Clevedon and District Food Bank CIO Annual accounts for the year ended 31 March 2025 A Charitable I ncorporated Organisation Registered charity no 1163153
Clevedon and District Food Bank CIO Financlal Statements for the year ended 31 March 2025 Contents Page Report of the Trustees Independent Examinerfs Report Statement of Financial Activities Balance Sheet 14 Notes to the Financial Statements Registered charity no 1163153
Clevedon and District Foodbank CIO Reg charity no 1163153 Report of the Trustees lor the year ended 31 March 2025 The Trustees present their report and financial statements for the year ended 31 March 2025. Clevedon and D15trict Food Bank CIO Reglstered charity no 1163153 Unit 3, Neads Court Knowles Road Clevedon 8ristol BS21 7x5 Alison Kember Yvonne May Martln Buckley Susan Burn5 Gilyan Mear5 Susan Regan Chalr Treasurer Trustee Trustee Trustee (resigned 19 February 2025) Trustee and Project Manager Joanne Bellew ACA One Point Accounting Ltd Kestrel Court Harbour Road Portishead Bristol BS20 7AN HSBC 62 George Street Bristol BSI 3BA CAF Bank 25 Kings Hill Avenue Kings Hill West Malllng Kent, ME19 4JQ Klngdom Bank Media House Padge Road Beeston Nottlngham NG9 2RS
Clevedon and District Foodbank CIO Reg charity no 1163153 Report of the Trustees for the year ended 31 March 2025 Our aims and objectives The Foodban k operates as a Charitable Incorporated Organisation. Our objectives are the'relief of those in need by virtue of age, financial hardshipi disability or ill health by the provision of prattical su pport, especially but not exclusively in the form of food, information and advice to meet charitable need, especially but not exclusively in the areas of North Somerset and the Bristol city region" We cover Clevedon, Nailsea, Portishead, Yatton and the surrounding towns and villages in North Somerset; but not Weston-super-mare which has it5 own Tru55ell Trust Foodbank. Recruitment of Trustees: Trustees are in general recruited from amongst our team of volunteers for their commitment to the Foodbank and the particular skills and local knowledge they can contribute to the Trustees, deliberations. Summary of our main activities and operations We are part of a nationwide network of Foodbanks, supported by Trussell, working to combat poverty and hunger across the UK. It's our belief that 'nobody should go hungry in our area" We are particularly grateful for ongoing support across the local community. We continue to cover a wide area of North Somerset, operating from aevedon with additional Foodbank distribution points in Nailsea, Portishead and Yatton. We work across the local community, in partnership with churches, businesses, schools and the voluntary Sector agencies etc. We have the support of a network of 127 local referral agencies who issue vouchers to people in need that can be redeemed for food parcels. The'Help through hardship, helpline developed jointly by the Trussell Trust and Citizens Advice during Lockdown, which now includes a financial triage conversation, continues to provide an effective way for people to receive help and advice on benefits, and a foodbank voucher if they need one. In terms of public benefit, our main activities focus on the collection or purchase and storage of non-perishable food donations and their re-distribution in the form of food parcels to help local people in crrsi5' we also support low-income families with 'Lunchbags' outside term-time when their children miss free school meals; and we provide fresh and frozen food5 when available. We operate an emergency telephone helpline so we can respond at short notice when the need arise5.
Clevedon and District Foodbank CIO Reg charity no 1163153 Report of the Trustses for the year ended 31 March 2025 (cont) Our warehouse is in Clevedon. We have also rented additlonal space at Yeate5 Self Storage in Clevedon, to accommodate fluctuatlng levels of food donations. Portishead also has some storage space provided free by the Town Council. We continued to operate opening hour5 in Clevedon on Monday and Friday mornings from our warehouse in Knowles Road. The distribution polnts in Nailsea and Portlshead contlnued to operate from thelr Usual premi5e5, open Ing on Frldays, wlth Nailsea able to ru n In parallel wlth a coffee morning in the church premises. The Yatton branch continued to be operated on Thursday mornings under the auspices of the Youth Club there. Our Eat Well Spend Less (EWSL) team ran another course for Andrew House, a final stage rehabilitation unlt for people recoverlng from trauma, which was agaln enthusiastically received by the residents and praised by the staff who were able to see the benefits showlng in the resident5. A very successful half term EWSL course was held in Clevedon School over October half term for pupils and parents to encourage healthy and economical home cooking. The Foodbank has the servlces of two Cltlzens Advlce North Somer5et (CANS) advisers, totalling between them two person days a week, providing debt, benefits and general fin ancial advice. Th is pilot project, fu nded for two years by a grant from the Trussell Trust, Is greatly helping our customers, providing a quick and easy access to help without a separate trip having to be made. The project will contlnue Into the future, already funded from September 2025 to end August 2026, half by Trussell and half by a grant from the Quartet Community Foundatlon.
Clevedon and District Foodbank CIO Reg charity no 1163153 Report of the Trustees for the year ended 31 March 2025 (cont) Structure, Governance and Management. Structure: The Trustees meet regularly, mostly in person but occasionally by Zoom. the agenda is circulated to Trustees and agreed beforehand. The minutes include an action list wh ich is circu lated to all Trustees. Copies of the minutes of these meetings are available in our central information folder at the office in our warehouse. Our Treasurer circulates a financial statement on a monthly basis and provides quarterly accounts at the Trustees. meetings. The Project Manager provides quarterly reports on Health and Safety and Safeguarding. We aim to have each outlet (Clevedon, Nailsea. Portishead and Yatton)represented by a Trustee at Trustee meetings. BÉL21. The Charity's reserves policy is intended to ensure the continulty of ongoing operations of the charity across multiple sites, to provide a source of funds to cover a temporary fall in income or increase in expenditure, and to allow the charity time to respond to a permanent fall in income or increase in expenditure. The trustees have agreed to set a reserve of £160,000 for the comlng year, based on a risk-based approach, maintaining a reserve based on: All outstanding contractual obllgations (£37,000) plus Ii. one year's budgeted expendlture for general runnlng expenses £45,000 (increased by IOO/o on previous costs) III. Direct costs - food and household £78,000 (Increased by IOVo- Cost of produce plus IOO/o,increase in clients, on previous 12 months costs). The reserves at 31st March 2025 were as ft)Ilows: Policy Reserves Level: £160,000 Actual balance held: £202,039 ent lic the CIO is a small charrty with limited funds, and while funds can be held for several years, we are unwilling to accept the risk of loss of funds that investment in stock markets could involve. Cash reserve5 are therefore held in current and deposit accounts. Durlng the year, the Trustees continued the regu lar revision of all policies and procedures to ensure effective working and compliance with all legal requirement5 and the Charity Commission's public benefit guidance.
Clevedon and District Foodbank CIO Reg charity no 1163153 Report of the Trustees for the year ended 31 March 2025 (cont) Lee.. Kelly Croxton continues a5 the Foodbank'5 Administrator. She 15 the Trust's only salaried employee. Her hours continue to be 33 per week. The Trustees and Volunteers receive no financial remuneration. Volunteers.. The number of volunteers across the four centres15 now 100, including 11 Duke of Edinburgh Award students from 4 dlfferent schools worklng at the Clevedon warehouse, who achieved their bronze, silver and gold awards this year. The students undertake warehouse duties, lunch bag packing, supporting with supermarket donations and Christmas hamper preparations. Many of our students like to extend their volunteering after the award as they really enjoy the experience. Volunteers are interviewed prlor to belng appolnted and must provlde references which are taken up and must be satlsfactory. All volunteers undertake trainlng and induction when they start and sign up to the Foodbank's policies. This includes the Volunteers Handbook, the policy on Vulnerable Adults, Children, Rlsk Assessments and Confidentiallty. These pollcy documents are revlewed on an annual basls. Volunteers recelve ongolng tralnlng on warehouse procedures, stock control and safetyi on Ilstenlng, slgnpostlng skllls, and safeguarding. h k All Trustees, those who supervlse children worklng for thelr Duke of Edinburgh Awards plus a number of other Volunteers have DBS certlficates, currently 23 In total. Certlflcates are updated every 4 years. EroLrtx.' Under the terms of occupation our landlord is responsible for all repairs to Knowles Road warehouse, including mains services and central heating plus the bulldlng Insurance. Insur ll£L. The Foodbank has separate insurance covering its operations includlng em ployers, and public liabllity cover.
Clevedon and District Foodbank CIO Reg charityno 1163153 Report ol the Trustees for the year ended 3 1 March 2025 (cont) Trusse Tru t: As a Trussell Foodbank, we are part of a network of over 400 Foodbank5 acr055 the country providing sUPPOrt and emergency food to people In crisis. We work closely with Trussell. We also liaise with adjoin ing local Foodbanks in Weston and North West Bristol. Trussell provides advice on all operational matter5 and undertakes an annual Quality Assurance audit of th e Foodban k's activities, coverin9 finance, governance, stock takingi day to day operations and management. Finance The Foodbank ha5 seen flnanclal donatlons (malnly from regular glvlng by Individuals, but also from com mercial firms, donations and other grants) continue at a good level. The net deficit for the year was £9,662 (year ended 31 March 2024 £14,782). Total income for the period (Aprll 241Mar 25) was £132,591 compared with £143,983 in the prevlous perlod (Aprll 231Mar 24). Expendlture was £142,253, compared to £158,765 In the prevlous year. Our Account balances at 31 March 2025 comprlsed £197,676 of whlch £146,681 was on deposlt In a savlngs account, compared wlth £2 10,794, includlng £148,024 In a savlngs account, at 31 March 2024. The Financlal Statement Is attached at the end of the report along wlth the report from the Independent Examiner.
Clevedon and District Foodbank CIO Reg charity no 1163153 Report of the Trustees for the year ended 31 March 2025 (cont) Activities related to our objectives 50,149 kg of food was donated to the Foodbank during the year; a further 21,663kg was purchased. 67,720 kg was given out. 2,118 food and lunch bag vouchers were redeemed at the Foodbank's distribution centres over the year, equating to 3,329 adults and 2,917 children, in total 6,246 people fed. We also provided 650 hampers to people in need at Christmas. Local su et We a particularly grateful for the continued weekly support we receive from customers in Tesco in Clevedon, Sainsbury's in Portishead, Waitrose in Nailsea, and the Coop in Yatton. Asda and Sainsbury's and Tesco have also allowed us to make purchases of food as necessary to keep up with outgoings. P blicit We successfully operate a website and Fabook page to reach the wider community; we also circulated newsletters during the year promoting and reporting on our activities. Network.. We maintain links with the local crisis ntre that supports people in recovery from alcohol and substance abuse, Citizens Advice, Christians Against Poverty and local child centres. We also continue to work with the Fuelbank charity to provide vouchers for heating costs for those on pre-payment meters who are in need. Rotarians and Lions: We are very grateful for the continued financial and practical support from the Rotarians in Nailsea, Clevedon and Portishead. Yeo Valley Lions have given invaluable support to the Yatton outlet. Portishead Lions have also faithfully supported Portishead branch every month for many years by supplying supermarket vouchers to give out to those in need.
Clevedon and District Foodbank CIO Reg charity no 1163153 Statement of Trustees. Responsibilities The trustees are responsible for preparing the Trustees, Annual Report and the financial statement5 in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law qUireS the trustees to prepare financial statements for each financial year which give a true and falr view of the state of affair5 of the charitable company and of the incoming resources and application of resources, including the income and expenditure of the charitable company for that period. In preparing th ese financial statements, th e trustees are requ ired to: a) 5elett su itable accounting policies and apply them consistentlyi b) observe the method5 and principles in the Charities SORP; c) make judgments and accounting estimates that are reasonable and prudent, d) state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements. e) prepare the financial statements on the going concern basis un le55 It IS inappropriate to presume that the charitable company will continue in operation. The Trustees are responsible for keeping proper accounting records that are sufficient to show and explain the CIO'S transactions and disclose with reasonable accuracy at any time the financial position of the CIO and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the CIO and hence for taking reasonable steps for the prevention and detection of fraud and other irregu larities. This report was approved by the board of trustees on i%kk.N.g.V.¢r¥tr.b,aSand is signed on behalf of all trustees by.. Alison KeMr Chalr Yvonne May Treasurer
Independent examiner's report to the trustees of Clevedon & District Foodbank CIO I report on the financial statements ofthe charity for the year ended 31 March 2025, which are setouton pages 13 to 16. Respective responsibilities of trustees and examiner As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements ofthe Charities Acl 2011 I'the Act,). The trustees consider that an audit is not required for this year under s. 14412) of the Charities Acl 2011 (the 2011 Act) and that an independent examination is needed. I report in respect of my examination of the charity's accounts carried out under section 145 ofthe Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)Ib) ofthe Act. Basis of independent examiner's report My examination was carried out in accordance with the Direckn'ons given by Ihe Charity Commission. An examination inclLJdes a review ofthe accounting records kept by the charity and a comparison ofthe accounts presented with Ihose records. It also includes consideration of any unusual items or disclosures in the accounts, and explanations sought from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and that the report is limited to those matters set out in the ststement below. Independent examlner's statement I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respecL' 1. accounting records were not kept in respect ofthe charity as required by section 130 of the Act. or 2. the accounts do not accord wilh those records. or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the aGcounts give a 'true and fair view. which is not a matter considered as part of an independent examination. 4. the aGGounts have not been prepared in accordance with the methods and principles of the Ststement of Recommended Practice for accounting and reporttng by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed Joanne Bellew ACA Date
Clovèdon and Dlstrlct Food Bank CIO statement of Flnanclal Actlvltles For the year ended 31 March 2025 202$ 2025 Unrestrlctsd Restrlcted 202S Total 2024 Total Note Incorne Donallons and legaclos Intsrgst on bank deposits Grantfvndlng 113,937 3,683 113,937 3,683 14,971 726.684 2.256 15,043 14,971 Total Incomo 117620 132591 143 983 Expendlture Dirpcl costs Food 8nd vguchars Wages and salarfes Foodbank gquipmgnt Van hlre 57,310 24,710 3,821 460 57.210 24,710 3.821 460 74,813 21,828 5,270 63S Supportcosts Rent, ffjt8s and storage Insurance Tèlpphone Li9hl and heat Office and olher cos15 88nk and olherfin8ncial ch8rges Prole881onal fge8 36,171 918 1,006 1,234 4,331 839 14 36,171 918 1,006 1,234 4,331 839 35,391 398 1,579 831 5.955 570 Yotsl expend1* 130.514 11,739 142,253 158,765 iexG•gs ¢xpendlturel I 8urplu• fortha yoar 14782 Totsl fund8 br0u9htloard 208,154 3,$47 211,701 226,484 Total fvnds carf•d forw¥rd 195260 202 039 211 TOI
Clevedon and Dlstrlct Food Bank CIO Balance Sheet as at 31 March 2025 2025 2025 Unrestricted Restrlcted 2025 Total 2024 Total Cash funds Kingdom Bank ReseNe Account CAF- Currenl account CAF- Deposit account HSBC Current account Cash floats and vouchers 83,992 13,980 62,689 28,242 1,994 83,992 20,759 62,689 28,242 1,994 86,814 1,690 61,210 59,914 7,766 6,779 Total cash fund8 190,897 6,779 197,676 210,794 Debtors 5,226 5,226 1,800 Llabllltle$ Creditors.. amounts falllng due withln one year 863 863 893 Net asset8 195,260 6,779 202,039 211,701 Funds Unrestrlcted funds Opening balance (Déficitllsurplus for year 208,154 12,894 3,547 3,232 211,701 9,662 226,484 14,782 Closlng balance 195,260 202,039 211,701 The accounts were approved by truslees onlCI .2025. Signed on behalf of all truslees. Alison Kember Chair Yvonne May Treasurer 14
Clevedon and District Food Bank CIO Notes to the accounts For the year ended 31 March 2025 Accounting Policies The principal accounting policles adopted, Judgements and keys sources of estlmatlon or uncertalnty in the preparation of the financial statements are as follows: 1.1 Basls of accountlng These accounts have been prepared under the hlstorlcal cost conventlon wlth Item5 recognlsed at cost or transactlon value unles5 Otherwlse stated Sn the relevant notels) to these accounts. The accounts have been prepared In accordènce wlth the Statement of Recommended Practlce.. Accounting and Reportlng by Charitles preparlng their accounts in accordance wlth the Flnanclal Reporting Standard appllcable In the UK and Republlc of Ireland IFRS 1021 and with the Charitles Act 2011 The charlty constitutes a publlc beneflt entlty as deflned by FRS 102. 1.2 Golng concern The financial statements have been prepared on a golng concern basls. The Trustees have reviewed and consldered relevant Informatlon, Includlng the annual budget and future cash flows In maklng thelr assessment and have concluded that they can contlnue to adgpt the goSng concern basls In preparlng the annual report and accounts. 1.3 Income R•cognStlon of Incoffle These are Included In the Statement of Flnanclal Actlvltles the charlty becomes entltled to the re50urce5,' it Is more Ilkely than not that Ihe trustee5 wlll recelve the resources,. and the monetèry value can be measured wlth suffldent rellablllty. Grants and donatlons are only Included In the SOFA when the general Income t09n[tIon criteda a met IS. io to 5. 12 FRSL02 SORPI. Grant and donotlonA In the case of perfomiance related gt7nts, Income must only be recognlsed to the extent that the chadty has provlded the specllled goods or seNSces as entitlement to the grant only occurs when the performance related condltions are Fnel15. 16 FR5 102 SORPI. Legacles are Included In the SOFA when recelpt Is probable, that Is, when there has been grant of probate, the executors ave e5tabllshed that there are 5ufficlent assets in the estate and any conditions attached to the legacy are either within the control of the charlty or hève been met, L¢gJcle• Tax roclalm$ on donotlons ond glfts Glft Ald recelvable Is Included in Income when there Ss a valld declaratlon from the donor. Any Glft Ald amount recovered on a donation is consided to be part of that gift and is treated as an addltlon to the same fund a5 the Inltlal donatlon unle55 the donor or the tems of the appeal have specified otherw15e. Donated goods The value of any donated goods 15 not included in the accounts but Is desthbed In ltte trustee5' annual report. 15
Clevedon and District Food Bank CIO Notes to the accounts For the year ended 31 March 2025 Accounting Policies (continued) 1.4 EXPENDITURE AND LIABILITIES Support costs The chorfty has Incurred expendlture on support costs. Volunteer help The value of any voluntary help received Is not included In the ccDunt5 but 15 descrlbed In the trustees, annual report. Thls Is Included In the accounts when recelpt Is probable and the amount recelvable can be measured rellably. Income from Interest, roy•ltleJ Jnd dl¥ldends Llpblllty recognltlon Llabllltles are reeoonlsed where It Is more Ilkely than not that there Is a legal or constnjttlve obllgatlon commSltlng the chartty to pay out sourS and the amount ol the obllgatlon an be measured with 4$Onable certalnly. Deferred Income No materfal Item of deferred Income has been Induded In tht accounts. The ChatY has credltors whlch are measured at setilement amounts less any trad¢ dlscount5. A Ilablllty Is measurEd on recognltlon at Its hlstorlcal cost and then subsequently measured at the best estlmate of the amount requlred to 5¢ttle the obllgatlon at the reportlng date, Credltor Provl•lon• for 15èbllltl•s 2. Transactlons wlth Trustees None of the Trustees have been pald any remuneratlon or recelved any other beneflts from an employment wlth the charlty or any related entlty. The followlng payments were made to Trustees In offlce during the year, belng relmbursement for purchases of food and equlpment for the foodbank 2025 2024 Allson Kember Sue Burns Martln Buckley Pat Gordon Sue Regan Yvonne May 539 920 845 6,913 242 223 186 41 172