## **RSME 2023 AGM AGENDA**
## **Reading Society of Model Engineers**
Registered Charity (CIO) 1163244
The Annual General Meeting of the charity will be held at 7.30pm at the RSME Clubhouse, 82 Bath Road, Reading RG30 2BE on Thursday 16th November 2023 for the following purposes:
1. To accept apologies for absence.
2. To accept the minutes of the 2021/ 2022 Annual General Meeting held on 27[th] October 2022
3. To accept the Presidents Report 2022/2023
4. To accept annual report Prospectus Editor
5. To receive and accept the Trustees and Section Reports for year ended 31st March 2023
## 6. To receive and accept the Financial Statements and
Accounts for year ended 31st March 2023
7. To consider and vote on any motions proposed.
8. To elect Trustees
9. To present the Presidents Cup
10. To transact any other business as agreed by the Chair
## **Reading Society of Model Engineers**
Registered Charity 1163244
## **2. Minutes of 2021/2022 AGM held on 27[th] October 2022 - Prospect Park Clubhouse**
John Billard gave an opening address including special thanks on behalf of the club for all the effort made by its members to keep the club running, including maintenance, birthday parties, public running and behind the scenes administration. John drew attention to the significant contribution made to the club by member Peter Harrison, as well as co-opted Trustee Miriam Venn.
John made the President’s introduction on behalf of Les Dawson (see AGM paper - President’s Introduction).
John explained his position as Chair of the meeting meant he was not acting as chair of the Trustees, but as chair of the AGM.
## **2.1 Apologies**
Mr P Harrison, Mr J Evans, Mr A Thatcher, Mr B Joslyn, Mr A Broodbank, Mr R Standing, Mr D Wilkinson, Mr T Wood, Mr G Saffrey, Mr A Day, Mr A Cliffe, Mr M Andrew, Mr M Furness, Mr K Trussler
## **2.2 Minutes of 2021 RSME AGM**
The Chair recommended to the meeting that the 2021 minutes be formally accepted, and this was agreed.
## **2.3 Trustees annual report 2021/2022**
The Chair recommended to the meeting that the Trustees Annual Report for the year ended 31st March 2022 be formally accepted, and this was agreed.
## **2.4 Financial statements and accounts 2021 /2022**
Ernest Brown gave a brief introduction to the financial statements and accounts for the year ended 31st March 2022. The Chair proposed these be formally accepted, and this was agreed.
## **2.5 To consider and vote on any motions proposed.**
The Chair confirmed that no motions had been received for consideration.
## **2.6 Election of Trustees**
Three trustees were due to retire in rotation at this meeting and nominations were received for three trustees as follows:
John Billard nominated, and Peter Culham seconded Ernest Brown.
Ernest Brown nominated and Stephen Millward seconded Nigel Penford.
Mick Chalmers nominated and Nigel Penford seconded John Billard.
There being no other nominations these were declared elected.
The Chair advised there is still one Trustee vacancy left
unfilled.
The Chair clarified that the position of coopted Trustee held by Miriam Venn automatically ended at the AGM following the appointment.
## **2.7 Election of President**
After 18 years of service to the club, Les Dawson has stated he wishes to stand down from the position of President.
Peter Culham advised there had been one nomination for a new President for John Billard, nominated by Les Dawson and seconded by Nigel Penford.
There being no other nominations, John Billard was declared elected. John explained how honored he felt to be following illustrious previous holders of the position, including J.M Maskelyne, a childhood hero of John’s.
A member asked the new President to set out his ambitions for the club and John advised that he aimed to continue the success of the club established by Les Dawson and to encourage new membership.
## **2.8 Presidents Cup**
The President’s Cup is awarded to a club member to recognize service given to the club by a member over the previous 12 months.
The 2022 President Cup was awarded to Les Dawson for 18 years of dedicated and meritorious service over the past 18 years.
## **2.9 Any other Business as agreed by the Chair.**
## **2.9.1 Annual Subscription** - Nigel Penford outlined a
proposal for simplifying and reducing the club’s membership fees (see AGM proposal paper).
This generated discussion regarding the proposal. Members concerns included the following:
A member asked if the proposal was based on an analysis of our current membership income and whether the change would result in a loss of income? The Trustee’s advised that subscription income would be likely to reduce, however the intention is to recruit new members who can support the more significant income streams from public running and birthday parties.
Some members were concerned that families with children might be adversely affected if each person must pay a subscription.
The Chair advised this is only a proposal which the Trustees want to consider and develop with members, prior to the 2023 annual subscription.
It was agreed the Trustees would continue to develop the proposal. It was noted that if any subsequent change proved to be unsuccessful, it would be possible to revert to the current subscription structure. **Action: Trustees**
**2.9.2 Member’s access to club facilities -** A member raised a concern that the club’s activities seemed to be increasingly focused on public running and birthday parties, whilst opportunities for members to use the track are becoming more limited. **Action: Trustees**
**2.9.3 Clubhouse security alarm** - A member raised a concern that 5 months have elapsed since the first clubhouse break in and the proposed security alarm still has not been fitted. **Action: Trustees**
## **2.9.4 Protecting RSME from fraud** - A member recounted
an experience of another club suffering a £64,000 embezzlement and asked if the Trustees had reviewed the club procedures to protect against fraud? Ernest Brown confirmed these procedures were reviewed when the charity was established. However, In view of the evolving nature of fraud, it’s been agreed the procedures should be reviewed regularly. **Action: Trustees**
Meeting closed at 21.30
## . **Annual Report 2022/2023**
This report has been prepared in accordance with the Charity Commissions Guidance – on Charity reporting and accounting.
## **Summary of the objects of the RSME as set out in its governing documents.**
- To promote for the benefit of the inhabitants of Reading and surrounding areas the provision of facilities for recreation or leisure time occupation in the field of model engineering and allied subjects.
- To promote the education of young people aged 12 to 16, on the subjects of basic engineering, modelling skills and miniature railway operation.
- To advance the education of the public in general, in model engineering, and in the building, operation and maintenance of miniature locomotives
## **3. PRESIDENT’S REPORT 2022/2023 John Billard**
It is my pleasure to present my first report as president of the Reading Society of Model Engineers. It is with some trepidation
that I took over from Les Dawson last year but with his encouragement and the help of so many others we have had a very successful year.
At one of our club running Saturdays earlier last month, the first thing that struck me was of what a buzz there was, in the sunshine. Plenty of members, including some very recent ones, five or six engines on the tracks and our indefatigable boiler inspector hard at work, testing, and retesting. With tea all round.
This year we have introduced a new membership system operating a flat rate of payment of £20. This was a considerable simplification and represented a cost reduction for nearly everybody. So, in these inflationary days, we are showing what can be done by activity and careful financial management. At the beginning of April, I set myself a target of maybe a total membership of 100 by next March. We are already up to 95 and still recruiting. In particular, it is gratifying to have young people joining us under our junior membership scheme where they are sponsored by an adult.
Considerable improvements continue to be made to our site. Big jobs have included completing the cladding the exterior of the club house against continuing vandal attacks. This has led to a visual improvement with additional insulation as a bonus. Exterior lighting is being improved with the addition of two new lamp posts with work continuing, new electronic security systems in use; all to prevent or put off the very upsetting burglaries and other damage which have occurred to us in the recent past.
All credit is due to our Wednesday Warriors who give up their time to do the hardest of physical jobs throughout the year and not often put off by the weather. Adding it to this is the work of our park and gardens department. There’s a lot of ground to look after and I know it is greatly appreciated by all our visitors.
Mentioning visitors, we have had an astounding year running our public trains every month. It is if that each succeeding date provides a record income. It is not just running trains but staffing the platforms, selling and collecting tickets, running the tea bar, putting up gazebos and all away again. And what more can I say about our private parties? I’m only going to mention
one name in this report and that is of Peter Culham (and his family) who have continued to do an amazing job organising these all summer. And then there have been his Santa weekends; surely the best Christmas attraction in all of Berkshire.
We have revamped our Thursday evenings a little with a monthly programme of talks and shows. Standing room only! It is also good to see our members’ work displayed, in fact anything interesting is brought.
I conclude with my heartfelt thanks for all that our members do to keep RSME alive and with an apology for anything I have forgotten, and appreciation to my fellow trustees for keeping RSME active and well-funded. We are in good hands.
## **4. Report - Editor Prospectus**
Twelve issues of the PROSPECTUS have again been produced this year all just about to schedule. Once more I am very grateful for the regular contributors who without fail produce copy on time.
I am pleased that PROSPECTUS continues to be featured regularly in the club notes in MODEL ENGINEER and thanks are due to the editors and Geoff Thoresby.
Contributions have again reduced in recent months but as before I would welcome all items including some non-railway topics from time to time reflecting the wide interests that I know exist among the membership. The series of workshop articles have been well received as has development work on the club site. I must also include some fascinating pieces my Mike Manners on some visitors to our grounds and some interesting woodwork.
Electronic posting has a vital role and I would like to thank Stuart Kidd and Stephen Millward for their help in the distribution to the membership. Hard copies are produced and sent by Royal Mail to members who require them.
Please keep the contributions coming in. Editor permitting almost any subject may be acceptable to suit our intelligent readership.
The October 2023 edition of PROSPECTUS will be the 220[th] produced under my editorship.
**J**
## **ohn Billard Editor**
## **5.Trustees and Section Reports**
## **5.1**
The annual total of birthday parties this year is 53. On top of these there have been eleven weekday visits by Rainbows, Nurseries, School groups etc as well as six Special Needs afternoons. Well done to Peter and his crew.
## **5.2. ‘00 Group’**
Over the past year the group has grown in numbers mainly due to an increase in junior members. This is fine although it requires the adult members to maintain and repair any faults that occur. To assemble the full layout on the first Tuesday of the month, we really need all the adult members to be present. This is not always possible, so we have to resort to using another extension which includes a traverser. Also, during Sunday Public Running we have no adult members available to run the layout and although we have some junior members available, they lack the experience to operate it properly. We are gradually improving our club rolling stock to allow some running to take place at short notice. This is because most members provide their own models during running sessions in the evening.
## **5.3 Lease Renewal**
Our lease is due for renewal. The Council has offered a term of ten years, which is longer than the seven years offered at previous renewals.
We have been advised by our legal advisers that there are benefits to the club of accepting the Council’s offer of a longerterm lease. At the time of writing this note a first draft of the new lease has just been received from the Council
Any further news on this matter will be reported to tonight’s meeting.
## **5.4 Activities undertaken by RSME for the public benefit in relation to the objects.**
When planning our activities for the year, the trustees always keep in mind the Charity Commission’s Public Benefit Guidance and have due regard to it when exercising any powers or duties to which the guidance relates.
## **5.5. Governance and management arrangements**
The Reading Society of Model Engineers is a Registered Charity (Charitable Incorporated Organisation) number 1163244, with liability limited to an amount not exceeding £1 (one pound) per member in event of the winding up of the charity.
The principal governance document is the Constitution dated 2nd July 2015, which was adopted at the General Meeting of the society held on 17[th] September 2015.
## **5.6. Trustees function and duties**
The trustees shall manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO.
It is the duty of each charity trustee: to exercise his or her powers and to perform his or her functions as a trustee of the CIO in the way he or she decides in good faith would be the most likely to further the purposes of the CIO.
_‘All decisions concerning the charity are taken by all the trustees, acting collectively and as a team.’ (See ‘The Essential Trustee’ - Charity Commission)_ However, the decisions need not be unanimous, a majority decision is sufficient. Any decision of the trustees is final.
## **5.7. Charity trustees**
The (7) trustees of the CIO currently are:
Ernest Brown (Treasurer) Michael Chalmers Peter Culham Stuart Kidd (Secretary to the Trustees) Nigel Penford Stephen Millward John Billard (Trustee Chair)
## **Election of Trustees**
At every Annual General Meeting of the members of the CIO, one third (three at present) of the elected trustees retire from office. The trustees, who retire, are those who have been longest in office. The vacancies so arising will be filled by the decision of the members at the annual general meeting. The trustees retiring by rotation at this AGM are.
Mike Chalmers, Stuart Kidd, and Peter Culham
There are therefore a total of three trustee vacancies at this AGM.
## **5.8. Appointment of Officers**
## **5.8.1 President**
The President acts as the ‘’figurehead’’ of the Society.
Les Dawson after over 18 years of service as our President, resigned from the position during 2022
The post of President will be held by a member of long standing and be well respected within the club. The President acts as a figurehead of the RSME. The President does not have a vote at Trustee meetings.
The President will serve for a period of three years, or earlier if the holder wishes to renounce the position. This may be extended with the agreement of members.
John Billard was appointed in October 2022 to serve as our President for a period of three years, or shorter should the holder wishes to renounce the position, This may be extended with the agreement of members.
## **5.8.2 Vice President**
The post of Vice President is awarded to recognise Members who have had a significant impact on the development of the charity. There are currently 2 Vice Presidents, Mike Sinclair and Jim Brown
## **5.8.3 Trustee Secretary**
The Secretary is appointed by the trustees for such time (normally 12 months) as they may think fit. The role of the
Secretary is to provide administrative support to the trustees. The post does not have any executive powers.
## **5.8.4 Treasurer**
The trustees may from time to time appoint a Treasurer or Honorary Treasurer
## **5.8.5 Trustee Chair**
The trustees may from time to time appoint a Chair of the trustees.
## **5.9. Safeguarding of Children and Young People**
It is the policy of the trustees of the RSME that:
The child's welfare is paramount.
All children whatever their age, culture, disability, gender, racial origin, religious belief and/or sexual identity, have the right to protection from abuse
All suspicions and allegations of inappropriate behaviour will be taken seriously and responded to swiftly and appropriately.
The RSME Child Protection Code of Practice was last reviewed by the trustees in 2019, and two trustees have attended seminars on Child Protection issues at Reading Voluntary Service
Five trustees and three members have been DBS checked.
The Trustees will review the Code of Practice in 2023
## **5.10. Membership**
The final membership number for 2020/21 was 63 and for 2021/22 was 84. Membership for 2023/24 currently stands at 96
## **6. Financial Statements and Accounts**
## **6.1 Examination of accounts**
The Trustees have appointed a firm of accountants to examine (audit) the club’s accounts in accordance with the recommendations of the Charity Commission. Their findings will be reported in Prospectus
## **6.2. Summary of accounts**
- **Receipts and Payments 04/2022 to 03/2023 (CC16a appendix refers)**
Copy attached for member approval.
## **6.3. Accounting Convention and Practice**
The trustees have agreed that the accounts will be prepared on a receipts and payments basis. This is the simpler of the two methods recommended by the Charity Commission.
The coding structure for the income and expenditure reflects Charity Commission recommendations.
The trustees have also kept under review the internal financial controls of the Society, against the legal requirements and good practice for a charity, as set out in guidance from the Charity Commissioners.
- All financial documents are retained in the clubhouse.
- Wherever possible BACS is now used for payments and card terminals for receipts. The latter have proved very successful at public running.
- New procedures for the provision of floats for Public Running etc. and the counting and reconciliation of cash income have been introduced.
## **6.4. Trustees Remuneration and Benefits**
There was no trustee’s remuneration, or other benefits, or expenses paid for the years ended 31/3 /2023. All trustees give their time voluntarily. None of the trustees hold title to any property belonging to the RSME.
## **6.5. Income**
## **6.5.1 Birthday Parties and Public Running**
The RSME’s principal sources of income are through the organisation of Birthday Parties and operation of the miniature railway. Income for the year ended 31/03/2023 was Birthday Parties £7950, (£5340 - 31/03/2022) and Public Running £7189, (£5054 – 31/03/2022).
## **6.5.2 Members Activities**
Income under this heading comes solely from the auction Held in April 2023.
## **6.5.3 Grant Aid**
No grant aid was received in the year ended 31/03/2023.
## **6.5.4 Subscriptions**
Subscription income for the year 2022/23 amounted to £2686 against £2570 for the accounting year 2021/2022.
The trustees have delegated authority to the Membership Secretary to approve concessionary subscription rates where applicable.
## **6.6. Expenditure**
The main items of expenditure (over and above our normal annual running costs of insurances etc.) during the financial year were directly or indirectly (*) as a result of the burglaries during the year and are included in the accounts under the heading of Purchases of Assets.
Replacement safe £143
Replacement strimmer £542
Replacement leaf blower £200
Replacement mower £490
*External Lighting £1855
*Clubroom cladding £3776
Claims were made on our insurance and £2317 in settlement was received in May 2023.
The costs of replenishing refreshment stocks resulted in an apparent deficit on refreshment sales of some £332. These costs amounted to some £375 without which a small surplus would have been earned.
The complete refurbishment of the 7 1/4” class 08 totalling £1240.99 was charged to Loco and Truck Maintenance.
The renewal premium on our Southern Federation policy due on 31/03/2022 (£2629) was not paid until 01/04//2022 thus inflating this year’s expenditure and deflating last year’s by this amount.
Electricity - There were very significant changes between 2022 and 2023 in our use of electricity and the price paid per kWh. Our electricity consumption in 2022 was reduced due to covid. Whereas in 2023 our usage returned to normal and the electricity tariff was greatly increased, even after government subsidy. The net result was that our expenditure on electricity increased from £700 in 2022 to £1848 in 2023. ( _Note: the accounts show expenditure on electricity as £806, which excludes the electricity bill for the final quarter of £1042. See 6.7 liabilities)_
## **6.7. Liabilities**
As at 31/03/2023 the electricity bill for the final quarter £1042 had not been received but was paid on 13/04/2023.
## **6.8 Unrestricted and restricted funds**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted
purposes within the objects of the charity. Restrictions arise when specified by the donor when funds are raised for particular purposes.
## **6.9. Trustees’ policy on Reserves**
At the end of the financial year the accumulated funds amounted to £51,130, of which £5122 were restricted funds (available only for the raised track extension project).
The Trustees, as part of their Reserves Policy, have agreed to aim to hold at between £10,000 and £15,000 in reserves at the year end. These funds are held in order to meet any unforeseen expenditure that may occur, for example track and locomotive repairs. The remaining balance of the cash held at the bank, £36,130, has been provisionally allocated by the trustees against the following projects:
- Workshop £10,000
- Raised track extension – restricted funds £5,000
-Defibulator £2,000
- Induction loop £1,500
-External lighting £2,000
- Internal alarm system £2,000
-Landscaping £1,500
-Unloading ramp £1,000
Tree survey £1,000
-90-day higher interest fixed deposit account
£10,000
-Unallocated
£130
## **6.10. Gift Aid**
The RSME has registered with the HMRC for Gift Aid. Records are being kept of significant donations.
## **6.11. Grants**
The organisation does not have a grant making policy to either external organisations or individuals. The trustees will support members or community groups should they wish to organise a Fund-raising event for a local group using the club’s facilities.
## **6.12 Community Events**
The RSME regularly holds events for various community organisations including schools and youth groups, at no charge.
RSME Trustees September 2023
**Charity Name No (if any) READING SOCIETY OF MODEL ENGINEERS 116324 Receipts and payments accounts CC16a For the period 4/1/2022 3/31/2023 To**
**For the period from**
## **Section A Receipts and payments**
|**Section A Receipts and payments**|**Section A Receipts and payments**|||||
|---|---|---|---|---|---|
|**A1 Receipts**
Small donations(Gift Aid)
**505**
Gift Aid Donations
**62**
Donations other
**347**
Other income
**-**
BirthdayParties
**7,950**
Santa Specials
**5,809**
**-**
Refreshments
**1,036**
Subscriptions
**2,686**
Public Running
**7,189**
Members Activities
**2,354**
Bank Interest
**63**
**28,001**
Sale of Fixed assets
**150**
**_Sub total_ 150**
**_Total receipts_ 28,151**
**A3 Payments**
BirthdayParties
**319**
Santa Specials
**3,872**
Other Events
**823**
Insurances
**6,751**
Refreshments
**1,369**
Governance costs
**108**
Members Activities
**246**
Clubhouse
**1,934**
Electricity
**806**
Rent andrates
**923**
Print and stationeryand comms
**1,172**
Raised track repairs
**174**
GLtrack repairs andrefurbish
**1,005**
Loco and truck maintenance
**2,652**
Grounds upkeep& improvements
**166**
Workshopand storage
**758**
Consumables
**1,287**
**_Sub total_ 24,365**
**Purchase of assets**
**7,349**
**_Sub total_ 7,349**
**_Total payments_ 31,714**
**_Net of receipts/(payments)_ - 3,563**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**49,570**
**_Cash funds this year end_ 46,007**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**||**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**8**
**8**
**-**
**-**
**8**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**8**
**-**
**5,114**
**5,122**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|Small donations(Gift Aid)|**505**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**505**
**62**
**347**
**-**
**7,950**
**5,809**
**-**
**1,036**
**2,686**
**7,189**
**2,354**
**71**
**28,009**|**421**|
|Gift Aid Donations|**62**||||**99**|
|Donations other|**347**||||**521**|
|Other income|**-**||||**200**|
|BirthdayParties|**7,950**||||**5,340**|
|Santa Specials|**5,809**||||**2,810**|
||**-**||||**-**|
|Refreshments|**1,036**||||**725**|
|Subscriptions|**2,686**||||**2,570**|
|Public Running|**7,189**||||**5,054**|
|Members Activities|**2,354**|||||
|||||||
|Bank Interest|**63**||||**4**|
|**_Sub total_**_(Gross income for AR)_|**28,001**
||||**17,744**|
|||||||
|**A2 Asset and investment sales,**
**(see table).**||||||
|Sale of Fixed assets|**150**||**-**
**-**|**150**
**150**||
|**_Sub total_**|**150**||||**-**|
|**_Total receipts_ **
**A3 Payments**||||**28,159**||
||||**-**||**17,744**|
|||||||
|
BirthdayParties|**319**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**319**
**3,872**
**823**
**6,751**
**1,369**
**108**
**246**
**1,934**
**806**
**923**
**1,172**
**174**
**1,005**
**2,652**
**166**
**758**
**1,287**
**24,365**|**83**|
|Santa Specials|**3,872**||||**1,730**|
|Other Events|**823**||||**434**|
|Insurances|**6,751**||||**1,036**|
|Refreshments|**1,369**||||**708**|
|Governance costs|**108**|||||
|Members Activities|**246**|||||
|Clubhouse|**1,934**||||**3,311**|
|Electricity|**806**||||**700**|
|Rent andrates|**923**||||**1,011**|
|Print and stationeryand comms|**1,172**||||**1,350**|
|Raised track repairs|**174**||||**470**|
|GLtrack repairs andrefurbish|**1,005**||||**1,245**|
|Loco and truck maintenance|**2,652**||||**1,429**|
|Grounds upkeep& improvements|**166**||||**401**|
|Workshopand storage|**758**||||**10**|
|Consumables|**1,287**||||**1,305**|
|**_Sub total_ **|**24,365**||||**15,223**|
|||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||
|||||||
|**Purchase of assets**|**7,349**||**-**
**-**|**7,349**
**7,349**|**1,167**|
|**_Sub total_ **|**7,349**||||**1,167**|
|**_Total payments_ **
**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **||||||
||||**-**|**31,714**|**16,390**|
|||||||
||**- 3,563**||**-**
**-**
**-**
**-**|**- 3,555**
**-**
**54,684**
**51,129**|**1,354**|
||**-**||||**-**|
||**49,570**||||**53,330**|
||**46,007**||||**54,684**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Cash in hand
Barclays current account
Barclays Deposit account
**Details**
None
**Details**
None
**Details**
**Details**
None
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**Unrestricted**
**funds**|
|---|---|---|
|||**175**
**3,698**
**42,135**
**46,007**|
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/ members of**
## Reading Society of Model Engineers
**On accounts for the year ended**
## 31[st] March 2023
**Charity no (if any)**
1163244
**Set out on pages**
## 1-2
**Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
**Basis of independent examiner’s statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect,:
- the accounting records were not kept in accordance with section 130 of the Charities Act other than that disclosed below; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached _._
**Signed:**
**December 2017**
1
**IER**
**Date:** 17[th] November 2023 **Name:** Rachel Eden **Relevant professional qualification(s) or body (if any):** ACMA (Chartered Institute of Management Accountants) **Address:** Holy Brook Associates, Curious Lounge, 1st Floor, Pinnacle Building, Tudor Road, Reading, England, RG1 1NH **Section B Disclosure**
**December 2017**
2
**IER**