2021-04-05-accounts

Trustees' Annual Report for the period

Period start date Period end date From 06 April 2020 To 05 April 2021

Section A Reference and administration details

Charity name Collings Park Trust

Registered charity number 1163248

Charity's principal address 12 Fortescue Place Plymouth Postcode PL3 5HT

Names of the charity trustees who manage the charity

1 2 3	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Andrew Leigh	Chair of Trustees
	Mike Taylor
	Elizabeth Rawlings

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution (adopted 21[st] August 2015)

How the charity is constituted Charitable Incorporated Organisation

Trustee selection methods Trustees appointed by Members, with one third of Trustees required to retire each year (they may be re-appointed)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Collings Park Trust maintains a suite of policies and procedures that guide and protect stakeholders from major risk. These, along with insurance cover in place (Public Liability, Financial & Administration Liability, and Personal Accident), are considered by the Trust to reduce major risks to a manageable level.

Day-to-day management of the Trust is exercised through a management committee, responsible to trustees for the implementation of agreed plans in a way that complies with defined policies and procedures, in order to reach the Trust’s defined aims and objectives.

The Trust is a stand-alone organisation, affiliated to the Plymouth Open Spaces Network, an organisation set up with the assistance of Plymouth City Council’s Natural Infrastructure team. The aim of this group is to promote cooperation and coordination between similar organisations in the Plymouth area.

All Trustees give their time voluntarily and receive no remuneration or other benefits.

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Section C Objectives and activities

1. Promoting the provision of facilities for recreation within Collings Park with the object of improving life for local residents.

Summary of the objects of the charity set out in its governing document

1. Promoting the conservation, protection and improvement of the physical and natural environment of (the whole of) Collings Park.

2. Advancing the education of the public by providing facilities and opportunities within Collings Park for learning about the natural environment.

Trustees are fully aware of and have taken due account of the Charity Commission’s guidance on public benefit when considering proposals and approving plans and activities relating to Collings Park.

This reporting period covers the ongoing development and maintenance of a community garden and wildlife area within Collings Park. The focus of activities during the reporting period include:

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

1. Defining the further development of the community garden and in doing so taking account of the Trust’s objects and community feedback on user requirements.

2. Fundraising and applying for grants and donations of materials towards the development of the community garden and wildlife area.

3. Procurement of materials and equipment required for the ongoing development and maintenance of the community garden and wildlife area.

4. Organising community events for the benefit of local residents.

5. Securing and managing volunteer support whilst undertaking activities that contribute towards achieving the aims of the Trust.

6. Promoting the Trust and its aims through social media and the local media, securing new members where possible.

7. Maintaining the suite of policies and procedures that govern the undertakings of the Trust.

8. Networking with local groups and support agencies to establish sources of assistance and examples of best practice.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

The Trust has not made any grants during the reporting period. Surplus funds are held on deposit in the Trust’s bank account. With interest rates currently low it is considered unnecessary at this time to increase the burden of financial management by holding a separate interest account.

The Trust’s management committee is made up of volunteers from the local community (trustees are ex-officio members) and it is this team that provides momentum to the Trust by implementing plans agreed with the trustees. These and other volunteers have made significant contributions to various fundraising and community consultation events. They have also undertaken a large volume of physical work on the Trust’s site to create a safe and usable community garden and wildlife area. Trustees recognise that without these contributions of time, energy and expertise the Trust would not have achieved all that it has done within the reporting period.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

The ongoing Covid-19 pandemic meant a very quiet period at the start of this reporting year, but normality started to return as restrictions eased.

There has been a significant increase in footfall as more members of the local community have discovered and use the community garden for daily exercise and contemplation. The main features of the year include:

• the installation of a notice board, funded through a crowdfunding appeal;

• our colony of Cornish Black Bees has continued to thrive and, again, a small amount of honey has been harvested and distributed locally;

• general development and maintenance of the community garden continued once lock-down was lifted, providing particularly valuable volunteering opportunities for people of all ages. Volunteers have landscaped the southern entrance area; tended the fruit trees and used raised beds to grow a variety of vegetables, herbs and flowers, with produce being shared; cultivated a wildflower area; grown a willow tunnel; installed a second picnic bench donated by local residents and maintained paths, handrails, hedges and grassed areas throughout the site;

• the local pre-school has made use of the garden, helping children learn about the natural environment, an important element of the national curriculum;

• a new crowdfunding campaign reached its target to fund a rainwater harvesting and storage project;

• in the summer the garden became host to a local string quartet for their practice sessions;

• the Trust has continued to communicate with members of the local community through regular posts on the Trust’s Facebook page (‘Collings Park Trust’). The website (www.collingsparktrust.org) is maintained to provide information about the Trust’s aims, policies, activities, and volunteering procedure.

Section E Financial review

Brief statement of the charity’s policy on reserves

Trustees will, where possible, ensure that sufficient reserves of funds of at least £1,000 are and will remain in place (as demonstrated by a cashflow forecast) before authorising expenditure plans in accordance with the Trust’s Financial Authorisation policy.

Details of any funds materially in deficit

None.

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Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

The Trust’s main sources of income during the reporting period were:

• membership fee income of £968

• personal donations, including crowdfunding, of £6,253

The Trust’s investment of £948 in equipment and materials has enabled the ongoing development of a community garden where members of the local community are able to enjoy recreation and have the opportunity to learn about the natural environment. The design of the site and further commitment of funds is promoting conservation and enhancement of the natural environment, as well as providing various learning opportunities.

Section F Other optional information

None

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

----- Start of picture text -----
Signature(s)
Full name(s) Andrew Leigh
Position
Chair of Trustees
Date
15 [th] November 2021
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Charity Name No (if any) COLLINGS PARK TRUST 1163248 Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts

Charity Name No (if any) COLLINGS PARK TRUST 1163248 Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts For the period Period start date Period end date To from 06-Apr-20 05-Apr-21

CC16a

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts		Restricted funds to the nearest £ 5851 5,851 - 5,851 456 456 - 456 5,395 - 277 5,672	Endowment funds to the nearest £ - - - - - - - - - - -	Total funds to the nearest £ 6,253 - - - 968 - 7,221 - - 7,221 125 959 - 606 69 1,759 - - 1,759 5,462 - 7,876 13,338	Last year to the nearest £
Donations	402				625
Sale of Items
Grants
Gift Aid					774
MembershipFees	968				896
Other Income					151
Sub total(Gross income for AR)	1,370				2,446
A2 Asset and investment sales.
Sub total Total receipts A3 Payments	-				-
					2,446
Advice and Support	125				177
Tools,Equipment and Materials	503				1,711
CateringSupplies					79
Insurance	606				657
Bank Charges	69				60
**Sub total **	1,303				2,684
**Sub total **	-				-
Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end
					2,684
					- 238
					-
					- 238
Section B Statement of assets and liabilities at the end of the period
Categories B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees B1 Cash funds	Signature (agree balances with receipts and payments account(s)) Details Land Details Total cash funds Details Cash held in Bank Account Cash Reserve (not held in Bank Account) Details Storage Facility Details		Unrestricted funds Restricted funds to nearest £ to nearest £ 7,594 5,672 72 7,666 5,672 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - Fund to which asset belongs Cost (optional) - Fund to which asset belongs Cost (optional) Restricted 17,486 Restricted 1,956 Fund to which liability relates Amount due (optional) - ANDREW LEIGH Print Name		Endowment funds to nearest £
					-
					-
					-
					OK
					Endowment funds to nearest £
					-
					Current value (optional)
					-
					Current value (optional)
					-
					-
					When due (optional)
					Date of approval
			ANDREW LEIGH		04-Nov-21