## **Trustees’ Annual Report for the period** ## **From 06 April 2022** (Period start date) **To 05 April 2023** (Period end date) **Charity name: Collings Park Trust Charity registration number: 1163248** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**1.**Promoting the provision of facilities for
recreation within Collings Park with the
object of improving the life of local
residents**.**
**2.**Promoting the conservation, protection
and improvement of the physical and
natural environment of Collings Park.
**3.**Advancing the education of the public
by providing facilities and opportunities
within Collings Park for learning about
the natural environment.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|This reporting period covers the ongoing
development and maintenance of a
community garden and wildlife area within
Collings Park. The focus of activities
during the reporting period include:
1. Defining the further development of the
community garden and in doing so
taking account of the Trust’s objects
and community feedback on user
requirements.
2. Fundraising and applying for grants and
donations of materials towards the
development of the community garden
and wildlife area.
3. Procurement of materials and
equipment required for the ongoing
development and maintenance of the
community garden and wildlife area.
4. Organising community events for the
benefit of local residents.
5. Securing and managing volunteer
support whilst undertaking activities that
contribute towards achieving the aims
of the Trust.
6. Promoting the Trust and its aims
through social media and the local| |||media, securing new members where
possible.
7. Maintaining the suite of policies and
procedures that govern the
undertakings of the Trust.
**8.**Networking with local groups and
support agencies to establish sources
of assistance and examples of best
practice.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees are fully aware of and have taken
due account of the Charity Commission’s
guidance on public benefit when
considering proposals and approving plans
and activities relating to Collings Park.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The Trust has not made any grants during
the reporting period.| |Policy on social investment
including program related
investment|Para 1.38|Surplus funds are held on deposit in the
Trust’s bank account; with low interest
rates it is considered unnecessary at this
time to increase the burden of financial
management by having a separate interest
account.| |Contribution made by
volunteers|Para 1.38|The Collings Park Trust management
committee is made up of volunteers from
the local community and it is this team that
provides momentum to the Trust by
implementing plans agreed by the
Trustees. These and other volunteers
have made significant contributions to
various fundraising and community
consultation events. They have also
undertaken a large volume of physical work
on the Trust’s site in order to maintain a
safe and usable community garden and
wildlife area. Trustees recognise that
without these contributions of time, energy
and expertise the Trust would not have
achieved all that it has done within the
reporting period.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Local people continue to make regular use
the community garden for their enjoyment
and daily exercise. Particular achievements
include:
•
The ongoing development and
maintenance of our site, this providing
valuable volunteering opportunities for
people of all ages. Volunteers have:
planted seven new trees and a variety
of shrubs and other plants; tended fruit
trees and used raised beds to grow
vegetables, herbs and flowers, with
produce being shared; installed a solar
powered pump to move rainwater from
storage tanks to the point of use;
reconstructed the pond and bog garden;
regularly maintained paths with
additional layers of donated woodchip;
maintained the willow tunnel, wildflower
area, hedges and grassed areas
throughout the site.
•
The local pre-school continues to make
regular use of the site and their planting
area, with children learning about the
natural environment, an important part
of the national curriculum.
•
Hosting a Duke of Edinburgh Bronze
Award student for three months.
•
We have added a third hive to our
apiary and the bees have continued to
thrive. A small amount of honey has
been harvested and distributed locally.
•
We hosted a Platinum Jubilee party and
another ‘Carols in the Community
Garden’ evening. Both events were
well attended by local residents.
•
The Trust has continued to
communicate with members of the local
community through the use of our
noticeboard and regular posts on the
Trust’s Facebook page (‘Collings Park
Trust’). The Trust’s website
(www.collingsparktrust.org) provides
information about the Trust’s aims,
policies, activities, and volunteering
procedure.| **Additional information (optional)** You may choose to include further statements where relevant about: ||Achievements against
objectives set|Para 1.41|| |---|---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Trust’s financial position remains
consistently sound.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Trustees will, where possible, ensure that
sufficient reserves of funds of at least
£2,000 are and will remain in place (as
demonstrated by a cash-flow forecast)
before authorising expenditure plans in
accordance with the Trust’s Financial
Authorisation policy.| |Amount of reserves held|Para 1.22|£2,000| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|Not applicable (nil deficits)| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no uncertainties currently about
the Trust continuing as a going concern.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The Trust’s main source of income during
the reporting period include:
•
Membership fees of £896
•
Grants totalling £775
•
Gift Aid of £1,192| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Trust’s investment of £2,047 in
materials and equipment has enabled the
ongoing development of a community
garden where members of the community
are able to enjoy recreation and have
opportunities to learn about the natural
environment. The design of the site and
further commitment of funds is promoting
conservation and enhancement of the
natural environment, as well as providing
various learning opportunities.| |A description of the principal
risks facing the charity|Para 1.46|No significant risks facing the Trust
currently. However, the chief risk for the
future is that of key individuals leaving the
area or otherwise ceasing to be members| of the Trust and not being replaced by others coming forward. Collings Park Trust maintains a suite of Other policies and procedures that guide and protect stakeholders from major risk. These, along with insurance cover in place (Public Liability, Financial & Administration Liability, and Personal Accident), are considered to reduce major risks to a manageable level. ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution (adopted 21stAugust 2015)| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees appointed by Members, with one
third of Trustees required to retire each
year (they may be re-appointed)| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Day-to-day management of the Trust is
exercised via a management committee,
with the Chair of that committee
responsible to Trustees for the
implementation of agreed plans in a way
that complies with defined policies and
procedures in order to reach the Trust’s
defined aims and objectives.| |Relationship with any
related parties|Para 1.51|Collings Park Trust is a stand-alone
organisation, but is affiliated to the
Plymouth Open Spaces Network, an
organisation set up with the assistance of
Plymouth City Council’s Natural
Infrastructure team. The aim of this group
is to promote cooperation and coordination
between similar organisations in the
Plymouth area.| |Other||All Trustees give their time voluntarily and
receive no remuneration or other benefits.| ## **Reference and Administrative details** |Charity name|**Collings Park Trust**| |---|---| |Other name the charity uses|**-**| |Registered charity number|**1163248**| |Charity’s principal address|12 Fortescue Place
Plymouth
Devon
PL3 5HT| **Names of the charity trustees who manage the charity** |1
2
3|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Andrew Leigh|Chair of Trustees||| ||Mike Taylor|||| ||Elizabeth Rawlings|||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details Not applicable ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Full name(s) Andrew Leigh
Position Chair of Trustees
(eg
Secretary,
Chair, etc)
Date
7 [th] November 2023
**----- End of picture text -----**
**Charity Name COLLINGS PARK TRUST** **CC16a** **No (if any) 1163248** ## **Receipts and payments accounts** **For the period** Period start date **from** 6-Apr-22 Period end date **To** 5-Apr-23 ## **Section A Receipts and payments** **Unrestricted Restricted Endowment funds funds funds** ## **Total funds Last year** **to the nearest £** **to the nearest £** **to the nearest £ to the nearest £ to the nearest £** ## **A1 Receipts** |**A1 Receipts**|||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |Donations||||||||**-**||230|| |Sale of Items||||||||**-**|||| |Grants||||776||||**776**|||| |Gift Aid||1,192||||||**1,192**|||| |MembershipFees||896||||||**896**||654|| |Other Income||12||||||**12**|||| |**_Sub total_**_(Gross income for AR)_||**2,100**||**776**||**-**||**2,876**||**884**|| |**A2 Asset and investment sales.**|||||||||||| |||||||||**-**|||| |**_Sub total_**||**-**||**-**||**-**||**-**||**-**|| ||||||||||||| |**_Total receipts_**||**2,100**||**776**||**-**||**2,876**||**884**|| |**A3 Payments**|||||||||||| |Advice and Support||||||||**-**||**5,274**|| |Tools, Equipment and Materials||1,474||573||||**2,047**||**2,221**|| |CateringSupplies||||||||**-**||**-**|| |Insurance||606||||||**606**||**606**|| |Bank Charges||72||||||**72**||**96**|| |**_Sub total_ **||**2,153**||**573**||**-**||**2,725**||**8,197**|| |**A4 Asset and investmentpurchases**|||||||||||| |||||||**-**||**-**|||| |**_Sub total_ **||**-**||**-**||**-**||**-**||**-**|| ||||||||||||| |**_Total payments_**||**2,153**||**573**||**-**||**2,725**||**8,197**|| ||||||||||||| |**_Net of receipts/(payments)_ **|**-**|**52**||**203**||**-**||**150**||**- 7,313**|| |**A5 Transfers between funds**||864||- 864||**-**||**-**|||| |**A6 Cash funds last year end**||7,050||1,196||**-**||**8,246**|||| |**_Cash funds this year end_ **||**7,862**||**535**||**-**||**8,396**||**- 7,313**|| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**Details**
**B1 Cash funds**
Cash held in Bank Account
Cash Reserve (not held in Bank Account)
(agree balances with receipts and payments account(s))
**Details**
**B2 Other monetary assets**
**Details**
**B3 Investment assets**
**Details**
Land
Storage Facility
**Details**
**B5 Liabilities**
Signature
**_Total cash funds_**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Unrestricted funds**
**to nearest £**|**Restricted funds**
**to nearest £**|**to nearest £**
**Endowment funds**| |---|---|---|---| ||7,791
71
**7,862**|535|**-**| ||||**-**| |||**535**|**-**| |||OK
**Restricted funds**
**to nearest £**|OK
**to nearest £**
**Endowment funds**| |||**-**|**-**| |||**Cost (optional)**|**Current value**
**(optional)**| |||**-**|**-**| |||**Cost (optional)**|**Current value**
**(optional)**| |||**17,486**|**-**| |||**1,956**|**-**| |||**Amount due**
**(optional)**|**When due**
**(optional)**| |||**-**|| ||||Date of
~~aroval~~| ||ANDREW LEIGH||7-Nov-23
~~pp~~|