2024-03-31-accounts

Paul Bywater 2025-01-28 14:59:14 Trustees' Annual Report for the period [e-mail]@byteck.co.uk Please Period start date Period end date view this document. You can also add comments. From 1s t April 2023 To 31st March 2024

Section A Reference and administration details

Charity name CROWLAND COMMUNITY HUB Other names charity is known by N/A Registered charity number (if any) 1163120 Charity's principal address Hall Street Crowland Peterborough Lincolnshire PE6 0EW

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Paul Bywater	Chairperson
	David Kennerley		Until 01.04.2024
	Julie Smith		Until 01.04.2024
	Ian Gordon
	Peter Richard Sparkes
	TracyCleaver
	Sandi Pierre		09.11.2023 -
	Sue Simmons	Secretary	20.11.2023 -
	Annette Turner	Treasurer	12.02.2024 -

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Charitable Incorporated Organisation (eg. trust deed, constitution) How the charity is constituted Association (eg. trust, association, company) Trustee selection methods Elected by members / appointed by existing Trustees (eg. appointed by, elected by)

Additional governance issues (Optional information)

The structure of the Charity consists of:

You may choose to include additional information, where relevant, about:

• 7 Trustees: this group consists of the main office holders. Chair, Treasurer

• relevant, about: Secretary and other Trustees responsible for the overall Management of

• • policies and procedures the Charity. Our Trustees have a wealth of experience from many years adopted for the induction and serving in various industries and sectors allowing for a breadth of training of trustees; communication, skills and experience required to deliver our business plan.

• the charity’s organisational structure and any wider Management Groups: these consist of Trustees and Members who are

• network with which the charity responsible for the day-to-day management of the Charity.

• works;

• relationship with any related Members consisting of the Trustees, Management Groups and Library

• parties; and Shop volunteers.

• trustees’ consideration of major risks and the system and procedures to manage them.

There are no paid staff.

• The library service element of our use of the building continues to be supported via GLL and the full time GLL Library Development Officer.

• Section C Objectives and activities 1. The advancement of education for the benefit of the public in

• Summary of the objects of the Crowland and the surrounding areas by the provision of library charity set out in its services. governing document 2. To further or benefit the residents of Crowland and the surrounding areas, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in

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the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.

Since the formation of the Charity our focus remains to support the advancement of education and learning for the benefit of the public in and around Crowland through our provision of services, which offer a much wider service than library, offering activities for all ages through our interaction with nurseries, schools and adults.

Having regard to the guidance issued by the Charity Commission the following is a summary of the activities undertaken for the public benefit.

• 1) Recruiting people with the skills and experience needed to deliver our business plan via membership of the group.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

• 2) Recruiting and training volunteers in the policies and processes necessary to provide a voluntary staffed library service to the standards required by Lincolnshire County council initially and later to the standards required by Greenwich Leisure Services.

• 3) Extending the hours of fully staffed library provision and increasing the numbers of registered library users.

• 4) Negotiating the terms of agreement that would enable the building housing the library to be fully used as a community facility.

• 5) Recruiting and training over 30 volunteers in the running of our fund-raising Charity Shop. Providing opportunities for some of those who are on benefits to fulfil their working time hours.

• 6) Establishing a group of volunteers with a brief to raise funds and promote the purposes of the Charity within the local community.

• 7) Publicising the purposes and activities of the Charity with a view to both establishing community needs and interests and recruiting people to assist in delivering programmes to address these.

• 8) Extending the range of activities provided by the Hub involving the community, particularly young people.

• 9) Providing accommodation and IT facilities for community interest groups.

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Volunteers have been taken through a process of establishing the skills and experience they bring with them and utilising these in the best way to meet the needs of the Charity.

You may choose to include further statements, where relevant, about:

• policy on grant making;

• policy programme related investment;

• contribution made by volunteers.

In conjunction with the Lincolnshire County Council /GLL Library Development Officer all library volunteers have had training in the relevant policies in place that are required to deliver a full and highquality library service.

Through the establishment of the Charity shop a number of people have come forward who may not have an interest in the library service but who do want to be more involved in the community. 30+ people have been inducted in how to run a retail outlet in the context of remote management. This means that each person has to understand and be able to fulfil their responsibilities within a set of policy guidelines.

The above processes have added to the skills pool in the community.

The Charity does not make grants.

The Charity does not invest.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Our achievements have been the continuation of the development and expansion of the provision of services set out in our Constitution and business plan.

• 1) Continuing to bring together a group of people with little prior knowledge of each other and forming a cohesive Management Structure to manage delivery of the service.

• 2) Continuing to recruit and train volunteers engaged in the various roles that enable the service to be delivered.

• 3) Creationand development ofa Local History Archive.

• 4) The Management Groups have continued to blossom. As well as taking responsibility for the day-to-day organisation of the Library, Hub and shop, they have adopted amended opening hours to maximise the efforts of the volunteers and to extend the community group activities.

• 5) The works to refresh and revitalise the appearance of both the Hub and the shop continued during the year.

• 6) Specificachievementin theyear include:

Recruitment of Trustees

Three of the original Trustees, Julie Smith, David Kennerley and Paul Bywater had previously announced their intention of stepping down after over 10 years of involvement with the Hub. During the last year a number of suitable candidates to enable the succession have come forward and have been appointed. Julie and David have now resigned and Paul will do so once the new lease has been agreed with LCC.

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	Further achievements The Lego Club is well supported and thanks to local donations we aim to offer a Lego Lending Library. The Local History Group continues to be well supported and they have provided exhibitions to support various local events..
Section E
Brief statement of the charity’s policy on reserves Details of any funds materially in deficit Further financial review details (Optional information)
	Lincolnshire County Council has confirmed the annual grant will continue for the 2024/2025 period. Negotiations regarding the renewal of the lease and rent have commenced. SHDC have indicated that although the discretionary charity relief on Business Rates continues for 2024/2025, they warn that this is being reviewed and although reserves are being made available to extend the services being offered, a cautious approach is to be maintained.
	N/A
	Our income for the year is marginally over £25,000 and we have commissioned an external examination of the accounts. The report is included. Our new treasurer has also spent a lot of time reviewing our accounting procedure and in conjunction with the external examiner has proposed some areas to improve our process operation and financial reporting.

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The Charity receives grant monies towards running costs of the building You may choose to include of £5,167 per annum (while funds allow). additional information, where relevant about:

The Charity has continued to maintain sustainable streams of income via the charity shop and selling advertising on our crowlandhub.com community website.

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

In a small town of 4k people we feel we continue to make an impact by retaining a valuable community facility in terms of the library but also in the extension of that by saving a building that has huge potential as a community facility and by continuing to develop that potential.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Dat		Sue Simmons (Jan 28, 2025 16:15 GMT)
	Paul Bywater	Sue Simmons
	Chairperson	Secretary
	28 /01/ 2025

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REGISTERED COMPANY NUMBER: CE004313 (England and Wales) REGISTERED CHARITY NUMBER: 1163120

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 March 2024

for

Crowland Community Hub

Glents Services Limited Brightfield Business Hub Bakewell Road Peterborough Cambridgeshire PE2 6XU

Crowland Community Hub

Contents of the Financial Statements for the Year Ended 31 March 2024

	Page
Report of the Trustees	1 to 5
Independent Examiner's Report	6
Statement of Financial Activities	7
Balance Sheet	8 to 9
Notes to the Financial Statements	10 to 14
Detailed Statement of Financial Activities	15 to 16

Crowland Community Hub

Report of the Trustees for the Year Ended 31 March 2024

The trustees who are also directors of the charity for the purposes of the Charities Act 2011, present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the receipts and payments basis of accounting (cash basis).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The charity exists for advancement of education for the benefit of the public in Crowland and the surrounding areas by the provision of library services.

It further exists to further or benefit the residents of Crowland and the surrounding areas, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisation in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents

Significant activities

The charity operates the Crowland Community Hub, a community space with a primary function as a library.

The charity operates a shop in Crowland, Toggs 'n' Cloggs.

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Crowland Community Hub

Report of the Trustees for the Year Ended 31 March 2024

OBJECTIVES AND ACTIVITIES Public benefit

Having regard to the guidance issued by the Charity Commission the following is a summary of the activities undertaken for the public benefit.

1) Recruiting people with the skills and experience needed to deliver our business plan via membership of the group.

2) Recruiting and training volunteers in the policies and processes necessary to provide a voluntary staffed library service to the standards required by Lincolnshire County council initially and later to the standards required by Greenwich Leisure Services.

3) Extending the hours of fully staffed library provision and increasing the numbers of registered library users.

4) Negotiating the terms of agreement that would enable the building housing the library to be fully used as a community facility.

5) Recruiting and training over 30 volunteers in the running of our fund-raising Charity Shop. Providing opportunities for some of those who are on benefits to fulfil their working time hours.

6) Establishing a group of volunteers with a brief to raise funds and promote the purposes of the Charity within the local community.

7) Publicising the purposes and activities of the Charity with a view to both establishing community needs and interests and recruiting people to assist in delivering programmes to address these.

8) Extending the range of activities provided by the Hub involving the community, particularly young people.

9) Providing accommodation and IT facilities for community interest groups.

Volunteers

Volunteers have been taken through a process of establishing the skills and experience they bring with them and utilising these in the best way to meet the needs of the Charity.

Through the establishment of the Charity shop a number of people of people have come forward who do not have an interest in the library service but who do want to be more involved in the community. 30+ people have been inducted in how to run a retail outlet in the context of remote management. This means that each person has to understand and be able to fulfil their responsibilities within a set of policy guidelines.

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Crowland Community Hub

Report of the Trustees for the Year Ended 31 March 2024

STRATEGIC REPORT Achievement and performance Charitable activities

The Hub (Library)

Placeholder.

Fundraising activities

Toggs 'n' Cloggs:

Placeholder

Financial review

Financial position

The charity has an accumulated net unrestricted surplus of £72,708 (2023: £68,543), materially represented by cash at bank and in hand.

Principal funding sources

The charity's fundraising activities at Toggs 'n' Cloggs generated a surplus of £8,078 (2023: 5,734) and continues to be the principal generator of income in order that the Community Hub can operate.

The charity further received £5,167 (2023: £5,167) from Lincolnshire Country Council (LCC) to contribute to costs. LCC review this grant each year and also the provision of a peppercorn rent and the discretionary business rates relief for charities.

The Charity has continued to maintain sustainable streams of income via the charity shop and selling advertising on our crowlandhub.com community website.

Reserves policy

The charity does not designate any funds to specific purpose, and as at the reporting date has never received any funds that are restricted in use.

Reserves are maintained at a sufficient level to support the Community Hub running costs for 10 years with no additional support from fundraising activities or grants. This policy may be reviewed and changed by the Trustees where opportunities arise to invest reserves in to activities or assets that further the charitable objectives and increase benefits to the community.

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Crowland Community Hub

Report of the Trustees for the Year Ended 31 March 2024

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Organisational structure

The Trustee group consists of the main office holders. Chair, Treasurer, Secretary and other Trustees responsible for the overall Management of the Charity.

Decision making

Decisions are made by committee in accordance with the charity's governing document.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

CE004313 (England and Wales)

Registered Charity number

1163120

Registered office

Crowland Library Hall Street Crowland Peterborough PE6 0EW

Trustees

P Bywater Mrs A Turner (appointed 12/2/2024) Mrs S Simmons (appointed 20/11/2023) Mrs S Pierre (appointed 9/11/2023) Mrs T Cleaver P R Sparkes I D Gordon D Kennerley Mrs J Smith

Independent Examiner

Wayne Glenton FCA Glents Services Limited Brightfield Business Hub Bakewell Road Peterborough Cambridgeshire PE2 6XU

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Crowland Community Hub

Report of the Trustees for the Year Ended 31 March 2024

Report of the trustees, incorporating a strategic report, approved by order of the board of trustees, as the company directors, on 28th January 2025 and signed on the board's behalf by:

..................................................... P Bywater - Trustee

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Independent Examiner's Report to the Trustees of Crowland Community Hub

I report on the charity trustees on my examination of the accounts of the Charity for the year ended 31 March 2024..

Responsibilities and basis of report

As trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under s. 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under s. 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

• accounting records were not kept in respect of the Trust as required by section

• (1) 130 of the Act; or

• (2) the accounts do not accord with those records; or the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent

• (3) examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Wayne Glenton (Jan 30, 2025 10:15 GMT)

Wayne Glenton FCA The Institute of Chartered Accountants in England and Wales

Glents Services Limited Brightfield Business Hub Bakewell Road Peterborough Cambridgeshire PE2 6XU 28/01/2025 Date: .............................................

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Crowland Community Hub

Statement of Financial Activities for the Year Ended 31 March 2024

2024 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 305 Charitable activities Provision of library and community services 8,653 Other trading activities 2 16,454 Total 25,412 EXPENDITURE ON Raising funds 8,377 Charitable activities Provision of library and community services 11,670 Total 20,047 NET INCOME 5,365 RECONCILIATION OF FUNDS Total funds brought forward 68,543 TOTAL FUNDS CARRIED FORWARD 73,908

2023 Total funds £ 310 8,551 14,469 23,330 8,900 13,961 22,861 469 68,074 68,543

The notes form part of these financial statements

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Crowland Community Hub

Balance Sheet 31 March 2024

2024 Unrestricted fund Notes £ CURRENT ASSETS Cash at bank and in hand 73,908 NET CURRENT ASSETS 73,908 TOTAL ASSETS LESS CURRENT LIABILITIES 73,908 NET ASSETS 73,908 FUNDS 5 Unrestricted funds 73,908 TOTAL FUNDS 73,908	2023 Total funds £ 68,543 68,543 68,543 68,543 68,543 68,543

The charitable incorporated organisation (CIO) is entitled to exemption from audit under Section 145 of the Charities Act 2011 for the year ended 31 March 2024.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for:

• (a) ensuring that the charity keeps proper and adequate accounting records as required under section 130 of the Charities Act 2011.

• (b) preparing accounts which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of its income and expenditure for that period in accordance with applicable charity law.

The notes form part of these financial statements

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Balance Sheet - continued 31 March 2024

Crowland Community Hub

The financial statements were approved by the Board of Trustees and authorised for issue on 28th January 2025 and were signed on its behalf by:

............................................. P Bywater - Trustee

............................................. A Turner - Trustee

The notes form part of these financial statements

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Crowland Community Hub

Notes to the Financial Statements for the Year Ended 31 March 2024

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company have been prepared on a cash basis and in accordance with the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has received the funds.

Expenditure

Expenditure is recognised on cash basis when the charity pays for good or services.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

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continued...

Crowland Community Hub

Notes to the Financial Statements - continued for the Year Ended 31 March 2024

2. OTHER TRADING ACTIVITIES

Shop income Insurance claim	2024 £ 14,715 1,739 16,454	2023 £ 14,469 - 14,469

3. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023.

4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

	Unrestricted
	fund
	£
INCOME AND ENDOWMENTS FROM
Donations and legacies	310
Charitable activities
Provision of library and community
services	8,551
Other trading activities	14,469
Total	23,330
EXPENDITURE ON
Raising funds	8,900
Charitable activities
Provision of library and community
services	13,961
Total	22,861

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continued...

Crowland Community Hub NET INCOME

469

Notes to the Financial Statements - continued for the Year Ended 31 March 2024

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continued...

Crowland Community Hub

Notes to the Financial Statements - continued for the Year Ended 31 March 2024

4.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES	-
	continued
				Unrestricted
					fund
					£
	RECONCILIATION OF FUNDS
	Total funds brought forward				68,074
	TOTAL FUNDS CARRIED
	FORWARD				68,543
5.	MOVEMENT IN FUNDS
			Net
			movement		At
		At 1/4/23	in funds	31/3/24
		£	£		£
	Unrestricted funds
	General fund	68,543	5,365	73,908
	TOTAL FUNDS	68,543	5,365	73,908
	Net movement in funds, included in the above are as follows:
		Incoming	Resources	Movement
		resources	expended	in funds
		£	£		£
	Unrestricted funds
	General fund	25,412	(20,047)		5,365
	TOTAL FUNDS	25,412	(20,047)		5,365

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continued...

Crowland Community Hub

Notes to the Financial Statements - continued for the Year Ended 31 March 2024

5. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

		Net
		movement	At
	At 1/4/22	in funds	31/3/23
	£	£	£
Unrestricted funds
General fund	68,074	469	68,543
TOTAL FUNDS	68,074	469	68,543
Comparative net movement in funds, included in the above are as follows:
	Incoming	Resources	Movement
	resources	expended	in funds
	£	£	£
Unrestricted funds
General fund	23,330	(22,861)	469
TOTAL FUNDS	23,330	(22,861)	469

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds General fund TOTAL FUNDS	Net movement At 1/4/22 in funds £ £ 68,074 5,834 68,074 5,834	At 31/3/24 £ 73,908 73,908

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Crowland Community Hub

Notes to the Financial Statements - continued for the Year Ended 31 March 2024

5. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds General fund TOTAL FUNDS	Incoming Resources Movement resources expended in funds £ £ £ 48,742 (42,908) 5,834 48,742 (42,908) 5,834

6. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2024.

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Crowland Community Hub

Detailed Statement of Financial Activities for the Year Ended 31 March 2024

INCOME AND ENDOWMENTS Donations and legacies Other trading activities Charitable activities Library hire and activities Grants Total incoming resources EXPENDITURE Other trading activities Light and heat Rent Publicity and promotion Repairs and maintenance Sundries Charitable activities Rates and water Insurance Light and heat Sundries Events and public service Carried forward Donations Shop income Insurance claim	2024 £ 16,454 3,486 5,167 8,653 25,412 2,834 2,201 259 2,215 868 8,377 615 717 3,311 2,374 585 7,602 305 14,715 1,739	2023 £ 14,469 3,384 5,167 8,551 23,330 2,366 2,032 414 3,475 613 8,900 641 840 4,391 420 2,397 8,689 310 14,469 -

This page does not form part of the statutory financial statements

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Crowland Community Hub

Detailed Statement of Financial Activities for the Year Ended 31 March 2024

Charitable activities Brought forward Janitorial Licences and permits Equipment not capitalised Repairs and maintenance Website Total resources expended Net income	2024 £ 7,602 1,192 780 1,228 521 347 11,670 20,047 5,365	2023 £ 8,689 642 221 4,009 120 280 13,961 22,861 469

This page does not form part of the statutory financial statements

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2025-01-30

Trustees Report 2023-2024

Final Audit Report

Created: 2025-01-28 By: Paul Bywater ([e-mail]) Status: Signed Transaction ID: CBJCHBCAABAAGEdDuWZrWx0nlu3I1p5M_rAZf_W2Awcm

"Trustees Report 2023-2024" History

Document created by Paul Bywater ([e-mail])

2025-01-28 - 4:03:41 PM GMT- IP address: 212.159.19.177

Document emailed to Sue Simmons ([e-mail]) for signature

2025-01-28 - 4:03:49 PM GMT

Document emailed to Wayne Glenton ([e-mail]) for signature

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Email viewed by Wayne Glenton ([e-mail])

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Email viewed by Sue Simmons ([e-mail]) 2025-01-28 - 4:14:39 PM GMT- IP address: 104.28.86.104

Document e-signed by Sue Simmons ([e-mail])

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Email viewed by Wayne Glenton ([e-mail])

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Agreement completed.

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