintaining and managing Parish Hall | 17,669 | 10,000 | |
| Other trading activities | 2 | 1,017 | 3,915 |
| Investment income | 3 | 2,414 | 4,850 |
| Other income | (6,000) | 9,475 | |
| Total | 15,100 | 28,240 | |
| EXPENDITURE ON | |||
| Charitable activities | |||
| Maintaining and managing Parish Hall | 6,472 | 7,968 | |
| NET INCOME | 8,628 | 20,272 | |
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 20,272 | - | |
| TOTAL FUNDS CARRIED FORWARD | 28,900 | 20,272 | |
The notes form part of these financial statements
Page 5
WARCOP PARISH HALL CIO
Balance Sheet 31 August 2021
| 31/8/21 | 31/8/20 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| CURRENT ASSETS | |||
| Cash at bank | 29,805 | 20,627 | |
| CREDITORS | |||
| Amounts falling due within one year | 7 | (905) | (355) |
| NET CURRENT ASSETS | 28,900 | 20,272 | |
| TOTAL ASSETS LESS CURRENT | |||
| LIABILITIES | 28,900 | 20,272 | |
| NET ASSETS | 28,900 | 20,272 | |
| FUNDS | 8 | ||
| Unrestricted funds | 28,900 | 20,272 | |
| TOTAL FUNDS | 28,900 | 20,272 | |
The financial statements were approved by the Board of Trustees and authorised for issue on 8 June 2022 and were signed on its behalf by:
P Foskett - Trustee
J Keetley - Trustee
The notes form part of these financial statements
Page 6
WARCOP PARISH HALL CIO
Notes to the Financial Statements for the Year Ended 31 August 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. OTHER TRADING ACTIVITIES
| OTHER TRADING ACTIVITIES | ||
|---|---|---|
| 31/8/21 | 31/8/20 | |
| £ | £ | |
| Fundraising events | 916 | 2,154 |
| Sale of donated goods | 101 | - |
| Thursday Café | - | 189 |
| Soup and Pudding | - | 692 |
| Cinema | - | 561 |
| Coffee Mornings | - | 254 |
| izettle | - | 65 |
| 1,017 | 3,915 | |
continued...
Page 7
WARCOP PARISH HALL CIO
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
3. INVESTMENT INCOME
| INVESTMENT INCOME | ||
|---|---|---|
| 31/8/21 | 31/8/20 | |
| £ | £ | |
| Hire Income | 2,414 | 4,850 |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 August 2021 nor for the year ended 31 August 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 August 2021 nor for the year ended 31 August 2020.
5. AVERAGE NUMBER OF EMPLOYEES
The average number of employees during the year was 0 (2020 - 0).
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES | |
|---|---|
| Unrestricted | |
| fund | |
| £ | |
| INCOME AND ENDOWMENTS FROM | |
| Charitable activities | |
| Maintaining and managing Parish Hall | 10,000 |
| Other trading activities | 3,915 |
| Investment income | 4,850 |
| Other income | 9,475 |
| Total | 28,240 |
| EXPENDITURE ON | |
| Charitable activities | |
| Maintaining and managing Parish Hall | 7,968 |
| NET INCOME | 20,272 |
| TOTAL FUNDS CARRIED FORWARD | 20,272 |
continued...
Page 8
WARCOP PARISH HALL CIO
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 7. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE | YEAR | ||
|---|---|---|---|---|
| 31/8/21 | 31/8/20 | |||
| £ | £ | |||
| Other creditors | 905 | 355 | ||
| 8. | MOVEMENT IN FUNDS | |||
| Net | ||||
| movement | At | |||
| At 1/9/20 | in funds | 31/8/21 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 20,272 | 8,628 | 28,900 | |
| TOTAL FUNDS | 20,272 | 8,628 | 28,900 | |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 15,100 | (6,472) | 8,628 | |
| TOTAL FUNDS | 15,100 | (6,472) | 8,628 | |
| Comparatives for movement in funds | ||||
| Net | ||||
| movement | At | |||
| in funds | 31/8/20 | |||
| £ | £ | |||
| Unrestricted funds | ||||
| General fund | 20,272 | 20,272 | ||
| TOTAL FUNDS | 20,272 | 20,272 | ||
| Comparative net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 28,240 | (7,968) | 20,272 | |
| TOTAL FUNDS | 28,240 | (7,968) | 20,272 |
continued...
Page 9
WARCOP PARISH HALL CIO
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
8. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1/9/19 | in funds | 31/8/21 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | - | 28,900 | 28,900 |
| TOTAL FUNDS | - | 28,900 | 28,900 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 43,340 | (14,440) | 28,900 |
| TOTAL FUNDS | 43,340 | (14,440) | 28,900 |
9. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 August 2021.
Page 10
WARCOP PARISH HALL CIO
Detailed Statement of Financial Activities for the Year Ended 31 August 2021
| 31/8/21 | 31/8/20 | |
|---|---|---|
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Other trading activities | ||
| Fundraising events | 916 | 2,154 |
| Sale of donated goods | 101 | - |
| Thursday Café | - | 189 |
| Soup and Pudding | - | 692 |
| Cinema | - | 561 |
| Coffee Mornings | - | 254 |
| izettle | - | 65 |
| 1,017 | 3,915 | |
| Investment income | ||
| Hire Income | 2,414 | 4,850 |
| Charitable activities | ||
| Grants | 17,669 | 10,000 |
| Other income | ||
| Transfer from old charity | (6,000) | 9,475 |
| Total incoming resources | 15,100 | 28,240 |
| EXPENDITURE | ||
| Charitable activities | ||
| Telephone | 461 | 504 |
| Postage, stationery & office equipment | - | 1,134 |
| Fundraising Expenses | 81 | 730 |
| Licences | - | 310 |
| Cinema | - | 745 |
| 542 | 3,423 | |
| Support costs | ||
| Management | ||
| Rates and water | 583 | 372 |
| Insurance | 925 | 909 |
| Light and heat | - | (150) |
| Repair and Maintenance | 1,348 | 1,286 |
| Sundries | 15 | 31 |
| Alarm | 1,504 | 707 |
| Cleaning | 655 | 574 |
| Washrooms | 350 | 426 |
| 5,380 | 4,155 |
This page does not form part of the statutory financial statements
Page 11
WARCOP PARISH HALL CIO
Detailed Statement of Financial Activities for the Year Ended 31 August 2021
| 31/8/21 | 31/8/20 | |
|---|---|---|
| £ | £ | |
| Management | ||
| Governance costs | ||
| Accountancy and legal fees | 550 | 390 |
| Total resources expended | 6,472 | 7,968 |
| Net income | 8,628 | 20,272 |
This page does not form part of the statutory financial statements
Page 12