Trustees’ Annual Report: 1[st] January to 31[st] December 2022 Charity name: Dorchester Community Church: Registration Number : 1163128
| Objectives & Activities | SORP | |
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 |
The Objects of the Church are charitable & for the public benefit. They are: 1. to advance the Christian faith in accordance with the Statement of Beliefs in such ways and in such parts of the United Kingdom or the world as the Charity Trustees from time to time may think fit. 2. to relieve sickness & financial hardship; to promote & preserve good health by the provision of funds, goods or services of any kind, including through the provision of counselling & support in such parts of the United Kingdom or the world as the Charity Trustees from time to time may fit. 3. to advance education in such ways and in such parts of the United Kingdom or the world as the Charity Trustees from time to time think fit. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Church meetings We continued to offer three different services: two weekly, one monthly. Whilst the relaxation of social distancing rules enabled arrangements to return to their pre-pandemic format, the live stream broadcasts have also continued. This enables those unable to join us in person, whether due to their health, or for any other reason, to still connect with the worship. Our meetings take the following format: • Saturday morning Café Church. • Sunday morning Contemporary Celebration. • ‘Encounter‘: An opportunity to praise God and pray together in an unhurried fashion; to be open to what God might be saying to us as a Church, or as an individual & to seek God together that we might be of “One in heart and mind” Acts 4:32. Reaching the next generation: During 2022, we continued to re-open our children’s and youth activities to their pre-pandemic level and then expand them further. Community Kids met weekly during the Sunday morning service and we started a Friday Youth Night during March for 12-18 year olds, which has grown during the year and included a Youth Alpha Course. Our Toddler group returned on Mondays from October and welcomed a new generation of babies and tots, with their parents and carers. We held a “Light Party” on the 31stof October and over 40 children and young people enjoyed inflatable fun and games on the theme of “Light being found in Darkness”. Messy Church took place on 21stDecember and children were able to enjoy a Church service including carols, craft activities and the true meaning of Christmas. On Christmas Eve, our Christingle service was well attended and children and their families explored the Christmas message of Jesus as the Light of the World. Life Groups & Prayer Meetings: Prayer is a core part of the Christian life and it is important that we come together as a Church family to meet and pray. The removal of social distancing restrictions has enabled our small groups to grow in number |
and variety of venue. These included three daytime groups meeting at the Church, a new Woman’s Life group on Wednesday evenings and two additional groups meeting in members’ homes.
Pastoral Staff :
We started 2022 with an interregnum and continued with the recruitment process, in our search for a new Pastor. Following interviews, we asked Jack Curtis back on June 5[th] , when he took questions from the congregation in the morning and preached in the evening on “The centrality of Christ” from the book of Colossians.
We held an extraordinary meeting on 7[th] of June, where we voted to appoint one of our existing Elders, Glynn Barrow, as part time Pastor and Jack Curtis as Associate Pastor. Glynn’s first day of employment was 7th June; Jack started his employment on the 1[st] of July. On the 4[th] September, we held an induction service for Glynn and Jack, followed by a Church lunch.
Romy, our Pastoral Care Worker, took the Youth Group to a Youth for Christ event at Corfe Mullen, attended by over 100 young people.
Community Café: Our Community Café continued to operate on Tuesday afternoons, a warm welcome was extended to all with tea, coffee, refreshments and friendly chat. Additionally, board games were available for those who wish to join in.
We opened our building on the of 19[th] September and live-streamed the Queen’s Funeral for anyone who wished to attend. There was a power cut to some areas of Poundbury that day, so many local residents were grateful of the opportunity of viewing this with us, whilst their own homes had no electricity.
Other events in the Café included a Women’s breakfast; where our ladies were invited to join together for a healthy meal to start the day, with companionship and conversation.
Friendship Group : This group had resumed meeting twice a month towards the end of 2021 and this continued with meetings on the 2[nd] and 4[th] Friday of each month. Numbers have increased and a wide variety of activities were enjoyed including craft, talks, speakers and refreshments.
Fellowship Lunches:
We enjoyed monthly lunches after our morning services, where all could stay and enjoy a hot meal and time to chat. These were well attended and provided an opportunity to get to know one another better.
Ministry of Puppets: On Easter Sunday, our service was led by our Puppet Team, with a fantastic production, written especially for the occasion. Our Ministry of Puppets performed at a variety of events, such as our Light Party, Messy Church and at local school assemblies.
| Walk and Talk Together: This group met regularly to enjoy a walk and chat in our local countryside, Dogs were welcome too and home-made refreshments enjoyed at the walk’s destination, after some healthy exercise. Food Share: Our "Food Share" Food Bank continued to receive a high level of referrals from health care professionals, school liaison officers and charities working with families, vulnerable adults and refugees. We continued to assist families and individuals finding it difficult to afford food, delivering up to 100 parcels each week in the DT1 and DT2 postcode area. In the week leading up to Christmas, each household received a fruit hamper; we joined forces with the charity Heart Response to achieve this. We deliver weekly, for up to 12 weeks; each parcel consisting mostly of fresh fruit and vegetables, bakery and eggs. We have developed links with community allotments and do all we can to add to the nutritional value of our parcels. Deliveries take place 4 days each week and our parcels are packed and delivered by a team of around 35 volunteers. On occasions, we are able to identify a family’s specific need and signpost or refer to other agencies that can assist. “Wednesday Welcome” Our “Warm Space” With the UK experiencing rapidly rising fuel costs, we joined the national initiative to create a free warm, welcoming and safe place, open to everyone. This took place on Wednesdays from October and included light refreshments, a safe play area for very small children and access to Wi-Fi. Samaritans Purse Shoebox Initiative We became a local collection “hub” for Samaritans Purse UK and a total of 177 shoeboxes containing toys, stationary, healthcare and wellbeing items were collected. These were distributed in the Ukraine in time for Christmas, where they brought a message of hope to the children and young people receiving them. |
||
|---|---|---|
| Have Trustees had regard to Charity Commission guidance on public benefit |
Para 1.18 |
The Trustees have had due regard to the Charity Commission’s guidance on public benefit. |
| Achievements & Performance | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 |
Church meetings, Life Groups, Prayer Meetings, Youth & Community Kidsenable Christians and any other members of the local community who wish to join in, to come together in worship, to support one another and grow in the Christian Faith. Pastoral Staff.The wider Leadership Team guided us through the interregnum and our Trustees ensured we followed due process in the recruitment of our new Pastor and Associate Pastor. Our Pastoral Care Worker also continued to support the spiritual and pastoral needs of Church members, Young people and Visitors, especially during the interregnum and whilst our Pastors settled into their new roles. |
Food Share:
Feedback from those receiving our Food Share parcels confirms the parcels are well received and make a difference to those finding it difficult to afford food, especially fresh produce. Additionally, we are often able to build trust over our 12 week delivery period which leads to opportunities to refer and sign-post families to other local services and help.
Community Café; Friendship Group & Wednesday Welcome are open to everyone and facilitate friendship and companionship, which is especially important for anyone feeling cut off or isolated in our community. They provide a free, warm and safe place to meet in a welcoming environment, where everyone is invited to enjoy the activities and light refreshments.
Samaritans Purse Shoebox Initiative. Our support of this charity provided a “drop off point” for shoe boxes from individuals and groups in our local area. These boxes, along with those the Church have filled bring hope and joy to children in countries where conflict or poverty make the receipt of a shoe box very special.
Other Activities: We provided a variety of additional opportunities for members, friends and visitors to meet and interact, including our fellowship lunches, “Walk and Talk Together” group, Messy Church events and joint meetings with other local Churches. We reached out into the community with our Associate Pastor helping at the Hardyes School Christian Union, St Osmond’s year 8 retreat and other local school assemblies. These occasions give opportunities as listed in the 5 key biblical principles below, as well as enabling those not connected with a Church to explore the Christian faith.
Reflections on 2022 and what is next for DCC:
What are we about? We have a Mission Statement: ‘To Celebrate and Share the Love of God.’
We seek to do that through focusing on 5 key biblical principles:-
| • | Belonging |
|---|---|
| • | Worshipping |
| • | Serving |
| • | Growing |
| • | Sharing |
Belonging : every new Testament believer, with the exception of the dying thief, was ‘attached to’ a specific group of believers, Rome, Corinth etc. We call this Membership. Our belonging is cemented through ‘Believer’s Baptism’, which we do by total immersion and encouraging members to meet and spend time together.
Worshipping: Corporately we are able to do this when we meet together and this should be a priority. We should also seek to worship God through the way we live.
Serving: What gifts has God given us to use? We should seek to serve the Church in some capacity; using our gifts, and following Jesus’ example of serving. Growing – We should not stand still spiritually, but look to grow in our knowledge and understanding of Him. We grow from hearing and putting into practise God’s Word. This can be on our own or in a small group or when we meet together. Sharing: We have the best news in the world and ought to share that in both word and deed. Ministries like FoodShare are practical expressions of us ‘sharing’ our faith, as is how we are with one another. During the first lockdown, members were actively encouraged to telephone each other and maintain links and relationships with other members.
| Performance of fundraising activities against objectives set |
Our Income was comparative to our expenditure, enabling us to show sound financial management. Most income comes from Members regular giving and is not generated by fundraising activities. |
|---|---|
| Investment performance against objectives |
We have modest funds in a CAF Bank interest bearing deposit account, but no other investments. |
| Financial Review: | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 |
1. General Fund: The Accounts show a General Fund shortfall of £5,570.30; however, the true position is a net shortfall of £1,570.30, as £4,000 of outstanding ground rent was paid to the Dutchy of Cornwall in the first quarter of 2022, when we received their invoice for 2021 rent. 2. Building/Sinking Fund: During 2022 we received gifts totalling £12,000, which have been set aside within the Building/Sinking Fund to offset expected building maintenance and repair costs. 3. General Fund/Staff Salaries: During 2022 we received two further gifts, totalling £20,000, which have been added to the general fund to offset the increase in staff salaries during the employment of our Pastoral Care Worker. 4. Gift Aid: We claim Gift Aid in accordance with HMRC Gift Aid regulations. 5. Food Share: Now registered as a food bank with Dorset Council, Food Share continues to adapt to meet the changing needs of local families and households experiencing food poverty. The “cost of living crisis” and raised awareness of food poverty resulting in a number of grants and gifts being received in the final quarter of 2022. Whilst this means that we held £19,017.45 in reserve for Food Share as at 31stDecember 2022; with up to 100 food parcels being distributed each week, this sum will be needed to fund our food bank during 2023. |
| 6. Missionary Reserve: Missionary Giving in 2022 amounts to £12,052.00 and includes a £5,000 transfer to our Missionary Reserve. This means that income allocated to the Missionary budget represents approx. 10% of our General Fund receipts. |
||
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 |
The Contingency Reserve is held for financial prudence to enable sufficient funds to be available to pay staffing costs during any time when expenditure exceeds income. This reserve is maintained at a sum not less than half the annual expenditure on Staff Salaries. The Missionary Reserve is representative of those funds set aside as a tithe from our income for the financial support of other Christian workers and Christian Charitable organisations, but not yet distributed. |
| Amount of reserves held | Para 1.22 |
Contingency Reserve: £38,000: Missionary Reserve: £34,500: |
| Reasons for holding zero reserves |
Para 1.22 |
N/A |
| Details of fund materially in deficit |
Para 1.24 |
N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
N/A |
| Structure, Governance and Management | ||
| Description of charity’s trusts: | None | |
| Type of governing document | Para 1.25 |
Constitution Dated 13thAugust 2015 |
| How is the charity constituted? | Para 1.25 |
The charity is a Charitable Incorporated Organisation (CIO) with a voting membership in addition to the Trustees |
| Trustee selection methods including details of any constitutional provisions |
Para 1.25 |
New Trustees are selected and elected to office at the Church’s Members meeting in March and AGM in October of each year. Clause 17.4 of our Constitution requires one third of elected trustees to retire at the AGM,startingwith the longest serving. |
| Reference and Administrative details | Reference and Administrative details |
|---|---|
| Charity name | Dorchester Community Church |
| Other name the charity uses | None |
| Registered charity number | 1163128 |
| Charity’s principal address | Dorchester Community Church Liscombe Street Poundbury Dorchester Dorset DT1 3DF |
Names of the Charity Trustees who manage the Charity
| Names of the Charity Trustees who manage the Charity | Names of the Charity Trustees who manage the Charity | Names of the Charity Trustees who manage the Charity | Names of the Charity Trustees who manage the Charity |
|---|---|---|---|
| Trustee name | Office (if any) | Dates acted (if not whole year) |
Name of body entitled to appoint trustee |
| Glynn Barrow | Trustee & Elder & Pastor | Pastor from 07.06.22 onwards. Trustee and Elder for entire year |
Membership |
| Michelle Stephanie Brown |
Trustee & Chair | Trustee & Chair until 05.09.22 | Membership |
| Martin Cook | Trustee & Elder | Membership | |
| David Herring | Trustee & Elder | Membership | |
| Lisa Knight | Trustee & Secretary | Secretary until 05.09.22 | Membership |
| Kevin David Meech |
Trustee & Treasurer | Membership | |
| Marion Lesley Power |
Trustee | Membership | |
| Christopher George Webb |
Trustee & Elder | Elder until 20.10.22 Trustee for entire year | Membership |
| Victoria Pauline Barrow |
Trustee | 20.10.22 onwards | Membership |
| Corporate trustees–names of the directors at the date the report was approved | Corporate trustees–names of the directors at the date the report was approved |
|---|---|
| Director name | N/A |
| Name of trustees holding title to property belonging to the charity | |
| Trustee name | Dates acted if not for whole year |
| N/A |
| Funds held as custodian trustees on behalfof others | |
| Description of the assets held in this capacity |
N/A |
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
| Adviser | Name | Address |
|---|---|---|
| Solicitor | Blanchards Bailey LLP | Bunbury House, Stour Park, Blandford, Dorset. DT11 9LQ |
| Insurer | Congregational | Integra Insurance Solutions Ltd., Currer House, Currer Street, Bradford BD1 5BA |
| Accountant | Justin Merriott FCCA | ACM Accountants, 205 Littlemoor Road, Weymouth, Dorset, DT3 6AF |
| Bank | CAF Bank Ltd | 25 Kings Hill, Avenue, Kings Hill, West Malling, Kent. ME19 4JQ |
| Bank | Kingdom Bank Ltd | Ruddington Fields Business Park, Mere Way, Ruddington, Nottingham NG11 6JS |
Names of Senior Staff members
Roger Frapwell: Pastor until 03.02.22 but on Annual Leave from 19[th] December 2021 Glynn Barrow: Pastor from 07.06.22 Jack Samuel Cooke Curtis: Associate Pastor from 01.07.22 Romy Candice Barton: Pastoral Care Worker
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Kevin David Meech Position (e.g. Chair, etc) Treasurer and Trustee
Date 22[nd] October 2023
| 7,*A?, | 3{}2I | |||||
|---|---|---|---|---|---|---|
| #&L*.F.ICE1$"JANTJARY | 14?rX{}8"5S | 135,2??.?3 | ||||
| EgCffiTPT$ | ||||||
| GeneralFund | Sffering | 2144.99 | 98,I30.66 | |||
| i | SpeeialGift | ?s,*0"fi | ||||
| CafeDnatins | 1"q?3.21 | 113,943.2S | .?1S,l,r | 98,346,?? | ||
| TxRfundedfr*rx Gift Aid; | fis*eralFunel | z*,232.?2 | 22,28fi.4fi | |||
| BuildingFurrd F**dShare |
il.* r5?.5 |
?*,3S4.?2 | 1,250.00 ? ?A rA bb/.)u |
zlrlq2.** | ||
| Snatins: B*ildingMainterlancc | 7,211.95 | 2,365.85 | ||||
| Bnatisrs:F*d$har | 26,403.15 | 8,23I "4S | ||||
| Isterest: | ss?.ss | 14.7| | ||||
| Building/$inkir:gFundReceipts: T$TALX{C{}&{E |
Las.sq IS{},S4I"$I |
-$*qssfi 1?3,$51.6$ |
||||
| rAYMg}*TS | ||||||
| Bank Charg*s | 81.** | $s.ff* | ||||
| B*ksand Resurees | s6.73 | 134.7S | ||||
| Catering | ?192,.4 | 496"3S | ||||
| Clatti&g&Hussk*eping | tr",313.31 | s2s"57 | ||||
| Equipment | 5,6*9"54 | 5,441.52 | ||||
| Fss,Subsripti**sand Licenses | t ft')T,("7 t*})t- I .JI |
t_*33"St | ||||
| F**dShare | 13,**5.71 | 1ff,(}62,55 | ||||
| firtrrrd Rr:t | 8,**{}.S{} | s.** | ||||
| lnsuranff* | 4,?63. I1 | 4,958.33 | ||||
| h,{issineryifts fEcc$tppHes,Frinting&P*stage |
7,52.S 75?.1I |
5,547.S* 561 "55 |
||||
| Fast*ralGifts | 335.55 | 2i4.13 | ||||
| Outreach | 7l'1.4tr | .s | ||||
| Rpairs&Mairrtn*fics Rcpayments: |
Mortgag* | 21,51?.X6 | 4,394.4* | 2CI,8*5.12 | 3,1**.49 | |
| hrlembsr'sL*an | .__-,$ | 21,5I"2"l6 | 5Q.*S.S | ?,s5"x? | ||
| $afeguardingrelatetlcr:sts | 502.75 | 1*I";5 | ||||
| SpakrsSifts&Expenscs | 55S.*S | t?.s | ||||
| Staff Exprnses&.ReruitrnetCosts | 735,01 | 2q2.72 | ||||
| StaffSatrrissandEmplyersNIC | 59,246"29 | 51,58?.3S | ||||
| TrainingandC*aferenses | 211"{}{} | 92.4* | ||||
| UtiliryHills | 8,8S1"L8 | 4,56?"54 | ||||
| Yuth&Children'sWrt< T*TALEXPENSES |
#?-2,*7 142,667.37 |
,,- ,-.0,*$ 1S1,1X(}.4? | ||||
| BALANCE3ISTT}ECEMSER | IS5,I8S.14 |
| FH*FHffiTY | FH*FHffiTY | FH*FHffiTY | x*22 | 2*21 | |
|---|---|---|---|---|---|
| S:aiEi$g etLlscmbeStrefitnFoundbu{y, Dorchcster | ss3,48*_42 | 963,48*.42 | |||
| BEF*H ACCT}L:NTBALANCES | |||||
| CashAc**c:ttt | s.** | .* | |||
| C.q.f Currer:tAee*unt CAF'"Sold"Instant |
188.14 I85.Qfi.S |
185,1S8.14 | 2,3S.5 145,,fi$ft,0$L47,2*8.5S |
||
| TOTALASSHTS | 1?14$.SSS?56 | 1eIlS.6$,*.93 | |||
| f{}RTGASS UTSTANT}TXG | |||||
| Kingdcm Ba*kLtd | 30:.14S.}CI | 3Q9"36?"lg | |||
| T*TALITETASSETSASAT3ISTNECEMBER | 8.[61528"26 | 8tI?-321.14 | |||
| FTJNS&RESERYE BALAITCBSASAT3lSTI}SCSMBER | |||||
| GeneralFund | 69,924.98 | 75,495.2S | |||
| Cq:ntingefisyR*serve | 38,SSS.S0 | 25,000"s0 | |||
| Iv{issi*fieryReser"ve | 34,5$l;.** | 29,5S{}.** | |||
| F**dShare | 19,*I?"45 | 5,4S7"5I | |||
| BuildingFund | 68$$8s.83 | s66.[58.9I | |||
| ACCOI}NT BALfu\CES | *46,528.26 | fft}?r3t1"74 | |||
| AFPEN$TXT | |||||
| M*YMMSNTINSTJIL}$$G/SINKIF{G | TUN$ | ||||
| Balsne1tJar:r*ary | 666,858.95 | 606,261.t6 | |||
| &eceipts | l2,s_** | 40,0.** | |||
| Tax&etundedfr*m GittAid | "* | i'250.{}* | |||
| RedrctioninutstandingKingdsrnBank Mortgage | 6,226.88 | 9,347 "79 | |||
| Rdutian in uttanding&{erxbersL*an1 | .0 | 3,0"* | |||
| Reductionia*utstandingh{embersLoan2 | s.*0 | 20,s.** | |||
| PaymenlfBelacefMembersLantr | .0 | -2,0.* | |||
| PaymntofBalaxrcefMembersL*an2 | .* | -2,S0"Sfi | |||
| SALANCX3Iteceffrber | 6S5,085.83 | 66S,85*"95 | |||
| APPXNT}IX2 | |||||
| FTX}[} SHARE | |||||
| Balanc1t}aury | 5,46?.51 | 6,636"1* | |||
| Rc*eipts | 26,4S3"tr5 | 8,231.4S | |||
| ?axRefundedf,ramGiftAid | 152.5r) | 662.5* | |||
| Expendirure | -I3,**5"7tr | - I*,$62"55 | |||
| BALAI{CE3I*t Serember | Igosl7,45 | 5r4S?.5tr |