## DROITWICH SPA FOODBANK TRUSTEES’ REPORT 2021 Droitwich Spa Foodbank (DSFB) exists to relieve the persons in Droitwich Spa and the surrounding area that are in financial hardship in such ways as the Trustees from time to time think fit, in particular but not exclusively by providing emergency food, essential toiletries and household items to individuals and families in need and/or for distribution by charities or other organisations working to relieve poverty. Since the beginning of the Covid 19 pandemic in March 2020, DSFB has worked increasingly closely with other organisations in Droitwich Spa to support those adversely effected by the economic and social consequences of the pandemic. We have noticed an increase in clients being referred to us, particularly during 2020, when the effects of lockdowns or decreased working opportunities were felt most keenly by the lowest income groups in our society, the group often called the ‘just about managing’. During the calendar year 2020, we fed 3695 people, of which 1524 were children. The figures for calendar year 2021 show a decrease to 2994 people fed (decrease of 701 people, nearly 19%) with 1338 of them being children (decrease of 186, 12%). We also noted that other agencies were established or expanded their operations in the Droitwich Spa area and we believe this accounts for the reduction in those accessing DSFB, rather than there being an overall drop in need in the town. We are grateful to Wychavon Council for their continued support of DSFB and for their signalled intention to play an increased role in the co-ordination of the various agencies which are working together to support those in need in Droitwich Spa. We have continued to operate from two sites, the Baptist Church in the town centre is where the Foodbank Centre is located and our warehouse facility is on the Berry Hill Industrial Estate on the edge of town. To facilitate the smooth transfer of food etc. from the Warehouse to the Centre for distribution to clients we purchased a van in 2020, and we gratefully acknowledge the funds from Wychavon Council which enabled us to do this. Previously we had relied on volunteers using their cars and this was not sustainable in the longer term. Although there are costs in having a van (such as insurance, maintenance, fuel etc.), these have easily been met due to the continued generosity of donations to DSFB. We also acknowledge the support and guidance of Elite Rescue in relation to the purchase of the van. Our finances continue to be healthy. Normal day-to-day operations continue with almost all food which is distributed having been donated at one of our collection points, by collections organised by companies/schools/churches etc. or through donations from one of our supermarket partners. On some occasions we have to purchase food, usually because of specialist requirements. The Trustees monitor finances at each of their meetings and have established a reserve fund (currently £5,000) as a bulwark against increased expenditure needs at a future date. At the last meeting of 2021, we noted a healthy balance in our current account and that donations, which had increased during the early stages of the Covid 19 pandemic, were remaining steady. We have continued to review our processes for handling and reporting finances in line with good practices issued by both the Charity Commission and the Trussell Trust. During 2021, we were able to recommence face-to-face signposting for clients, an activity which had to stop during 2020 due to the Covid 19 pandemic. We ensured that both volunteers and clients were able to work safely by ensuring that tests were available for volunteers on request, PPE was provided, together with screens to shield both client and volunteer. We have, on occasion when needed, provided clients with face masks, hand sanitiser etc. to enable them to safely interact with our volunteers and in other parts of their lives. We are committed to remaining a voluntary organisation with no paid staff. The Covid 19 pandemic has seen a turnover in volunteer numbers as some of our original volunteers had to step down due to age-related shielding, to be replaced by many new volunteers, some on a very temporary basis (for example, when on furlough). We thank all of our volunteers for the selfless service they have given over the past year, and are grateful to the many local businesses who have demonstrated flexibility in allowing their employees to help DSFB in whatever way. We currently work with 40 referral agencies to identify those in need. These relationships have been developed and nurtured over many years and often rely on personal contact with individuals in the referral agency. When there is a turnover of staff at the referral agency, it sometimes means working to re-establish and foster new relationships to enable a seamless change for clients. DSFB invests much time in building these relationships, as well as those with other agencies to whom we might need to refer clients for specialist support and guidance. Day-to-day operation of DSFB is carried out by Project Manager Debbie Ash, supported by a Management Committee representing various aspects of Foodbank operations (warehouse, centre, finance, etc.). We are fortunate to have such a committed and hard-working Project Manager and, as Trustees, we are more than conscious of the importance of that role to the successful operation of our foodbank. The issue of succession planning, and the avoidance of burn-out, is one to which we frequently return in our discussions. There has also been a change in the composition of the Trustee body with our long-standing Chair, David Stanbury, and demitting office both as Chair and Trustee in January 2021. The debt to him is immense and we were delighted to see this recognised by Wychavon Council through its award to him (and his wife, Mary) of Diamond Jubilee Community Recognition Award. Jane Usherwood was elected as Chair to succeed him. We elected two new Trustees: Mary Stanbury and Robin Mayo and, on 31 December 2021, Janet Wigfield, another original Trustee, will stand down. We reviewed terms of office for Trustees this year and have introduced a timetable of end dates, all Trustees previously having had the same end date. We believe this gives us more stability as a Trustee body as well as the opportunity to better support new Trustees joining us. Jane Usherwood Chair of Trustees (on behalf of the Trustees of Droitwich Spa Foodbank) 28 December 2021 Droitwich Spa Foodbank Receipts and Payments Accounts Year ended 31 March 2021 2021 2020 Receipts Donations Collertions Gift Aid Grant5 Received 38531 276 ILX)39 1433 651 3854 22830 Total Re￿ipts 61637 16467 Payments Food and Sundries {tnc. Food vouchers) Rent Pfemises Fixture5 and Fittings Franchise Fee- Tru55ell Trust Sundry Expenses Professional Expenses Administrattve Expenses Telephone Insurance Motor Vehicle Motor Expenses 24605 2600 2021 360 679 105 818 968 219 9480 5888 3185 2600 3094 360 202 208 399 348 219 Total Payments 47743 10616 Net Receipts 13894 5851 Droitwich Spa Foodbank Statement of Assets & Liabilities Year Ended 31 Marth 2021 Funds Brought Forward from 2019-2020 Surplus from 202(￿2021 Fund5 carried fofward to 2021-2022 National Saving5 Account Bank Accounts Cash Accounts General Fund {2018-2019J (2019-2020) (202&2021J 22389 13894 16538 5851 5015 30976 292 36283 5015 16899 475 22389 Having examined the inforrnats.on Su￿1￿￿ by the Dr(xtwth Spa F(KKlbank for the year ended 31 Marth 2021, 1 belbeve proper accounlirwj records have been kept arKI Ihat the accourts detailed here for &￿¢>j a￿ in a(￿rd wtth trK)se records. Examiner reasurer 14* December 2021 Date Ji 11 ai Droitwich Spa Foodbank Receipts and Payments Accounts Year ended 31 March 2021 2021 2020 Receipts Donations Collertions Gift Aid Grant5 Received 38531 276 ILX)39 1433 651 3854 22830 Total Re￿ipts 61637 16467 Payments Food and Sundries {tnc. Food vouchers) Rent Pfemises Fixture5 and Fittings Franchise Fee- Tru55ell Trust Sundry Expenses Professional Expenses Administrattve Expenses Telephone Insurance Motor Vehicle Motor Expenses 24605 2600 2021 360 679 105 818 968 219 9480 5888 3185 2600 3094 360 202 208 399 348 219 Total Payments 47743 10616 Net Receipts 13894 5851 Droitwich Spa Foodbank Statement of Assets & Liabilities Year Ended 31 Marth 2021 Funds Brought Forward from 2019-2020 Surplus from 202(￿2021 Fund5 carried fofward to 2021-2022 National Saving5 Account Bank Accounts Cash Accounts General Fund {2018-2019J (2019-2020) (202&2021J 22389 13894 16538 5851 5015 30976 292 36283 5015 16899 475 22389 Having examined the inforrnats.on Su￿1￿￿ by the Dr(xtwth Spa F(KKlbank for the year ended 31 Marth 2021, 1 belbeve proper accounlirwj records have been kept arKI Ihat the accourts detailed here for &￿¢>j a￿ in a(￿rd wtth trK)se records. Examiner reasurer 14* December 2021 Date Ji 11 ai