NORTH DEAL COMMUNITY COMPANY CIO Charity Registration number 1163274 REGISTERED ADDRESS Golf Road Community Centre 28 Golf Road, Deal Kent CT14 6PY tel 01304 239199 email.. olfroadcentre mail.com Trustees Pam Fricker David Heard Frederick Wilson Gill Fotward (appointed 23.01.24}
North Deal Community CompanyCIO Profit And Loss Account Forthe year ended 31 March 2024 2024 2023 Restricted Income After School Club After School Jubilee C05t Of Living DTC Coronation Get Together Club Get Together Jubilee Warm Welcome 3.300 150 1.600 loo 6.000 10.912 350 2,220 2,154 9,854 16,932 Unrestricted Income Fund raising 200 Club Fund raising- After School Fundraising- Get together GRC Cafe Fees GRC Donations & Gifts 81 6,166 2.210 915 804 5.463 3.745 583 pii GRC FIT GRC Roorn Hire Murder Mystery Other Income/Lotteries Sales 2,609 46,729 545 129 678 2.540 40,564 90 688 60,062 54,521 Skylight Cafe Income Donation Sales 250 31,704 31,954 TOTAL INCOME 101,870 71453 Restricted Expenditure After School Club After khool Jubilee Coronation Cost Of Living Get Together Club Get Together Jubilee Warm Welcome 401 -3,960 -150 -271 -174 -5,962 -3,344 -350 -2,220 -2,108 -8,916 -10,024 Unrestrirted Exp stsff Costs Salaries/Pension staff expenses/DBS checks -25,566 -27 -22,958 -166 -25.593 -23.124 Unrestritted Exp- Operating Accountancy & Support Costs Bad Debt Cafe Expenses Cleaning Depreciation Electricity -2.229 -1,827 -100 -30 -10,805 -2,207 -2,519 -607 -11,859 -3,160 -3,407
Equipment Fund Raising- Murder Mystery Fundraising Costs- 200 Club Fundraising Costs- GTG Ga5 Gas/Elec/Water certs & Repairs Ground Maintenance Health/Safety/Security InsurantelLicence/PRS Maintenance & Repair5 OfFice Supplies Postage Other Telephone and website Waste Water Rate5 -273 -359 -384 -25 -3.470 -2.092 4,851 -1.751 -2,560 -2,116 -i.oio I I 4.297 -2,820 -592 47 -19 -774 -1,426 -62S -371 -1.910 -3,176 -20 -73 -829 -1.354 -1,036 -40,298 -36.712 Unrestricted Exp- Governance C( Accountancv/Exiernal Exam Subscflptions -1.020 -810 -50 -1.020 -860 Skylight Cafe Expenses Administration Card Reader Fee Depreciation Equipment Repair Staff Salary Stock Training Utilities -273 -225 -144 -739 -20 -18,617 -9,408 -24 -2,380 -31,830 TOTAL EXPENDITURE -107,657 -70,720 Net {1055llproflt -5,787 733 Investment Income COIF Interest 3,325 3325 3325 3,325 Net {lossllsurplus -2,462 4,058
North Deal Community Company CIO Balance Sheet A5 at 31 March 2024 2024 2023 FA- land and buildings Co5t- blfvid 850,0 850,000 FA- equip. fix & fittings Cost- bld Cost- addition5 Depn- blfvjd Depn - charge 31.747 2,576 -26,495 -2,351 5,476 70,000 54,703 124,703 28,582 3,164 -23,335 -3,160 5.251 70,000 44,211 114,211 138 384 983 699 4.283 6.488 Investments COIF - initial Investment Net gains Ilossesl on invest Debtors Cafe Fees DTC grant warm welcome Ground Maintenance Prepayments Room Hire 540 272 6.056 6,868 1,219 80 9,712 297 11,308 Bank Cafe Cash Cheques to be banked Current account Petty cash 13,401 239 13,640 998,355 989,590 Creditors Accountancy Accruals Booker Centre Cleaning East Kent Foods External Examiner Pension Provider Waste -294 -691 -483 -234 -208 -915 -397 -150 -210 -133 -150 -116 -2,358 -1.623 Net assets 995,997 987,967 Income & Exp account Brought forward Net Ilossl/surplus Cyclical Maintenance Fund Extraordinary Maintenance General Reserve Golf Road Centre 23,756 -2.462 53,444 35,630 35,629 850,000 19,698 4,058 48,947 32.633 32,631 850,000 995,997 987,967 Total funds 995,997 987,967
NOTH DEAL COMMUNifY COMPANY CIO Charity reg no 1163274 NOTES TO THE ACCOUNTS 2023-2024 Income The charity took over the running of the on site cafe from September 2023 and employed an additional two members of staff. The accounts show the revenue from cafe sales for seven months of the financail year. Room hire figures increased on the previous year due to an increase in bookings and charges. Grant income remained strong with further funding for the Get Together project and funds for community project5 to assist with the impact of inflation and fuel poverty. nditure Upgrades and repairs were required to ensure that the fire and safety current requirement was achieved. These expenses odded approximately £4000 to the operating expenses for the year. Start up equipment expenses were incurred for the cafe opening and a new coffee machine was purchased during the year. Both gas and electricity certification was carried out and repairs to the heating system added to the costs of this category of spend. Investments There was a net gain on the investment fund due to market improvement. As of 31st March 2024 the mid market value of the investment funds was £124703
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Reryort Report to the trustees ol I H ComYviUNifY c0fvtPA¥ On accounts fi)r the year ended Charity no lif any) EL it f&roK xc) Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust.) for the year ended Responslbllltles and basis of report As the charity's trustees, you are responsibl8 for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. Independent tThe charity's gross income exceeded £250.000 and l am qualified to examiner's statsment undertake the examination by being a qualified member of linsert name of applicable listed body]l. Delete [ l if not appliGable. I have completed my 8xamination. I confim that no material matters have come to my attention in ¢onne¢tion with the examination (olher than that disclosed below") which gives me cause to believe that in, any material respe¢t.' the accounting records were not kept in accordance with seclion 130 of the Charities A¢t', or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements Conrning the fomi and content of aGGounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requiremerrt that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attenlion should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the braGkets if they do not apply. Signed: Date: Name: LfiC70 Q I mcc Relevant professional qualification(s) or body lif any): IER Oct 2018
Address: C7iw Section B Disclosure Only complete if the examiner needs to highlight material matters of conrn (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018
Nrtly D?8Jl Trustees Annual Report,2023- 24 Our Aims and objectives Purposp.s and Aims Our charity's purposes as set out in the objects contained in our articles of association are to benefit the residents of North Deal and the neighboufhood by working with the residents, local authorities. voluntary and other organisations to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the aim of improving life for residents. To do this, NDCC CIO aims to Advance education: We provide a venue for Kent Adult Education, the University of the Third Age lu3al and other organisations to deliver formal and informal education courses for residents. Provide recreation and leisure tlme opportunities: We host a variety of independent groups and classes providin8 a ran8e of activitie5 including yoga, tai chi, dancing, singing and keep fit. In addition. we aim to continue to provide our own social club to tackle the problem of post-pandemic and social isolation within our local community. Improve social welfare: We support several 5elf-help groups for local people and work in partnership with health and social care organi5ations and individuals provlding services based in our community centre with a lon8-term view of ensuring a positive, healthy, inclusive, and productive environment. Our aims fully reflett the purposes that the charity was set LJP to further. Ensuring ourwork delivers our aims We review our aims, objectives and activities each year. This report looks at what we achSeved and the outcomes of our work in the previous 12 months. The report a150 helps us ensure our aims, objectives and activities remain focLtsed on our stated purposes. We have referred to the Charity Commission's general 8uidance on public benefit when reviewing our aims and objectives and in plannin8 our future activities. In partiCL&lar. the Trustees consider how planned activities will contribute to the aims and objectives they have set. The focus of our work Our main objertives for the year continue to be those that SUPPOrt projects which focus on improving the lives of our local community. The strategies we use to meet these objertives include.. Ensuring the community centre remains open even when the centre is not cost effective North Deal Commlinity Company {"'; Registered Charity NQ 1163274 Registered Office-28 Golf Road, Deal, Kent CT14 6PY Tel.. 01304 239199 Communlty Contre
. £]L Do&i yi[r, LllJ&lly' Working in partnership with other agencies to ensure the widest fange of services are available that best match the needs of obr client population. Our Trustees have attended networking sessions which raise the awareness ol our own centre but also gives us better understandin8 of what is available in the wider district. The quality of our work We apply the best quality standards of Service to all our hirers, U5er5 and customers. We value the contribution our volunteers make to rnaintainin8 excellent relationships with all. How our work delivers public benefit All our charitable activltles focus on improvin8 the lives of the residents of North Deal and its neighbourhood and are undertaken to further our charitable purposes for the public benefit. Who used and benefited from our services? We have regular class sizes of up to 20 for fitness and health related exercise. Our café regularly has around 24 customers at lunchtime. The educational sessions have betsveen six and 30 attendees. We also see that support groups are well attended, showing that there is help available when needed. Through the 2023124 winter months we participated in the local council's Warm Welcome initiative. This aimed to provide a warm, safe space for anyone in the local area to help save on the costs of heating and involved providing free tea and coffee and company for 3 hours on 3 afternoons a week. We also received a grant from the local council to help residents in North Deal with the cost of living, and we used this to subsidise meals in our café. To avoid any judgement a5 to who may or may not need this help we discounted all meals, initially for 2 days each week, with an option for anyone to pay the full price if they chose. Equal access to our services is an important issue for us. We are aware that many of the education and leisure activities within the centre are used by mainly white older adults and that we need to look at ways of attracting younger people and people from minority ethnic communities to the centre. We believe equal access to everything we do is vital to our success and that successful outcomes must be shared by all communities that use our community centre. Skylight Community Cafe The Skylight Cafe 15 a community cafe based in our community centre. The cafe is run by manager serving full English Breakfasts, V3-course Lunches and homemade snacks, cakes and savouries at very reasonable price5; iv5 open weekdays from 9.(XS to 15.00. North Deal Community Cornpany C.Ib Tel.. 01304 239199 Registered Charity NO 1163274 Registered Offic>28 Golf Road, Deal, Kent CT14 6PY Community
Our Trustees David Heard, (appointed April 20211 Pam Fricker lappointed October 20221 Fred Wilson lappointed October 20221 Gill Forward (appointed January 20241 Finap,cial Review The financial results for the year endin8 31 Mar 2024 showed that the budgeted deficit of £6208 was reduced to £4968. A combination of excellent Room Hire Income and funds generated by the Social Interaction "Get-Together Club" attivities, together with an unexpected Grant from the National Grid resulted in an income level 9% above Budget. Non-recurring, thou8h significant, costs relating to Building Maintenance totalled over £60110, without which a surplu5 would have been achieved. An important financial change occurred in Sep 2023 when NDCC CIO took over, from East Kent College, the management of the successful land key to our objectives) SKYLIGHT CAFE. Cafe Income provided a contribution to GRCC overheads of £2504 in FY23124, meaning that the overall deficit for NDCC CIO was reduced to just E2464. The Cafe responsibility means an increase in Turnover from nearly £71,000 in FY 22/23 to a projected £I30,J0 in FY 24125. Principal Funding Sources-. The main Income Stream is Room Hire (around three quarters), with Investment, Solar panel revenue and other fund-raisin8 contributing to the well-being of the Centre. Grant funding normally contributes around IO% of Room Hire income and during this year, NDCC CIO received a Grant of £5000 from the National Grid and were grateful for the continuing support from Deal Town Council tor the Get-Togethef Club. Reservps Policy The Board of Trustees has examined the charitWs requirements for reserves in light of the main risks to the organisation. It has established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets held by the charity should be between: a minimum of three months running costs. This will enable the Charity to be able to respond to short-term fluctuations in the levels of funding and to have sufficient liquidity to meet short term liabilities. an optimum reserves level of nine month5 running costs to ensure that any services and projects undertaken can be sustained for a reasonable time. If at any time the Treasurer has cause to believe that the policy will be breached, then it will be reported at the next Board of Trustees. meeting and correttive artion agreed. North Deal Ctsmniunity Compaiiy C J Tel.. 01304 239199 Registered Charity N. 1163274 Registered Office-28 Golf Road, De81. Kent CT14 6PY Communlty Centra
NcrtYE D3 CrowJiJ&riy Plans for Future Periods The charity plans to continue the activities outlined Ibove in the forthcoming years, and to develop new Services to meet the needs of the community, subject to satisfactory funding arrangements. The overall outcome5 of our future plans will be that- More people will have a sense of improved individual wellbeing. More people who currently experience loneliness or social isolation will make new connections and be more integrated with their local Community. More people will have increased access to employment, education, trainin8 and recovery. More people will have good mental and physical health- our services will focu5 on physical, psychological and social wellbeing. More people will have a positive experience of their local community centre. More people will be aware of the services available at the centre through improved communication and increased en8a8ement. Structure, Governance and Management Governing Document The organisation converted to a Foundation Charitable Incorporated Organisation on 26, November 2021. It was ori8inally a charitable company limited by guarantee incorporated on 25, September 2006 and registered as a charity on24thAugust 2015. Recruitment and Appointment ofTrustees and Management Committee l. Trustees lal Apart from the first charity trustees. every appointed trustee is appointed for a term of two years by a resolution passed at a properly convened meeting of the charity trustees. Ibl In selecting individuals for appointment as appointed charity trustees, the charity trustees have regard to the skills, knowledge and experience needed for the effective administration of the CIO. 2. Management Committee All but one (Centre Manager) of the members of the Management Committee give their time voluntarily and receive no benefits from the charity. Any expenses reclaimed from the charity are set out in the accounts. Trustee Induction and Training New trustees receive an induction pack providin8 them with information about the charity, including the duties and obligations of trustees, the Memorandum and Articles, documents North Deal Community Company C.I;, Tel. 01304 239199 Registered Charity NO 1163274 Registered Office-28 Golf Road, Deal, Kent CT14 6PY Communlty Centra
N,:,rt* D8&)1 CnttJiJ£LIy which set out the operational framework for the charity. the current financial position as set out in the latest published accounts, and future pla$ and objectives. Additionally, new trustees are invited and encouraged to attend a short introductory training session to familiarise themselves with the charity and the context within which it operates. To develop and maintain a broad skill mix. members of the 8oard of Trustees are requested to provide a list of their skills land update it each yearl and in the event of particular skills being lost due to retirements, a specific recruitment drive attempt5 to attratt individuals with those skills to the Board. Risk M.anagefnent A risk register has been established and 15 updated regularly. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces. Internal control risks are minimised by the implementation of procedures for authorisation of all transattions and projects. Procedures are in place to ensure compliance with health and safety of staff, volunteers, clients and visitors to the centre. These procedures are periodically reviewed to ensure that they continue to meet the needs of the charity. QrgdrTri%atioriai £truili're North Deal Community Company CIO has a Board ofTrustees that meets bi-monthly and is responsible for the strategic direction and policy of the charity. Aa at March 2024 the Board h35 4 Trustees from a variety of professional backgrounds relevant to the work of the charlty. The community centre manager also attends Board meetings but has no votin8 rights. A member of our local council is also invited to attend but has no voting rights. A scheme of delegation is in place and day to day responsibility for the management of the community centre rests with the Golf Road Community Centre Management Committee, which is a subcommittee of the Board and is Chaired by a Trustee. The subcommittee, along with the centre mar¢ager. ha5 delegated responsibility for the day-to-day operational mana8ement of the Centre. The Chair of the subcommittee is responsible for the supervision of the staff team and ensuring that the team continue to develop their skills and working practice5 in line with good prattice. Signed:_ I,- Date 25.09.2024 North Deal C.r)minLinity CornpAlly ('.I,' Registered Chaflty N.. 1163274 Registered Office-28 Golf Road, Deal, Kent CT14 6PY Tel: 01304 239199 Communlty Contre