Trustees. Annual Report for the period
Period start date
j Period end dale
Klonlh
From
01
2023
Section A
Reference and administration details
Charity name
DEFENCE ACADEMY STATION OFFICERS MESS
Other names charity is known by
Reglstered charity number (if any}
1163155
Charity's principal address
JSAU, Defenco A¢ademy of the UK
Comiorant Building, Room 112, Shrivenham
Wiltshire
Postcode
SN6 8SP
Names of the charity trustees who manage the charity
Dates acted If not for whole
ear
Trustee name
Office lif any)
Name gf person lor body} entltl¢¢
toa
oint trustee
if an
Wg Cdr Thomas
CO Shrivenham Stn
01 Aug 23- 31 Jul 2024
10
12
13
14
15
16
17
18
19
20
Names of the trustees for the Charity. if any, (for example. any custodian trustees)
Name
Dates acted if not for whole
ear
TAR
March 2012

Names and addresses of advisers (Optional Information)
e of adviser
Name
Address
ame of chief executive or names of sonior staff members (Optional infomiation)
Section B
Structure, governance and management
Description of the charity's trusts
Constitution of the Station Officers. Mess Fund adopted 10 Jan 2011
Type of goveming documenl
How the charity is constituted
Unincorporated association.
Trustee selection methods
In accordance with Army se￿iCe Fund Regulations, the Shrivenham Stn
CO is appointed as the ex-officio Managing Trustee of all Service Funds
held at the Defence Academy.
Additional governance issues (Optional infomiation)
The Trustee delegates the day to day managemenl and control of the
Offr's Mess, together with Ihe authority for the disbursements of grants
and loans, to an Officers Mess Committee {Chaired by the President of
the Mess Committee). Members of the Committee are appointed from a
number of working areas Within the Defence Academy. All Committee
decisions, acquisitions and expenditure are subject to the Trustee's
approval by signature in the Mess minutes book.
You may choose to include
additional information, where
relevant. about..
policies and procedures
adopted for the induction and
training of trustees.,
Ihe charity's organisational
structure and any wider
network with which the charity
Committee meetings take place each month. The budget for the next
financial year is set by the Committee and agreed by the Mess
membership at the Annual General Meeting (AGM).
relationship wilh any related
parties;
trustees. consideration of
major risks and the system
and procedures to manage
them.
The Trustee has a continued programme of work to identify procedures to
mitigate risk and to minimise potential impact should risks materialise. A
Service Funds Internal Auditor is appointed to audit the fund on a rolling
basis. The Fund is also subject to an Independent Examiners report by
the S02 SPS Branch at SEHQ Bde.
Section C
Ob'ectives and activities
The promotion of military efficiency by the provision and supporl of social.
sporting and other facilities for the efficiency and well-being of Officer
Mess Members. This also extends to making grants to any activity which
in the opinion of the Trustee is in furtheran￿ of the Charity.
Summary of the objects of the
charity set out in its
governing document
This object presents the Trustee with wide powers, enabling them to
provide charitable assistance to all elements of the Mess community-
The internal subsidy of Mess activities and grants are the Station orricers
Mess principal means of delivering its objectives=
TAR
March 2012

The Station Officers. Mess has 3 aims:
Encourage 'Esprit de Corps, by enabling serving Mess members
lo mix together in both formal and informal social activities,
thereby keeping Service traditions alive and encouraging the w611-
being of the Mess community.
Encouraging, supporting and facilitating the development of sport
to raise standards and to promote fitness, teamwork and personal
development through sporting aclivtty and opportunities.
Supporting facilities, projects and activities to enable the best
rovision for the Station Officers, Mess communi
This Fund derives public benefit as it assists in providing Service
personnel with the necessary skills to carry out the military contribution to
the defence of the United Kingdome and its interests. Service Funds are
established for the benefit of Service personnel to promote mililary
efficiency which underpins Esprit de Corps and team working as well as
encouraging personnel lo develop the character, spirit and attitude to
face Ihe challenges and danger associated with military service. As a
resutt. the Fund derives a benefit to the public in helping to provide
personnel who are motivated, have high morale and are willing to always
serve the needs of their country and that of its public.
Summary ofthe main
activilies undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)
The Trustee confimis that they have had due regard to the guidance
published by the Charity Commision and considers that the preceding
paragraphs demonslrate that the work and activities of the Fund continue
to provide significant public benefit.
Additional details of objectives and activities (Optional information)
TAR
March 2012

You may choose to Include
further slatements, where
relevant, about:
policy on granlmaking.,
policy programme relaled
investment-
contribution made by
volunteers.
Section D
Achievements and performance
TAR
March 2012

Section D
Achievements and performance
Summary of the main
achievements of the charity
during the year
The Mess continues to provide numerous fomiallinfom81 function5 during.
the course of the year to benefil its members in order to meet the aim of
promoting esprit de corps. Charitable activities continued with a Station
Wellbeing Day, Fireworks event and Kings Coronation Garden Party all
events heavily supported by the Mess and the coming year promises to
yield more activities f¢y the mess to support.
Members contrtbute towards the procurement and upkeep of the
property, pictures and silver held by the Mess, as well as purchasing and
maintaining furniture. entertainment equipment and print media.
TAR
March 2012

Section E
Financial review
Brief statement of the
charity's policy on reserves
The Fund continues to invest its monies and thereby safeguards its
reserves via this means.
The SOFA shows thal the fund has adequate working capital as well as a
steady flow of income.
Details of any funds materially
in deficit
No funds w8re in deficit..
Further financial review delails {Optional information)
You may choose to include
additional information, where
relevant about=
the charity's principal
sources of funds {including
any fundraising),.
how expenditure has
supported the key objectives
of the charity,.
investment policy and
objectives including any
ethlcal investment policy
adopted.
Section F
Other optional information
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Stgned on behalf of the charity's trustees
Signature(s)
Full name(s>
Wg Cdr G Thomas
Position (eg Secretary, Chair.
Managing Trustee
etc)
Date
31 Jul 2024
TAR
March 2012

Service Non Public Funds Final Accounts,
Managing Trustee's Report, Internal Audit
Board Report and Independent Examiner's Report (SORP 2005 Compliant)
Internal Audit Board Scheme, (Use either Page I depending on the type of scheme used)
ArniyFomiN1514
{Rev 11109)
Unit..
Defence Acade]ny of the UK
Addr¢s5.'
Shrivenham Swindon SN6 8LA
In respect of the
DA Station Officers. Mess
Fundlcharity
Charity CommissionlRegulator registered number
1163155
For the period frorn
l Aug23
to
31 Ju124
Managing Trustee{s) during the period:
Fro
IAU
23
to
31 Jul 24
Name
W Cdr G Thomas
From
to
Name
From
to
Name
Fund Manager(s) during the period:
From
IAU
23
to
31 Jul 24
Name
enter RHGID
From
to
Name
Fro
to
Name
Internal Auditor(s) during the period:
From
IAU
23
to
31 Jul 24
Name
Mr S J Worth
HEO
From
to
Name
From
to
Name
A550ciate Auditor(5) during the period:
Associate Auditor
Associate Auditor
Associate Auditor
Regimental Aceountant(s) during the period:
From
From
From
From
From
From
From
IAU
23
INov23
7Nov23
13 Nov 23
23 Nov 23
IMar24
12 Mar 24
to
to
to
to
to
to
to
INov23
7Nov23
13 Nov 23
23 Nov 23
IMar24
12 Mar24
31 Jul 24
Name
Nam¢
Name
Name
Nam¢
Name
Name
Ms S J Grant
Mr N Hetherin
Ms S J Grant
Mr N Hetherin
Ms S J Grant
Mr N Hetherin
Ms S J Grant
ton
ton
ton

Statement of Flnjnelal Activities as at 3110712024
Paxton+
Pagelofl
Printed: 0210912024
OFFICERS, MESS
Defellce Academ
of the UK
Unre51rictedl
Desig]￿Ie￿GPF
Fwids
Restricted
Funds
Endowment
FuDds
Total Funds
Previous Period
Total Fut
ncoming Resources
oluntary Income
ctivities for Gen¢rating Funds
nve5trnent Income
ncome Resourees from
atitable Activities
ther IncoTnin
Resources
otal Ineomln
Re$ourees
e$ourc¢s Expended C05t of
tnerating Funds
Investment Management Costs
osts of Generntillg Funds
haritable Activities
ovemance Costs
rants and Donations
ther Costs
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
11.444.72
0.00
J71444.72
71,444.72
o.oo
64,841.51
3,536.55
68
78.06
0.00
0.00
0.00
0.00
71444.72
0.00
0.00
53,321.38
2,583.66
16.926.44
17,897.95
90 729.43
0.00
0.00
4,781.79
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
58,103.17
2,583.66
16.926.44
17,897.95
95 511.22
33.822.97
2,997.83
3 1,290.94
12.259.99
80
71.73
otal Resources Ex
ended
et Incomingloutgoing
Resources Before Transfers
an$fer5
4 781.79
0.00
-19,284.71
-4,781.79
0.00
-24,066.50
-11,993.67
ross transfers between funds
intemal transfers)
et Incoming resources befor
oldin% Rains and losses
olding G#inslL055e5
ains on revalualion of th¢
harity's flxed assets
nrealised GainslLosses on
nv¢strnent as5et5
tt Movement in Fund5
econciliAtlon of Funds
otAI funds brought forward
rom previous ye&r
otal fund5 ¢?rried forward
0.00
0.00
0.00
-19,284.71
4.781.79
0.00
-24,1166.50
-11,993.67
0.00
0.00
12,522 44
-6,762.27
0.00
-4.781.79
0.00
0.00
12,522.44
-11544.06
3,848.85
-8 144.82
420.211I.28 0
4.781.79
0.00
424.992.O7
413 448.01
0.00
0.00
413,448.01

Paxton+
Balance Sheet- July 2024
Pagel of2
Printed: 02109n024
OFFICERS, MESS
Defence Academy of the UK
July 2024
End of la
ar
Balance
Fixed Assets
41,517.89 CAPITAL PROPERTY
35.613.62 ELECTRICAL CHARGtNG poIKrs
196,520.57 HERITAGE PROPERTY
103,214.71 INVESTMENTS
0.00 AFCC INVESTMENTS Now S&W FtrND
54.966.05
32,052.26
196,520.57
115,737.15
0.00
376,866.79 Total Fixed Assets
399,276.03
CurreTLtAsseis
47,784.34 CENTRAL BANK
340.94 DEBTORS
O 00 CONSOLIDATED DEBTORS
0.00 ESS DEBTS
48.125.28 Total CurrentAksets
13.874.83
297.15
0.00
0.00
14,171.98
424.992.07 Total Assets
413,448.01
Liabilities
0.00 CREDITORS
0.00 I&E CREDITORS
0.00 L&E DEBTORS
0.00 VAT CONTROL
0.00 VAT PAYABLE
0.00
0.00
0.00
0.00
0.00
0.00 Toial Liabilities
0.00
424.992.07 Total Assets Minu5 Liabilities
413,448.01
Total Futths
4,781.79 Total Restricted FuTLds
0.00 Total Endownent Funds
0.00 Total Designated Funds
420,210.28 Accumulated TradiD8 & GPF
0.00
o.ou
0.00
413,448.01
424,992.07 Total Funds
413.448.01

Paxton+
Bal4nce Sheet- July 2024
Page2of2
PrSnted: 0210912024
OFFICERS, MESS
Defence Academy of the UK
End of last
ear
Balance
Futth Analysis
Desi￿ated Fund$
0.00
0.00
Rcstrictcd Fund5
4,78179 DIVJDENDS PROJEcrs
0.00 AFCC now S&W FUND
4.781.79
0.00
Endowment Funds
0.00
0.00
Tradin8 and General Purpose Funds
0.00 Trading surplus
0.00 Non Primary Purpose trading surplus
(8.144.821 General Purpose Fund surplus
0.00
0.00
(6.762.27)
(8.144.821 Trading & GPF surplus
428,355.10 Balance at last balancc sheet
{6,762.271
420,210.28
420,210.28 Accumulated Trading & GPF
413,448.01
424.992.07 Grand tora]
413.448.01
Sign
olderlFutsd Mathager
Date
Signatt￿e of ManagJn8 Tn]st¢e

P¥xton+
Trial Balance
Pagel ofs
Printed: 0210912024
OFFICERS, MESS
Defence Aeademy of the UK
Balanc¢ date to end of July 2024
All nominal codes
Without cost centre codes Show
AIC Code
Name
Balance
Year Movemen
Bloo
CAPITAL PROPERTY
54,966.05
32,052.26
13,448.16
BIOI
ELEcfRICAL CHARGING
porNTS
HERITAGE PROPERTY
-3,561.36
B200
196.520.57
0.00
B300
tNVESTMENTS
115,737.15
12,522.44
B301
AFCC INVESTMENfs Now
S&W FUND
DEBTORS
0.00
0.00
B500
297. 15
43.79
BSOI
CONSOLIDATED
DEBTORS
ESS DEBTS
0.00
0.00
B502
0.00
0.00
B651
CENTRAL BANK
13,874.83
-33,909.51
B700
CREDITORS
0.00
0.00
B701
I&E CBEDITORS
0.00
0.00
B702
I&E DEBTORS
0.00
0.00
B750
VAT CONTROL
0.00
0.00
B760
VAT PAYABLE
0.00
0.00
B900
ACCUMULATED GPF
420,210.28
8.144.82
ROOI
DIVIDENDS PROJECTS
0.00
4,781.79
R003
AFCC now S&W FUND
0.00
0.00
413,448.01
-6,762.27
420.210.28
38.897.21
-37,5 14.66
1.382.55

P#xton+
Trlal Bal&nce
Page2of5
Printed: 0210912024
OFFICERS, MESS
Defence Academy of the UK
AIC Co
Name
Balance
M nth Movement
G050
HANDLING CHARGE
0.00
0.00
G051
SOAP & TOWELS
0.00
G052
FLOWERS
0.00
GO53
CANDLES & NAPKfNS
0.00
0.00
G054
T114NSPORT
G055
XFERED FUNDS DSL
G056
G057
DRS ADJUSTMENT
G058
GRANT PAID IN ERROR
G059
OVERPAID MESS BILLS
G060
ADJ CRYSTALWEAR TO
PROPERTY
HERITAGE PROP
REVALUED
REVALUE EXPENDABLE
PROPERTY
GRANT FORANNUAL
DINNER
FROM SGTS FOR BOB
NIGHT
BANK INTEREST &
DIVIDEND ￿Com
BRING INVESTMENTON
G061
G062
G063
G064
0.00
G125
0.00
G126
0.00
GISO
MESS SUBSCRIPTJONS
-27,765.72
-9,175.60
-2,955.36
G151
MESS SERVICE CHARGE
406.53
G152
FUNcfLoN
CONTRIBUTIONS
CIVILIAN
SUBSCRtTrTIONS
AGED DRS RE-BOOKED
0.00
0.00
G153
-9.419.00
-582.44
G154
0.00
0.00
G155
ESS REFUND
-11.05
0.00
G156
PMC LEVY
0.00
0.00
G157
RF CAPITALPROPERTY
PURCHASE
WINE TAsT￿G
4.781.79
4.781.79
Gl58
0.00
0.00
G159
ENTERTAINMENTS
4,075.00
-16,216.56
0.00
G160
BAR PROFIT
-1.690.26
G161
BAR WRITE.OFF REFUND
0.00
0.00
G300
TPANSFER OFAFCC
0.00
G301
CORRECTION TO
DEPRECIATION
UNREALISED GAtN ON
INVESTMENTS
BANK CHARGES
0.00
G460
-12.522.44
-1,014.01
G51J)
0.00
GS01
SUBS REFUNDED

P*xton+
Trial Balance
Page3of5
Printed: 0210912024
OFFICERS, MESS
Defenee AcAdemy of the UK
AIC Code
Name
Balance
Month Movement
G502
DIVIDENDS TO PROJECf
0.00
0.00
G600
wtNE TASTtNG
481.30
0.00
G601
BURNS NIGHT
8.15159
G602
BBQ
OKfoBERFEST
0.00
0.00
G603
0.00
0.00
G604
THEMED EVENtNGS
0.00
0.00
G605
WATERLOO NIGHT
2,522.25
2.522.25
G606
CHANGE SGTS V
OFFRS
EXPENDABLE PROPERTY
463.66
0.00
G607
10.314.05
0.00
G608
COMEDY NIGHT
0.00
G609
QUIZ NIGHTS
ST PATRICKS NIGHT
G610
G611
6 NATIONS THEME NIGHT
G612
TIL4FALGAR NIGHT
7.515.06
G613
SUMMERIWINTER BALL
6,765.63
G614
BATTLE OF BRITAIN
NIGHT
DEPARTMENTAL
FUNCTIONS
HOUSB
4,232.91
G615
1,285.76
145.38
G616
G617
ENTS
0618
MOTHERS DAY LUNCH
277.78
G619
PRB RMAS MEALS
0.00
0.00
G620
srAFF XMAS DRINKS
0.00
0.00
G621
LIMS EVENTS
518.77
0.00
G622
NON-OFFICIAL
FUNCTIONS
RN PROPERTY HIRE
0.00
0.00
G623
432.15
0.00
G624
CAPITAL PROPERTY
0.00
0.00
G625
IIEFRESHMENTS
10,116.65
1.922.01
G626
AGM
243.82
0.00
G750
G751
INSURANCE
2.498.66
0.00
G752
HERITAGE PROPERTY
0.00
0.00
G753
ADMINISTRATION
0.00
0.00
G754
POSTAGE
85.00
0.00
G770
FLOWERS
0.00
0.00
G771
GRANTS
16,705.26
0.00

Paxton+
TrAg1 Balance
Page4of5
Printed: 0210912024
OFFICERS. MESS
Defence Academy of the UK
Cco
Name
Balan¢e
Month Movement
G772
WINTER WARMER
0.00
0.00
G773
DONATION
221.18
G774
PRESENTATIONS TO PMC
0,00
G775
PRESENTATION
0.00
G776
GBANrs
0.00
G800
PRSIMPLC LICENCE
1,488.34
0.00
G801
SECURITY CARDSIKEYS
0.00
0.00
G802
MESS GUESTS
0.00
0.00
G803
TV&SKY
159.00
0.00
G804
PMC FifNDS
0.00
0.00
G805
PICTURES & SILVER
0.00
0.00
G806
MAGAZINEsfNEWSPAPER
3.103.92
0.00
G807
HOUSEHOLD
0.00
G808
XMAS DECORATIONS
0.00
G809
COVID- CANCELLED
FUNCTION
CANDLES & NAPKtNS
0.00
0.00
G810
0.00
0.00
G8LI
REMEMBIL4NCE SERVICE
REFRESHMEN
PROPERTY
DEPRECIATtON
ASCOT TRtp
0.00
0.00
G812
11,883.09
10,102.41
G813
0.00
0.00
G814
REMEMBIiANCE DAY
LUNCH
BAR COOLER TESTING
0.00
0.00
G815
0.00
0.00
G816
PRnqTfNG FOR
TPAFALGAR NIGHT
OFFICERS TO SGTS
0.00
0.00
G817
0.00
0.00
G818
LAUNDRY CARDS
0.00
0.00
G820
QBCP
TRAFALGAR NIGHT
0.00
G821
0.00
0.00
G822
WIO PROPERTY
0.00
0.00
G823
WIO DEB TORS
0.00
0.00
G824
HANDLING CHARGE
0.00
0.00
G825
CHARGE FOR DAMAGES
0.00
0.00
G826
PIANO TUNING
0.00
0.00
G827
CHIUSTMAS TREES
0.00
0.00
G828
BAND FOR DINING OUT
0.00
G829
PRINTING
0.00
G830
EXPENDABLE PROPERTY
0.00

Paxton+
Trlal Balance
Page5of5
Printed: 02109121124
OFFICERS, MESS
Defence Aeademy of the UK
AIC Code
Name
Balance
Mottth
oven*nt
G831
TABLEWARE
0.00
0.00
G832
CANON p￿ AWARDS
0.00
0.00
G833
GENERAL PROPERTY
MAtNTENANCE
MDP BREAKFAST
1,263.60
0.00
G834
0.00
0.00
G835
BAR REFURBISHMENT
0.00
0.00
G836
ADJ PROPERTY
0.00
0.00
G837
DRS ADJ
0.00
0.00
G838
TRANSFER AFCC
0.00
0.00
G950
irNREALISED LOSS ON
INVESTMENTS
IIEMOVE tNVESTMENTS
(AFCCI
BAR PROFtT
0.00
0.00
G951
T008
0.00
T740
SALES DicoifNTS GIVEN
0.00
T750
PURCHASE DISCOUNTS
TAXEN
0.00
90,729.43
-83,967.16
14.692.05
-11,430.39
6,762.27
3,26166

Paxton+
Income and Expenditure- Detailed- July 2024
Page l of 12
Prlnted: 0210912024
OFFICERS. MESS
Defence Academy of the UK
July 2024
Turnover this rnonth
Turnover
ear to date
GPF Analy5i5
Income
Voluntary tncoll
0.00
0.00
A¢tivities for Generating Funds
G050 HANDLING CHARGE
G051 SOAP & TOWELS
G052 FLOWERS
G053 CANDLES & NAPKtNS
G054 TIiANSPORT
G055 XFERED FifNDS DSL
GO56 OMAA
GO57 DRS ADJUSTMENT
GO58 GRANT PAID tN ERROR
G059 OVERPAID MESS BILLS
G060 ADJ CRYSTALWEAR TO PROPEI
G061 HERITAGE PROP REVALUED
G062 REVALUE EXPENDABLE PROPI
G063 GRANT FORANNUAL DINNER
G064 FROM SGTS FOR BOB NIGHT
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
o.oo
o.oo
0.00
o.oo
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Investment In¢ome
G125 BANK INTEPEST & DIVIDEND I
G126 BRING tNVESTMBNT ON
0.00
0.00
0.00
0.00
0.00
Income Resources from Charitable Activiti
Trading In¢ome
G150 MESS SUBSCIUPTIONS
GI 51 MESS SERVICE CHARGE
G152 FUNCTION CONtRtBUTIONS
GI53 CIVILIAN SUBSCRIPTIONS
G154 AGED DRS RE-BOOKED
G155 ESS REFUND
G156 PMC LEVY
G157 CAPITAL PROPERTY PURCH
G158 WtNE TASTtNG
G159 ENTERTAINMENTS
G160 BARPROFIT
G161 BAR WRITE-OFF REFUND
0.00
27,765.72
9,175.60
0.00
9,419.00
0.00
11.05
0.00
4,781.79
0.00
4,075.00
16,216.56
0.00
2,955.36
406.53
0.00
582.44
0.00
0.00
0.00
4.781.79
0.00
0.00
1,690 26
0.00
10.416.38
71,444.72
Other Tn¢ome
Non Primary Purposc Trading Incom¢
G300 TRANSFER OF AFCC
G301 COBJiECTION TO DEPRECIATIC
0.00
0.00
0.00
0.00
0.00
0.00
0.00

Paxton+
Income and Expendhture- Detalled- July 2024
Page 2 of 12
Printed: 0210912024
OFFICERS, MESS
Defence Academy of the UK
Turnover this month
Turnov¢r
¢aT to date
Internal TraTJ5ftrs In
0.00
Gains on Revaluation of FixedAsseis
0.00
0.00
unre￿iSed Gains on InvestmentAssets
G460 UNREALISED GAIN ON INVEST
1,014.01
12,522.44
1.014.01
12522.44
GPF Total Income
11.430.39
83,967.16

Paxton+
Income and Expenditure- Detailed- July 2024
Page 3 of 12
Prlnted: 0210912024
OFFICERS, I￿ESs
Defenee Academy of the UK
Turnover this Tnonth
Turnover
ar to date
Expendityre
Investment Managemeni Costs
G500 BANK CHARGES
G501 SUBS REFtrNDED
G502 DIVIDENDS TO PROJECT R
0.00
0.00
0.00
0.00
0.00
Costs of G¢rterating Funds
0.00
Charitable Activiti¢s
Trading costs
G600 WtNE TASTING
G601 BURNS NIGHT
G602 BBQ
G603 OKTOBERFEST
G604 THEMED EVEN￿Gs
G605 WATERLOO NIGHT
G606 EXCHANGE SGTS V OFFRS
G607 EXPENDABLE PROPERTY
G608 COMEDY NIGHT
G609 QUIZ NIGHTS
G610 ST PATRICKS NIGHT
G611 6 NATIONS THEME NIGHT
G612 TRAFALGAR NIGHT
G613 SUMMERlWtNTER BALL
G614 BATTLE OF BRtTAIN NIGHT
G615 DEPARTNIENTAL FUNCTIONS
G616 HOUSE
G617 ENTS
G618 MOTHERS DAY LUNCH
G619 PRE RMAS MEALS
G620 STAFF XMAS DRINKS
G621 LIMS EVENTS
G622 NON-OFFLCLAL FUNCTIONS
G623 RN PROPERTY HLRE
G624 CAPITAL PROPERTY
G625 REFRESHMENrs
G626 AGM
0.00
0.00
0.00
0.00
0.00
0.00
2,522.25
0.00
481.30
8,151.59
0.00
0.00
0.00
2,522.25
463.66
10.314.05
0.00
0.00
0.00
0.00
7,515.06
6,765.63
4,232.91
1,285.76
0.00
0.00
277.78
0.00
0.00
518.77
0.00
432.15
0.00
10.116.65
243.82
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
145.38
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.922.01
0.00
4,589.64
53,321.38
Governance Costs
G750 OMAA
G751 INSURANCE
G752 HERITAGE PROPERTY
G753 ADMINISTPATION
G754 POSTAGE
0.00
0.00
0.00
0.00
0.00
2.498.66
0.00
0.00
85.00
0.00
2,583.66
Grants and Donations

Paxton+
Income and Expenditure- Detailed- July 21124
Page 4 of 12
Printed: 0210912024
OFFICERS. MESS
Defence Academy of the UK
Turnover thts month
Thrnover
ear to date
G770 FLOWERS
G771 GRANTS
G772 WINTER WARMER
G773 DONATION
G774 PRESENfATIONS TO PMC
G775 PRESENTATION
0776 GRANrs
0.00
16,705.26
0.00
221.18
0.00
0.00
0.00
0.00
0.00
0.00
0.00
16,926.44
Other Costs
Non Primary Trading Costs
G800 PRS/MPLC LICENCE
G801 SECURITY CARDSIKEYS
G802 MESS GUESTS
G803 TV & SKY
G804 PMC FUNDS
G805 PICTURES & SILVER
G806 MAGAZINESINEWSPAPERS
G807 HOUSEHOLD
G808 XMAS DECORATIONS
G809 COVID- CANCELLED FUNcrio
G810 CANDLES & NAPKtNS
G811 REMEMBRANCE SERVICE REFF
G812 PROPERTY DEPRECIATION
G813 ASCOT TRIP
G814 REMEMBRANCE DAY LUNCH
G815 BAR COOLER TESTING
G816 PRINTING FOR TRAFALGAk Nl,
G817 OFFICERS TO SGTS
G818 LAUNDRY CARDS
G820 QBCP
G821 TRAFALGAR NIGHT
G822 W/0 PROPERTY
G823 W/0 DEBTORS
G824 HANDLING CHARGE
G825 CHARGE FOR DAMAGES
G826 PIANO TUNtNG
G827 CHRISTMAS TREES
G828 BAND FOR DINING OUT
G829 PRtNTING
G830 EXPENDABLE PROPERTY
G831 TABLEWARE
G832 CANON PTN AWARDS
G833 GENERAL PROPERTY MAINTETr
G834 MDP BREAKFAST
G835 BAR REFURBISHMENT
G836 ADJ PROPERTY
G837 DRSADJ
G838 TRANSFERAFCC
0.00
1,488.34
0.00
0.00
159.00
0.00
0.00
3,103.92
0.00
0.00
0.00
0.00
0.00
11,883.09
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.263.60
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
10,102.41
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
o.oo
10.102.41
17.897.95
Internal Transfer5 Out
Unrealised Losses on Investments

Paxton+
Income and Expenditure- Detailed- July 2024
Page 5 of 12
Printed: 0210912024
OFFICERS, L¥IESS
Defence Academy of the UK
Turnover thi
umover
0.00
0.00
ear to date
G950 UNREALISED LOSS ON INVEST
G951 REMOVE INVESTMENTS IAFCC
0.00
0.00
0.00
GPF Total Expenditure
14,692.05
90.729.43
GPF Inco￿￿ Over Expenditure
-3,261.66
.762.27

Paxton+
In¢ome and Expendiknre- Detai]ed- July 2024
Page6 of 12
Printed: 0210912024
OFFICERS, MESS
Defence Academy of the UK
TumoveT this month
ver
ar t dat¢
Trading AccountAnalysis
Trading Expenditure
Trading Income
T008 BAR PROFIT
0.00
0.00
Income Over Expenditure
0.00
Non Primary Purpose TradingAnalysis
Trèding Expenditure
Trdding Income
In¢ome Over Expcnditsrc
0.00
0.00

Paxton+
Income and ExpeDditure- Detailed- July 2024
Page 7 of 12
Prlnted: 0210912024
OFFICERS, MESS
Defence Academy of the UK
Tum(pver this month
Turnover
r to date
Restricted Funds Analysis
Income
Voluntary Income
ROOI DIVIDENDS PROJECTS
R003 AFCC now S&W FUND
0.00
0.00
0.00
0.00
Activities for Generaiing Funds
ROOI DIVIDENDS PROJECTS
R003 AFCC now S&W FUND
0.00
0.00
0.00
o.oo
0.00
0.00
Investnient Income
ROOI DIVIDENDS PROJECTS
R003 AFCC now S&W FUND
0.00
0.00
0.00
0.00
rncome Resources from Charitable Activiti
ROOI DlVtDENDS PROJECTS
R003 AFCC now S&W FUND
0.00
0.00
0.00
0.00
0.00
Other Incoming Resources
ROOI DIVIDENDS PROJECTS
E1003 AFCC now S&W FUND
0.00
0.00
0.00
0.00
Total Incorne excludin8 transfers
0.00

Paxton+
In¢on)e and Expenditure- Detailed- July 2024
Page 8 of 12
Printed.. 0210912024
OFFICERS, MESS
Defence Academy of the UK
Turnover this month
ver
ear to da
Expenditure
Investment MaThagement Costs
ROOI DIVIDENDS PROJECTS
R003 AFCC now S&W FUND
0.00
0.00
0.00
0.00
0.00
Costs of G¢therating Funds
ROOI DIVIDENDS PROJECTS
R003 AFCC now S&W FUND
0.00
0.00
0.00
0.00
0.00
CharitableActivitL¢S
ROOI DIVIDENDS PROJEcrs
R003 AFCC now S&W FUND
4.781.79
0.00
4.781.79
4,781.79
4,781.79
Governance Costs
ROOI DIVIDENDS PROJECTS
R003 AFCC now S&W FUND
0.00
0.00
0.00
Grants and Donations
ROOI DIVIDENDS PROJECTS
R003 AFCC now S&W FUND
0.00
0.00
0.00
0.00
0.00
Other Costs
ROOI DIVIDENDS PROJECTS
R003 AFCC now S&W FUND
0.00
0.00
0.00
0.00
Total Expenditure excluding transfers
4,781.79
4.781.79
Inietnal Transfers
ROOI DIVIDENDS PROJECTS
R003 AFCC now S&W FUND
0.00
0.00
0.00
0.00
Restricted funds Income Over Expendittwe
4.781.79
4,781.79

Paxton+
In¢ome and Expenditure- Detailed- July 2024
Page 9 of 12
Printed: 0210912024
OFFICERS, MESS
Defence Academy of the UK
rthi
nth
Turnover
ear to datc
De5igtLated Funds Analysis
I￿oMe
Voluntary Income
0.00
0.00
A¢tiviii¢S for Gener8ting Funds
0.00
Investment In¢oTne
0.00
Incorne Resour¢¢s from ChatitableActiviti
0.00
0.00
Other Incoming Resources
o.oo
Total In¢orn¢ excluding transfers
0.00

Paxton+
Income and Expenditure- Detailed- July 2024
Page 10 of 12
Printed: 0210912024
OFFICERS, MESS
Defence Academy of the UK
Tum(pver this month
Tutnover
r to date
Expenditure
Investment Managem¢nt Costs
0.00
0.00
Costs of Generatin8 Funds
0.00
0.00
CharitsbleActivities
0.00
0.00
Governance Costs
0.00
0.00
Grdnts and Donations
0.00
0.00
Other Costs
0.00
Total Expenditure excluding transf¢rs
0.00
Internal Trajjsfers
0.00
0.00
De5igtMted ful￿5 tncome Over Expenditur
0.00
0.00

Paxton+
Income and Expenditure- Detai]ed- July 2024
Page 11 of 12
Prlnled: 0210912024
OFFICERS, MESS
Defenee Academy of the UK
Turnover thi5 month
Turnover
ear to date
Endowment Funds Analysis
Income
Voluntary Income
0.00
0.00
AetlVLties for Generating Funds
0.00
0.00
Investment Incornc
0.00
Income Resources from CharitableActiYiti
0.00
Other Incoming Resources
0.00
0.00
Toial Income ex¢luding transfers
0.00
0.00

Paxton+
Income and Expenditure- Detailed- July 2024
Page 12 of 12
Printed: 11210912024
OFFICERS, MESS
Defence Acadetny of the UK
Tumover thi5 ]nonth
Turnover
cart
Expenditure
Investment Management Costs
0.00
0.00
Costs of Generating Funds
0.00
0.00
Charitable Activities
0.00
0.00
Govetll8Dce Costs
0.00
0.00
Grants and Donation5
0.00
0.00
Other Costs
0.00
0.00
Total Expenditure excluding transfers
0.00
0.00
Internal Transfers
0.00
Endowment fi]nds Income Over Bxpendi
0.00
0.00

Notes to thc Accounts (Paras 2 to 12 are to be completed by all funds which have a gross income of
£IOOK or over and those funds already registered with the Charity Regulator, all other funds are to
complete Paras 6 and 7 and ¢h¢ declarations at Para 12):
Princi
al Accountin
Policies
Accountin
Convention. The financial statements are prepared under the historical cost
convention as modified by the inclusion of investments at market value and in accordance with
applicable accounting standards. In preparing the financial staten]ents the charity follows best practice
as set out in the Statement of Recommended Practice 'Accounting and Reporting by Charities, (SORP)
2005
htt './lwww.charil
commission.
ov.uk/investi
ationslso
Iso
05docs.as
Incomin
Resour¢e5. Income is recognised in the period in which the charity is entitled to
receipt, and the amount can be measured with reasonable certainty. Grants from other agencies
including donations and other income from activities are in furtherance of the eI￿ltY,$ objects and are
part of the generaI funds of the charity. A restricted fund is only recognised where this is an agreed
and explicit condition of ihe grant or donor.
Inlan
ible Income. Due to the close collaborative relationship and the manner in which the
charily's activities compliment those of the Army, intangible income. reflected in time and use of
premises is not quantifiable or measurable and so is not recognised in the accounts.
Resources Ex
ended and Basis of Allocation of Costs. Expenditure is included when incurred or
exceptionally where a commitment is made which requires an accrual when payment is to be made in
the subsequent accounting period. Similarly. where prepayments are made in recognition of
commitments falling due in a subsequent accounting period, the appropriate credit is entered in the
accounts and reversed the following year. Grants payable are included in the SOFA when approved by
the Managing Trustee. Expenditure is recognised in the period in which it is incurred. The majorily of
costs are directly attributable to specific activities. Irrecoverable VAT is charged to the activity for
which it was incurred.
Governance Costs. Governance costs are the costs of professional advice, holding trustee
meetings or committee meetings associated with decision making, any fee for audil or independent
examination and any fee incurred in the preparation, statutory filing, printing or copying of the annual
report and accounts.
italisation and De
reciation of Tan
ible Fixed Assets. All assets having a purchase value of
more than £500 are capitalised. The cost of tangible fixed assets are written off by equal annual
instalments over their expected useful lives using the following methods of depreciation..
Furniture, fixtures and equipment
Motor vehicles
Straight Line over a period of 2 - 10 years.
Straight Line over a period of 2 - 10 years.
Assets with a life of more than one year but with a purchase vaIue of below £500 are included within
the inventory but the cost is written off in the yeaT It is incurred and is not depreciated over the useful
life of the asset. Where the asset is deprecialed over a period of more than 10 years, details of the item
and period are to be provided following the notes on page 14.
Fixed Asset Investrnents. Fixed asset investments are included at market value at the balance
sheet date. Any gain or loss on revaluation is shown in the Ststement of Financial ActLVlties (SOFA).
Stocks. Purchased stocks are valued at the lower cost or net realisable value making due
allowance for any obsolete or slow-moving items.

Fund Accounlin
Funds held by the charity are:
(l) General Pu
oselunrestricted IDesi
nated Funds. These are funds that can be used in
accordance with the charitable objects at the discretion of the Managing Trustee. Designated
funds are unrestricted funds which have been allocatedlearmarked for a particular purpose by the
Managing Trustee and are to be declared in the Managing Trustees comments in accordance with
Para 12 to these notes stating what they are intended to be used for and when.
(2) Endowment Funds. Endowrnent funds are those investments and other g2ft5 accepted by
the unit, the capital sum or property being held in perpetuity and the income only being available
for charitable use.
(3) Restricted Funds. These are funds that can only be used for particular restricted purposes
within the objects of the charity. Resttictions arise when specified by the donor or when funds
are raised for particulai restricted purposes. Further explanation of the nature and Purpose of
each fund is to be included in the notes to the accounts.
Herita
e Assets. In the Course of the unit's history, the charity may have acquired gifts,
memorabilia, regalia, silverware, antiques and other historical artefacts in the course of distinguished
military service in service of the CroThll. The value of these pieces is in large part derived from their
close association with Regimental history which precludes the use of conventional valuation
techniques being applied. Whilst the objects of the charity do not specifically include preservation and
conservation, the pieces represent an essential element of celebrating the unit's history and foster
esprit-de-corps. Consequently the Managing Trustee Considers the charity to hold herilage assets both
for functional use and as an element of national history on behalf of the nation. Heritage assets
acquired prÈor to l Apr 06 are therefore not capitalised on the balance sheet but a description of those
assets is disclosed as part of the notes to the accounts. Heritage assets acquired after l Apr 06 where
the purchase price is known and which exceed £500.00 are included in the balance sheet at acquisition
vaLue but are not depreciated.
Other Costs. Other costs are those costs not incurred in the undertaking of charitable activity in
furtherance of the objects of the charity, i.e. the provision of facilities, recreational programmes or
activities in furtherance of military efficiency. They are also costs incurred in the making of grants
and dona¢ion, in the costs of generating funds, i.e. Ihe costs incuLTed in trading or fundraising
undertaken by the charity, or in governance costs.

Grants Made. (if total grants are over 50/0 of the Charity's total expenditure).
The charity made the following grants/donations:
Grants to instLtutions
Name of institution5
Purpose
Total number of
rants
iven
Total amount of
rants
aid
150.00
320.74
973.02
1,000.00
408.00
3,500.00
1,000.00
1,000.00
250.00
96.00
507.50
7,500.00
221.18
16.926.44
Becket House
DALSC
Pre-RMAS
DCDC
BTC
Icsc
DCMCI
ESS Christmas
Serco Christmas
Ukraine Personal
Serco & ESS Pin Awards
le Ball
Communit LaTder
BB
Dinner & Fireside
Dinner Ni
ht
Dinner Ni
ht
EOC Dinner
Dinner Ni
ht
Dinner Ni
ht
Function & Raffle Prizes
Function
Bonfire Ent Fee
Function
Function
Sou
and Roll Initiative
Total
rants to institutLons
15
Granls to individuals
Purpose
Total number of
rants
iven
Total amount of
rants
aid
Total
Related P
Transactions & Renumeration and Ex
enses
Ihilst the charity has a Close working relationship wtth the Amiy. there are no transactions with the Anny
which require disclosure under SORF 2005. The only transactions made by the charity in favour of the unit
are wholly attributable to the charitable activities of furthering military efficiency. The Managing Trustee is
an officer or equivalent and fulfils the role as trustee in accordance with the applicable laws and regulations.
No expenses have been paid to the trustee. In the event that expense5 have been paid to the trustee these are
disclosed under the Managing Tn￿tee.$ comTnents.
Anal sis of Ca ital Pro
Fixtures,
rittings &
equipment
Motor
vehi¢les
Total
Balance blf
Purchases
Sales & WIOS
reciation
Balance clf
77,131.51
21,769.89
77,131.51
21.769.89
11,883.09
87,018.31
11,483.09
87,018.31

Total Value of Investments b Cate
Value £
103,214.71
in
value
market value) at be innin
ear
Add additions to investments at cost
investments
Less dis
osals at c
in
value (investments sold
Add/{deduct) net gain/(loss) on revaluation {gainlloss at end of
accountin
eriodlaudit
in
value (market vatue) at end of
urchased
12,522.44
ear
115,737.15
Breakdown of Market Values at31 Jul 24
Income
during
ear
Year End
GPFI
Unrestricted
Restricted
Endowment
Total value
Value £
Value £
Value £
Value £
Value £
Investment properties
Investments listed on a recognised
stock exchan
Investments held in unit trusts or other
collective investment schemes
Investments in subsidiary or connected
undertakin
s and com
anies
Securities not listed on a recognised
Stock Exchan
Cash held as part of the investment
ortfolio
0.00
0.00
0.00
0.00
0.00
115,737.15
0.00
0.00
115,737.15
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Other investments
0.00
0.00
0.00
0.00
0.00
Total
I 15,737.15
0.00
0.00
115,737.15
0.00
List of Debtors
Debtor
Date of Debt
Amount
See attached Debtors List
Total
(delete as appropriate).
List of Creditors
Creditor
NIA
Date of Credit
Amount
Total
* There are no amounts falling due after more than one year (delete as appropriate).

8 8 8 8

Tp
8 8 8 8
) O

Paid Em
ees
This
ear£
NIA
Last
ear£
NIA
Gross wa
aid
er's National Insurance
Pension Contributions
es
Total staff cosls
Give the number of employees who were engaged in each of the followin
This
NIA
activities:
Last
NIA
ear
Costs of
eneratin
Charitable activities
Other- Insurance
funds
Total
No individual employee received a salary of over £60,000.00
Governance Costs
This
ear£
2,498.66
Last
ear£
2.938.02
308.12
Insurance
Administration
Posta
85.00
l O. Restricted￿ndOWment Funds
Give details of the movements of the individual funds surnmarised in the restricted and endowment column
of the Statements of Financial Activities (SOFA).
Incoming
ResouTces for
period
Outgoing
Resources for
period
Fund Name
Fund Bal BIF
Transfers
Gains and
Losses
Futkd Bal
CIF
Please see attached Paxton+ Fund Return Summary Printout as at 31 Jul 24

Paxton+
Fund Return Summory as at 31107121124
Pagelofl
Prjllted: 0210912024
OFFICERS, MESS
Defence Academy of the UK
ifw
4.781.79
0.00
0.00
0.00
0.00
ome Transfer tn L￿Lut
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
en
Closin
ROOI DIVIDENDS PROJECTS
R002 GRADUATION DAY
R003 AFCC now S&W FUND
R004 CLOSED
R005 CLOSED
4,781.79
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Totèl Restricted Funds
4.781.79
0.00
4,781.79
o.oo

A brief explanation as to the nature and putpose of the charity's Restricted Funds is to be provided.
Name of Restricted Fund
ose of fund
Investment dividends ring fenced to support mess members projects.
ow Closed
Dividends Projects
I l. Herita
e Assets
Heritage assets that are owned by the charity but purchasedlacquired prior to l Apr 06 are not included in the
charity's capital property value (see note l.j). A lisVdes¢ription of these assets is below:
See attached.
12. Declarations
All of the charity's commitments are provided for in the accounts.
No guarantees have been given to third parties.
The charity has not received any l0an5 that are outstanding at the year-end and secured on assets.
The charity has not granted any loans to institulions or companies comiected with the charity.
The charity did not make any ex-gratia payments during the year.
Sufficient resources are held in an appropriate form to enable each fund to be applied in accordance with ihe
restrictions imposed.
The financial activities, assets and liabilities of all the charity's branches or sections have been included.
The trustees have not changed the year end date or the length of the charity's financial year.
The charity has no designated funds (if there ar¢ designated funds the reason for designation and when each
designated fund is intended to be used by is to be staled in the Managing Truslee report).
All the charity's operations are continuing operations and there were no operations discontinued or acquired
during the year.
No funds (unrestricted, designated, Testricted or endowment) are in deficit at the balance sheet date.
The charity has no intangible assets.
There were no inter-fund loans outstanding at the balance sheet date.
There are no intangible assets.

None of the charity's functional fixed a55ets have been re-valued during the year and the charity does not
have a policy of revaluatioll of these assets.
The charÈty has no subsidiary companies.
The charity has no material fixed a55ets which have not ken capitalised and included in the balance sheet.
No intemal transfers have occurred out of restrictedlendowment funds. In the event that a transfer ha5 taken
place, full details of the reason for the transfer are disclosed in the Managing Trustee's comments.
All investments held are investment assets in the UK unless otherwise stated.
Note: Where any of the declarations are not correct they are to be crossed out and details provided in the
Managing Trustees comments.
Additional comments..
The ncwly purcliascd Oil Painting is being depreciated usino the decliniiig balaiice method at l Q/0 per ycar.
Signature..
Name.. Ma T Ca enterRHG/D
Date:
Appointment.. Fund Manager (Regimental
Accountant Scheme) l Account
Holder (Audit Board Scheme)

Managing Trustee's Annual Report and Comments:
Unit:
Defence Academy of the UK
Address..
Shrivenham Swindon SN6 8LA
In respect of the
DA Station Officers, Mess
Fund/Charity
Charity Commi5sion/Regulator registered number 1163155
Description of the charity's trusts
This should include:
Details, including date if known of the charity's governing document (e.g. trust deed, will,
constitutiOTJ etc)- and
A brief explanation of the charity's objects.
Where applicable, you may ch005e to give details of any specific investment powers of the charity.
Governing Document
{e.g. Trust Deed.
Constitution)
Constitution adopted 17 January 2012
The prornotion of efficiency of the Armed Forces of the Crown by the
provision and 5UPPQrt of facilities and activities for the efficiency and well-
being of service personnel.
Objects of the Charity
Explain briefly how trustees are elected or appointed and details of any induction and trustee trainin8
attended.
TNstee selection
tnethod
By Appointment
Trustee indu¢lion and
traTning
All Arn]s Fund Managers Course

Explain about what the charity is irying to do and how it is going about it. You are only required to provide
a brief summary of the main activities and achievements of the charity during the year in relation to its
objects.
Summary of main
activities in relation to
the Charity's objects
Provision of grants & subsidies to support the facilities and activities of
Mess members.
Summary of main
achievements of the
Charity during the year
The fund continues to support the facililies & activities of the Mess
members.
Provide a brief review of the financial position of the charity. This should include the principal types of
income.
Financial Review
Income is derived from Mess subscriptions, proflts from bar takings and
investment income.
The Managing Trustee should give in their report a desciiption of the following policies-
For the selection of investments for the charity.
For deterniining the level of income reserves held, stating and explaining the level of reserves
held.
Where grants are made by the charity. the selection of individuals and institutions who are to
teceive grants out of the assets of the charity.
Financial reserves
policy
Nil
Investments selection
policy and perforniance
of those investments.
As directed by the Investment & Management Committee who instruct
Schoders Personal Wealth.
Piovide the natne of all trusteeslthe Managing Trustee(s) during the report year.
Managing Trustee's
name/trustees' names
Wg Cdr G Thomas
Serious Incidents
Nil

Public Benefit
Statement
This ￿nd provides public benefit by assisting service personnel to more
effectively perfomi their roles within the Arn]ed Forces of the Crown. It
does this by providing and szlpporling messfacililies and social activilies.
This assistance enable5 service personnel to face the Challenges and danger
associated with military service by developing and maintaining ¢eamworL'
skills,'fztness,' confidence, characler, spirit and altitude,. and morale* As a
result, the fund promotes the efficiency of the Armed Forces of the Crown by
enhancing the British Army'5 capability to undertake the roles demanded of
it including the defence of the United Kingdom and its interests.
(I Confinn that I have paid due regard to the Charity Commission of England
and Wales's guidance on public benefit when deciding what actLVlties, the
charity should undertake.)
*delete a5 appropriate.
Teplace with wording appropriate to activitie5 of fund e.g. 'providing ondsupporting messfacilifies
andso¢ial activities,, or 'providErtg and supporling sporting and advenlure Iraining aclivlties.
Additional comments (include any d¢clarations which were not co￿eCt (Pg 12113))..
The IA Comments are noted.
As PMC I will address the excessive investment portfolio and approach the membership for ways in which
to improve the mess for the good and benefit ol its members.
The FM is to action the IA point regarding Mess Silver this requirement should have been completed in this
audit period.
Signature..
Name:
W Cdr G Thomas
Date..
Appointment..
MTICO

Internal Auditor's/Audit Board Report
I have examined the books of account and records from which the final accounts were prepared and
have obtained all the infom)ation and explanations that were necessary for the purpose of my intemal audit.
I certify that end of period checks have been conducted in accordance with Service Funds Regulations.
Subject to the observations given below 1 am Satisfied that proper books of account have been kept and
that the final accounts give a true and fair view of the results of transactions over the period and of the state
of the Fund's affairs as at ihe date of the balance sheet. Subject also to my observations l am satisfied that
cash and bank balances and stocks on hand have been properly checked at prescribed intervals and that
adequate insurance exists.
have stamped and signed the original books of account and the original records I have checked. All
vouchers relating to this account period have been cancelled.
I have made the following observations whilst caTrying out the internal audit-
Previous observations have/have not been actioned (list those observations outstanding).
{1) The Mess must introduce a robust clearing system so mess bills are cleared prior to
departure. The current figure includes and aged mess bill for $0rn¢ 4 years, if it is unlikely that
the money will be recovered then write off action must be considered.
(2) The investment has seen a significant gain of £12,522.42 and now stands at £115.737.15
whilst safeguarding funds is encouraged this amount is excessive to requirements. The mess are
strongly encouraged to formalise a plan to reduce this amount for the good and benefit of its
members.
(3) Debtors is sitting £297.15 which is a £43.79 decrease on last yeavs total, whilst this is a
small amount a debtors balance should not be carried forward year on year.
'Fhe Mess has 26 outstanding MB, four recent ones the others stretching as far back as 2019.
Whilst the contractor is more robust in clearing debtors so as not to pass debts back to the mess. The
Mess must decide this audit period that this small debt be written off since some is almost 5 years ago.
The Mess has yet to have the silver valued so the RA can Captilize this property as directed in
SFRS. The FM should address this mandatory Tequirement at the earliest opportunity.
Signature:
Name..
Sjworth
Date.. 17Se
24
Appointtnent:
S02 PS

ComdlS02 SPS- Independent Examiner's Report on the Accounts, and Comments
Res
ective Res
onsibilities of Trustees and Examiner
The Charity's Trustees aTe responsible for the preparalion of the accounts. The Charity's Trustees consider
that an audit is not required for this year (under section 43{2) of the Charities Act 1993 (the Act) and ihat an
ind¢p¢ndent ¢xamination 15 needed.
It is my responsibility to-
Examine the accounts (under section 43(3){a) of the Act).
Follow the procedures laid down in the General Directions given by the Charity Commissioners
(under section 43(7)(b) of the Act).
Stste whether particular matters have come to my attention.
Basis of Inde
endent Examiner's Statement
My examination was carried out in accordance with General Directions given by the Charity
Commissioners. An examination includes a review of the accounting records kept by the charity and a
comparison of the accounts presented with those records. It also includes consideration of any unusual items
or disclosures in the accounts. and seeking explanations from the trustees concerning any such matters. The
procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I
do not expTess an audit opinion on the accounts.
Inde
endent Examiner's Statement
In connection with my examination, no matter has come to my attention (other than that disclosed
overleaf*)'.
Which gives me reasonable cause to believe that in any material respect the requirements:
(l) To keep accounting records in accordance with section 41 of the 1993 Act:
(2) To prepare accounts which accord with the accounting records and comply with the
accounting requirements of the Act..
have not been met.
To which. in my opinion, attention should be drawn in order to enable a proper understanding of
the accounts to be reached.
* Delete as applicable.

ComdlS02 SPS- Independent Examiner's Report on the Accounts, and Comments
Disclosure Section (Only to be completed if the examiner needs to highlight problemsldiscrepancies}
Give here brief details of any items that the examiner wishes to disclose..
Comd/S02 SPS Comments
Independent Examiner's SÉgnature-
Name..
Date:
Appointment:

**Defence Academy – DA Station Officers Mess** 

## **SO2 SPS – Independent Examiner’s Report on the Accounts, and Comments** 

1. **Direction 1: Check whether the charity is eligible to have an independent examination.** I’ve used the guidance summary at para 2114 of the SFRs to ensure independent examination by the Comd/SO2 SPS is authorised. 

2. **Direction 2: Check for any conflict of interest that prevents the examiner from carrying out their independent examination.** I declare that I have not acted as IA or had any other involvement in the day to day running of a service fund (e.g., in a previous assignment) within the last three years. 

## 3. **Direction 3: Record your independent examination.** A record of associated documents used for this audit is being stored along with the report and accounts. 

4. **Direction 4: Plan your independent examination.** As the examiner I obtained the relevant constitution, objectives, organisational structure, the funds managed, its activities and accounting records and systems prior to conducting my examination. 

## 5. **Direction 5: Check that accounting records are kept to the to the required standard.** 

a. As the examiner I satisfied myself that all relevant PAXTON+/AB 397 accounting records and subsidiary books are maintained and up to date, including an examination of transactions carried within the fund during the fund’s last G1 audit. 

b. I have checked that the 6-monthly FM/Trustee internal financial controls checklist (British Army) was completed (see Annex B to Chapter 2 of these regulations). 

6. **Direction 6: Check that the accounts are consistent with the accounting record.** As the IE I examined the final accounts to ascertain if they revealed any unusual items, unexpected fluctuations or inconsistencies. 

7. **Direction 7: Check that the Charity is operated in line with the accruals basis of accounting.** The accounts are prepared on an accruals basis and the relevant checks have been made to confirm that the charity accounting complies with the accruals method of accounting. Wherever deviation may exist, guidance was provided to the MT and are recorded within this report. 

## 8. **Direction 8. Check the reasonableness of the significant estimates and judgments and accounting policies used in accounting for the types of funds held and in the preparation of the accounts.** I have checked: 

a. The general accounting policies of the service fund have been agreed with the Charity Commission and are listed in the AF N1514. 

b. Any significant income expectations listed in the Managing Trustee’s Financial Reviews in previous accounting periods are noted and their continued receipt considered against future planned expenditure where appropriate. 

c. I checked that separate funds of the charity have been correctly accounted for and reported correctly in the accounts. 

d. I checked to ensure that no material breach of trust has taken place in the use of charitable funds in the reporting period e.g., use of monies in a restricted fund for a purpose outside of the restriction. 



## 9. **Direction 9. The examiner must check whether the trustees have considered the financial circumstances of the charity at the end of the reporting period and, if the accounts are prepared on an accruals basis, check whether the trustees have made an assessment of the charity’s position as a going concern when approving the accounts.** 

a. The IE should consider if the service fund remains viable for future accounting periods. 

b. Consider the worth of the service fund over the periods of previous AF N1514s – Consider if the worth of the fund reduced over an extended period. 

c. I’ve considered the worth of the service fund over the periods of previous AF N1514s and assessed if the worth of the fund reducing over an extended period. 

d. Debtors and Creditors have been examined and guidance provided to FM where necessary. 

## 10. **Direction 10. Check the form and content of the account** . I have: 

a. The service fund accounts and AF N1514 complies with SORP and the minimum accounting standard required (SOFA, balance Sheet and completed notes to the accounts). 

- b. Checked for the correct completion of the AF N1514. 

## 11. **Direction 11. Direction 11 directs independent examiners to identify items from the analytical review of the accounts that need to be followed up for further explanation or evidence.** 

a. Any follow up action or request for further explanation can be found at paragraph 13 below. 

## 12. **Direction 12: I have compared the trustees’ annual report with the Accounts.** 

## **Comments** 

13. The IA comments are noted. I have the following comments, some of which requires action: 

- a. The fund is registered with the charities commission however has not breached the income threshold (£100K) for it to be required to do so. If it is forecast that expenditure will not breach the threshold in the next audit period it is recommended to de-register this fund as a charity. 

Date: 19 Feb 25 Independent Examiner’s __________________________ Signature Name: Maj SP Adcock AGC(SPS) Appointment: SO2 SPS, HQ Southeast