Company registration number: 09483696 Charity registration number: 1163116
The Green's Windmill Trust
(A company limited by guarantee)
Annual Report and Financial Statements
for the Year Ended 31 March 2025
Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
The Green's Windmill Trust
Contents
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' Report | 2 to 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 to 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9 to 17 |
The Green's Windmill Trust
Reference and Administrative Details
Trustees Edward Breeds, Chair Denny Plowman, Treasurer Sara Stewart, Secretary Nathaniel Heyliger Paul Denney Richard Barlow Charity Registration Number 1163116 Company Registration Number 09483696 Registered Office Green's Windmill and Science Centre Windmill Lane Sneinton Nottingham NG2 4QB Independent Examiner John O'Brien, employee of Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
Page 1
The Green's Windmill Trust
Trustees' Report
The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 March 2025.
Trustees and officers
The trustees and officers serving during the year and since the year end were as follows:
Trustees: Edward Breeds, Chair Denny Plowman, Treasurer Sara Stewart, Secretary Nathaniel Heyliger Paul Denney Richard Barlow (appointed 28 June 2024) Tom Huggon (resigned 28 June 2024)
Structure, governance and management
Nature of governing document
The charity is a company limited by guarantee and registered charity. It is operated under the rules of its memorandum and articles of association dated 11 March 2015 and most recently amended 11 May 2016. It has no share capital and the liability of each member in the event of winding-up is limited to £1.
Recruitment and appointment of trustees
New trustees are appointed through personal contacts, invitations and via our occasional newsletter to friends and supporters of Green's Windmill.
Objectives and activities
Objects and aims
-
To advance public education in particular but not limited to preserving Green's Mill and Science Centre for the benefit of the public;
-
The advancement of heritage for the public benefit by promoting the charitable work of Green's Mill and Science Centre.
Objectives, strategies and activities
Public events, provision of educational activities, liaison with the two Nottingham universities, provision of a Community Garden, operating a working, restored windmill, interpretation and science exhibits relating to the life and work of the mathematical physicist George Green, publications concerning Green and the windmill, sale of flour from windmill.
These activities provide opportunities for education and engagement with science, heritage, history and horticulture.
Public benefit
Our activities provide opportunities for engagement with science through exhibits and activities; providing a Community Garden for local residents and visitors to enjoy; learning about the mathematical physicist George Green; experiencing a working windmill and buying our award-winning flour.
Page 2
The Green's Windmill Trust
Trustees' Report
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Achievements and performance
We welcomed 18,423 visitors, provided 70 public events and activities, 37 educational sessions plus 36 other bookings and tours of the windmill.
Our 47 volunteers contributed 3,050 hours.
We participated in National Mills Weekend, Heritage Open Days and British Science Week and hosted three major public events; the Spring and Summer Fairs and Christmas Carols in the Millyard. We issued four Occasional Newsletter, updated the website (courtesy of MakeHay web design).
Our Community Garden retained its Green Flag Community Award and received the Britain in Bloom 'Outstanding' Award.
We increased our presence on social media including our LinkedIn account to grow our professional network and develop our business.
We received a grant to employ a fundraising officer which enabled us to raise over £39,000 in grants. We began planning in cooperation with Nottingham City Council on a £750,000 two-year repair programme for the windmill.
Financial review
During the year we had sufficient income from grants, donations and the profits from our trading company to enable the Trust to continue to manage the Mill and Science Centre and to employ two staff (Heritage Development Officer and Trainee Miller).
One of our supporters has committed to underwriting any deficits that may occur in the coming year.
Policy on reserves
Reserves are minimal as most of our income is committed to e.g. site cost payments to Nottingham City Council, salaries and to projects. Such reserves as we have accommodate fluctuations in our income month on month. We continue to receive income from our associated trading company.
Principal risks and uncertainties
Financial risks
-
There is a risk that the Trust fails to find sufficient income to meet its requirements and commitments;
-
There is a risk that Nottingham City Council will decide to no longer support the Mill and Science Centre.
Page 3
The Green's Windmill Trust
Trustees' Report
Statement of Responsibilities
The trustees (who are also the directors of The Green's Windmill Trust for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland". The report and accounts have been prepared in accordance with the provisions in the Companies Act 2006 relating to small companies.
Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including its income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and apply them consistently;
-
observe the methods and principles in the Charities SORP;
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable accounting standards, comprising FRS 102 have been followed, subject to any material departures disclosed and explained in the financial statements; and
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping proper accounting records that can disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Small companies provision statement
This report has been prepared in accordance with the small companies regime under the Companies Act 2006.
The annual report was approved by the trustees of the charity on .................... and signed on its behalf by:
......................................... Edward Breeds Trustee
Page 4
The Green's Windmill Trust
Independent Examiner's Report to the trustees of The Green's Windmill Trust ('the Company')
Independent examiner’s report to the trustees of The Green's Windmill Trust ('the Company')
I report to the charity trustees on my examination of the accounts of the company for the year ended 31 March 2025.
Responsibilities and basis of report
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
......................................
John O'Brien MSc, FAIA, FCIE, employee of Community Accounting Plus Fellow of the Association of Charity Independent Examiners
Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
Date:.............................
Page 5
The Green's Windmill Trust
Statement of Financial Activities for the Year Ended 31 March 2025 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)
| Note Income and Endowments from: Donations and legacies 2 Charitable activities 3 Other income 5 Total Income Expenditure on: Charitable activities 6 Total Expenditure Net (expenditure)/income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 18 |
Unrestricted £ 45,774 3,473 10,683 59,930 (63,146) (63,146) (3,216) (3,216) 12,244 9,028 |
Restricted £ - 8,000 - 8,000 (4,800) (4,800) 3,200 3,200 - 3,200 |
Total 2025 £ 45,774 11,473 10,683 67,930 (67,946) (67,946) (16) (16) 12,244 12,228 |
Total 2024 £ 33,651 1,068 22,985 |
|---|---|---|---|---|
| 57,704 | ||||
| (81,385) | ||||
| (81,385) | ||||
| (23,681) | ||||
| (23,681) 35,925 |
||||
| 12,244 |
The notes on pages 9 to 17 form an integral part of these financial statements. Page 6
The Green's Windmill Trust
Statement of Financial Activities for the Year Ended 31 March 2025 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)
These are the figures for the previous accounting period and are included for comparative purposes
| purposes | |||
|---|---|---|---|
| Note Income and Endowments from: Donations and legacies 2 Charitable activities 3 Other income 5 Total Income Expenditure on: Charitable activities 6 Total Expenditure Other recognised gains and losses Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 18 |
Unrestricted funds £ 33,651 1,068 22,985 57,704 (71,435) (71,435) (13,731) 25,975 12,244 |
Restricted funds £ - - - - (9,950) (9,950) (9,950) 9,950 - |
Total 2024 £ 33,651 1,068 22,985 |
| 57,704 | |||
| (81,385) | |||
| (81,385) | |||
| (23,681) 35,925 |
|||
| 12,244 |
The notes on pages 9 to 17 form an integral part of these financial statements. Page 7
The Green's Windmill Trust
(Registration number: 09483696) Balance Sheet as at 31 March 2025
| Note Fixed assets Tangible assets 13 Current assets Debtors 14 Cash at bank and in hand 15 Creditors: Amounts falling due within one year 16 Net current assets Net assets Funds of the charity: Restricted income funds Restricted funds 18 Unrestricted income funds Unrestricted funds Total funds 18 |
2025 £ 2,723 162 15,779 15,941 (6,436) 9,505 12,228 3,200 9,028 12,228 |
2024 £ 5,445 144 7,885 |
|---|---|---|
| 8,029 (1,230) |
||
| 6,799 | ||
| 12,244 | ||
| - 12,244 |
||
| 12,244 |
For the financial year ending 31 March 2025 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
-
The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and
-
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These financial statements have been prepared in accordance with the special provisions relating to companies subject to the small companies regime within Part 15 of the Companies Act 2006.
The financial statements on pages 6 to 17 were approved by the trustees, and authorised for issue on .................... and signed on their behalf by:
......................................... Denny Plowman Trustee
The notes on pages 9 to 17 form an integral part of these financial statements. Page 8
The Green's Windmill Trust
Notes to the Financial Statements for the Year Ended 31 March 2025
1 Accounting policies
Summary of significant accounting policies and key accounting estimates
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Basis of preparation
The Green's Windmill Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
Going concern
The financial statements have been prepared on a going concern basis.
The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.
Exemption from preparing a cash flow statement
Under the exemption available to smaller charities the Board of Trustees has chosen not to include a Statement of Cash Flows within the financial statements.
Income and endowments
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
Donations and legacies
Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.
Grants receivable
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
Page 9
The Green's Windmill Trust
Notes to the Financial Statements for the Year Ended 31 March 2025
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Government grants
Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Tangible fixed assets
Individual fixed assets costing £500.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
| Asset class | Depreciation method and rate |
|---|---|
| General equipment | 20% straight line |
| IT equipment | 33.3% straight line |
Trade debtors
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
Page 10
The Green's Windmill Trust
Notes to the Financial Statements for the Year Ended 31 March 2025
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
Restricted income funds are those grants for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Pensions and other post retirement obligations
The charity operates a defined contribution pension scheme for employees. The assets of the scheme are held separately from those of the charity. Pension costs charges in the Statement of Financial Activities represent the contributions payable by the charity in the year.
2 Income from donations and legacies
| Donations and legacies; Donations from companies, trusts and similar proceeds Donations from individuals Gift aid reclaimed Grants, including capital grants; Government grants |
Unrestricted funds General £ 35,297 7,929 1,548 1,000 45,774 |
Total 2025 £ 35,297 7,929 1,548 1,000 45,774 |
Total 2024 £ 19,770 7,182 2,339 4,360 |
|---|---|---|---|
| 33,651 |
3 Income from charitable activities
| Grants & donations Other income Memberships Sales |
Unrestricted funds General £ - 1,158 1,265 1,050 3,473 |
Restricted funds £ 8,000 - - - 8,000 |
Total 2025 £ 8,000 1,158 1,265 1,050 11,473 |
Total 2024 £ - - 1,068 - |
|---|---|---|---|---|
| 1,068 |
Page 11
The Green's Windmill Trust
Notes to the Financial Statements for the Year Ended 31 March 2025
| 4 Grants & donations Foyle Foundation Nottingham City Council Jessie Spencer Trust Asda Foundation Marsh Christian Trust The Jones 1986 Charitable Trust J. N. Derbyshire Trust Ken Wilkins Group The Swire Charitable Trust HMRC Gift aid Donations from individuals The Lady Hind Trust Nottingham Civic Society 5 Other income Income from trading subsidiary |
Unrestricted funds £ - 1,000 1,000 2,297 500 5,000 2,000 1,000 5,500 1,548 7,929 3,000 15,000 45,774 Unrestricted funds General £ 10,683 |
Restricted funds £ 8,000 - - - - - - - - - - - - 8,000 Total 2025 £ 10,683 |
Total £ 8,000 1,000 1,000 2,297 500 5,000 2,000 1,000 5,500 1,548 7,929 3,000 15,000 |
|---|---|---|---|
| 53,774 | |||
| Total 2024 £ 22,985 |
Page 12
The Green's Windmill Trust
Notes to the Financial Statements for the Year Ended 31 March 2025
6 Expenditure on charitable activities
| Legal & professional fees Garden project expenses Milling expenses Equipment, repairs & renewals Insurance Premises running costs Publicity & fundraising Miscellaneous expenses Printing & stationery Subscriptions & licences Volunteer expenses Wages, NI & pension Website & IT Depreciation Workshops & events |
Unrestricted funds General £ 1,355 403 41 46 579 4,924 181 549 536 144 382 51,162 44 2,722 78 63,146 |
Restricted funds £ 4,800 - - - - - - - - - - - - - - 4,800 |
Total 2025 £ 6,155 403 41 46 579 4,924 181 549 536 144 382 51,162 44 2,722 78 67,946 |
Total 2024 £ 2,744 2,556 16 68 522 14,000 90 491 971 140 984 47,700 33 2,722 8,348 |
|---|---|---|---|---|
| 81,385 |
7 Trustees remuneration and expenses
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
8 Fees payable to independent examiner
During the period, the fees payable (excluding VAT) to the charity’s independent examiner Community Accounting Plus are analysed as follows:
| Independent examination Other financial services |
2025 £ 610 312 922 |
2024 £ 585 312 |
|---|---|---|
| 897 |
Page 13
The Green's Windmill Trust
Notes to the Financial Statements for the Year Ended 31 March 2025
9 Taxation
The charity is a registered charity and is therefore exempt from taxation.
10 Staff costs
The aggregate payroll costs were as follows:
| Staff costs during the year were: Wages and salaries Pension costs |
2025 £ 49,674 1,488 51,162 |
2024 £ 46,311 1,389 |
|---|---|---|
| 47,700 |
The monthly average number of persons (including senior management team) employed by the charity during the year was as follows:
| Average number of employees | 2025 No 2 |
2024 No 2 |
|---|---|---|
2 (2024 - 2) of the above employees participated in the Defined Contribution Pension Schemes.
Contributions to the employee pension schemes for the year totalled £1,488 (2024 - £1,389).
No employee received emoluments of more than £60,000 during the year.
11 Benefits in kind
Premises
The premises are provided by the local authority.
12 Related party transactions
There were no related party transactions in the year.
Page 14
The Green's Windmill Trust
Notes to the Financial Statements for the Year Ended 31 March 2025
13 Tangible fixed assets
| Cost At 1 April 2024 At 31 March 2025 Depreciation At 1 April 2024 Charge for the year At 31 March 2025 Net book value At 31 March 2025 At 31 March 2024 |
General equipment £ 54,411 54,411 48,966 2,722 51,688 2,723 5,445 |
IT equipment £ 1,631 1,631 1,631 - 1,631 - - |
Total £ 56,042 |
|---|---|---|---|
| 56,042 | |||
| 50,597 2,722 |
|||
| 53,319 | |||
| 2,723 | |||
| 5,445 |
| 14 Debtors Prepayments 15 Cash and cash equivalents Cash at bank 16 Creditors: amounts falling due within one year Other taxation and social security Other creditors |
2025 £ 162 2025 £ 15,779 2025 £ 1,098 5,338 6,436 |
2024 £ 144 |
|---|---|---|
| 2024 £ 7,885 |
||
| 2024 £ 528 702 |
||
| 1,230 |
17 Charity status
The charity is a company limited by guarantee and consequently does not have share capital. Each of the members is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.
Page 15
The Green's Windmill Trust
Notes to the Financial Statements for the Year Ended 31 March 2025
| 18 Funds Unrestricted funds General General fund Restricted funds Fundraising officer (Foyle Foundation) Total funds |
Balance at 1 April 2024 £ 12,244 - 12,244 |
Incoming resources £ 59,930 8,000 67,930 |
Resources expended £ (63,146) (4,800) (67,946) |
Balance at 31 March 2025 £ 9,028 3,200 |
|---|---|---|---|---|
| 12,228 |
The specific purposes for which the funds are to be applied are as follows:
Fundraising officer (Foyle Foundation) - a grant to employ a fundraising officer.
These are the figures for the previous accounting period and are included for comparative purposes
| Unrestricted funds General General fund Restricted Mill on the Hill festival (NLCF) Total funds |
Balance at 1 April 2023 £ 25,975 9,950 35,925 |
Incoming resources £ 57,704 - 57,704 |
Resources expended £ (71,435) (9,950) (81,385) |
Balance at 31 March 2024 £ 12,244 - |
|---|---|---|---|---|
| 12,244 |
Page 16
The Green's Windmill Trust
Notes to the Financial Statements for the Year Ended 31 March 2025
19 Analysis of net assets between funds
| 19 Analysis of net assets between funds | |||
|---|---|---|---|
| Tangible fixed assets Current assets Current liabilities Total net assets Tangible fixed assets Current assets Current liabilities Total net assets |
Unrestricted General £ 2,723 12,741 (6,436) 9,028 |
Restricted £ - 3,200 - 3,200 Unrestricted General £ 5,445 8,029 (1,230) 12,244 |
2025 Total funds £ 2,723 15,941 (6,436) |
| 12,228 | |||
| 2024 Total funds £ 5,445 8,029 (1,230) |
|||
| 12,244 |
Page 17