## **Trustees’ annual report (including Directors’ report) for the period** **From: 1 April 2024 To: 31 March 2025** **Charity name: Chew Valley Performing Arts** **Charity registration number: 1163177** **Company number: n/a** ## **Objectives and activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote, maintain, improve and advance
education and appreciation of the arts in all its
forms, among the people and communities of the
Chew Valley in Somerset, and the surrounding
area.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Chew Valley Performing Arts (known as Valley
Arts), is a charity that supports and promotes the
performing arts in all its forms among the people
living in and around the Chew Valley.
Valley Arts vision is for everyone in rural
communities to be**entertained, inspired and**
**supported**by the arts, through access to**high**
**quality, thought-provoking and diverse**live
performance without barriers. We want to be part
of a world where creativity is enjoyed by
everyone.**_Culture and Creativity for all._**
Valley Arts mission is**to inspire and delight**
**audiences**by delivering**high quality live**
**performance and participation**in**local spaces**
for the**people of the Chew Valley.**We listen to
and collaborate with local artists, audiences,
volunteers, partners, venues and organisations -
to bring a wide range of exciting creative events
and opportunities to our amazing rural venues.
We aim to be a**creative hub**for the region,
supporting people of all ages to take their next
step in the arts - as audiences, participants or
artists. We programme and co-create new work
that is grounded in a**sense of place and**
**belonging,**that inspires conversation and sparks
ideas.
By bringing people together to watch, participate| |||and create, we support the wellbeing of our
community to become**happier, better**
**connected and more fulfilled.**
The charity runs a comprehensive programme of
performing arts events. These events are diverse
in content and appeal to a breadth of local
audiences. They provide entertainment to the
local community whilst continuing to raise
awareness of the charity’s aims and objectives.
The charity founded a Youth Theatre in 2021 to
give local young people (aged 8-14) the chance to
learn about and participate in performing arts. The
Youth Theatre continues to be hugely popular and
goes from strength to strength, under the
guidance of professional theatre makers.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have all had access to this
guidance.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|Valley Arts now has a local network of 50
committed volunteers. The charity is extremely
proud of the hard work and efforts of all our
volunteers, who help plan, organise and run our
performances.
Creativity doesn’t just exist on stage - it happens
in the back office, planning events; the hard work
and late nights of setting-up and packing-down a
performance; having a friendly smile welcoming
our audiences. Running the bar, checking
everything is running smoothly. It is in the
thoughtfulness and effort made by our dedicated
team of volunteers that make each Valley Arts
event a success.
Volunteers from our local community are the
backbone of Valley Arts. Without them, it would
be impossible to deliver our comprehensive
programme of events and performances.| Other ## **Achievements and performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|2024 was a major year for Valley Arts.
**Rising Waters - Community Project and Play**
The plans were in place for our first ever major
community-wide project and play – Rising Waters.
The theme focused on the natural aspects of the
Chew Valley, which has Chew Valley and
Blagdon lakes at its heart.
Our Theatre Makers Group, working with local
schools and connecting with elders in our
community brought this amazing spectacle to life
with three very well attended outdoor
performances in July at Yeo Valley Organic
Garden, overlooking Blagdon Lake.
Community engagement included schools
workshops, writing workshops, involvement in all
aspects of scripting, devising, staging, costumes
and performance. Story telling involved the impact
and power of water on the environment in a global
context, brought to life with community thoughts
and memories – and a giant handmade fish
puppet!
**The year in numbers**
Looking at the year in numbers, Valley Arts grew
hugely. We delivered 115 live performances to a
total audience of more than 6,450 people. We
engaged 68 theatre companies or groups, with
508 performing artists, delivering performances in
29 community venues across the Chew Valley.
The charity also delivered a comprehensive
series of free workshops.
Once again, Valley Arts community work has
been to the forefront in 2024, with both senior
members of our community – working with WERN
and Chew Chat, and our local primary schools.
Primary Schools.
Free workshops across six local primary schools
(Winford, Chew Magna, Chew Stoke, Bishop
Sutton, East Harptree and Ubley).
**Youth Theatre**
The Valley Arts Youth Theatre goes from strength
to strength. It has grown in size, now with 45| |---|---|---| members aged 7-14 years of age. The Youth Theatre has two paid assistants, alongside our two professional performing arts leaders. The Youth Theatre has been able to grant three members a 50% reduction in fees. These young people would otherwise not have been able to continue coming to the group due to the rising cost of living. The holiday clubs have also been a huge success, and once again the theatre summer camp was well attended. **Theatre Makers Group** The charity has formed a network of local Theatre Makers. This group of very engaged professionals meets regularly. We had learned so much from the process of putting together Rising Waters, that our community had so many stories to tell, and so began development of a second ambitious community project for delivery in 2025, entitled ‘Hidden Voices’. **More midsummer magic at Yeo Valley Organic Garden** For the second year Valley Arts organised and ran the summer season of hugely popular outdoor events in collaboration with Yeo Valley Organic Garden. The stunning outdoor venue beside Blagdon Lake, Valley Arts brought a series of five performances including Quantum Theatre’s Great Expectations, The Handlebards The Comedy of Errors, Hansel and Gretal from Opera in a Box, Illyria Theatres Romeo and Juliet, and another stunning Gig in the Garden from blues and soul singer Beth Rowley with support from Rosanna Schura. We sold out every night, with great positive feedback from audience members. **Music Club** Launched in 2022, Valley Arts Music Club covers diverse musical styles including jazz, classical, folk and rock. This has now broadened to include monthly Open Mic nights at The Pony in Chew Magna. Monthly Jazz Jam nights also now run in The Peli Barn in Chew Magna, where local musicians can turn up and accompany the Valley Arts professional house band. These are popular nights and have become part of the local fabric of the community. The Open Mic nights also lead to us putting on a Showcase of local talent in the Autumn, which was part of the Fringe Festival. **Fringe Festival 2024** National Lottery project funding from Arts Council England enabled Valley Arts to once again put on the Autumn Fringe Festival, now in its 8[th] year. This delivered sixteen live performances, along with 17 free workshops to enable members of the community to get involved with the performing arts themselves. The 2024 Fringe Festival programme was even more diverse than ever, with theatre, comedy, open mic music, children’s performances, workshops and much more. All delivered to enthusiastic audiences. The festival launched with the popular Hoedown taking place at Chew Stoke Harvest Home. Highlights included: children’s performances from The Wardrobe Theatre – The Deep Sea Seekers, Little Red Riding Could from Roustabout Theatre, Mini Stinker from Soap Soup Theatre. Adult shows included Brigderton by Candlelight at St by Bristol Ensemble at St Andrew’s Church. Mohand and Peter from PSYCHEdelight Theatre Company, House of Figs Awkward Guide to Friendship, The New Blur Album from John Osbourne and a murder mystery – Done to Death, by Jove! from Gavin Robertson and Nicholas Collett. ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other ## **Financial review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|See submitted accounts.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Charity is currently in a fundraising period to
support its future objectives and so retains all
surplus that is generated.| |Amount of reserves held|Para 1.22|£70,774| |Reasons for holding zero
reserves|Para 1.22|N/a| |Details of fund materially in
deficit|Para 1.24|N/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/a| ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal Para 1.47 sources of funds (including any fundraising) Investment policy and Para 1.46 objectives including any social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, governance and management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document:
for example,trust deed,
memorandum and articles of
association etc|Para 1.25|CIO constitution.| |How is the charity|Para 1.25|CIO constitution.| constituted? for example limited company, unincorporated association, CIO Trustee selection methods Para 1.25 Election by the membership. including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
Para 1.51
adopted for the induction and
training of trustees
Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works
Relationship with any related Para 1.51
parties
Other
**----- End of picture text -----**
## **Reference and administrative details** |Charity name|Chew Valley Performing Arts| |---|---| |Other name the charity uses|Valley Arts| |Registered charity number|1163177| |Charity’s principal address|Chew Valley Performing Arts
c/o Rockwell House
The Street
Regil
Bristol
North Somerset BS40 8BD| ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of**
**person (or**
**body) entitled**
**to appoint**
**trustee(if any)**| |---|---|---|---| |1
2
3
4
5
6
7
8
9
10|Geraldine Hill-Male|Chairperson||| |---|---|---|---|---| ||Matt Stewart|||| ||RayMontague|||| ||Patrick Waldock|||| ||Jo Haywood|||| ||JoyHarcup|||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/a| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/a| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/a| ## **Additional information (optional)** ## **Names and addresses of advisers (optional information)** |**Names and addresses of advisers (optional information)**|**Names and addresses of advisers (optional information)**|**Names and addresses of advisers (optional information)**| |---|---|---| |**Type of adviser **
**Name**
**Address**||| |Creative consultant,
facilitator and coach|Mel Scaffold|| |||| |||| |||| **Name of chief executive or names of senior staff members (optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The company has taken advantage of the small companies’ exemption in preparing the report above.** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** **----- Start of picture text -----**
Signature(s)
Full name(s) MATTHEW STEWART
Position (for example
Secretary, Chair, etc) TRUSTEE
Date 12 January 2026
**----- End of picture text -----**
|**Chew Valley Performing Arts**|**Chew Valley Performing Arts**|**Chew Valley Performing Arts**|Charity No
(if any)
**1163177**|Charity No
(if any)
**1163177**|| |---|---|---|---|---|---| |
Annual accounts for theperiod|||||| |Period start date|**01/04/2024**|**To**|Period end
date|**31/03/2025**|| ## **Section A Statement of financial activities** |**Recommended categories by**
**activity**
Guidance Notes
**Incoming resources (Note 3)**
**Income and endowments from:**
Donations and legacies
S01
Charitable activities
S02
Other trading activities
S03
Investments
S04
Separate material item of income
S05
Other
S06
S07
Raising funds
S08
Charitable activities
S09
Separate material item of expense
S10
Other
S11
S12
S13
Net gains/(losses) on investments
S14
S15
**Extraordinary items**
S16
S17
S18
Other gains/(losses)
S19
S20
**_Reconciliation of funds:_**
S21
S22
**_Total_**
**_Total_**
**Net income/(expenditure) before investment**
**gains/(losses)**
**Net income/(expenditure)**
**Transfers between funds**
**Other recognised** **gains/(losses):**
Gains and losses on revaluation of fixed assets for the charity’s own use
**_Net movement in funds_**
Total funds brought forward
**_Total funds carried forward_**|**Unrestricted**
**funds**
**£**
F01|**Restricted**
**income**
**funds**
**£**
F02|**Endowment**
**funds**
**£**
F03|**Total funds**
**£**
F04|**Prior year**
**funds**
**£**
F05| |---|---|---|---|---|---| ||
67,430|
-|-|67,430|
68,261| ||
-|-|-|-|-| ||
81,063|
-|-|81,063|
77,139| ||
3,314|
-||3,314|
2,027| ||
-|-|-|-|-| ||
-|-|-|-|-| ||
151,807|
-|-|151,807|
147,426| ||
146,363|
-|-|146,363|
106,672| ||
-|-|-|-|-| ||
-|-|-|-|-| ||
13,652|
-|-|13,652|
12,635| ||
160,015|
-|-|160,015|
119,307| ||||||| ||-
8,208|
-|-|-
8,208|
28,119| ||
-|-|-|-|-| ||-
8,208|
-|-|-
8,208|
28,119| ||
-|-|-|-|-| ||
-|-|-|-|-| ||||||| ||
-|-|-|-|-| ||
-|-|-|-|-| ||-
8,208|
-|-|-
8,208|
28,119| ||||||| ||
78,982|
-|-|78,982|
50,863| ||
70,774|
-|-|70,774|
78,982| ## **Section B Balance sheet** |**Fixed assets**
**Intangible assets (Note 15)**
**Tangible assets (Note 14)**
**Heritage assets (Note 16)**
**Investments (Note 17)**
**_Total fixed assets_**
**Current assets**
**Stocks (Note 18)**
**Debtors (Note 19)**
**Investments (Note 17.4)**
**Cash at bank and in hand (Note 24)**
**_Total current assets_**
**Creditors: amounts falling due within**
**one year (Note 20)**
**_Net current assets/(liabilities)_**
**_Total assets less current liabilities_**
**Creditors: amounts falling due after**
**one year (Note 20)**
**Provisions for liabilities**
**_Total net assets or liabilities_**
**Funds of the Charity**
**Endowment funds (Note 27)**
**Restricted income funds (Note 27)**
**Unrestricted funds**
**Revaluation reserve**
**_Total funds_**
Signed by one or two trustees on behalf of all
the trustees|Guidance Notes
B01
B02
B03
B04
B05
B06
B07
B08
B09
B10
B11
B12
B13
B14
B15
B16
B17
B18
B19
B20
B21|**Unrestricted**
**funds**
**£**
F01|**Restricted**
**income**
**funds**
**£**
F02|**Endowment**
**funds**
**£**
F03|**Total this**
**year**
**£**
F04|**Total last**
**year**
**£**
F05| |---|---|---|---|---|---|---| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| |||||||| |||321|
-|-|321|
341| |||2,908|
-|-|2,908|
-| |||-|-|-|-|-| |||96,094|
-|-|96,094|
111,437| |||99,323|
-|-|99,323|
111,778| |||||||| |||23,749|
-|-|23,749|
27,996| |||||||| |||75,574|
-|-|75,574|
83,782| |||||||| |||75,574|
-|**-**|75,574|
83,782| |||||||| |||-|-|-|-|-| |||4,800|
-|-|4,800|
4,800| |||||||| |||70,774|
-|-|70,774|
78,982| |||||||| |||-|||-|-| ||||-||-|-| |||70,774||-|70,774|
78,982| ||||||-|-| |||70,774|
-|-|70,774|
78,982| |||||||| |||Signature||Print|Name|Date of
approval
dd/mm/yyyy| |||||||| |||||||| CC17a (Excel) 02/11/2025 2 ## **Section C Notes to the accounts** Note 1 **Basis of preparation** ## _**This section should be completed by all charities.**_ ## **1.1 Basis of accounting** These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with: the Statement of Recommended Practice: Accounting and Reporting by Charities • and with* **ü** preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 • and with* **ü** the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) • and with the Charities Act 2011. The charity constitutes a public benefit entity as defined by **ü** FRS 102.* * -Tick as appropriate ## **1.2 Going concern** _**If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:**_ An explanation as to those factors that support _**Not applicable**_ the conclusion that the charity is a going concern; Disclosure of any uncertainties that make the _**Not applicable**_ going concern assumption doubtful; Where accounts are not prepared on a going _**Not applicable**_ concern basis, please disclose this fact together with the basis on which the trustees prepared the accounts and the reason why the charity is not regarded as a going concern. ## **1.3 Change of accounting policy** The accounts present a true and fair view and the accounting policies adopted are those outlined in note { 2}. |Yes*
No*|**ü**|*| |---|---|---| |||-Tick as appropriate| ## _**Please disclose:**_ |**_Please disclose:_**|| |---|---| |**_(i) the nature of the change in accounting policy;_**|**None applicable**| |**_(ii) the reasons why applying the new accounting policy_**
**_provides more reliable and more relevant information;_**
**_and_**|| |**_(iii) the amount of the adjustment for each line affected in_**
**_the current period, each prior period presented and the_**
**_aggregate amount of the adjustment relating to periods_**
**_before those presented, 3.44 FRS 102 SORP._**|| ## **1.4 Changes to accounting estimates** No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP). |Yes*
No*|**ü**|* Tik it| |---|---|---| |||-c as approprae| ## _**Please disclose:**_ |**_Please disclose:_**|| |---|---| |**_(i) the nature of any changes;_**|**None applicable**| |**_(ii) the effect of the change on income and expense or_**
**_assets and liabilities for the current period; and_**|| |**_(iii) where practicable, the effect of the change in one or_**
**_more future periods._**|| ## **1.5 Material prior year errors** No material prior year error have been identified in the reporting period (3.47 FRS 102 SORP). Yes* **ü** * -Tick as appropriate No* ## _**Please disclose:**_ |**_Please disclose:_**|| |---|---| |**_(i) the nature of the prior period error;_**|**N/A**| |**_(ii) for each prior period presented in the accounts, the_**
**_amount of the correction for each account line item_**
**_affected; and_**|| |**_(iii) the amount of the correction at the beginning of the_**
**_earliest prior period presented in the accounts._**|| CC17a (Excel) 02/11/2025 3 **Section C Notes to the accounts (cont)** ## **Note 2 Accounting policies 2.2 INCOME** _This standard list of accounting policies has been applied by the charity except for those ticked "No" or "N/a". Where a different or additional policy has been adopted then this is detailed in the box below._ |**Recognition of income**
These are included in the Statement of Financial Activities (SoFA) when:
· the charity becomes entitled to the resources;
· it is more likely than not that the trustees will receive the resources; and
·
the monetary value can be measured with sufficient reliability.
**Offsetting**
There has been no offsetting of assets and liabilities, or income and expenses, unless required
or permitted by the FRS 102 SORP or FRS 102.
**Grants and donations**
Grants and donations are only included in the SoFA when the general income
recognition criteria are met (5.10 to 5.12 FRS102 SORP).
In the case of performance related grants, income must only be recognised to the extent
that the charity has provided the specified goods or services as entitlement to the grant
only occurs when the performance related conditions are met (5.16 FRS 102 SORP).
**Government grants**
The charity has received government grants in the reporting period
**Tax reclaims on**
**donations and gifts**
Gift Aid receivable is included in income when there is a valid declaration from the
donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift
and is treated as an addition to the same fund as the initial donation unless the donor or
the terms of the appeal have specified otherwise.
**Contractual income and**
**performance related**
**grants**
This is only included in the SoFA once the charity has provided the related goods or
services or met the performance related conditions.
**Donated goods**
Donated goods are measured at fair value (the amount for which the asset could be
exchanged) unless impractical to do so.
The cost of any stock of goods donated for distribution to beneficiaries is deemed to be
the fair value of those gifts at the time of their receipt and they are recognised on receipt.
In the reporting period in which the stocks are distributed, they are recognised as an
expense at the carrying amount of the stocks at distribution.
Donated goods for resale are measured at fair value on initial recognition, which is the
expected proceeds from sale less the expected costs of sale, and recognised in 'Income
from other trading activities' with the corresponding stock recognised in the balance
sheet. On its sale the value of stock is charged against 'Income from other trading
activities' and the proceeds from sale are also recognised as 'Income from other trading
activities'.
Goods donated for on-going use by the charity are recognised as tangible fixed assets
and included in the SoFA as incoming resources when receivable.
Gifts in kind for use by the charity are included in the SoFA as income from donations
when receivable.
**Donated services and**
**facilities**
Donated services and facilities are included in the SOFA when received at the value of
the gift to the charity provided the value of the gift can be measured reliably.
Donated services and facilities that are consumed immediately are recognised as
income with an equivalent amount recognised as an expense under the appropriate
heading in the SOFA.
**Support costs**
The charity has incurred expenditure on support costs.
**Volunteer help**
The value of any voluntary help received is not included in the accounts but is described
in the trustees’ annual report.
**Income from interest,**
**royalties and dividends**
This is included in the accounts when receipt is probable and the amount receivable can
be measured reliably.
**Income from membership**
**subscriptions**
Membership subscriptions received in the nature of a gift are recognised in Donations
and Legacies.
Membership subscriptions which gives a member the right to buy services or other
benefits are recognised as income earned from the provision of goods and services as
income from charitable activities.
**Settlement of insurance**
Insurance claims are only included in the SoFA when the general income recognition|Yes
No
N/a|Yes
No
N/a|Yes
No
N/a| |---|---|---|---| ||**ü**||| ||Yes
No
N/a||| ||**ü**||| ||Yes
No
N/a||| ||**ü**||| ||Yes
No
N/a||| ||**ü**||| ||Yes
No
N/a||| ||**ü**||| ||Yes
No
N/a||| ||**ü**||| ||Yes
No
N/a||| ||**ü**||| ||Yes
No
N/a||| ||||**ü**| ||Yes
No
N/a||| ||||**ü**| ||Yes
No
N/a||| ||||**ü**| ||Yes
No
N/a||| ||||**ü**| ||Yes
No
N/a||| ||||**ü**| ||Yes
No
N/a||| ||||**ü**| ||Yes
No
N/a||| ||||**ü**| ||Yes
No
N/a||| ||||**ü**| ||Yes
No
N/a||| ||**ü**||| ||Yes
No
N/a||| ||**ü**||| ||Yes
No
N/a||| ||**ü**||| ||Yes
No
N/a||| ||||**ü**| ||Yes
No
N/a||| |**2.4 ASSETS**
n/a
**Intangible fixed assets**
**Heritage assets**
**Settlement of insurance**
**claims**
y
g
g
criteria are met (5.10 to 5.12 FRS102 SORP) and are included as an item of other
income in the SoFA.
**Investment gains and**
**losses**
This includes any realised or unrealised gains or losses on the sale of investments and
any gain or loss resulting from revaluing investments to market value at the end of the
year.
**2.3 EXPENDITURE AND LIABILITIES**
**Liability recognition**
Liabilities are recognised where it is more likely than not that there is a legal or
constructive obligation committing the charity to pay out resources and the amount of
the obligation can be measured with reasonable certainty.
**Governance and support**
**costs**
Support costs have been allocated between governance costs and other support.
Governance costs comprise all costs involving public accountability of the charity and its
compliance with regulation and good practice.
Support costs include central functions and have been allocated to activity cost
categories on a basis consistent with the use of resources, eg allocating property costs
by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
**Grants with performance**
**conditions**
Where the charity gives a grant with conditions for its payment being a specific level of
service or output to be provided, such grants are only recognised in the SoFA once the
recipient of the grant has provided the specified service or output.
**Grants payable without**
**performance conditions**
Where there are no conditions attaching to the grant that enables the donor charity to
realistically avoid the commitment, a liability for the full funding obligation must be
recognised.
**Redundancy cost**
The charity made no redundancy payments during the reporting period.
**Deferred income**
No material item of deferred income has been included in the accounts.
**Creditors**
The charity has creditors which are measured at settlement amounts less any trade
discounts
**Provisions for liabilities**
A liability is measured on recognition at its historical cost and then subsequently
measured at the best estimate of the amount required to settle the obligation at the
reporting date
**Basic financial**
**instruments**
The charity accounts for basic financial instruments on initial recognition as per
paragraph 10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17
to 11.19, FRS102 SORP.
**Tangible fixed assets for**
**use by charity**
These are capitalised if they can be used for more than one year, and cost at least
They are valued at cost.
The depreciation rates and methods used are disclosed in note 9.2.
The charity has intangible fixed assets, that is, non-monetary assets that do not have
physical substance but are identifiable and are controlled by the charity through custody
or legal rights. The amortisation rates and methods used are disclosed in note 9.5
They are valued at cost.
The charity has heritage assets, that is, non-monetary assets with historic, artistic,
scientific, technological, geophysical or environmental qualities that are held and
maintained principally for their contribution to knowledge and culture. The depreciation
rates and methods used as disclosed in note 9.6.1.4.
They are valued at cost.
**Investments**
Fixed asset investments in quoted shares, traded bonds and similar investments are
valued at initially at cost and subsequently at fair value (their market value) at the year
end. The same treatment is applied to unlisted investments unless fair value cannot be
measured reliably in which case it is measured at cost less impairment.
Investments held for resale or pending their sale and cash and cash equivalents with a
maturity date of less than 1 year are treated as current asset investments
**Stocks and work in**
**progress**
Stocks held for sale as part of non-charitable trade are measured at the lower or cost or net
realisable value.
Goods or services provided as part of a charitable activity are measured at net realisable value
based on the service potential provided by items of stock.
Work in progress is valued at cost less any foreseeable loss that is likely to occur on the contract.
Debtors (including trade debtors and loans receivable) are measured on initial recognition at||||| |---|---|---|---|---| |||||**ü**| |||Yes
No
N/a||| |||||**ü**| |||Yes
No
N/a||| |||**ü**||| |||Yes
No
N/a||| |||||**ü**| |||Yes
No
N/a||| |||||**ü**| |||Yes
No
N/a||| |||**ü**||| |||Yes
No
N/a||| |||||**ü**| |||Yes
No
N/a||| |||**ü**||| |||Yes
No
N/a||| |||**ü**||| |||Yes
No
N/a||| |||**ü**||| |||Yes
No
N/a||| |||**ü**||| |||Yes
No
N/a||| |||||**ü**| |||Yes
No
N/a||| ||n/a|||| |||||**ü**| |||Yes
No
N/a||| |||||**ü**| |||Yes
No
N/a||| |||||**ü**| |||Yes
No
N/a||| |||||**ü**| |||Yes
No
N/a||| |||||**ü**| |||Yes
No
N/a||| |||||**ü**| |||Yes
No
N/a||| |||**ü**||| |||Yes
No
N/a||| |||**ü**||| |||Yes
No
N/a||| |||||**ü**| |||Yes
No
N/a||| |||||**ü**| |||Yes
No
N/a||| |**POLICIES ADOPTED**
**ADDITIONAL TO OR**
**DIFFERENT FROM**
**THOSE ABOVE**
**Debtors**
**Current asset**
**investments**|(
g
)
g
settlement amount after any trade discounts or amount advanced by the charity. Subsequently,
they are measured at the cash or other consideration expected to be received.
The charity has has investments which it holds for resale or pending their sale and cash and
cash equivalents with a maturity date less than one year. These include cash on deposit and
cash equivalents with a maturity date of less than one year held for investment purposes rather
than to meet short term cash commitments as they fall due.
They are valued at fair value except where they qualify as basic financial instruments.|||| |---|---|---|---|---| |||**ü**||| |||Yes
No
N/a||| |||**ü**||| |||Yes
No
N/a||| |||**ü**||| |||||| |||||| ## **Section C Notes to the accounts (cont)** ## **Note 3 Analysis of income** |**Other informati**
**Donations**
**and legacies:**
**Charitable**
**activities:**
**Other trading**
**activities:**
**Income from**
**investments:**
**Separate**
**material item**
**of income:**
**Other:**
**TOTAL INCOM**|**Analysis**|**Unrestricted**
**funds**|**Restricted**
**income**
**funds**|**Endowment**
**funds**|**Total funds**
**£**|**Prior year**
**£**| |---|---|---|---|---|---|---| ||Donations andgifts|3,703|
-|-|3,703|
17,926| ||Gift Aid|-|-|-|-|-| ||Legacies|-|-|-|-|-| ||General grants provided by government/other
charities|63,727|
-|-|63,727|
50,335| ||Membership subscriptions and sponsorships
which are in substance donations|-|-|-|-|-| ||Donatedgoods,facilities and services|-|-|-|-|-| ||Other|-|-|-|-|-| ||**Total**|
67,430|
-|-|67,430|
68,261| |||||||| |||-|-|-|-|-| |||-|-|-|-|-| ||**Total**|
-|-|-|-|-| |||||||| ||Fund raising events|56,396|
-|-|56,396|
54,549| ||Youth Theatre|22,562|
-|-|22,562|
19,580| |||-|-|-|-|-| ||Other|2,105|
-|-|2,105|
3,009| ||**Total**|
81,063|
-|-|81,063|
77,139| |||||||| ||Interest income|3,314|
-|-|3,314|
2,027| ||Dividend income|-|-|-|-|-| ||Rental and leasingincome|-|-|-|-|-| ||Other|-|-|-|-|-| ||**Total**|
3,314|
-|-|3,314|
2,027| |||||||| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| ||**Total**|
-|-|-|-|-| |||||||| ||Conversion of endowment funds into income|-|-|-|-|-| ||Gain on disposal of a tangible fixed asset held
for charity's own use|-|-|-|-|-| ||Gain on disposal of a programme related
investment|-|-|-|-|-| ||Royalties from the exploitation of intellectual
property rights|-|-|-|-|-| ||Other|-|-|-|-|-| ||**Total**|
-|-|-|-|-| ||**on:**
**E**|||||| |||**151,807 **|
**-**|**-**|**151,807 **|**147,426**| |||||||| |**All income in the prior year was unrestricted except for: (please**
**provide description and amounts)**||||||| |**Where any endowment fund is converted into income in the**
**reporting period, please give the reason for the conversion.**||||||| |||||||| |||||||| |**Within the income items above the following items are material:**
**(please disclose the nature, amount and any prior year**
**amounts)**||||||| CC17a (Excel) 02/11/2025 7 **Section C Notes to the accounts (cont)** ## **Note 6 Analysis of expenditure** |Fundraising agents
Operating charity shops
**Analysis**
**Expenditure on**
**raising funds:**
Incurred seeking donations
Incurred seeking legacies
Incurred seeking grants
Operating membership schemes and
social lotteries
Staging fundraising events
Operating a trading company
undertaking non-charitable trading
activity
Advertising, marketing, direct mail and
publicity
Start up costs incurred in generating
new source of future income
Database development costs
Portfolio management costs
Cost of obtaining investment advice
Investment administration costs
Intellectual property licencing costs
Rent collection, property repairs and
maintenance charges
**Total expenditure on raising funds**
**Expenditure on**
**charitable**
**activities**
**Total expenditure on charitable**
**activities**
**Separate material**
**item of expense**
**Total**
**Other**
Youth Theatre operatingcosts
**Total other expenditure**
**TOTAL EXPENDITURE**|**Analysis**|**Unrestricted**
**funds**|**Restricted**
**income**
**funds**|**Endowment**
**funds**|**Total funds**
**£**|**Prior year**
**£**| |---|---|---|---|---|---|---| ||Incurred seeking donations|-|-|-|-|-| ||Incurred seeking legacies|-|-|-|-|-| ||Incurred seeking grants|||||| ||Operating membership schemes and
social lotteries|||||| ||Staging fundraising events|134,917|||134,917|102,230| ||Fundraising agents|||||| ||Operating charity shops|||||| ||Operating a trading company
undertaking non-charitable trading
activity|||||| ||Advertising, marketing, direct mail and
publicity|11,446|
-|-|11,446|
4,442| ||Start up costs incurred in generating
new source of future income|-|-|-|-|-| ||Database development costs|-|-|-|-|-| ||Portfolio management costs|-|-|-|-|-| ||Cost of obtaining investment advice|-|-|-|-|-| ||Investment administration costs|-|-|-|-|-| ||Intellectual property licencing costs|-|-|-|-|-| ||Rent collection, property repairs and
maintenance charges|-|-|-|-|-| |||-|-|-|-|-| ||**Total expenditure on raising funds**|**146,363 **|
**-**|**-**|**146,363 **|**106,672**| |||||||| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| ||**Total expenditure on charitable**
**activities**|-|-|-|-|-| |||||||| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| ||**Total**|-|-|-|-|-| |||||||| |||||||| ||Youth Theatre operatingcosts|13,652|
-|-|13,652|
12,635| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| ||**Total other expenditure**|13,652|
-|-|13,652|
12,635| |||||||| |||**160,015 **|
**-**|**-**|**160,015 **|
**119,307**| CC17a (Excel) 02/11/2025 8 ## **Other information:** **Analysis of expenditure on charitable activities** |**Activity or**
**programme**|**Activities undertaken directly**|**Activities undertaken directly**|**Grant**
**funding**
**of**
**activities**|**Support**
**Costs**|**Total this**
**year**|**_Total prior_**
**_year_**| |---|---|---|---|---|---|---| |||**£**|**£**|**£**|**£**|**£**| |Activity 1
Activity2||||||| |||||||| |Other||||||| |**Total**||||||| |||||||| |**Prior year expenditure on charitable activities**
**can be analysed as follows:**||||||| |||||||| |**Within the expenditure items above the**
**following items are material: (please disclose**
**the nature, amount and any prior year**
**amounts)**||||||| CC17a (Excel) 02/11/2025 9 ## **Section C Notes to the accounts** ## **Note 10 Details of certain items of expenditure** ## **10.1 Fees for examination of the accounts** _**Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner. If nothing was paid please enter '0' in the appropriate box(es).**_ |**Independent examiner’s fees**
**Assurance services other than audit or independent examination**
**Tax advisory fees**
**Other fees (for example: financial advice, consultancy, accountancy services) paid**
**to the independent examiner**|**This year**
**£**|**Last year**
**£**| |---|---|---| ||0|0| ||0|0| ||0|0| ||0|0| CC17a (Excel) 02/11/2025 10 ## **Section C Notes to the accounts (cont)** ## **Note 18 Stocks** ## _**Please complete this note if the charity holds any stock items**_ **18.1 Please state the carrying amount of stock and work in progress analysed between activities.** |**Charitable activities:**
**_Opening_**
**_Added in period_**
**_Expensed in period_**
**_Impaired_**
**_Closing_**
**_Added in period_**
**_Expensed in period_**
**_Impaired_**
**_Closing_**
**Other:**
**_Opening_**
**_Added in period_**
**_Expensed in period_**
**_Impaired_**
**_Closing_**
**Total this year**
**_Total previous year_**|**Stock**|**Stock**|**Donated goods**|**Donated goods**|**Work in**| |---|---|---|---|---|---| ||**For**
**distribution**|**For resale**|**For**
**distribution**|**For resale**|**progress**| ||**£**|**£**|**£**|**£**|**£**| ||||||| ||-|-|-|-|-| ||-|-|-|-|-| ||-|-|-|-|-| ||-|-|-|-|-| ||**-**|**-**|**-**|**-**|**-**| ||||||| ||-|-|-|-|-| ||-|-|-|-|-| ||-|-|-|-|-| ||**-**|**-**|**-**|**-**|**-**| ||||||| ||||||| ||-|341|
-|-|-| ||-|-
20|
-|-|-| ||-|-|-|-|-| ||-|-|-|-|-| ||**-**|**321 **|
**-**|**-**|**-**| ||-|321|
-|-|-| ||-|341|
-|-|-| **18.2 Please specify the carrying amount of any** Nil **stocks pledged as security for liabilities** CC17a (Excel) 02/11/2025 11 ## **Section C Notes to the accounts (cont)** ## **Note 19 Debtors and prepayments** ## _**Please complete this note if the charity has any debtors or prepayments.**_ ## **19.1 Analysis of debtors** |**Trade debtors**
**Prepayments and accrued income**
**Other debtors**|**This year**
**£**|**Last year**
**£**| |---|---|---| ||-|-| ||140|
-| ||2,768|
-| ||2,908|
-| **Total** ## _**Please complete 19.2 where a material debtor is recoverable more than a year after the reporting date.**_ ## **19.2 Analysis of debtors recoverable in more than 1 year (included in debtors above)** |**Other debtors**
**Total**|**This year**
**£**|**Last year**
**£**| |---|---|---| ||-|-| ||-|-| ||-|-| CC17a (Excel) 02/11/2025 12 ## **Section C Notes to the accounts (cont)** ## **Note 20 Creditors and accruals** _**Please complete this note if the charity has any creditors or accruals.**_ ## **20.1 Analysis of creditors** |**20.1 Analysis of creditors**||||| |---|---|---|---|---| |**Accruals for grants payable**
**Bank loans and overdrafts**
**Trade creditors**
**Payments received on account for contracts or**
**performance-related grants**
**Accruals and deferred income**
**Taxation and social security**
**Other creditors**|**Amounts falling due**
**within oneyear**||**Amounts falling due after**
**more than oneyear**|| ||**This year**
**£**|**Last year**
**£**|**This year**
**£**|**Last year**
**£**| ||-|-|-|-| ||-|-|-|-| ||-|-|-|-| ||-|-|-|-| ||23,749|
27,996|
-|-| ||-|-|-|-| ||-|-|-|-| ## **20.2 Deferred income** _**Please complete this note if the charity has deferred income.**_ ## _**Please explain the reasons why income is deferred.**_ _**Fees received in advance for the delivery of Youth Theatre classes provided post year end, and grant income received but deferred to the next year to be matched against the activities for which the grants have been awarded.**_ |**_Movement in deferred income account_**
**Balance at the start of the reporting period**
**Amounts added in current period**
**Amounts released to income from previous periods**
**Balance at the end of the reporting period**|**This year**
**£**|**Last year**
**£**| |---|---|---| ||24,469|
19,316| ||20,858|
24,469| ||-
24,469|-
19,316| ||20,858|
24,469| CC17a (Excel) 02/11/2025 13 ## **Section C Notes to the accounts (cont)** ## **Note 24 Cash at bank and in hand** |**Other**
**Short term cash investments (less than 3 months maturity date)**
**Short term deposits**
**Cash at bank and on hand**
**Total**|**This year**
**£**|**Last year**
**£**| |---|---|---| ||-|-| ||73,462|
70,596| ||22,632|
40,841| ||-|-| ||96,094|
111,437| CC17a (Excel) 02/11/2025 14 **Section C Notes to the accounts (cont)** ## **Note 28 Transactions with trustees and related parties** _**If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box or "False" if there are transactions to report.**_ ## **28.1 Trustee remuneration and benefits** **None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity (True or False) TRUE** _**In the period the charity has paid trustees remuneration and benefits. Please give the amount of, and legal authority for, any remuneration or other benefits paid to a trustee by the charity or any institution or company connected with it.**_ |**Name of trustee**|**Legal authority (eg**
**order, governing**
**document)**||**Amounts paid or benefit value**|**Amounts paid or benefit value**|**Amounts paid or benefit value**|| |---|---|---|---|---|---|---| ||||**Thisyear**|||**Lastyear**| |||**Remuneration**|**Pension**
**contribution**|**Redundancy**
**(including**
**loss of**
**office)/ex**
**gratia**|**Other**|**TOTAL**| |||**£**|**£**||**£**|**£**| |||||||| |||||||| _**Please give details of why remuneration or other employment benefits were paid.**_ _**Where an ex gratia payment has been made to a trustee, provide an explanation of the nature of the payment.**_ ## **28.2 Trustees' expenses** _**If the charity has paid trustees expenses for fulfilling their duties, details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box below. If there are transactions to report, please enter "False".**_ |**No trustee expenses have been incurred (True or False)**||**TRUE**| |---|---|---| |||| |**Type of expenses reimbursed**|**This year**|**Last year**| ||**£**|**£**| |**Travel**||| |**Subsistence**||| |**Accommodation**||| |**Other (please specify):**||| |||| |**TOTAL**||| **Please provide the number of trustees reimbursed for expenses or who had expenses paid by the charity** ## **28.3 Transaction(s) with related parties** _**Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material interest, including where funds have been held as agent for related parties. If there are no such transactions, please enter 'true' in the box provided.**_ ||||||||| |---|---|---|---|---|---|---|---| |**There have been no related party transactions in the reporting period (True o**||||**r False)**||**FALSE**|| ||||||||| |**Name of the trustee**
**or related party**|**Relationship**
**to charity**|**Description of the**
**transaction(s)**|**Amount**|**Balance at**
**period end**|**Provision for bad debts**
**at period end**||**Amounts**
**written off**
**during**
**reporting**
**period**| ||||**£**|**£**|**£**||**£**| |**Patrick Waldock**|**Trustee**|**Service contract**|**4620**||||| ||||||||| CC17a (Excel) 02/11/2025 15 **Fixed term and fixed price agreement to provide operational** _**In relation to the transactions above, please provide the**_ **management services** _**terms and conditions, including any security and the nature of any payment (consideration) to be provided in settlement. For any related party, please provide details of any guarantees given or received.**_ N/A CC17a (Excel) 02/11/2025 16 **Section C Notes to the accounts (cont)** ## **Note 29 Additional Disclosures** **The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheet.** In the year to 31 March 2025 the charity's principal activities were in the promotion of education in, and appreciation of, the performing arts in all forms among the communities of the Chew Valley and surrounding areas through the organisation of performance events, participative community theatre, and the operation of a youth theatre school. CC17a (Excel) 02/11/2025 17 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Chew Valley Performing Arts **On accounts for the year Charity no ended** 31 March 2025 **(if any)** 1163177 **Set out on pages** 1-17 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 / 2025 **. Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed:** _E R Lodite_ **Date:** 01/11/2025 **Name:** Edmund Lodite **Relevant professional qualification(s) or body (if any): Address:** 8 Sutton Park Bishop Sutton **Oct 2018** 1 **IER** North Somerset BS39 5UQ ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**