CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From l April 2023 to 31 March 2024 Charity name: Droltwich Spa Foodbank Charity registration number. 1163261 Objectives and Activities SORP lef8ll¢e Summary oflhe purposes of the charty as set out in its governtng docurnent Pard 1.17 To help persons in Droitsvich Spa and the surrounding areas that need support, principally with providing emergency food. toiletries. and other household iterTr5. and in suth ways as the Trustees may think fit. Summary ofthe main activities in relation to those purposes for the public benefit. in particular, Ihe aclivilies. projects or services identified in the accounts. Pard 1.17 And Droitwich Spa Foodbank (the Foodbank) operates under the guidance and procedure5 of the Ttussell Trust It complies with the requirements of good practice operated and recommended by thi5 organisation. The main activity of the Foodbank is to provide food and other essential items to people in crisis, in the Drothich Spa and surrounding areas. The FoDdbank continue5 to operate from vo site9. The Baptist Church in Dro11ch town centre is where dients are Seen and supported. with our warehouse facility operating from premises on the Berry Hill Industrial Estate. Each sf(e operales Tuegday 8nd Fridays each week and the warehouse wtll operate also on addiknonal days to process foods at peak times too rf required {harvest and Christmas time}. Statement confirming whether the trustees have had regard to the guidance i55ued by the Charrfy Comm5ssion on public bBnefil PaR 1.18 The Trustees are aware ofthe guidanee issued on public benefit.
Additlonal Infomiation loptionall You ma choose to include further slalements where relevant about.. S(XIPreleJen¢e The Foodbank has made no grants in this last financial year. Poficy on grant making Pora 1.38 The Foodbank has approximately 80 volunteers who support with various duiies at the Foodbank centre and warehouse. We are most grateful to all the volunteers for their commitment and helping those in our community who firKI themselves needing support Contribution made by volunteers Para 1.38 Other Financial Inclusion Grant Having started in January 2023, thi5 proje has continued through this financial year. This is a Financial Inclusion initiative with Citizen's Advi, providing aCsS foT clients to expert help and advice and hopefully a step towards improving their overall financial circumstances and managemefTrt forthe fvture. The above is supported with specific grant funding from the Trussell TrusL Community Organisations Cost of Living Fund {delivered by The National Lottery Community Fund) We were successful in securing a grant of £32.000 from the above and which has been fully spent during this financial year. The giant supported operating overhead expenses, ongoing food purehasing and 5upemiarket vouchers for clients. The food bank is appreGiative of the grant and abilty thi5 helped to maintain support to clients in need of supporL District Council Grant In the year also, Wychavon District Council supported wtth grants lotalling £13.000 (prior year £4.7251 to support. clients in need with food and supermarket vouchers. Volunteors and Organisations We a grateful to those organisations arKI individuals who so generously donate food and other items to support the FoodbarF Ourthanks too to local supermarkets who allow us to colleci on their premises and support with donalion inthaltves at various limes Ihro hoLrt the ear.
Referral Agencies We also thank the various referral agencies who work with us to ensure those in need are supported with food and other essentials. Achievements and Performance Summary of the main achievements of the charity. identifying the difference the charity's work has made to the ¢ircumstance5 of Its benefjciaries and any wider benefits to society as a whole. The year Temained one of continued support for our clients. During the period, we provided food to a lolal of 3549 people12167 adults and 1382 children}, which compares with 4481 in the prior year12609 adults and 1672 children). A reduction overall but this is reflective of the extreme demand seen in the prior year through the cost-of-living crisis rather than a trend of reduced demand. This is borne out given last yearwas an incTea3e on the period 202112022 when we provided support to 3146 dients {1825 adults and 1321 children). Para 1.20 We handled 33.352kg offood and distiibuted 32,260kg during the year. As evidenced in the financial accounts, more direct food purchasing by the foodbankwas required. with 5.696kg purchased in thi5 financial year, compared to 3,569kg in the prior year. stock al the year*nd was 6,841kg and this compares to 5,748kg in the prior year. This increase is more reflective of the grants received and abilty to purchase items 8S against seeing any material increase in donations. This level of stock 15 not suffiGient to manage ongoing needs and like many other foodbanks. we see a continued need lo undertake our own purGhasing of food to make up necessary food parls. In addition to food, we provide essential items such as toiletries to those in need and these too have been items the foodbank have had to purchase in this financial ear.
Financial Review Revtew of the charity's financial position at the end of the poriod Para 1.21 The FoDdbank held a balance of £102,412 at the end of this period. However. il should be noted that this is split belween unrestricted funds tolalling £63,603 compared with £38.535 piior ffnancial year, and restricted funds of £34.819 compared with £27,512 prior year. The restricted funds held relates to the Financial Inclusion Grant and scherne with Citizen'5 Advice and could be subject lo some clawback of funds upon conclusion of the overall project. In additson to cash held the Foodbank has a balance of supermarket vouchers of £10.570 and fuel vouchers totalling £500. Statement explaining the policy for holding reserves stating why they are held Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainltes about the harlty continuing as a going concern Para 1.22 A Reserve is maintained lo support ongoing running costs and any unforeseen expenses that may occur. Pard 1.22 £12.000 NIA £12,000 rior ear Para 1.22 Para 1.24 None Para 1.23 As highlighted previously. the challenge of increased purchasing of food direcL6y by the Foodbank rem8ins an ongoing concem. This can ffnpact the ability to offer complimentary food vouthers continuously throughout the year. With careful management. The Tnjslees are satisfied that sufficient stock and cash will maintain the ongoing trading and operation of the Foodbank for the coming year for the vital provision of food parcels and hygiene products as a Ininimurn. Additional infomiation (optionall You ma choose to include further ststements where relevant about: The Foodbank's main source of income is from indiwdual donations and supporters. chavon District Council have also supported with grant lunding. Fundraising activities are also organtsed including representation at the Churchfields Christmas Fayre and DroiiwGh Food & Drink Festival. The charlty's principal sources of funds (including any fundraislng) Parn IA7 Investment policy and obiecllves including any soclal Investment policy ado ted The Foodbank ha5 no investments. Para 1A6
The Tnjstees remain ever mindful of ongoing risks lo the Foodbank. The economic climats is such.that there is potential for lower donations Ifoad and financial) given the known pressures on household spending, whilst at the $8me time an increase in demand from the number of clients seeking help from the Foodbank. particularly in wnler months. A description of the principal risks facing the charity Pam 1.46 The Trustees are sa115fied that continued donations and the current level of reseNes 11 support the coming 12 months. However. dependent upon these amounts, this may include taking the difficult decision of reduced support of supermarket lood vouchers compared to previous years. other NIA
Structure, Governance and Management Type of governing document P2rd 1_25 Constitution How is the charity constituted? pa 1.25 Charilable Incorporate Organisation Trustee selection methods including details of any conslilutional provisions e.g. election to post or name of any person or body enlilled to appoint one or more trustees Para 1_25 Trjjslee appointment is by invstation of current trustees. Additional information loptionall You ma choose to indude fijrther statements where relevant about.. All Trustees undertake induclion and training on the operation of the Foodbank and 5UPPOrtrng policies and procedures. Policies and procedures adopted for the inducllon and training of trustees Para IS1 The charity's organisational structure and any wider neork with which the charity works The Foodbank operates as a Trussell Trust Foodbank. P3ra 1.51 The admrnistralion of the charity from day to day is carried out under guidance and leadership of the Project Manager who reports lo and is directed by the Trustees. The Project Manager is supported by Management Committee covering various Foodbank operations inGluding warehouse, centre. Health & Safety, Safeguarding and Compliance and IT. A SUb-FInan committee also operates consisting of Chair. Project Manager, Treasurer. and a noTninated Trustee. WA Relationship with any related parties P•8 1.51 NIA
Reference and Administrative details Chari name Other name the ehari uses Re istered chari number Charity's principal address Droilwich S Foodbank NIA 1163261 DrO11¢h Parish Centre St Andrews Street DroitwSch R9 8DY Names of the charity trustees who manage the charity Twstee name Dates acted If notforwhole ezr Offr¢e lif any) Chair Apr 23- Jun Name of person lor body) entitled toa ointtrustee ifan Jane Usherwood Apr 23- Dec 23 Mary Stanbury Dr Susan Jane Jenkins Robin Mayo Jessica Lucy Putt Pernilla Asplen Angela Preece Chair {from Jun 23) Sept 23 onwards Sept 23 onwards Dec 23 onwards 10 11 12 13 14 15 16 17 18 19 20 ate trustees- names of the ctirectors at the date thg re Director name rtwasa roved None
Name of trustees holding litte to PTO[rtY belonging to the charity Trustee name Dates ae if notforvthole NIA Funds held as custodian trustees on behalf of others Description of the assets NIA held in thi5 cap2cIIy Name and objects of the charity on whose behalf the assets are held and how Ihts falls within the custodian charity's objects NIA Delai15 of arrangements for safe custody and segregation of such assets from the chaTity's own assets NIA Declarations The trustees declaTe that they have approved lh¢ trustees. report above. Signed on behalf of the charity's trustees Signaturels) Full name(sl Position leg Secretarys Chair. etcl Dr Susan Jane Jenkins Robin Mayo Chair Dato fyJGQemtf Lz.
CHARifY COMMISSION FOR ENGLAND ANO WALES Droitsich Spa For8nk 1163261 Recei tsand ments accounts CC16a Forthe period from Period 51artdate 01104r2023 Period end daiE 31P)312024 To Section A Receipts and payments Unre5trfcted hjnds Restrlctsd tunds Endowment fvpd5 Ttstsi funds Lastyear lothe rwr•st toth• n•at•#£ t0th3[95t£ totho llr•E A1 Recel ts Donabtsns Cc4ti0r&Cash 'nlEnthu5e & &ftPid PayPal TtU55dl Tntsi Wycbaycn DC National Lol CotnmurutyFuThl IntÈTr# on PFÈThuurn NC C15d alc NaiithMd¢ Inte¥t foia ross Income ARJ I715 E.1SO 10ts03 17.619 8.160 10,5D3 21B69 3.217 17.910 25A43 25,443 3ll,93B 4.72S 13.000 3?.475 325 144 144 4525 1,91B tOT.443 79,659 Asset a see tabl¢ . Investsnent sa es. 49.525 57.918 107.443 ,669 ents Purtha5es torFrJd B8nkClients 8.507 495 299 319 12.859 735 .788 T19 238 5.314 1,105 608 959 4,124 EguipmentReFeirs Rkn8wals Sl3iiunary ReDI & Prefflses Insurances Mi5(*Ji¥crtLS ErEppyVoudws AldiVoLthELS s¥+4cO$ts SLACibm 461 313 1.650 1,005 3.664 2.600 1.124 J.Y60 19 25.BOD 3.372 4,657 54.6D1 325 7.0 5,112 325 ISMOD 884 9,702 48J76 13.676 9,702 SB.635 Sub toial 059 A4 Asset and invEStment Sub total 24059 46.576 54.601 Net of ffceiptsl{payments) A5 TRn5t¢ts between funds A6 Cash funds last year ¢nd Cash funds this yearend 27A67 4.035 3Q091 67.593 11,342 4.035 27.51 38.809 25,068 63.603 102A12 63.603
Section B Statement of assets and liabilities at the end of the period Unrestricted funds to near•st£ Restricted funds ' toneare5t£ Endcwrnent Fund$ tv neare5t£ B1 Cash fiJnd5 PeUyCa5h 414 eardty51 541133 J4,8lY 17.145 rotal cash funds 67,593 34,619 UnrestrictEd fund5 t¢ nearost£ Restrlcted funds tv ne&re51£ Endowrnent funds to near•5tt 0115 B2 Other monetary a588ts Adlvou(e 10.5ro Fuel VvutherH4d 50D Fumy lowhich Jetbdon CurrTrtvalue B3 Investment assets Fund whl¢h assetbÈlan B4 Assets retalned for the charity's own use eostlopllonall ¢uNent tional FundtOwhlEh r•lat4& DstAi15 Amowrtduw on WhBn due BS Llabllitigs SvJned by¢JneortWO Irvst*s c baf1 Ihe trusrees Signalwe Print Name Dale of 10
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustee51 members of Droilwich Spa Foodbank On accounts for the year ended 3151 March 2024 Charity no lif any) 1163261 Set out on pages 1-10 I report to the *nJslees on my examination of the accounts of the above charity I'lhe Trusy'l for the year ended 3110312024. RespDnsibilities and A5 the charity trustees of the Trust. you are responsible for the prepaiation basis of report of the accounts in accordanGe with the requirement5 of the Charities Act 20111.lhe AcY'}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination. I have followed the applicable Directions given by the Charity Commission under section 14515}Ibl of the Act. I have comF4eted my examination. I confirm that no mateflal matters have come lo my attention {other than that disclosed below.) in connection wth the examination which gives me cause to believe that in, any material respecl.. .accounting records were not kept in accordance with sectlon 130 of the Act or the accounts do not aecord with the accounting records Independent examinerfs statement I have no concerns and have come across no other matters in connection wtlh the examlnalion to which attention should be drawn in order lo enable a proper understanding of the accounts lo be reached. ' Please delete th8 words in Ihe brackets if they do not apply. Signed: Date: aGJ Name: Tony Archer - Relevant professlonal qualifi¢ation(s) or body lrfany): Address: Omierod Rutter Limited The Oakley, Kiddemiinster Road. DrO11ch, wortershi[e VR9 9AY
Section B Disclosure Only complete rfthe examiner needs to highlight matters of concem {see CC32. Independent examination of charity accounts- direclions and guidance for examiners). Gtve here brief details of any items that the examiner wishes to disclose. Not applicable. 12