## **Trustees’ Annual Report for the period** **From 1.1.2021 To 31.12.2021** ## **Charity name: Southam Road Evangelical Church** ## **Charity registration number: 1163217** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Object of the CIO is, for the public benefit, the
advancement of the Christian faith in Banbury,
Oxfordshire and such other parts of the United
Kingdom and the world as the charity trustees may
from time to time decide.
The Church is a member of the Evangelical Alliance,
Partnership UK, Stewardship and thirtyone:eight.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Activities undertaken during the year include;
Public meetings in the Church Building for Christian
worship and preaching the Bible.
Practical, emotional, financial and spiritual support of
members and attenders, and of contacts in the wider
community.
Messy Church held once a month for the enjoyment
and benefit of families with young children, including
those not normally attending church.
Support of local charities, financially and by volunteer
assistance, including The Nicodemus Trust, and
Green Pastures Nursing Home.
Practical and financial support for the Womens’
Refuge in Banbury, and the Food Bank run by the
Salvation Army
Support of overseas charitable work, including small
rural churches in Romania, famine relief work in
Moldova and India, and work with vulnerable young
women in New Zealand.
Individuals in the church are involved with social
goods such as work with Guide Dogs for the Blind,
local Community Radio, support for the Christmas
Shoebox Appeal and links to Street Pastors. These
individual efforts are reported back to the church, and| |||are supported financially and prayerfully by the church
at large.
Renovation and repair work was undertaken to the
building in accordance with the 5 year plan agreed
following a survey undertaken by a professional
adviser from the Church Growth Trust
**During the year 2021 the activities of the church**
**were severely affected by the ongoing Covid19**
**pandemic and the consequent lockdown of**
**society – see below.**| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had regard to the guidance issued by
the Charity Commission on public benefit| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Grants to other charities and to individuals are made
at the discretion of the Elders and the Trustees, with
reference to available funds and to the Reserves
policy.| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|Apart from part time paid work by the Pastor, the
church operates entirely by the volunteer services
and financial contributions of members and
attenders.| |Other||**The church has a current Safeguarding policy in**
**place, and is committed to safe working**
**especially with children and vulnerable adults. Mr**
**David Shepherd is the designated Safeguarding**
**Lead.**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The above activities have enabled the church to
beneficially impact on the lives of a number of
people, locally and further afield. Those attending
and linked to the church are supported and helped
through the joys and crises of everyday life, and
given help to deepen their spiritual lives and
understanding of the Bible.
We have linked into the wider community by means
of events for non-members, particularly the Messy
Church programme where parents and children
attend together.
Practical and emotional support has been given to
members in financial emotional and physical need.
We have also reached out to non-members with
similar support, particularly to the ladies in the
Womens’ refuge in the town.
Overseas contacts have shared in the ways that our
support has helped many in vulnerable situations,
and the impact this has had on their lives.| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|See attached accounts validated by the independent
examiner.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The building is held freehold, and is a substantial
asset.
The Trustees have adopted a policy of holding 3
months giving as a cash reserve–currently £8500| |Amount of reserves held|Para 1.22|£28202.85 as of 31.12.2021| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Funds are raised by donations from members, and
are spent at the discretion of the Church Leadership
in discussion with the members and the Trustees.
**The Trustees are enormously grateful for the**
**sustained financial support of the church**
**members during 2021 despite the problems**
**caused by the Covid19 pandemic.**
Small sums are given as voluntary donations for the
use of the building by other churches and charitable
groups.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The church has a current policy of giving 50% of its
core income to external causes, charities and
worthwhile causes, as determined by the Trustees.| |A description of the principal
risks facing the charity|Para 1.46|Risk of many members leaving and the organisation
becoming unviable – the Trustees then have the
option of closing the charity and selling the building.
Risk of catastrophic damage to the building –
covered by insurance.
Risk of reputational damage due to allegations of
moral or financial misconduct. Safeguarding policy
upheld and reviewed, financial oversight by Trustees.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Selected by existing Trustees**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|Provided with a copy of the Trust Deed, and links to
information on the Charities Commission. Invited to
an initial Trustees meeting as an induction.
Encouraged to familiarise with information online and
through e.g. Stewardship| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Independent church governed by Elders, with one of
the Elders currently appointed as Pastor. The
Trustees care for the legal and statutory duties of the
Charity.
Member of organisations such as
Evangelical Alliance
Stewardship
Partnership UK
Thirtyone:eight| |Relationship with any related
parties|Para 1.51|| |**Remarks about 2021**||During the early part of the year, services were not
able to take place in the building due to the ongoing
restrictions caused by the Covid-19 pandemic.
Services in person recommenced in June 2021, and
the progressive easing of restrictions meant that
services could continue in the building, with some
ongoing precautions still necessary. Equipment was
installed to enable the continued broadcasting of
services on Zoom for those unable to attend in
person. Some meetings continued to be held on
Zoom, including weeknight prayer meetings and
leadership discussions, as this had been found to be
convenient and generally well supported.
In-person Messy Church recommenced in the
autumn, with a slightly reduced programme due to a
reduction in staffing.
Attendance has been reduced due to some members
moving away, and some attenders not returning after
the Covid restrictions were lifted.
Ongoing maintenance and repairs to the building
were undertaken, including repairs to external
brickwork and pointing, and installation of a new
window upstairs. Broadband connection was
installed.| ## **Reference and Administrative details** |Charity name|Southam Road Evangelical Church| |---|---| |Other name the charity uses|| |Registered charitynumber|1163217| |Charity’s principal address|1 Cope Road
Banbury
Oxon
OX16 2EJ| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Mr David Shepherd|Chairman|Re-appointed 5.12.2021|| ||Mr John Gardner||Re-appointed 23.7.2019|| ||Mr Nic Oliver||Re-appointed 23.7.2019|| ||Mr Ian Fleming||Appointed 12.3.2019|| ||Mr Kevin Dale||Appointed 5.12.2021|| ||Mr Wallace Farley||Appointed 5.12.2021|| |||||| |||||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |**Independent**
**Examiner**|Mr Andrew J Geary|Geary Partnership
159a Chase Side
Enfield
EN2 0PW| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |N/A||| ## **Other optional information** Mr David Shepherd continued to be paid as Pastor to the church on a part time self-employed basis. The Trustees have reviewed this arrangement in accordance with the Trust Deeds and advice from the Charity Commission and Stewardship, and have concluded that he may continue to act as a Trustee provided he absent himself from any discussions about his service and remuneration. ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature**|**Full name**| |---|---| ||**David Shepherd**| ||**Nic Oliver**| ||**John Gardner**| ||**Ian Fleming**| ||**Kevin Dale**| ||**Wallace Farley**| Date OX102 31 Du￿bErlI2] wrbErÉi 1163217. Mr￿¥￿￿[A￿d MYJtshnfAtdDer MrknFkwdr4 Ttr¢oU￿Ui th >wrthcknh P• God'sw)kn ¢n the pufsult [￿ni￿b)E 4nd Li4kn1i￿SQn 5. *wJ ili bink b stilute i¢5 rnin rA￿[￿ J. WTren plaDnin¥ttr¢ sw. Ir41W¢NI>LYf FX4MINEli%kEE*XT Wknchll￿SEt<>ut￿￿thtf0kni&EWvJ3￿5. Jt4r 1440 ¢1 thts Ckn ￿11 (th¢ Yjll W 4fv1 Ih*i an loeAwninEthExr¢pJntsuthjEc￿￿ 145 dthE XJII ALI.. 143(5Xb)dthE2011 B•bts•fl•dtpe•dE•t•UVAlw*• vep•n Iliiilrt& urth&qn th ryovbJE thEe￿Trkn th# r4uirvJ in4n iydit. aThl Iltyditrj In the rwrnn*Muoftht2011 +1¢¢ l59iCTrJW Sidts EN20PW )X ￿t2121 Ji Dec 2th) 3& 5J81 1139 759 565 b1kkw￿rk lltwTh4rknw 11 COVIDxafftyequitry Li8ht urrrfKe 1143 13.4W 134 tts IQSFuk¢ Chilthen 7.617 24.1(X) 31 Dee 2•11 31 Dte2•X* K¢ith *Dr￿bY EPIC￿ Ro￿]￿1& IIMJ R*hd Adm (m￿￿¥) Bryony FI￿17 (m￿¥wil Sth¢b Bwl SIEw4tdshipG1wt￿ Gudwrlmolknil o￿lone￿i$￿￿UIhI ￿￿￿de￿￿TrU# Re%iN¢ W{Wom¢Tr'sReAy) SthlvrtiM Anrtyfty>J Pr1￿r￿￿jr Sl86 chU￿￿E￿I AdminiitrntKJn Safe8Uatthn8 1143 IA74 31 *7n 2&772 OX102 31 Du￿bErlI2] wrbErÉi 1163217. Mr￿¥￿￿[A￿d MYJtshnfAtdDer MrknFkwdr4 Ttr¢oU￿Ui th >wrthcknh P• God'sw)kn ¢n the pufsult [￿ni￿b)E 4nd Li4kn1i￿SQn 5. *wJ ili bink b stilute i¢5 rnin rA￿[￿ J. WTren plaDnin¥ttr¢ sw. Ir41W¢NI>LYf FX4MINEli%kEE*XT Wknchll￿SEt<>ut￿￿thtf0kni&EWvJ3￿5. Jt4r 1440 ¢1 thts Ckn ￿11 (th¢ Yjll W 4fv1 Ih*i an loeAwninEthExr¢pJntsuthjEc￿￿ 145 dthE XJII ALI.. 143(5Xb)dthE2011 B•bts•fl•dtpe•dE•t•UVAlw*• vep•n Iliiilrt& urth&qn th ryovbJE thEe￿Trkn th# r4uirvJ in4n iydit. aThl Iltyditrj In the rwrnn*Muoftht2011 +1¢¢ l59iCTrJW Sidts EN20PW )X ￿t2121 Ji Dec 2th) 3& 5J81 1139 759 565 b1kkw￿rk lltwTh4rknw 11 COVIDxafftyequitry Li8ht urrrfKe 1143 13.4W 134 tts IQSFuk¢ Chilthen 7.617 24.1(X) 31 Dee 2•11 31 Dte2•X* K¢ith *Dr￿bY EPIC￿ Ro￿]￿1& IIMJ R*hd Adm (m￿￿¥) Bryony FI￿17 (m￿¥wil Sth¢b Bwl SIEw4tdshipG1wt￿ Gudwrlmolknil o￿lone￿i$￿￿UIhI ￿￿￿de￿￿TrU# Re%iN¢ W{Wom¢Tr'sReAy) SthlvrtiM Anrtyfty>J Pr1￿r￿￿jr Sl86 chU￿￿E￿I AdminiitrntKJn Safe8Uatthn8 1143 IA74 31 *7n 2&772