2023-06-30-accounts - Old Felixstowe Community Association (Ofca)

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

OLD FELIXSTOWE COMMUNITY ASSOCIATION (OFCA)

Trustees’ Annual Report

Year ended 30[th] June 2023

Charitable Incorporated Organisation Number 1163286

Legal and Administrative Information

Address

The principal address of the Association is: Old Felixstowe Community Centre, Ferry Road, Felixstowe, Suffolk, IP11 9NB

Status

The Association was formed in 1974 and registered as a Charity.

On 25[th] August 2015, OFCA was registered as a Charitable Incorporated Organisation (number 1163286). The former charity (number 269624) ceased on 30[th] June 2016 and the new (CIO) began on 1[st] July 2016. It is governed in accordance with its Constitution.

Policy and general management of the affairs of the Association are directed by a General Council consisting of the Trustees; one representative of each of the Affiliated Organisations of the Association and the Sections (formed within the Association among the individual members for the furtherance of a common activity); an equal number of elected representatives from the individual full members of the Association; and representatives of the local council. General Council meets not less than three times a year. Representatives of the individual members serve for three years. Approximately one third retire annually but are eligible for re-election at the AGM.

A Centre Management Committee, elected at the AGM, manages the day-to-day affairs of the Association. The Parochial Church Council may appoint four representatives to this Committee.

As Graham Newman, a former Trustee of the Association, sadly passed away on 28[th] December 2022, the current Trustees of the Association are Doreen Savage, Gina Cooper, Terry Smith and Celia Page. New Trustees are elected by the General Council. Trustee meetings are held at least once a year.

A Standing Committee, consisting of Chair of General Council, Chair of Management Committee, Treasurer and Secretary, advises General Council and makes policy decisions on behalf of General Council when these decisions cannot be delayed until Council’s next meeting.

During 2022/23 General Council met 4 times, the Management Committee 10 times and the Trustees once.

GDPR

The Association is complying with the General Data Protection Regulations which came into effect on 25[th] May 2018.

Honorary Officers of the Association

Chairman C. Page (Also Administrator) Treasurer L. Fraser Treasurer Elect V. White

Other Elected Members of General Council: J Berry S Bloom E Clark G Cooper (Vice Chairman) L Drouet J Fairweather M Lamacraft L Sampson D Songhurst (Newsletter Editor/Website Manager) L Songhurst P Varden M. Whiteley (Secretary) E Wright (Membership Secretary)

Members of the Centre Management Committee Elected Appointed by the PCC E Clark (Chair) B Bown G Cooper J Jones L Fraser V White M Lamacraft D Norman C Page M Whiteley E Wright

Solicitors

Margary & Miller, 5 Crescent Road, Felixstowe

Bank and Building Society Accounts

Treasurer’s Account: TSB Bank PLC, 33 Hamilton Road, Felixstowe CAF 60 Day Notice Account: Shawbrook Bank

Independent Examiner

Robert Digby, Digby & Co, 38 Greenways, Sutton Heath, Woodbridge, IP12 3TR. His examination of the Annual Accounts was carried out in accordance with the General Directions of the Charity Commission.

Activities

The Association exists to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation for the benefit of the inhabitants of Old Felixstowe and the neighbourhood, and to establish, maintain and manage a Centre for the furtherance of such objectives.

The Association currently has approximately 550 Full Members. Members received six Newsletters during the year and details of OFCA activities were regularly updated on the website (oldfelixstoweca.org.uk).

The Centre continues to be well used by national, regional and local organisations and clubs whose members come from every age group and enjoy a wide variety of recreational activities. As of the end of the financial year there were 11 such groups formally affiliated to the Association and

4 OFCA Sections (Carpet Bowls, Craft Group, Table Tennis and Tennis). All or part of the Centre is also frequently hired on an occasional basis for a wide range of other events. On Sundays the Church has exclusive use of the Centre.

Various health and safety inspections were held during the year, with satisfactory results.

A comprehensive programme of repairs, maintenance and refurbishment continued throughout the year.

Some fund-raising events, such as the Community Markets, a talk by David Webb with lunch, opening of the Jubilee Courtyard and the Summer Fair were held. The Jubilee project to resurface the courtyard, to make it an attractive area for Centre users, was completed and the courtyard officially opened on 8[th] October 2022.

The Long-Term Future

The main challenges are:

To ensure the Community Centre is a safe environment for all users.
To encourage more hirers of the Centre, offering activities and facilities to improve the quality of life for our members and the local community.
To recruit more volunteers to share the workload of running the Association and the Centre.
To continue to improve and maintain the Community Centre to a high standard.

Donations

The Trustees have been very grateful for financial donations and grants received during the year from:

Amazon Smile Maritime Cargo Processing Ken Cuthbert – deposit donation East Suffolk Council – Warm Rooms Project J Brackley – donation towards Christmas Cards Positive Pals – post closure of group Aerobics Group - proceeds of Quiz Night Felixstowe Stroke – from Summer Fair Craft Stall – from Summer Fair Carol Sutherland – membership fee after cancellation of membership Christmas Card Delivery Scheme

We would like to thank all our members and non-members who have supported our events during this year and made donations to OFCA.

Financial Risk Management

At every meeting of General Council and the Management Committee, the Treasurer gives a written report confirming bank balances and draws attention to any unusual financial movements.

This report was approved by all the Trustees on 5[th] September 2023:

Doreen Savage Gina Cooper Celia Page Terry Smith

CH.-IRITI' C()111]101 N'IIIqI4F.R: 1163286 ()Id Fclixstoii'e Con)niunih' As50Ci4ltion Report lind Financial Stiltcnients Ye41r cnilc(l .IU .lune 2023

Old Fellt01¥e Communlty AssoelAtlon Financial Statem¢nts Year ended 30 June 2023 Contents Page Independertt exaihiiiees report Slotement of finaiiciAI aciivities Balance sheet Noies to the financiol siaiemenis

Old Feltxslowe Communil) Associalion Independent ExAminer's Report YeAr ended 30 June 2023 report to the trusiee5 on my e.¥aniinalion of ihe accounis of the Old Fcli.xs¢owe Community Association for the J'ear ended JO June ?023 as sei oui on pages 4 10 11. Responsibilities bASiS of roport As tlie ¢hariiy"s irnsiees of the Trust. )'ou art responsible for the preparaiion of ihe a¢¢ounis in a¢¢ordance with Ihe requiremenls of ihe Cliarities Aci 2011 ('Ihe Act"). report in resp¢¢i of my examination of the Trust's accounts carried oul under section 145 of the 20 I l Act and in ¢arying out In), exainiiialion I have follow¢d all th¢ appIlble Direclions given by ihe Cliarily Commission under sectton 145(51(b} of ili¢ A¢1. Ind¢pendtllt examiner's statement I have completed my ¢¥niiiinalioii. I confimi that no mol¢rial nigll¢r5 huve come to my nll¢ntion in ¢onn¢ciion willi the examinaiion giiving Ine cause io believe that iii any Inaterial respect: accouniing records were nol kepl in respeci of Ihe Trust as requircd by seclion 130 ofihe Acl: or ? the accounts do noi a¢¢OTd iviih those records; or Ihe accounts do not comply lviih the applicable requiremenls ¢on¢erning ihe forn] and contents of ac¢ounis set out in the Charities {Ac¢oiinis and Reports) Regulations 2008 oih¢r ihan any requirement Iliat the accouiiis uive a '%ru¢ oiid lair" view which is not a maii¢r considered as part of an independent examinalioii. I have no Concerns and have cThne across no oih¢r maiteT5 in connection wilh the examination to ivhi¢h aitenlion should be drnwn in Ihis report in order 10 enable o proper understanding of Ihe a¢¢ounis io be reached. Signed: Robert Digby DiBby & Co 38 Greenii'ays Sutton Heaih Woodbridge IP12 3TR Date:

Old Fellx$iowe Community Assoel#lioll Statement of Fitt2n¢ial Activieies Year euded 30 Juae 2023 Restricted intome funds z Unrestricted funds Total 2023 Totsl 2022 Incoming re8oiir¢es General Council and Mana&Fement Coinmillee Tolal iiieoniing resourL¢S 36.783 638 638 37.421 37.421 34.749 34.749 Resources expended General Council and Management Committee Total e-wndliure 43.758 43.758 1.045 1.045 44.803 36.833 Nd income l (expendItre) (6.975> (407) (7.382) (2,084) Gross ¢rAasfers betweeD 593 (593) Nei movemen¢ in funds (6.38?) {i.000) (7.382) (?,084) Total funds brought forward 213.494 1.000 214,494 216,578 Total fund5 carried fornard 207.11? 207.112 214.494 All activities relate to coniinuing operntion& The notes on pages 6 10 1 I fonn PArt of thc5¢ financial slat¢ments.

Old Felixslowe Community AssociatlOD BalaDCC Sheet Year ended 30 June 2023 Reslrictcd in¢onJe funds z Unrestricled funds Totsl 2023 2022 Fixed gssets Tangiblc a55ets 98.288 98.288 98.288 98.288 105.618 105,618 Current assets Debio Cash at bank and in hand 109,124 109.124 109,124 109.124 109,676 109,676 Credltors: atnounts fthlling due within ODe year 10 Joo 300 800 Net current assets 108,824 108,824 108.876 Net assets 207.112 207,112 214,494 FuDds of the Charity Unr¢stricted funds Re5tri¢ted income funds Revaluation reserve 13 13 188,288 188,288 191,710 1,000 21.784 18,824 18.824 Total funds 207,11? 207,112 214,494 The finan¢ial slatements w¢rc approved on behaifof all the Irusiees on 25-.1!:U..and We signed by= Doreen Savage Chair ofTrusttts Virloria While Treasurer 51Page

Old Fellxstow'e Community As$oei4lion No¢¢$ to the Financial Statements Year ended 30 June 2023 l) Aeeotttttlng polltlt5 Basls of prepthrntlon Tlie accounls have been prepared ullder ilie historical cost convention with items r¢¢ognised cost or transaction valu¢ uiiless oilienYi5e stsled in Ihe relevant nol¢(s) lo th¢s¢ accounts. The accounts have b¢¢n prepared in accordance with the Sialemeni of Re¢ommended Practice: Accounting and Reporting by Charities preparing Ilieir accounts in accordance iyiili ihe Financial Reporling Standard applicable in the UK and Republic of Ireland (FRS I O?) issued on 161h July 2014 and Ihe financial Reporting Siandard applicable in the Uniied Kingdojn and Republic of Ireland (FRS 102) and the Charities Aci 2011. Tlie charity constitu1¢5 a public benelil enlily as defined by FRS 102. The trnstees considcr that ihere are no maierial un¢ertairtlies about the charitable company's ability, lo coniinue as a going concern. Income Hall hi income. voluntary income and donations are accounied for when received. ncome tax recoverBbk in relation lo donations received under Gift Aid is recognised at ihe tiine of the donation. Goverftment grnnts The charity has received governmeni granls in the reIng pert(yJ. Expenditure All expenditure is accounied for ffl ali accruals basis and is recognised when Ihere is a kgal or Construclive obligaiion committing the charitv lo pa}, out resources. Expendilure has been allocaied betivttn categories on a basis designed to relleci ihe use of1 50ye. Tangible fixed assets These capilalised if Iliey can be used for more thali one year, and cosi at least £ IIXI. All fixed a¢¢8 ate initially recorded at ¢051. Depreciaiion is provided on all lalib>1b fixed assets ai rdles calculaied lo wri1¢ off the cosi of each a55et over its expeeied uscful life as folloils: Long leasehold land and buildinbs Fixtures, furniture and IK>wls equipment over ilie perit)d of the lease 150/0 on net book value Fund accounting General funds are unrestricted fuiids i%'hich are available for use at ihe di5¢r¢li(M of the Truslees in furtheranee of the general objectives of Ilie ¢liarity llnd i%,hicli have not been designated for other purposes. Designaied funds coinprise unreuricid funds thAI have been set Aside by the TTUSittS for particular purposes. Resiricied funds funds iyhicl) are to be used in accordance ii'iih specific resirictions imposed by donors ,hi¢h have beert raised by the charity for particular purposes. The cost of raising and adTninisiering such funds charbled abainst the specific fund. The aim aiid use of ¢a¢h r¢stri¢l¢d fund is set out in the notes to the financial slalemcnls. 61 Ptlbe

Old Felixstowe Commwnits. Association Notes lo the Flnancial Statements Year ended 30 June 2023 2) Allalysls of i#¢oming reso•rces General Council and M?w¥g¢me•t Committee 2023 2022 Total fufjds Total fmnds Umrestricted Re5tricied Subscriyions and atTilialion fees Community market5 Summer fair Christmas card scheme Hiring in¢ome Beverdges Fundraising Doftaiions Government grants Grnni income Newsletter advertising Photo¢opyin8 Interest 1785 4211 1.760 596 ?4.920 389 49 1.517 1785 4211 1.760 596 24.920 389 49 1,517 3.308 3,360 2,069 16.795 235 175 2,667 5.500 448 638 638 336 23 197 336 23 197 36.783 638 37.421 ?8.532

Old Fellxstowe Communl(v Asso¢i*li( Notes to the Finaneial Slalemellts Year ended 30 June 2023 3) Analysis orrlrC¢$ expended General Councll #tyd MgDagement Commil¢ee 2023 2022 Tolal runds Tol41 funds Unrtstrltted Restrided Reni (PCC) Insurance Web pa¥¢ Fire inspeciion Newsletier winling TeleplK) Repairs and renewals Attounlancy fees Donations Electricily Gas Rates Waier rnies Refuse collectton Cleaning Administrdiive expenses Bevernges tkpreciation 1.027 173 234 438 .034 16.838 105 1.027 173 234 438 .034 17.838 105 2S 1.947 4.115 389 441 2.510 5.750 1.339 103 1.008 73 180 460 808 12.0?5 1.0 45 709 3,987 358 1.947 4.IlS 389 441 2.510 5.750 1.339 58 7.330 43.758 1.477 6.470 774 21 45 1.045 44,803 36.833

Old Felixstowe Community. Associ4lion Noles to the Financi41 Statements Year ended 30 June 2023 4) Tanglble fixed gssets Long leasehold land buildings ixlures. rurnlture and equipmenl Total Cost or vlluation As at l July 2022 02,576 69,524 272,100 Additions Disposals As gt 30 June 2023 202J76 69J24 272,100 Depreciation As at l July 2022 116,684 4,211 49.798 3,119 166.482 7,330 Charge for the year DepTe¢iation on disposals As at 30 Jun¢ 2023 120095 52,917 173.812 Nel Book Value at 30 June 2023 81fi81 16,607 98388 Nd Book Value ai 30 June ?02? 85.892 19.726 105,618 Cosl or valuation is represented by: Cosi Valuation 32.576 170.000 202 J76 69.524 102.100 170.000 272 100 69 24 S) D¢b¢ors 2023 2022 PPaymentS and accrued income 6) Crtditors: Amounts falling due wifhln one lear 2023 2022 Accruals and deferred incom¢ Relurnable deFw)siiS held 21KI 200 600 800 31K

Old FellLStowe Comm•ttity AssocialioD Noles to the Finallcial Statements YeAr eoded 30 Jllne 21)23 7) Analysls of movement ID funds Cyrr¢nl year. Fund blDttS broughl forward Fund balances earried forward Income ExpeAditure Trnnsfer5 F¥nd names Type UR Revalualion reserve 21.784 (2,960) 18.824 General Council and Management Commillee designated fund UR 40.( 40.000 General Council and Management Committee UR 148.793 36.783 (34,386) {3.750) 147,440 Warni room project 638 (45) (593) Courtrd yoie ( 1.000) Generdl Council and monagemeni commite- designated fund (Courtyard projea) UR 1069 (9.372) 7,303 Sports Committ¢¢ and carpel bowls club UR Total Funds as per balance sheet 214.494 37.421 44.803 207.112 The transfer on the revaluation reserve represents Ihe depr¢ciati(m ¢harg¢ ff laiing to the revalued element of long leasehold land and building& ioi p

Old Felix51owe Comm¥Bity AssociiloD Noles to tke Financial Statenhtknts YeAr eoded 30 Jllne 2023 Prior year. Fund lanees earned rorw4rd bg14nceJ bromght rorward Expenditore Transfers Fund names Type UR Revnluation reserve 24.744 (2.960) 21.784 Genernl Council and Managem¢ni Commiltce - designated fund UR 40.(NJO 40.000 General Countil and mana¥¢ml Committtt UR Courtyard lighiing fund (bounceback grant) Disability ¢5$ granl fund 150.956 27.180 (29.533) 190 14&793 30 (31KI) 270 1.500 {2.050) 550 New front doots fund 3.000 {4.950) 1,950 Courtyard project 1.000 1.000 General Council and management commillee- designated fund (Courtyard project) UR 2.069 2.069 Sports Committee and arpet boivls club UR 848 Totsl Funds as per bthnce sheet ?16.578 34.749 36.833 214.494 Kev.. UR = UnresirleiedfvS.' R - Rv.$iriciL'd incnmefills 8) Related pgrty tran¢(b)m During the period £175 (2022.. £266) was pid io Grnham Newman. a Truslee of ihe charity for printing of the assoriatim newsletter atHI membership card5. TheTe was no balance ouistanding in eiilier ycar. Graham Newman ceased to be Trustee on Lxxxx as he sadly pgssed away.

CH.-IRITI' C()111]101 N'IIIqI4F.R: 1163286 ()Id Fclixstoii'e Con)niunih' As50Ci4ltion Report lind Financial Stiltcnients Ye41r cnilc(l .IU .lune 2023