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2022-08-31-accounts

KNOWN AS DIGSWELL PLACE RDA Charity Number: 1163233

DIGSWELL PLACE GROUP RIDING FOR DISABLED CIO

Trustees' Annual Report

From 1st September 2021 to 31st August 2022

"Keep up the good work it benefits everyone involved", "Keep doing what you're doing. Thanks!!” These were just two of the encouraging comments from our August 2022 survey of Digswell Place stakeholders. This year we have indeed kept going, not only in delivering sessions at near pre pandemic levels, despite some residual Covid impact, but also in continuing to work towards our strategic vision. Thanks to all involved, we end the year ready for 2022/2023 and looking forward to celebrating our 50th Year in 2023." Sue Clarke Chair Trustees Digswell Place Group RDA

Digswell Place Group RDA Charity 1163233 Trustees Annual Report 2021 2022

1. Objectives & Activities

Purpose - What we do

We provide disabled people with the opportunity to ride to benefit their health and wellbeing in Welwyn, Hatfield, Stevenage, Hertford, St. Albans and surrounding area.

The purposes of the charity are set out in the RDA member group Constitution:

The objects for which the CIO is established are to promote the objects of the Riding for the Disabled Association incorporating Carriage Driving a charity registered under charity number 244108 (“RDA”). Digswell Place RDA is a member group of RDA UK.

Objectives

Through horse-riding and horse care activities, we provide therapy, achievement and enjoyment to children and adults with a variety of disabilities. Participants gain physiological & physiotherapy benefits of exercise in the open air and mental health benefits from; learning a new skill, increased self-confidence & independence, improved communication skills and the opportunity to meet and socialise with our RDA community.

Our Activities

Through riding and interacting with horses and the Digswell Place community we make a difference to the lives of our participants through :

Therapy

Operating from purpose built volunteer led facilities, provided exclusively for charitable purposes; we offer outdoor riding and equine based activities for children and adults with disabilities. Where there is capacity and with consideration to our Equine Welfare Policy, we support any adult or child with a mental or physical disability who may benefit. Rider applicants are assessed in line with practices set out by RDA UK, to ensure that it is safe and beneficial for them to participate.

Achievement

Enjoyment

Our 14 horses & ponies provide sessions in two outdoor arenas or in the adjacent woods. Sessions are run by RDA UK Accredited volunteer coaches and helpers, trained to RDA UK standards. Attendees include children from local specialist schools, children supported in attending from mainstream schools & colleges and private adult attendees.

Therapy - our participants; Gain therapeutic benefit & reach therapeutic goals by ~~connecting with animals. Improve~~ physical mobility, strength and general fitness. Gain the physiological advantages & sensory stimulation of exercise in the open air.

Achievement - our participants; Enjoyment - our participants; Learn new skills, particularly Meet and socialise with the RDA ~~ho~~ rsemanship. Increase self-confidence community. Build relationships & share experiences. Combat social isolation & and self-esteem by achieving personal participate in group activities including tea goals. Develop life skills including with a pony, fundraising & committees. communication & understanding instructions. Experience independence and responsibility.

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Digswell Place Group RDA Charity 1163233 Trustees Annual Report 2021 2022

The true cost of riding with Digswell Place RDA is not passed to the rider

Over 80% of respondents said our services provide value for money*

This value is delivered thanks to our committed volunteer community

130 Enhanced DBS checked volunteers support our activities

24 group sessions run per week

Delivered by 14 RDA UK accredited coaches

1 paid Equine Manager

1 part time Deputy Equine Manager recruited 2022

Every session is subsidised by our own fundraising activities. We aim to be an affordable, inclusive and accessible organisation. Bursaries are available to offset all or part of a rider’s contribution so that financial hardship is not a barrier to benefiting from our activities.

We are a volunteer led organisation

Without our volunteers we could not achieve our charitable aims, they are at the heart of what we deliver and enable us to operate at the level we do.

Helpers and coaches prepare the horses and ponies, lead the ponies, side walk and coach. Pony carers (minders) ensure the day to day needs of their allocated ponies are met by exercising & schooling the ponies outside working sessions. They contribute a small amount to the upkeep of their pony and volunteer in session/fundraising roles.

Members of the Management Committee and Trustees are also helpers, coaches, riders and minders. The maintenance team keeps the yard safe and serviceable by maintaining fencing, paddocks & facilities.

Supporting the core volunteer base we have; a freelance advanced Coach, a full time employed Equine Manager and this year we recruited a part time Deputy Equine Manger to provide cover & support for the Equine Manager.These roles are critical to the charity continuing to deliver its charitable aims and public benefit. In addition to our own volunteers, when able to, we welcome placement students and host working parties to assist with larger maintenance & facilities projects.

96%* of our community find Digswell a welcoming, inclusive & friendly place

In the words of our volunteers:

And our participants:

"The friendship, being around horses and seeing the joy of clients"

"Seeing horses change people's lives and giving them freedom they may not normally have"

"Think I've already said it but the morning I volunteer is the highlight of my week"

"As a volunteer it is so rewarding and a happy place to be"

"Friendly, caring and knowledgeable people. Lovely ponies and facilities."

"Welcoming, thoughtful, inclusive friendly, a brilliant experience"

"It feels safe and friendly and helps develop you, whatever your ability"

"Staff, ponies and the whole ambience. Everyone is knowledgeable, welcoming and absolutely fabulous"

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Digswell Place Group RDA Charity 1163233 Trustees Annual Report 2021 2022

Delivering our public benefit and not losing sight of our vision

We confirm that the Trustees of Digswell Place RDA have complied with their duty to have due regard to the guidance on public benefit issued by the Commission. We work within a Strategic Plan which states our vision to extend our public benefit:

Our vision "To offer more & different opportunities to experience Digswell Place as a rider, volunteer or supporter. This will be delivered from our existing site with additional coaching facilities, 14 happy and healthy equines & a mix of volunteer and paid staff".

We're now ready to deliver that vision

Despite two years of disrupted activity and income due to Covid, we continued to work towards delivering our vision whilst still delivering for participants. We began September 2021 with 80 riders back in the saddle and ended the year with 117 participants, almost back at pre pandemic levels of 124 in 2019.

Meanwhile we continued our infrastructure and activity developments to deliver the vision originally developed in 2018, ready for September 2022.

Transition 2018 to 2022, whilst managing 2 years of Covid impacts:

More & different ways to experience Digswell Place

Additional coaching facilities

14 equines & mix of paid staff & volunteers

2018

Ridden activities, some horsecare Limited e:comms 3 physical fundraising events

2018

One outdoor arena 107 riders

2018

13 equines No employees 119 volunteers

2022

Tea with a pony launched All weather walkwayfor additional horse care activities FB & social media established New fundraising & community events inc. online campaigns

2022

2 outdoor arenas 117 participants Escorted ridden hacks for advanced riders RDA e:training modules

2022

14 equines 1.5 employees 130 volunteers

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Digswell Place Group RDA Charity 1163233 Trustees Annual Report 2021 2022

2. Achievements, performance and impact

1,734 sessions Achievements delivered

Although we still felt some residual Covid impact with higher participant and volunteer absences, sessions delivered were almost back to pre pandemic levels at 1,734 vs. 1,830 for year ending 2019, the last fully operational year.

Back to pre Covid levels

117 participants at year end

As school groups returned in September 2021 activity levels built up and we welcomed 53 first time riders during the year. Demand, and support, for our services grew during the pandemic, resulting in a record waiting list of 40 participants at end of 2021. Forward planning in 2021, including training new coaches and 33 new volunteers, enabled us to welcome more new riders during the year.

80 riders at start of year

53 new participants

One new equine, Rosie, joined our team and our Equine team at full strength of young pony Baloo, completed his training and came into work, bringing us up to full strength and capacity. 14 ponies

Meanwhile, in line with our 5 year plan we; completed the all weather walkway surfacing, erected a shelter for Infrastructure development Tea with a Pony, refurbished our old arena and completed erected a viewing box for the new arena.

Extended activities available

In line with our strategic plan to extend opportunities to experience Digswell Place, we achieved RDA UK sign-off to offer Tea with a Pony and Endurance riding activities. Tea with a Pony enables those unable to ride with us to benefit from; non ridden horse therapy, fresh air and light exercise, using our all weather walkway and shelter. For advanced riders, endurance activities offer ridden escorted hacks in the nearby woods.

Impact - some highlights

Tea with a Pony participant enjoys meeting Baloo And fro

Edited extract from Welwyn Hatfield Times article 22/2/22 " Blind nursing home resident, 73, gets back in the saddle It's been five years since blind pensioner J has been able to ride a horse - but thanks to nursing home staff she has got back in the saddle. The 73year-old resident of OL in Welwyn Garden City has been a keen horsewoman since she was four, continuing to ride throughout her life. It had already been some time since she had been on a horse when the pandemic hit due to ongoing health issues, and she feared she might never enjoy her favourite pastime again. But her dreams of riding came true thanks to the Make A Wish initiative run by the home's owners, which allows residents to tell staff any activities they want to do and places they'd life to visit. When J told the staff her wish, they got in touch with Digswell Place, a purpose-built, voluntarily run riding stables for adults and children with most kinds of disabilities."

And from our survey ; 92% are satisfied with the service we provide and 89% agree we're meeting our charitable purpose. "My son has made so much progress with RDA. There aren't many activities he can do with his disability so being able to do this is wonderful. It has improved his fitness and core strength beyond my expectations! Thank you!"

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Digswell Place Group RDA Charity 1163233 Trustees Annual Report 2021 2022

Our volunteers are Performance of fundraising activities – back on track our fundraisers

----- Start of picture text -----
Diversification of funding
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Huge support for the return of our established events

Donations remained strong

Funding support from local grant makers available

Our community is key to our funding success

----- Start of picture text -----
Donations
46%
Fundraising
(net of costs)
48%
Grant
funding
6%
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Our Fundraising Promise, based on the RDA UK’s fundraising protocol, is a commitment to responsible fundraising.

We do not:use cold-calling or unsolicited directmailing;employ third party organisations to fundraise on our behalf; or sell or pass on individuals’ details to third parties.

~~Fundraising, including securing gra~~ nts, which is essential to meeting our running costs and subsidising the cost of rides, is undertaken by volunteers, leveraging off our local community and wider RDA networks. Local fundraising events account for 48% of fundraising income and donations from our local community 46%.

Physical events This year saw the welcome return of our annual themed ball in November and spring Dogs & Daffs event, with a strong turn out to both, providing a huge amount of enjoyment for our extended community and generating net income of £41k, with the ball auction alone raising a phenomenal £16k, ensuring that attendees from all walks of life continue to have the opportunity to benefit from the therapies on offer at Digswell Place. Learning from our covid lessons we flexed some of our fundraising activities in 2021/2022, substituting our summer show with a yard open day to showcase our capability to our immediate and wider communities and continuing with our Christmas Hamper raffle for volunteers and local contacts and periodic Cake and Plant sales at the yard gate on a Saturday.

Grant funding In 2021/2022 grant funding represented a much smaller proportion of our income – 6% - as covid funding gave way to event fundraising.

That said, we secured one final tranche of covid discretionary funding from the local authority for our business-as-usual costs which we (our equines in particular) were extremely grateful for as we cautiously emerged from the pandemic to protect the interest of our vulnerable attendees.

We were also very grateful to receive another generous grant from the Valiant Trust which funded a horse purchase, bring us up to a full complement of 14 equines which enables us to better meet the increasingly varying needs of our riders.

Donations We rely heavily on our local business community, volunteers and RDA family. They dig deep and expend a huge amount iof time and effort to provide close to half of our funding for which is much appreciated. In addition to regular and one off donations; we have benefited from personal bequests, and sponsorship for volunteers’ personal endeavours.

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Digswell Place Group RDA Charity 1163233 Trustees Annual Report 2021 2022

3. Financial Review

As in prior years we finance all expenditure from available cash funds: our underlying principle is to ensure we do not pass on any debt to future years.

We have used the Charity Commission’s template Receipts and Payments statement and Statement of Assets and Liabilities to record the charity’s receipts and payments for the year ended 31 August 2022 together with comparable figures for the previous year. These have been independently examined, are included at pages 11 to 12 and should be read in conjunction with this review.

Overall performance

Strategic focus

Having demonstrated our resilience as a Group last year, emerging from the challenges of Covid with reserves of £152k in 2021/2022 we set about focussing on fulfilling our five year strategic plan, launched in 2018.

Investing in our future Investing in our future through our infrastructure Extending our activities to include Tea with a Pony – a national strategic objective - necessitated some changes Sustainable, consistent to existing facilities to ensure the safety and comfort of equine management participants which were planned and for which we had secured some funding in prior years. Similarly we were able to draw on our strong reserves to refurbish our old outdoor arena in line with our capital plan thus providing Cost of living crisis scope to improve our coaching capability. That £25k infrastructure spend is non recurring in 2022/2023.

Sustainable equine management Whilst volunteers remain a fundamental part of our ~~activity delivery, our strategy reco~~ gnises the benefits to be derived from consistency of equine management and the use of paid staff to achieve this on a sustainable basis. This year we created a part time Deputy Equine Manager role to support the immediate and longer term needs of our ponies. This is a part time role but has already delivered some very positive outcomes. Staff costs accounted for 26% of our running costs in 2021/2022.

----- Start of picture text -----
2021/2022 Running costs including horse
purchases
Fees, Hay, Bedding,
Salaries, Pension & Farrier & Horsecare
employers’ NIC 0% (incl vet fees)
26% 38%
Insurance, Utilities,
Motor expenses &
Admin (incl volunteers'
expenses)
13% Horse purchases, Tack,
Maintenance Rugs, Equipment
10% 13%
----- End of picture text -----

Cost of living crisis 51% of our running costs in 2021/2022 related directly to our equines. Whilst this included acquiring one new pony and tack, the bulk of these costs related to feed, bedding, farrier and vet bills, all of which were, and continue to be, subject to inflationary

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Digswell Place Group RDA Charity 1163233 Trustees Annual Report 2021 2022

pressures. Having a five year estates investment plan which ensures that ongoing maintenance costs are better controlled, a strong participant pipeline, relatively predictable minder income and an established reputation which delivers exceptional levels of fundraising income has helped us to mitigate, but not eradicate, the impact of inflation on our running costs in the last twelve months. We have seen an increase in our run rate (£71k in 2020/2021), some inflationary, some real long term increases in our cost base such as staff costs and costs associated with increasing our number of equines. We know that our costs can be quite “peaky” but are unable to predict the full impact of current inflationary pressures for 2022/2023 and therefore have prudently budgeted for a run rate of £100k for 2022/23, thus extend our funding gap and dependence on our fundraising capability.

Cost per ride

Rides continued to be delivered at £12 per session throughout the year, regardless of the size of that session. It’s never a good time to increase charges but rides are heavily subsidised, our cost base is increasing and we know that we deliver good value for money and bursaries are available for those in need: Trustees therefore decided to increase the cost of rides for 2022/23 to £14 a session.

We continue to use average cost per ride numbers for decision making as this sits better with our cash accounting systems and peaky cost profile. In the last nine years we have experienced an increase in the average cost per ride from £30 to £41.16. Nine years ago running costs were £55.2k and now average at £66.2k.

----- Start of picture text -----
Cost per ride
120.0
100.0
80.0
60.0
40.0
20.0
0.0
2013/2014 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022
Total running costs to be met £'000 Average cost per ride £
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Statement of assets and liabilities

As at 31 August 2022 we had cash reserves of £132k, a reduction of 13.7% over the prevous year’s closing reserves. This decrease is largely a timing difference between funding and investing in assets to fulfil our strategic objectives (£25k spend in 2021/2022).

Looking ahead

As stated in prior years, Brexit and Covid have increased our running costs. We anticipate that the current world political and economic climate will impose further increases on that cost base and has the potential to challenge our income streams as the cost of living crisis bites. Our recent survey gives us comfort in the level of demand for our broad range of therapies: a sense of place and purpose will drive our sustainability.

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Digswell Place Group RDA Charity 1163233 Trustees Annual Report 2021 2022

Policy notes

Reserves policy In May 2018 the Trustees adopted and agreed a Reserves Policy and agreed 18 months core activity expenditure should be held in reserve in case of a catastrophic loss of income. This was increased from one year to give time to strengthen our operating position and develop a sustainable fundraising programme to enhance our core deliverables. This level of reserves helped Digswell Place to weather the Covid storm and with the ongoing health, global political and economic uncertainty the UK faces, remains a prudent policy for us to retain for the foreseeable future.

Assets and Liabilities

All our reserves are currently unrestricted and held as cash with HSBC and Shawbrook Bank for ease of access. No investments are held by the Charity. No funds are held as custodian trustees on behalf of others. The Trustees choose not to publicly show the value of the ponies and horses, tack etc.

In 1996 the freehold of the land was purchased by RDA UK with Lottery Sports Funding. The land is leased to Digswell Place RDA at a peppercorn rent.

The stables and classroom are insured at cost plus RICS inflation. They will have little realisable value and in the event that the charity ceases to be viable they will pass to RDA UK under the terms of the group membership agreement.

4. Structure, Governance and Management

Structure

Digswell Place RDA is a Charitable Incorporated Organisation registered with the Charity Commission for England and Wales. The CIO was entered on the Charity Commission Register of Charities on 20 August 2015 with the Registered Charity number 1163233. The merger of Digswell Place Group Riding for the Disabled 1074341 was registered on 12 November 2015 with a transfer date of 11 November 2015.

The charity is a member group of RDA UK. All member groups are governed by a Membership Agreement with RDA UK. Digswell Place Group Riding for the Disabled Association CIO’s purpose is set out in RDA UK member group constitution. The Group is part of the Herts RDA Group and the RDA Eastern Region.

Governance & management

Digswell Place RDA CIO is governed by a Board of Trustees. The original Board of Trustees all stood for election in December 2016 at the inaugural AGM, as required by the CIO constitution. Additional trustees are sought from those actively involved in promoting the objectives of the Group. All trustees are required to have an enhanced DBS check where appropriate.

At August 2022 there were 6 trustees; minuted meetings are held at least 4 times p.a. or more often if needed. No person or body external to the charity is entitled to appoint any of the trustees.

The RDA UK document “the Essentials of Membership” sets out the standards and procedures by which the charity operates, including the minimum standard of qualification required of those responsible for the activity at any time. In this way we ensure that at any time, all activity is guided and supervised by an appropriate person and the highest standards of safety and welfare are maintained. The charity is accountable to RDA UK and is required to submit returns annually.

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Digswell Place Group RDA Charity 1163233 Trustees Annual Report 2021 2022

Trustee training and induction. A range of guidance produced by the Riding for the Disabled Association including the “Welcome pack for trustees” is supplied to each trustee. Relevant guidance and news releases from the Charity Commission are brought to the attention of Trustees. Support and advice is available from RDA UK and regional staff and the RDA UK website.

5. Reference and Administrative Details

Charity name
Other names charity is known by
Registered charity number
Charity's principal address
Digswell Place Group Riding for the Disabled Association Digswell Place Group Riding for the Disabled Association
Digswell Place RDA
1163233
Digswell Place Stables
Rectory Road
Welwyn
AL8 7SU

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for
whole year
Name of person (or
body) entitled to
appoint trustee (if
any)
Sue Clarke Chair Trustees & Trustee Re-elected AGM 17/12/21
Bridget
Johnstone
Trustee & Group Secretary Re-elected AGM 17/12/21
Carol Redgment Trustee Re-elected AGM 16/12/20
Tom Gough Trustee Re-elected AGM 16/12/20
Jennie Redford Treasurer &Trustee Re-elected AGM 2/2/18
Annette Ponniah Trustee & Safeguarding
Officer
Re-elected 17/12/21

Declarations

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position
Date
S.Clarke J.Redford
Susan Clarke Jennie Redford
Chair Trustees Treasurer

5th November 2022

5th November 2022

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Digswell Place Group RDA Charity 1163233 Trustees Annual Report 2021 2022

Charity no : 1163233

Digswell Place Group Riding for the Disabled Receipts and payments accounts

For the
period from
01-Sep-21 To 31-Aug-22
Section A Receipts and payments
To the
nearest £
20,287
10,575
36,259
0
0
209
63,598
584
131,513
131,513
34,974
5,504
3,501
10,603
7,282
26,536
26,858
2,447
3,721
121,425
10,000
749
6,701
1,035
16,774
35,259
156,684
-25,171
4,740
152,654
132,223
Unrestricted
Funds
To the
nearest £
0
0
0
4,740
0
0
0
0
0
4,740
4,740
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
4,740
-4,740
0
0
Restricted
Funds
To the
nearest £
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Endowment
Funds
To the
nearest £
20,287
10,575
36,259
4,740
0
0
209
63,598
584
136,253
136,253
34,974
5,504
3,501
10,603
7,282
26,536
26,858
2,447
3,721
121,425
10,000
749
6,701
1,035
16,774
35,259
156,684
-20,431
0
152,654
132,223
Total Funds
To the
nearest £
Last Year
Riders Contributions 20,287 7,552
Ponycare Helpers 10,575 8,665
Donations General 36,259 21,134
Discretionary grant - covid related for running
costs
31,433
Grant from Welwyn Hatfield Community fund 0 9,000
Grant from RDA UK 0 3,000
Interest 209 631
Fundraising 63,598 24,985
Gift Aid Reclaim 584 2,600
Sub total(Gross income for AR) 131,513 109,000
A2 Asset and investment sales
Sub total
Total receipts
A3 Payments
109,000
Fees, Hay, Bedding, Ferrier & Horsecare 34,974 18,799
Veterinary 5,504 9,704
Tack, Rugs, Equipment 3,501 440
Maintenance 10,603 12,923
Insurance, Utilities & Admin 7,282 6,541
Fundraising 26,536 1,495
Salaries, Pension & employers’ NIC 26,858 21,846
Volunteers expenses 2,447 992
Motor vehicle expenses 3,721 86
Sub total 121,425 72,826
A4 Asset and investment purchases
Pony purchase 10,000 5,565
Second arena judging box 749 0
Field reconfiguration - new field shelter 6,701 0
Investment in tea with a pony project 1,035 9,180
Refurbishment of old arena 16,774 1,635
Sub total 35,259 16,380
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
156,684 0 0 156,684 86,206
-25,171 4,740 0 -20,431 19,794
4,740 -4,740 0 0 0
152,654 0 152,654 132,860
132,223 0 0 132,223 152,654

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Digswell Place Group RDA Charity 1163233 Trustees Annual Report 2021 2022

----- Start of picture text -----
S.Clarke Susan Clarke 5 November 2022
J.Redford Jennie Redford 5 November 2022
----- End of picture text -----

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Digswell Place Group RDA Charity 1163233 Trustees Annual Report 2021 2022

Independent examiner's report on the accounts

Report to the trustees/

members of Digswell Place Group Riding for the Disabled

On accounts for the year ended[31 August 2022 ] Set out on pages 11 to 12

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2022.

Responsibilities and As the charity trustees of the Trust, you are responsible for the basis of report preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters examiner's statement have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

 accounting records were not kept in accordance with section 130 of the Act or  the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.

Signed: :

Name:[: Alexandra Bailey]

Relevant professional ACCA qualification(s) or body (if any): Address:[10 Densley Close ] Welwyn Garden City Hertfordshire, AL8 7JX

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Digswell Place Group RDA Charity 1163233 Trustees Annual Report 2021 2022

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

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