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2020-11-30-accounts

DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION TRUSTEES REPORT AND FINANCIAL STATEMENTS 30 NOVEMBER 2020

Dementia Adventure Trust is a Charitable Incorporated Organisation, also known as Dementia Adventure, Registered Charity Number 1163163.

DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION

YEAR ENDED 30 NOVEMBER 2020

CONTENTS PAGE
Trustees' report 1 - 13
Independent examiner's report to the Trustees 14
Statement of financial activities 15
Balance sheet 16
Cash flow statement 17
Notes to the financial statements 18 - 28
Management information 29

DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION

TRUSTEES' REPORT

YEAR ENDED 30 NOVEMBER 2020

Dementia Adventure Trust is a Charitable Incorporated Organisation, also known as Dementia Adventure, Registered Charity Number 1163163.

The Trustees present their Annual Report with the independently examined financial statements for the year ended 30[th] November 2020.

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS

Charity Number 1163163 Registered Office Unit 11, Old Park Farm, Main Road, Ford End, Essex, CM3 1LN Board of Trustees J Barnes (Chair) (resigned 12 April 2021) K Chaplain (appointed 25 March 2020) (Acting Chair 15 April 2021) C Chapman (resigned 17 March 2021) R Clough W Fearnley (appointed 17 March 2021) L Fox R Harvey S Huntley (resigned 26 August 2020) D Marshall L McNally (appointed 17 March 2021) (Vice Chair 15 April 2021) B Mister MBE (Vice-Chair) (resigned 4 February 2021) S Upton C Sexton (resigned 9 December 2020) V Sriram (appointed 17 March 2021) CEO V Depledge (resigned 30 April 2021) INTERIM CEO F Petit (appointed 18 May 2021) Independent examiner Ray Crace FCA, of Edmund Carr LLP 146 New London Road, Chelmsford, CM2 0AW Bankers The Co-operative Bank Plc 250 Delf House, Southway, Skelmersdale, WN8 6WT Investment managers CCLA Fund Managers Limited Senator House, 85 Queen Victoria Street, London, EC4V 4ET

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TRUSTEES' REPORT (continued) YEAR ENDED 30 NOVEMBER 2020

DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION

Dementia Adventure - our purpose, structure and governance

Vision Statement Dementia Adventure has a vision of society in which people live well with dementia, have contact and connection with nature, and enjoy a sense of adventure. A society where those living with dementia can enjoy a full range of activities, have strong relationships with people in their communities and have access to places connected to their interests, passions and dreams.

Mission Statement Our mission is to enable people living with dementia to get outdoors, connect with nature, themselves and their community, and retain a sense of adventure in their lives.

Public Benefit Dementia Adventure (DA) is a registered charity, and its charitable objects are:

To relieve the needs of people living with dementia, and their carers, by:

The Trustees confirm that they have referred to the Charity Commission’s guidance on Public Benefit when reviewing the Trust’s aims and objectives and in planning future activities.

Structure, governance and management The Trust is a registered Charitable Incorporated Organisation (CIO). The charity’s objects and regulations are governed by the constitution dated 17 August 2015. The charity has a wholly owned, now dormant subsidiary, Dementia Adventure Community Interest Company, that came under the control of the charity on 31 October 2016. As we have gone into the new financial year, the board of trustees made the decision to strike off the Community Interest Company and this is currently in progress.

Trustees are selected with regards to the skills, knowledge and experience needed for the effective administration of the organisation. The trustees may appoint new trustees pursuant to the constitution. Trustees serve for three years and can serve up to three terms. Trustees select new trustees and elect a chair and vice-chair. Trustees complete a thorough induction process. Trustees attend training opportunities with the DA team and with nationally recognised bodies such as NCVO and are supported to volunteer/participate in supporting the adventure holidays and other support activities to understand the direct impact of the work of the charity.

The Board of Trustees has responsibility for directing the affairs of DA, ensuring it delivers its objectives, is solvent, and well run. The board is a strategic body that delegates operational

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DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION TRUSTEES' REPORT (continued) YEAR ENDED 30 NOVEMBER 2020

management to the Chief Executive Officer who in turn is supported by further staff including a Senior Management Team, and volunteers.

DA has an objective that no member of staff works full time, and the maximum hours worked per week by each individual is 30. The staff team includes four team members directly supporting the delivery of training and consultancy activities and four directly supporting the delivery of adventures. The remainder of the team provides administration, financial management, fundraising, HR, office and facilities management, volunteering coordination, and communications support to enable all activities to reach and benefit more people.

Volunteers are crucial to the success of the delivery of the activities of our charity but the pandemic had a significant impact on how they were able to do that this year. However, we were pleased to be able to keep half of the 80 volunteers active in a range of roles; online and telephone support for holidaymakers, governance, fundraising and administration. The volunteers contributed 1,251 hours of their time representing £18,000 of added value and we are very grateful to them all.

Overview of the past year 2020 was not the year that any of us had anticipated, and the pandemic has changed many aspects of our lives. We have adapted to new challenges and limitations. We have learned to appreciate what is truly valuable and important. The impact was far reaching not only for our work but for our staff and volunteer teams.

There was fluctuation in staff numbers and working hours during the year but the introduction of the Coronavirus Job Retention Scheme (furlough) allowed us to retain all staff members by placing some of them on furlough. At the start of the year we had 20 staff working the full time equivalent (FTE) of 12.58 staff. When the lockdowns started we placed eight staff on furlough and we ended the financial year with 18 staff working the 8.49 FTE as four staff were still on furlough.

Impact of our work Now, more than ever, a growing number of people understand the powerful benefits of engaging with nature and the outdoors for both our mental and physical wellbeing. Covid-19 has disproportionately affected people with dementia and their families, and lockdown has had a 'negative impact' on their mental health, with many feeling isolated and anxious. People have lost confidence and motivation during the pandemic and are worried they are losing abilities and skills. Thanks to support of individuals and funders, including the Players of People's Postcode Lottery, we have been able to adapt our services, enabling people to continue to connect socially, receive practical information and support, and to find the resilience to connect with nature and their local communities. Getting outside, even for a short time, has a hugely positive effect on people living with dementia, including improved sleep, appetite, speech and reduced stress, anxiety and loneliness. It can even slow down the progression of the disease. It

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DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION

TRUSTEES' REPORT (continued) YEAR ENDED 30 NOVEMBER 2020

is vitally important that we continue to support people with dementia and their families to connect with nature and the outdoors. This has been a challenge while Government guidelines have been advising us to stay home. Although this situation has been difficult, it has fast tracked the development of new ways of working. Through our adapted digital training and support we have reached over 3,000 people this year and as we continue to evolve, we hope to support many more people in 2021 and beyond.

Our objectives for 2020

Holidays (Adventures)

Training & Support

Research, Evaluation and Impact Measurement

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DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION TRUSTEES' REPORT (continued) YEAR ENDED 30 NOVEMBER 2020

Funding and Investment

Volunteering

Our activities in 2020

Supported adventures Following Government guidelines, we were only able to deliver three supported dementia holidays over the year. Covid-19 led to the cancellation of our other holidays. We felt it important, however, to provide our holidaymakers a means to stay connected even though they could not go on a Dementia Adventure holiday. So, in place of the holidays, we achieved the following:

Supported local outdoor experiences People with dementia and their carers told us they had lost confidence and motivation during lockdown. We offered supported days out to help build confidence in leaving the house, so people could enjoy the wellbeing benefits of nature on their

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DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION

TRUSTEES' REPORT (continued) YEAR ENDED 30 NOVEMBER 2020

doorstep. The programme empowered people to continue to get outdoors without our support. We had to navigate constantly changing restrictions across the UK and the programme was limited.

We continued to work in local communities facilitating partner organisations to increase the local provision of ‘dementia inclusive’ outdoor activities. For example, prior to lockdown, in partnership with Rutland County Council, Rutland Admiral Nurse Service and the Leicestershire and Rutland Wildlife Trust, we delivered five Time in Nature sessions at Rutland Water Nature Reserve. People with dementia and their main family supporter enjoyed multi-sensory outdoor activities including visits to the bird hides, roasting chestnuts on the firepit, exploring the bird hides, weaving willow and just enjoying being outside.

Support for families and individuals through training Families tell us that post diagnosis they are not given the information they need. Improving knowledge and understanding of dementia can help carers cope and improve their ability to support the person they are looking after. The arrival of Covid-19 fast-forwarded our adaptation of these events into online Dementia Skills Sessions. In 2020 we delivered 40 Dementia Skills Sessions reaching 603 attendees. The programme was based on our core module: Thinking Differently About Dementia. For many family carers, this was often the first support people had received, with 85% having minimal or no contact with other support services.

Impact of our programme of Dementia Skills Sessions:

We opened the sessions to professionals working with people with dementia. This offered them an invaluable opportunity to develop their knowledge of dementia and hear the experiences of family carers.

Training for professionals As the pandemic progressed, many organisations needed help to adapt their services to the new 'normal. We developed Time in Nature, a training session for individuals and organisations with an interest in supporting people with dementia to access nature and the outdoors. We delivered seven of these sessions.

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DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION TRUSTEES' REPORT (continued) YEAR ENDED 30 NOVEMBER 2020

Impact of our programme of Time in Nature Sessions:

Training for organisations Our objective is to upskill and build confidence in individuals and organisations. We show people how ‘thinking differently about dementia’ is a catalyst to increasing the availability and impact of nature-based, positive risk-taking activities for people living with dementia. In 2020 we:

We worked with the Methodist Homes Association to develop a tailored programme of online training to enable their staff to support people living with dementia and their friends and families. Methodist Homes Association (MHA) is a charity with over 75 years' experience of delivering care and support for older people across the UK. They currently support over 18,500 people across their care homes and retirement communities, many of whom are living with dementia. As well as delivering multiple 'Thinking Differently About Dementia' and 'Time in Nature' training sessions, we also developed an activity booklet with practical suggestions of how to connect and communicate with individuals with dementia and how to encourage engagement with nature through multi-sensory activities.

Dementia Adventure led a successful three-year partnership project ending in November 2020, funded by the National Lottery Community fund. The main aim of this project was to give people living with dementia the opportunity and support to access the natural environment, with the associated benefits to health and wellbeing. This was achieved through delivering a tailored package of training and support called ‘Dementia Adventure in a Box’ for partner organisations to help them deliver outdoor adventure activities for people with dementia locally. This included both making existing activities more inclusive (and dementia friendly) and developing some exclusively designed for people with dementia. As well as the Methodist Homes Association, we worked with The Conservation Volunteers, Social Farms & Gardens and Abbeyfield. Over a three-year period, a total of 64 delegates were involved across 44 locations and the training and support was positively received, highly rated and considered very effective in many ways, including the ability to promote a positive approach to risk taking.

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DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION TRUSTEES' REPORT (continued) YEAR ENDED 30 NOVEMBER 2020

Activities were set up for people living with dementia as a direct result of the training and support:

A wide range of activities took place, including nature walks, gardening, farm activities, visits to garden centres, visits to gardens, visits to the beach, woodland activities, gardening. Participants enjoyed the activities for a number of reasons, particularly the fact that they took place outdoors and were relaxed and informal. The personalised nature of the activities was also valued, which meant that they were meaningful and helped maintain a sense of identity.

There was strong evidence of positive impacts for people living with dementia and carer:

Research and evaluation As mentioned above, 2020 saw the successful completion of the three year ‘Dementia Adventure in a Box’ project. The evaluation was led by the Association for Dementia Studies at the University of Worcester, with specialist support from the Green Exercise Research Team at the University of Essex. This evaluation culminated in the publication of a full evaluation report which confirmed the importance of connecting with nature for people living with dementia and concluded that the project achieved the overarching project outcome of ‘People living with dementia are given opportunities and support to access the natural environment, leading to improved health and wellbeing.’

In November, a panel of experts presented the findings around the impact of the project and our key successes and learning during a Dementia Adventure webinar attended by over 120 delegates, predominantly professionals. Delegates also heard directly from people with dementia, who were involved in the project, about the benefits of connecting with nature .

We also contributed to the Carers UK research and insight project looking into how carers over the age of 55 in England can be supported to be more physically active as a way to look after their own health and wellbeing and reduce loneliness and social isolation. The results will be published mid 2021.

During 2020, our research focused on strengthening our own impact assessment. We commissioned an independent evaluation partner, Cornish & Grey (with support from the Mercers Company), to create an evaluation framework and evaluation tools for our programme of Dementia Skills Sessions. This has enabled us to effectively demonstrate the impact of our work and to learn and adapt as the project progressed. We look forward to developing this evaluation partnership further.

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DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION TRUSTEES' REPORT (continued) YEAR ENDED 30 NOVEMBER 2020

Fundraising and investment to increase our reach & awareness We could not have got through this challenging year without our amazing supporters. And despite this difficult year for fundraising, for every £1 spent, we generated £10. From our long standing partners including the People’s Postcode Lottery who have provided flexible and consistent support, to the new funders that have helped us to keep supporting people with dementia and their families throughout the pandemic. We are incredibly grateful to all our 38 funders including charitable trusts and foundations, community groups and corporates as well as the numerous individuals who take on fundraising to help us support people living with dementia.

One of our most successful investments in 2020 was a new Customer Relations Management (CRM) system. This is already proving its worth with significant process improvements and efficiencies, a small but increasing growth in individual giving and improved communication with our supporters.

Looking ahead The global pandemic of Covid-19 and the associated social distancing restrictions dramatically changed the way that we delivered services during 2020 and planned for 2021.

Lockdown has disproportionately affected people with dementia. Nearly half of respondents to a 2020 Alzheimer’s Society survey (45%) said that lockdown has had a ‘negative impact’ on their mental health. Around half of carers reported that loved ones have experienced stress, anxiety or depression. It is still vitally important that people living with dementia and their carers are supported to connect with nature and the outdoors, yet many have lost confidence and motivation during the period of lockdown and social distancing restrictions. For this reason, our services and outreach to people living with dementia have never been more important.

Many of our services have successfully moved into a digital offer to reach and benefit many people with the potential for these services to reach approximately 10% of the 850,000 people living with dementia. For the time being, our residential Adventures will continue to be limited in supply but more person-centred. We will pilot ‘Out & About’ non-residential Adventures to complement our existing offer. Our range of training offerings will also be further developed.

Our strategy for growth will include training, support and community development activities being geographically aligned to both our head office location and the holiday locations/regions in order to target our national reach, whilst deepening community connections in those locations and building on existing partnerships. Some of our funding will be further invested in research to assess the impact of our services on our beneficiaries and ways in which we can meet their needs better and serve a greater population of those living with dementia and their carers.

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DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION TRUSTEES' REPORT (continued) YEAR ENDED 30 NOVEMBER 2020

Financial review Although our ability to run adventures was severely impacted by the pandemic, this was in part offset by an increase in unrestricted grants. We secured grant funding to expand our online training delivery. Overall the total income of the Charity was £739,175 (2019: £1,018,646), total expenditure was £565,213 (2019: £879,313) with a resulting surplus of £184,911 after also including investment gains of £10,949. There was an associated reduction in expenditure due to not being able to run our usual adventures programme.

The closing funds of £675,843 includes general free reserves of £617,735 alongside restricted funds of £58,108. During the last year the Trustees have reviewed our reserves policy and decided to further invest some of the reserves we hold for exceptional circumstances (as detailed in the reserves policy below) in order for us to offset the effect of inflation on these reserves. This year, these investments have generated a return of £10,949 (8%). Actions taken to mitigate the impact of the pandemic mean that we remain confident that we can meet any short-term and medium-term financial needs. This gives us security and leaves us well placed to plan for the longer term.

The majority of the Trust’s income is generated through voluntary and charitable means including:

Whilst people living with dementia and their carers pay a contribution to the costs of the holidays, these costs are subsidised by DA. Our training and online support are offered free of charge to people living with dementia and their carers.

We appreciate the support of all of our grant funders and in particular their willingness to support core operations through the pandemic leaving us well placed to scale up delivery in the coming year.

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DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION TRUSTEES' REPORT (continued) YEAR ENDED 30 NOVEMBER 2020

Reserves Policy DA is keen to secure its long-term viability and become financially and socially sustainable so that we can benefit greater numbers of people living with dementia. In order to be able to provide reliable services over the long term, remain innovative and absorb setbacks, maximise opportunities and, effectively reserve against future uncertainties, DA will build up and then hold back an appropriate level of funds as reserves for:

DA aims to hold free reserves to adequately cover 3 to 6 months operating costs taking into account:

Unrestricted free reserves, excluding those tied up in fixed assets, are currently in place to the value of £581,116 (see note 15) which represents 11.5 months of the 2020/21 budgeted operating costs. Due to the exceptional circumstances created by the pandemic and uncertainty around the fundraising climate, the Trustees have taken the decision to hold higher reserves to enable us to scale up operations as restrictions ease.

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DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION

TRUSTEES' REPORT (continued) YEAR ENDED 30 NOVEMBER 2020

Financial Investments powers and policy

Under the terms of the charity’s governing documents, the charity has the power to invest in any way the Trustees wish. The Trustees have agreed on an investment policy, which was reviewed during the year and updated in part. In considering the investment policy, the Trustees place much emphasis on the need to invest in financial products that are ethical in nature having regard to the objects of the charity. To demonstrate the ethical and responsible requirements of the charity as balanced against the need to ensure that the charity's investments generate income to contribute to the running costs of the charity, the salient parts of the investment policy are as follows:

Trustees' responsibilities statement

The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION

TRUSTEES' REPORT (continued) YEAR ENDED 30 NOVEMBER 2020

Compliance with prevailing laws and regulations

The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice (FRS 102) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland.

Approval of financial statements

The financial statements and report of the Trustees were approved by the Trustees on the date shown below. All material events after the balance sheet date have been recognised in these financial statements either by adjustment or notes where the Trustees consider that disclosure of the event is required to reach a better understanding of the charity’s financial position.

Independent examiners

The Trustees resolved that Ray Crace FCA of Edmund Carr LLP is re-appointed as the independent examiner and a resolution proposing that they be re-appointed will be put to the next relevant board meeting.

This report was approved by the Trustees on ...................................... 2021 and is signed on their behalf by:

..........................................

Kim Chaplain

Acting Chair of Trustees

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DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES

YEAR ENDED 30 NOVEMBER 2020

I report to the charity trustees on my examination of the accounts of the charity for the year ended 30 November 2020 which are set out on pages 15 to 28.

Responsibilities and basis of report

As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of The Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

.......................................... Ray Crace FCA Edmund Carr LLP 146 New London Road Chelmsford Essex CM2 0AW

Date:.............................

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DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 30 NOVEMBER 2020

Note
Income:
Donations and legacies
2
Charitable activities
3
Other trading income: Fundraising
Investment income
4
Total income
Expenditure:
Costs of raising funds
Raising funds
5
Charitable expenditure
Expenditure on charitable activities
5
Total expenditure
Net gain on revaluation of investments
10
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
15		 Unrestricted
Funds
2020
£
543,511
33,053
-
960
577,524
110,103
228,783
338,886
10,949
249,587
368,148
617,735		 Restricted
Funds
2020
£
161,651
-
-
-
161,651
-
226,327
226,327
-
(64,676)
122,784
58,108		 Total
2020
£
705,162
33,053
-
960
739,175
110,103
455,110
565,213
10,949
184,911
490,932
675,843		 Total
2019
£
616,452
382,634
17,655
1,905
1,018,646
70,627
808,686
879,313
16,174
155,507
335,425
490,932

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 18 to 28 form part of these financial statements.

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DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION BALANCE SHEET AS AT 30 NOVEMBER 2020

Note
Fixed assets
Investments
10
Tangible assets
9
Current assets
Debtors
11
Cash at bank and in hand
Creditors: Amounts falling due within
one year
12
Net current assets
Total assets less current liabilities
Creditors: Amounts falling due after
more than one year
13
Net assets
Funds of the charity
Restricted funds
14
Unrestricted funds
15
Total charity funds		 £
£
134,097
36,619
29,011
535,330
564,341
(49,644)
514,697
685,413
(9,570)
675,843
58,108
617,735
675,843
2020		 £
£
123,148
44,145
9,679
367,050
376,729
(37,141)
339,588
506,881
(15,949)
490,932
122,784
368,148
490,932
2019

For the year ending 30 November 2020 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors’ responsibilities:

These financial statements have been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

These financial statements were approved by the Board of Trustees on …......................... 2021 and signed on its behalf by:

…............................ …............................ Kim Chaplain Richard Harvey Acting Chair Trustee

The notes on pages 18 to 28 form part of these financial statements.

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DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION CASH FLOW STATEMENT YEAR ENDED 30 NOVEMBER 2020

----- Start of picture text -----
2020 2019
£ £
Net movement in funds 184,911 155,507
Add back depreciation charge 9 7,201 7,394
Deduct interest income shown in investing activities 4 (960) (1,905)
Deduct unrealised gains on investment assets 10 (10,949) (16,174)
Add back loss on disposal of fixed assets 325 -
Decrease / (increase) in debtors 11 (19,332) 2,160
(Decrease) in creditors due in less than one year 12 12,503 (8,827)
Increase in creditors due in more than one year (6,379) 15,949
Cash from operating activities 167,320 154,104
Cash flows from investing activities
Interest income 4 960 1,905
Purchase of fixed assets 9 - (32,114)
Cash from investing activities 960 (30,209)
Increase / (decrease) in cash and cash equivalents in the year 168,280 123,895
Cash and cash equivalents at the beginning of the year 367,050 243,155
Total cash and cash equivalents at the end of the year 535,330 367,050
----- End of picture text -----

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DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 30 NOVEMBER 2020

1. ACCOUNTING POLICIES

Basis of preparation

The financial statements have been prepared under the historical cost convention and in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) - (Charities SORP (FRS 102)) and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

Organisational status

The charity was registered on 17 August 2015 as a Charitable Incorporated Organisation (CIO) (registered number 1163163) to take forward the work of the unincorporated charity, The Dementia Adventure Trust, registered number 1152315. The assets, liabilities and funds of the previous unincorporated charity were transferred to the CIO on its date of registration.

Dementia Adventure Trust meets the definition of a public benefit entity under FRS 102.

The members of the charity are the trustees named on page 1.

Going concern

The trustees have considered the impact of the Covid-19 pandemic in their assessment of the charity’s ability to prepare accounts as a going concern. Because of the uncertainties surrounding the effects of the economic slowdown it is difficult to predict the impact on the charity and its beneficiaries, but having taken all the factors into account, the trustees are of the opinion that the charity has sufficient resources to continue operating for the next 12 months from the date of signing these accounts.

Income

Donations and legacies

All monetary donations and gifts are included in full in the Statement of Financial Activities when receivable, provided that there are no donor-imposed restrictions as to the timing of the related expenditure, in which case recognition is deferred until the pre-condition has been met.

Donations under Gift Aid, together with associated income tax recoveries, are credited as income when donations are receivable.

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DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS (continued)

YEAR ENDED 30 NOVEMBER 2020

1. ACCOUNTING POLICIES (continued)

Legacies are included when the charity is advised by the personal representative of an estate that payment will be made, if the receipt is both certain and measurable. These are included in the Statement of Financial Activities.

Grant income

Revenue grants are credited as income when they are receivable, provided conditions for receipt have been complied with, unless they relate to a specified future period, in which case they are deferred.

Expenditure

All expenditure is accounted for on an accruals basis and has been included under expense catagories that aggregate all costs for allocation to activities. Where costs cannot be directly attributed to particular activities they have been allocated based upon pro rata to staff full time equivalents.

Governance costs are those incurred in connection with administration of the charity and compliance with constitutional and statutory requirements.

Tax status

Dementia Adventure Trust is a registered charity and is not subject to corporation tax on its charitable activities.

Tangible fixed assets and depreciation

Fixed assets are shown at original cost or, if donated, at their value on the date of the gift, less accumulated depreciation. Depreciation is provided at rates calculated to write off their cost or value, less their estimated residual value over their estimated useful lives on the following basis:

Fixtures and fittings - 33.33% straight line Motor vehicles - 12.50% reducing balance Equipment - 33.33% straight line

Investments

Investments in subsidiaries held as fixed assets are stated at cost less provision for any permanent diminution in value.

Debtors

Trade debtors are amounts due from customers for services performed in the ordinary course of business.

Trade debtors are recognised initially at the transaction price. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.

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NOTES TO THE FINANCIAL STATEMENTS (continued)

DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION

YEAR ENDED 30 NOVEMBER 2020

1. ACCOUNTING POLICIES (continued)

Creditors

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.

Trade creditors are recognised at the transaction price.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and deposits.

Defined contribution plans

Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund.

When contributions are not expected to be settled wholly within 12 months of the end of the reporting date in which the employees render the related service, the liability is measured on a discounted present value basis. The unwinding of the discount is recognised as a finance cost in profit or loss in the period in which it arises.

Fund accounting

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and the use of each restricted fund is set out in the notes to the financial statements.

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Operating leases

Rentals applicable to operating leases where substantially all of the benefits and risks of ownership remain with the lessor are charged against profits on a straight line basis over the period of the lease.

20

DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS (continued)

YEAR ENDED 30 NOVEMBER 2020

2. DONATIONS AND LEGACIES

Unrestricted Restricted
Funds
Funds
£
£
Donations
72,257
-
In memory donations
-
-
Grant income
471,254
161,651
543,511
161,651		 Total
2020
£
72,257
-
632,905
705,162		 Total
2019
£
40,310
1,749
574,393
616,452

During the year, the chairty received £63,799 of government grants, which are included above. These were made up of £20,000 of Covid-19 rates grants from Chelmsford City Council, and £43,799 of Job Retention Scheme grants.

For an extended list of restricted grant income received in 2020, see Note 14.

3. CHARITABLE ACTIVITIES

Unrestricted Restricted
Funds
Funds
£
£
Holiday revenue
10,010
-
Training and consultancy revenue
23,043
-
33,053
-		 Total
2020
£
10,010
23,043
33,053		 Total
2019
£
179,234
203,400
382,634

In 2019, the split of income from charitable activities attributable to unrestricted / restricted funds respectively was as follows: Holiday revenue - £179,234 / £Nil, Training and consultancy revenue - £31,248 / £172,152.

4. INVESTMENT INCOME

Unrestricted Restricted
Funds
Funds
£
£
Interest receivable
960
-
960
-		 Total
2020
£
960
960		 Total
2019
£
1,905
1,905

All investment income in 2019 was attributable to unrestricted funds.

21

DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS (continued)

YEAR ENDED 30 NOVEMBER 2020

5. EXPENDITURE ON CHARITABLE ACTIVITIES

Fundraising expenditure
Activity costs
Salaries, NI and pensions
Advertising and promotion
Support costs(note 6)
Governance costs(note 7)		 Raising
funds
£
576
-
61,593
2,798
42,127
3,009
110,103		 Holiday
provision
-
19,614
113,419
7,353
84,043
4,129
228,558		 Training
and
consultancy
£
-
36,615
106,995
5,305
72,350
5,287
226,552		 Total
2020
£
576
56,229
282,007
15,456
198,520
12,425
565,213		 Total
2019
£
10,688
259,773
306,890
23,940
266,513
11,509
879,313

£336,576 (2019: £571,307) of the above expenditure was attributable to unrestricted funds and £226,327 (2019: £308,005) was attributable to restricted funds.

6. SUPPORT COSTS

Salaries, NI and pensions
Special interest groups
Rent, rates and insurance
Office costs
Depreciation
Sundry expenses		 Raising
funds
£
30,326
-
5,826
5,852
-
123
42,127		 Holiday
provision
£
55,844
-
8,305
10,371
7,201
2,322
84,043		 Training
and
consultancy
£
52,681
-
10,120
9,335
-
214
72,350		 Total
2020
£
138,851
-
24,251
25,558
7,201
2,659
198,520		 Total
2019
£
172,625
6,838
30,481
43,777
7,394
5,398
266,513

Support costs are apportioned to activities based on the split of staff time.

22

DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS (continued)

YEAR ENDED 30 NOVEMBER 2020

7. GOVERNANCE COSTS

----- Start of picture text -----
|||| |---|---|---| |2020|2019| |£|£| |Independent examination / audit fee|2,433|4,093| |Accounts' preparation|1,300|1,300| |Fees payable to auditor / independent examiner|3,733|5,393| |Other governance costs and bookkeeping|8,692|6,116| |12,425|11,509| |8.|STAFF COSTS| |2020|2019| |£|£| |Wages and salaries|377,854|431,836| |Social security costs|28,624|31,990| |Defined contribution pension costs|14,380|15,689| |420,858|479,515|

----- End of picture text -----

The average monthly number of employees by head count during the period was:

----- Start of picture text -----
||| |---|---| |2020|2019| |No.|No.| |18|19|

----- End of picture text -----

No employee received remuneration greater than £60,000 in the period (2019: None).

No trustee, or person with a family or business connection with a trustee, received remuneration in the year, directly or indirectly, from either the charity or the company controlled by the charity.

Trustees are reimbursed reasonable expenses incurred when acting on behalf of the charity During the year no expenses were reimbursed to trustees during the period for travel costs incurred (2019: £1,433 were reimbursed to 4 trustees, of which £236 was donated back to the charity).

The total employee benefits of the key management personnel of the group were £55,179 (2019: £75,184).

Staff costs are apportioned between activities based upon staff time.

23

DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS (continued)

YEAR ENDED 30 NOVEMBER 2020

9. TANGIBLE FIXED ASSETS

Fixtures
and fittings
£
Cost
At 1 December 2019
395
Additions
-
Disposals
(395)
At 30 November 2020
-
Depreciation
At 1 December 2019
395
Charge for year
-
On disposals
(395)
At 30 November 2020
-
Net book value
At 30 November 2020
-
At 30 November 2019
-
10. FIXED ASSET INVESTMENTS
Investment in subsidiary company
Listed investments
Investment in subsidiary company:
Name
Dementia Adventure Community Interest Company		 Motor
vehicles
£
57,870
-
-
57,870
16,637
5,154
-
21,791
36,079
41,233
Proportion
of ordinary
shares held
100%		 Equipment
£
31,771
-
(4,486)
27,285
29,075
2,047
(4,377)
26,745
540
2,696
Total
2020
£
100
133,997
134,097
Share
capital at
2020
£
100		 Total
£
90,036
-
(4,881)
85,155
46,107
7,201
(4,772)
48,536
36,619
43,929
Total
2019
£
100
123,048
123,148
Share
capital at
2019
£
100

Dementia Adventure Community Interest Company is dormant and has aggregate share capital and reserves of £nil. It is deemed immaterial to Dementia Adventure Trust and is therefore not consolidated.

24

DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS (continued)

YEAR ENDED 30 NOVEMBER 2020

10. FIXED ASSET INVESTMENTS (continued)

Listed investments:
Valuation
At 1 December 2019
Revaluations
At 30 November 2020
Net book value
At 30 November 2020
At 30 November 2019
DEBTORS
Trade debtors
Prepayments and accrued income
Other debtors
CREDITORS: amounts falling due within one year
Trade creditors
Accruals
Deferred income
VAT payable
Other taxation and social security
Obligations under hire purchase contracts
Other creditors		 2020
£
25,134
3,197
680
29,011
2020
£
617
4,321
24,116
4,934
6,945
6,380
2,331
49,644		 2020
£
123,048
10,949
133,997
133,997
123,048
2019
£
3,004
4,902
1,773
9,679
2019
£
6,919
5,251
3,830
1,095
10,259
6,380
3,407
37,141

11. DEBTORS

12. CREDITORS: amounts falling due within one year

Deferred income relates to grants received that relate to future activities.

13. CREDITORS: amounts falling due in more than one year

Obligations under hire purchase contracts 2020
£
9,570		 2019
£
15,949

25

DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS (continued)

YEAR ENDED 30 NOVEMBER 2020

14. RESTRICTED FUNDS

Current year:
Balance at
01/12/2019
£
1)
People's Postcode Lottery,
-
Postcode Innovation Trust
2)
Henry Sale Foundation
-
3)
National Lottery Awards For All
-
4)
The Sobell Foundation
7,500
5)
Rutland County Council
667
6)
Provide CIC via Essex
-
Community Foundation
7)
Essex Community Foundation
-
8)
The Dunhill Medical Trust
14,583
9)
The National Lottery Community
97,887
Fund
10) The Rank Foundation
2,147
11) Job Retention Scheme
-
12) Other restricted funds
-
122,784		 Income
Expenditure Transfers
£
£
£
59,135
(8,504)
-
14,980
(14,980)
-
10,000
(6,653)
-
10,000
(17,500)
-
9,768
(6,305)
-
4,969
(4,969)
-
4,000
(4,000)
-
(14,583)
-
-
(97,887)
-
-
(2,147)
-
43,799
(43,799)
-
5,000
(5,000)
-
161,651
(226,327)
-
Movement in funds		 Balance at
30/11/2020
£
50,631
-
3,347
-
4,130
-
-
-
-
-
-
-
58,108

26

DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS (continued)

YEAR ENDED 30 NOVEMBER 2020

14. RESTRICTED FUNDS (continued)

Prior year:
Balance at
01/12/2018
£
Henry Sale Foundation
-
The Sobell Foundation
7,500
Rutland County Council
-
Provide CIC via Essex
13,985
Community Foundation
The Dunhill Medical Trust
14,583
The National Lottery
63,762
Community Fund
The Rank Foundation
- Salary grant
-
- Bursary Scheme
-
- Time to Shine
1,965
29 May 1961 Charitable Trust
-
Charles S French Charitable
-
Trust
Donald Forrester Trust
-
Hasluck Charitable Trust
-
Helianthus Charitable Trust
-
John Ellerman Foundation
22,749
The Loppylugs and Barbara
-
Morrison Charitable Trust
XL Catlin Services SE
10,000
Other restricted funds
-
134,544		 Income
Expenditure
Transfers
£
£
£
10,500
(10,500)
-
10,000
(10,000)
-
2,000
(1,333)
-
-
(13,985)
-
25,000
(25,000)
-
172,152
(138,027)
-
30,000
(30,000)
-
2,818
(2,818)
-
23,275
(23,093)
-
3,000
(3,000)
-
2,500
(2,500)
-
3,000
(3,000)
-
2,000
(2,000)
-
500
(500)
-
-
(22,749)
-
2,500
(2,500)
-
(10,000)
-
7,000
(7,000)
-
296,245
(308,005)
-
Movement in funds		 Balance at
01/12/2019
£
-
7,500
667
-
14,583
97,887
-
-
2,147
-
-
-
-
-
-
-
-
-
122,784

15. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Current year:
Tangible fixed assets
Investments
Other net assets
Prior year:
Tangible fixed assets
Investments
Other net assets		 Unrestricted
Funds
£
36,619
134,097
447,019
617,735
Unrestricted
Funds
£
44,145
123,148
200,855
368,148		 Restricted
Funds
£
-
-
58,108
58,108
Restricted
Funds
£
-
-
122,784
122,784		 Total
2020
£
36,619
134,097
505,127
675,843
Total
2019
£
44,145
123,148
323,639
490,932

27

DEMENTIA ADVENTURE TRUST CHARITABLE INCORPORATED ORGANISATION NOTES TO THE FINANCIAL STATEMENTS (continued)

YEAR ENDED 30 NOVEMBER 2020

16. RELATED PARTY TRANSACTIONS

During the year, £500 was paid to Silver Travel Advisor Limited to promote information about Dementia Adventure holidays on their website. One of the trustees of Dementia Adventure was also a director of Silver Travel Advisor Limited during that time.

17. OBLIGATIONS UNDER LEASES

Operating lease commitments

Total future minimum lease payments under non-cancellable operating leases are as follows:

Within one year
Between one and five years
18. PRIOR YEAR STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
Funds
2019
Note
£
Income:
Donations and legacies
2
492,359
Charitable activities
3
210,482
Other trading income: Fundraising
17,655
Investment income
4
1,905
Total income
722,401
Expenditure:
Costs of raising funds
Raising funds
5
70,627
Charitable expenditure
Expenditure on charitable activities
5
500,681
Total expenditure
571,308
Net gains / losses on investments
16,174
Net movement in funds
167,267
Reconciliation of funds
Total funds brought forward
200,881
Total funds carried forward
368,148		 2020
£
16,440
16,854
33,294
Restricted
Funds
2019
£
124,093
172,152
-
-
296,245
-
308,005
308,005
-
(11,760)
134,544
122,784		 2019
£
995
2,070
3,065
Total
2019
£
616,452
382,634
17,655
1,905
1,018,646
70,627
808,686
879,313
16,174
155,507
335,425
490,932

28

DEMENTIA ADVENTURE TRUST

CHARITABLE INCORPORATED ORGANISATION DETAILED INCOME AND EXPENDITURE ACCOUNT

YEAR ENDED 30 NOVEMBER 2020

----- Start of picture text -----
2020 2019
£ £ £ £
INCOME
Donations and legacies
Donations 72,257 40,310
-
In memory donations 1,749
Grant income 632,905 574,393
705,162 616,452
Charitable activities
Adventures revenue 10,010 179,234
Training and consultancy revenue 23,043 31,248
Grant income - 172,152
33,053 382,634
-
Other trading activities: Fundraising 17,655
Investment income: Bank interest receivable 960 1,905
TOTAL INCOME 739,175 1,018,646
EXPENDITURE
Costs of raising funds
Fundraising expenditure 576 10,688
Cost of charitable activities
Holiday expenditure 17,468 183,136
Training and consultancy expenditure 12,086 24,065
Big Lottery Fund expenditure 23,698 50,687
Research costs - 1,885
Advertising and promotion 15,456 23,940
-
Special interest group 6,838
Support costs:
Salaries, NI and pensions 420,858 479,515
Rent, rates and insurance 24,251 30,481
Office costs 28,535 43,777
Depreciation 7,201 7,394
Sundry expenses 2,659 5,398
552,212 857,116
Governance costs
Fees payable to independent examiner 3,733 5,393
Other governance costs and bookkeeping 8,692 6,116
12,425 11,509
TOTAL EXPENDITURE 565,213 879,313
Unrealised gains on investments 10,949 16,174
Surplus for the year 184,911 155,507
Brought forward funds 490,932 335,425
Carried forward funds 675,843 490,932
----- End of picture text -----

29