Registered Charlty No: 1163202 THE DEARNE PLAYHOUSE REPORT AND ACCOUNTS YEAR ENDED 31 MARCH 2025
THE DEARNI PLAYHOUSE REPORT AND ACCOUNTS YEAR ENDED 31 MARCH 2025 CONTENTS Page Legal and Administratlve Infomiation Trustees, Report Indeperbdent Examinerfs Report Recelpts & Payments Account statement of Assets and Liabilities io Notes to the Financial Statements 11-12 Page 2
THE DEARNE PLAYHOUSE LEGAL AND ADMINISTRATIVE INFORMATION YEAR ENDED 31 MARCH 2025 Full Name: THE DEARNe PLAYHOUSE Reglster•d Charity Number: 1163202 Correspondence Address: The Dearne Playhouse Deame Welfare Hall Washlngton Road Goldthorpe Rotherham S63 9EF Trustees: Beverley F05ter Stella Burton (Resigned March 2025) Mlke Lawrersce Paul Davies Ablgail Moore (Resigned ALrgust 2025} Janle Bowler (Appolnted September 2025) Daniel Glover (Appolnted July 2025) Cllr Mlke Lawren Bankers: Vlryln Money IA Peel Squa Barnsley South Yorkshire S70 2PL Independent Examiner: Chrlstopher Stones Community Accountsnt Barnsley CVS 23 Queens Road Barnsley S71 IAN Page 3
THE DEARNE PLAYHOUSE TRUSTEES, REPORT YEAR EIIDID 31 MARCH 2025 The Trustees present thelr annual report and accounts for the year ended 31 March 2025. structurei governance and management The Dearne Playhouse Is a Charitable Incorporated Organlsatlon (CIO), registered with the Charity Commlssion and govemed by Its constitutlon, dated 19 August 2015. The members of the CIO are the charlty trustees. Membership of the CIO cannot be transferred to anyone else. The Members of the CIO have no Ilability to contribute to assets and no personal responsibility for settling debts and Ilabllltles In the event of wlndlng up. The affairs of the charfty are managed by the trustets, who may exerclse all the power5 of the charity. Appointment of Trustees In accordance with the terms of the constitutlon, there must be at least three charity twstees. If the number falls below thls mlnlmum, the remalnlng trustees can art only to call a meetlng of the trustees or appolnt a new trustee. There Is no maxlmum number of tnjstees. One thlrd of the Trustees wlll retire at a properly convened meeting of the tharfty trustees each year but may be reappointed. Each new trustee Is given a copy of the constitution and the latest trustee's annual pOrt and accounts, on or before appointment. The trustees who served durlng the year a shown on page 3 of thls report. Charftable aims and obJ¢ctSves The objectlves of the charity are: l. To promote the arts for the benefit of the public, and In partlcularthe Deame Valley communltles, by production and perfomance of drama, mlme, dance, muslc and singingi and the establlshment and MaIntenan of a theatre known as The Dearne Playhouse on premises known as the Mlners, Recreatlon or pleasu Ground at Goldthorpe. 2. To promote regeneration In areas of 50eial and economlc deprfvatlon (and in partlcular the Dearne Valley) for the benefit of the publlc by all or any of the followlng means: The advancement of education, trainlng or retralnlng, partlcularly among unemployed people The provlslon of educatlonal, recreational and lelsure facllltles for the publlc at large or for those who by reason of their youth, age, Inflrmity or disablement, financlal hardship or soclal and economic cIrcumstan5 have need of such faalities Such other means as may from tlme to time be detennlned, subject to the prior written consent of the Charlty Commissioners for England and Wales. Page 4
THE DEARNE PLAYHOUSE TRUSTÉES. REPORT ¢ontlnu•d YEAR ENDED 31 MARCH 2025 Actlvltles undertaken and achievements durlng the year. In shaping the objettives for the year, the trustees have paid due regard to the public benefit guldance publlshed by the Charlty Commlsslon. The Deame Playhouse commenced tradlng as a new Charltable Incorporated Organ15atlon (CIO) on 1st Aprll 2016. The charity ented into a new lease wlth Barnsley Metropolltan Borough Council on the 14th November 2016, when assets and Ilabllltles were transferred from Dearne Communlty and Mlners Welfare Scheme, the registered charity that previously managed the site. The responsiblllty for the playhouse continues to rest with the CIO. In early 2022 Barnsley MBC was successful In thelr appllcatlon for the Governments Prlnciple Towns Fund and the Dearne Playhouse was Included as the cultural hub in the plans, whlch ha5 brought In 5ubstantlal capltal fundlng, thls year, to make essentfjal repairs to the roof and to completely refurbish the basement for communlty use. In addition, the local envlronment wlll also be regenerated thus providing a central hub for Goldthorpe. The capital works for phase l of the refurbishrnent was completed. Thls Induded complete new roof, a full new light and sound installation and new air handllng unlt. We continued to work with BMBC to develop phase 2 to take place starting July 2024, where the basement will be fully refurbished to create the base for the communty hub. The Playhouse has worked with groups and consulted with the local community to decide what would be the best use of space. It was decided that a youth theatre and a musical theatre group would be beneficial to the local area. These have both been established and wlll move In as soon as work Is compete. We wlll also open the hub up to any local art groups. The work wa5 completed in October 2024 and the Playhouse continues to be busy and remains self-sustainable. The theatre was closed for part of 2024 - 2025 for all works to be completed. The trustee5 were in agreement that it was necessary to close for the works to be completed to ensu the long term survival of the theatre In Goldthorpe. The theatre has always run self-sufficiently* generating all running costs from hlrlng the space as well as producing its own in-house productions. This has continued as much as posslble and the theatre manager has maintained relationships with organisations who hire the theatre, with secured bookings for next year. Trustees are confldent that venue will not be reduced in the future. Page 5
THE DEARNE PLAYHOUSE TRusfEES' REPORT ¢ontlDued YEAR ENDED 31 MARCH 2025 Future Plans We will contlnue to apply for grants and develop relatlonshlps with oryanlsations who may wish to use the pla - these are important for Income generation ne$sary to improve the overdll financlal health of the venue, reduce operatlonal costs, reduce reliance on extemal fundlng and fomi a basls for future developments and growth. The recent refurbishment has breathed new Ilfe Into the space, modernising Its layout while preserving the character of the bullding. Wlth upgraded facllltles, refreshed décor and Improved functionality. The envlronment now feels more welcomlng and efficient for everyone who use5 it. Looklng ahead, the next phase of development will focus on expanding serVIS, enhancing sustainablllty, and Introduclng new features that 5UPPOrt long term growth. These future plans alm to bulld on the momentum of the refurblshment, ensuring we continue to evolve and meet the needs of the communlty for years to come. Rlsk Management The trustees are responslble for rlsk management. A revlew of strategies to mitigate risk has taken place and formed part of the proposed changes In establlshing the Charltable Incorporated Oryanisation. The new rfsk management strategy Indudes: An annual revlew of the risks the new CIO may fa. 2. The establishment of systerns and procedures to mltlgate those risks Identified in the strategy, will indude: Formal agenda for mlnutes of trustee meetings. Fomial written polioes where approprlate. Vettlng procedures as required by law for the protectlon of children and vulnerable adults. 3. Rlsk assessments wlll be carried out on all major projects undertaken by the charity and are qUIred for grant appllcations in any event. 4. The new CIO is belng supported by BMBC'S Rlsk and Governance manager who will assist the trustees In developing appropriate arrangernents for the management of risk. Th¢ Charlvs pollcy on reserves The trustees recognise the need to keep reserves at a level which wlll give the organlsation stablllty to enable it to contlnue to operate In the future and are worklng towards holding at least 3 months runnlng costs In reserve at any one tlme. Based on Current year expenditure thls equates to £29,838. The actual SerVeS held by the charfty at the year end was £44,551 (2024: £30,479) whlch eXedS thls level. Related parties The trustees consider that there are no related partles to the charlty. Trustees r•sponslblllties for the flnaneial statements The trustees are responslble for keeplng pmper accountlng records whSch disclose wlth reasonable accuracy the flnanclal positlon of the charity at any time and enable the trustees to prepare flnanclol 5tstements for each flnanclal year. The trustees are also responslble for safeguardlng the assets of the charlty and hence for tsklng reasonable steps for the preventlon and detectlon of fraud or other Irregularltles. Page 6
THE DEARNE PLAYHOUSE TRvsfEES' REPORT contlnued YEAR ENDED 31 MARCH 2025 Financlal Posltlon The financial statements are set out in pages 9 to 12. Tae Recelpts and Payments Account show5 a surplus for the year of £14,072 (2024.. surplus £5,387). The total funds of the charity at year end stand at £44,551 (2024: £30,479). The trustees declare that they have approved the report above. Slgned on behalf of the charity's trustees: Signed: Date: 26th January 2026 Mlke Lawrnnce, Chalr Page 7
THE DEARNE PLAYHOUSE INDEPENDENT EXAMIMER'S REPORT YEAR ENDED 31 MARCH 2025 I report on the accounts of the charlty, whlch are set out on pages 9 to 12. Respertlve responslbllltles of trustees and ¢xamlner The charity's trustees are responsible for the preparatlon of the accounts. The trustees consider that an audlt Is not required for thls year, under settlon 144 (2) of the Charltles Act 2011 (the 2011 Act) and that an independent examination Is needed. It is my responsibility to: examlne the accounts, under sectlon 145 of the 2011 Art. follow the procedures laid down in the general dlrections glven by the Charlty Commissioners under section 145 (5)(b) of the 2011 Act; and state whether particular matters have come to my attention B•$ls of Independent examlnerfs report examlnatlon was carrled out in accordance wlth the generdl dlrections glven by the Charity Commlssion. An examlnation Includes a review of the accounting CordS kept by the charity and a comparison of the accounts presented with those record5. It a150 includes consideration of any unusual items or disclosures In the accounts, and seeking explanations from you as trustees concemlng any such matters. The procedures undertaken do not provide all the evidence that would be required In an audlt, and consequently no oplnion is given as to whether the accounts present a'true and falr vlew. and the report is limlted to those matters set out in the statement below. Independent exJmin¢r'$ statement In connection with my examlnatlon, no matter has come to my attention: l. whlch gives me reasonable cause to belleve that In any rnateriol respect the requirements to keep accounting records, in accordance wlth section 130 of the 2011 Art, and to prepare accounts which accord wlth the accountlng records and comply with the accountlng reqU1MentS of the 2011 Act have not been met" or 2. to which, in my oplnlon, attentlon should be drawn In order to enable a proper understanding of the accounts to be reached. Signed Date: 26th January 2026 Christopher Stones Communlty Accountant Barnsley CVS 23 Queens Road, Barnsley, S71 IAN Page 8
THE DEARNE PLAYHOUSE RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31 MARCH 2025 2025 Total Funds 2024 Unrestricted R•strfcted Funds Funtts Total Funds Note Recelpts Grants Received Fundralslng & Donatltsns Hire Income Pantomlme nme Bar Income Equipment Hire 21314 7,000 70 79,719 21,419 22,095 610 2.510 9,510 70 79,719 21.419 22.095 610 22,307 2,352 55,310 22,914 17,297 Total receipts 130.913 2.510 133A23 120.180 Payments Salaries C05t Bèr Costs LInCeS Rates Insurdnce 67,883 15.625 896 447 1,394 14,603 1.013 2.854 1.054 3,513 4.456 127 67,883 15,625 896 447 1,394 14.603 1,013 2,854 1,054 3.513 4,456 127 216 3,690 1,580 64,803 17,555 836 419 1,338 8,251 1,031 8,854 976 5,895 1,227 Telephones & Internet Repairs & Maintenance Waste Dlsposal Pantomlme Expendlture Equlpment & Assets Office expenses Support Professlonal Fees Sundry & Miscellaneous Expenses 216 2,390 1,580 180 2,006 1,422 1,300 T•)t•l payments 118.051 1.300 119.351 114,793 Surplu•/(Defirit) 12,862 1,210 14,072 5,387 Total funds brought forward 30.479 30.479 25,092 Totsl Fyndl Carri•d Forward 43,341 1.210 44,551 30,479 Page 9
THE DEARNI PLAYHOUSE srATEMENT OF ASSEfs & LIABILMES AS AT 31 MARCH 2025 2025 2024 Monetary Assets: rgln Bank Current Account Petty Cash 44,151 400 30,079 400 Trtol mon¢tsry as$4ts É44,551 £30,479 Asmts: 2025 2024 Debtors: Venue Hlre £3.060 Bar stock for resale, to the value of £1,560 was held at 31.03.25 A Ilst of flxed assets retained for the charity's use Is Included In note 7 to the accounts (poge 12) 2025 2024 Uabllltl•s: Accountsry Fee PAYE knability 925 875 1,221 911 £1.786 The trustees declare that they have approved the accounts above. Signed on behalf of the charlly.S-tnJstees: Date: 26th January 2026 Mlke Lawrence. Chalr Page 10
THE DEARNE PLAYHOUSE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 l. Accounting poll¢ies Basi5 of the oration of he accoun The finandal statements have been prepared on a Receipts & Payments basis which summarlses the movement of cash In and out of the organi5ation. In this context 'cash' includes cash equivalents, such as bank accounts where cash can be readily available to pay debts as they fall due. Thi5 format of accounts Is avallable to non-company charities wlth gross annual income of £250,000 or less. Classificatlon of Income & ex endlture Income and expenditure has been analysed In the accounts uslng natural classification, Funds strurtu The charity malntalns an unrestrlcted fijnd whlch represents funds whlch are expendable at the dlscretlon of the trustees In furtherance of the objects of the charity. Unrestricted funds may arise from grants and donatlons of a general nature, member subscrlptlons & fees, charges for goods and service provided and payment for seNlce contracts delivered. Restrlcted funds may be provlded to the charity for particular purposes and may only be spent for the purposes for whlch they were given. Any balance remalning outstsndlng on a restricted fund at the end of the year is carried forward as a balan on the fund, unless permission has been given by the funder to remove the restrfctlon on the bolan outstsnding. Restricted funds will arise from grants and donations glven to the charlty for specific purposes. 2. Fund AnJtysls Openln Balance ClosinB Balanca ReIpts Payments Transfers unrtrIrted Funds General Fund BMBC Grant- Busines5 Support 30,479 123,913 7,000 130.913 118,051 36.341 7.000 43.341 30,479 118.051 Restrlrted Funds BMBC christmas Spertacular BMBC Boller Service 1,300 1,210 2.510 1,300 1,210 1,210 1,300 Total Funds 30,479 133A23 119,351 44.551 Page 11
THE DEARNE PLAYHOUSE NOTES TO THE FINANCIAL sfATEMENTS YEAR ENDED 31 MARCH 2025 3. Restrlcted Fund$ A strIcted grant form 8MBC for the cost of a Chdstmas Spertacular of £1300 wa5 received and spent during the year. A restricted grant from BMBC for the servlclng of the boller for 3 years of £1,210 was received, there was no spend during the current year. 4. Unrestrlrted Funds A unrestrlcted grant recelved from BMBC for buslness support of £7,000 was recelved, there was no spend during the year. 5. Trustee & related party transartions There were no transactions With any trustee or related party to a trustee durlng the reportlng perlod. 6. Land and Buildlngs A 50 year lease exists between the Barnsley Metropolltan Borough Councll and the charfty, In respect of the Dearne Welfare Hall. Washington Road, Goldthorpe, Barnsley. 7. Bar Income Bar income arlses from the sale of food and drlnk to members of the audien at the Playhouse. The bar Is not open for business at any other time, or to members of the general public, the tradlng Is therefore ancillary to primary charstable purposes and Is exempt from tax. 8. Assets Retalned for the Charity's Own Use Ughtlng control desk Nemory contrd desk Sound desk Vendlng machlne LED lighting Productlon room system ccrv system Projectorlscreen {Cinema Club) Fridgelfreezer Laptop x 2 stage lightlng 5y5tem Carpet cleaner Vacuum cleaner Icecream fridge Haze machlne Bar chairs Boiler Page 12