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2022-03-31-accounts

Company registration number: 09483696 Charity registration number: 1163116

The Green's Windmill Trust

(A company limited by guarantee)

Annual Report and Financial Statements

for the Year Ended 31 March 2022

Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL

The Green's Windmill Trust

Contents

Reference and Administrative Details 1
Trustees' Report 2 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6 to 7
Balance Sheet 8
Notes to the Financial Statements 9 to 17

The Green's Windmill Trust

Reference and Administrative Details

Trustees Tom Huggon, Chair Denny Plowman, Treasurer Sara Stewart, Secretary Alexandra Andrews, Vice Chair Edward Breeds Hannah Payne Charity Registration Number 1163116 Company Registration Number 09483696 Registered Office Green's Windmill and Science Centre Windmill Lane Sneinton Nottingham NG2 4QB Independent Examiner John O'Brien, employee of Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL

Page 1

The Green's Windmill Trust

Trustees' Report

The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 March 2022.

Trustees and officers

The trustees and officers serving during the year and since the year end were as follows:

Trustees: Tom Huggon, Chair, Denny Plowman, Treasurer, Sara Stewart, Secretary, Alexandra Andrews, Vice Chair, Edward Breeds Hannah Payne (appointed 20 April 2022)

Simon Jenkins (resigned 28 April 2022)

Structure, governance and management

Nature of governing document

The charity is a company limited by guarantee and registered charity. It is operated under the rules of its memorandum and articles of association dated 11 March 2015 and most recently amended 11 May 2016. It has no share capital and the liability of each member in the event of winding-up is limited to £1.

Recruitment and appointment of trustees

New trustees are appointed through personal contacts, invitation and through requests via our quarterly newsletter.

Objectives and activities

Objects and aims

  1. To advance public education in particular but not limited to preserving Green's Mill and Science Centre for the benefit of the public;

  2. The advancement of heritage for the public benefit by promoting the charitable work of Green's Mill and Science Centre.

Our charity exists to advance public education, preserve the windmill and Science Centre for the public, and advance the site’s scientific and cultural heritage. It promotes the reputation of the mathematical physicist George Green through education, events and collaboration with other scientific and educational organisations. It provides activities and events for members of the public and educational groups to discover the heritage of the windmill, of science and the local community.

Public benefit

Our activities provide opportunities for engagement with science through exhibits and activities; providing a community garden for local residents and visitors to enjoy; learning about the mathematical physicist George Green; experiencing a working windmill and buying our award-winning flour.

The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Page 2

The Green's Windmill Trust

Trustees' Report

Achievements and performance

During the year we welcomed 18,027 visitors, hosted 38 educational and group visits. We put on 61 events for families and visitors.

We won the national Charity Governance Award which recognises our efforts in the 'Covid-19 Response: Embracing Opportunity and Harnessing Risk' category for the way in which we were able to continue to produce flour throughout the pandemic and the way the board of trustees managed the risks that came with it. Our Community Garden was chosen by the Nottingham Soroptimists to plant two pear trees celebrating their centenary year. The garden retained the Green Flag Community Award for the sixth consecutive year. The windmill was chosen as the venue to film the 2021 World Bread Hero Awards.

Financial review

During the year we were in receipt of various support grants relating to the Covid pandemic, both as a business and as a cultural and heritage organisation. These meant that we were able to continue to employ our two staff members through the emergency and to then reopen to visitors in a sound financial position.

We have sufficient income from grants, donations and the income from our trading company to enable the Trust to continue to manage the Mill and Science Centre and to employ two staff.

One of our supporters has committed to underwriting any deficits that may occur in the coming year.

Policy on reserves

Reserves are minimal as most of our income is committed to e.g. site cost payments to Nottingham City Council, salaries and projects. Such reserves as we have accommodate fluctuations in our income month on month. We continue to receive income from our associated trading company.

Principal risks and uncertainties

Financial risks

  1. There is a risk that the Trust fails to find sufficient income to meet its requirements and commitments;

  2. There is a risk that Nottingham City Council will decide to no longer support the Mill and Science Centre.

Page 3

The Green's Windmill Trust

Trustees' Report

Statement of Trustees' Responsibilities

The trustees (who are also the directors of The Green's Windmill Trust for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations. The report and accounts have been prepared in accordance with the provisions in the Companies Act 2006 relating to small companies.

Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Small companies provision statement

This report has been prepared in accordance with the small companies regime under the Companies Act 2006.

The annual report was approved by the trustees of the charity on .................... and signed on its behalf by:

......................................... Tom Huggon Trustee

Page 4

The Green's Windmill Trust

Independent Examiner's Report to the trustees of The Green's Windmill Trust

Independent examiner’s report to the trustees of The Green's Windmill Trust ('the Company')

I report to the charity trustees on my examination of the accounts of the company for the year ended 31 March 2022.

Responsibilities and basis of report

As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

......................................

John O'Brien MSc, FCCA, FCIE, employee of Community Accounting Plus Fellow of the Association of Charity Independent Examiners

Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL

Date:.............................

Page 5

The Green's Windmill Trust

Statement of Financial Activities for the Year Ended 31 March 2022 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)

Note
Income and Endowments from:
Donations and legacies
2
Charitable activities
3
Other income
5
Total Income
Expenditure on:
Charitable activities
6
Total Expenditure
Net income/(expenditure)
Transfers between funds
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
18
Unrestricted
£
35,275
1,762
6,635
43,672
(38,435)
(38,435)
5,237
31,546
36,783
9,406
46,189
Restricted
£
-
30,886
-
30,886
(32,861)
(32,861)
(1,975)
(31,546)
(33,521)
33,521
-
Total
2022
£
35,275
32,648
6,635
74,558
(71,296)
(71,296)
3,262
-
3,262
42,927
46,189
Total
2021
£
37,151
56,471
5,000
98,622
(69,140)
(69,140)
29,482
-
29,482
13,445
42,927

The notes on pages 9 to 17 form an integral part of these financial statements. Page 6

The Green's Windmill Trust

Statement of Financial Activities for the Year Ended 31 March 2022 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)

These are the figures for the previous accounting period and are included for comparative purposes

Note
Income and Endowments from:
Donations and legacies
2
Charitable activities
3
Other income
5
Total Income
Expenditure on:
Charitable activities
6
Total Expenditure
Net (expenditure)/income
Transfers between funds
Other recognised gains and losses
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
18
Unrestricted
funds
£
37,151
-
5,000
42,151
(47,277)
(47,277)
(5,126)
(1,087)
(6,213)
13,445
7,232
Restricted
funds
£
-
56,471
-
56,471
(21,863)
(21,863)
34,608
1,087
35,695
-
35,695
Total
2021
£
37,151
56,471
5,000
98,622
(69,140)
(69,140)
29,482
-
29,482
13,445
42,927

The notes on pages 9 to 17 form an integral part of these financial statements. Page 7

The Green's Windmill Trust

(Registration number: 09483696) Balance Sheet as at 31 March 2022

Note
Fixed assets
Tangible assets
13
Current assets
Debtors
14
Cash at bank and in hand
15
Creditors: Amounts falling due within one year
16
Net current assets
Net assets
Funds of the charity:
Restricted income funds
Restricted funds
18
Unrestricted income funds
Unrestricted funds
Total funds
18
2022
£
11,432
135
42,908
43,043
(8,286)
34,757
46,189
-
46,189
46,189
2021
£
1,087
3,196
39,232
42,428
(588)
41,840
42,927
33,521
9,406
42,927

For the financial year ending 31 March 2022 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

These financial statements have been prepared in accordance with the special provisions relating to companies subject to the small companies regime within Part 15 of the Companies Act 2006.

The financial statements on pages 6 to 17 were approved by the trustees, and authorised for issue on .................... and signed on their behalf by:

......................................... Denny Plowman Trustee

The notes on pages 9 to 17 form an integral part of these financial statements. Page 8

The Green's Windmill Trust

Notes to the Financial Statements for the Year Ended 31 March 2022

1 Accounting policies

Summary of significant accounting policies and key accounting estimates

The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Basis of preparation

The Green's Windmill Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Going concern

The financial statements have been prepared on a going concern basis.

The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.

Exemption from preparing a cash flow statement

The charity opted to adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.

Income and endowments

Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.

Donations and legacies

Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.

Grants receivable

Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.

Page 9

The Green's Windmill Trust

Notes to the Financial Statements for the Year Ended 31 March 2022

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Government grants

Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Tangible fixed assets

Individual fixed assets costing £500.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Asset class Depreciation method and rate
General equipment 20% straight line
IT equipment 33.3% straight line

Trade debtors

Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.

Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.

Page 10

The Green's Windmill Trust

Notes to the Financial Statements for the Year Ended 31 March 2022

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.

Restricted income funds are those grants for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

Pensions and other post retirement obligations

The charity operates a defined contribution pension scheme for employees. The assets of the scheme are held separately from those of the charity. Pension costs charges in the Statement of Financial Activities represent the contributions payable by the charity in the year.

2 Income from donations and legacies

Donations and legacies;
Donations from companies, trusts and similar
proceeds
Donations from individuals
Gift aid reclaimed
Grants, including capital grants;
Government grants
Unrestricted
funds
General
£
19,378
4,535
695
10,667
35,275
Total
2022
£
19,378
4,535
695
10,667
35,275
Total
2021
£
7,782
4,084
1,462
23,823
37,151

3 Income from charitable activities

Grants & donations
Other income
Unrestricted
funds
General
£
-
1,762
1,762
Restricted
funds
£
30,886
-
30,886
Total
2022
£
30,886
1,762
32,648
Total
2021
£
56,471
-
56,471

Page 11

The Green's Windmill Trust

Notes to the Financial Statements for the Year Ended 31 March 2022

4
Grants & donations
The National Lottery Heritage Fund
The Pilgrim Trust
Nottingham City Council
Museums Development East Midlands
The John Lewis Foundation
Asda Foundation
Ramteazle Ltd
Thomas Farr Charity
Arnold Clark Community Fund
HMRC Gift aid
Donations from individuals
Sundry grants & donations
5
Other income
Income from trading subsidiary
Unrestricted
funds
£
-
-
10,667
5,000
1,000
1,988
5,000
2,930
1,000
694
4,536
2,460
35,275
Unrestricted
funds
General
£
6,635
Restricted
funds
£
25,000
5,886
-
-
-
-
-
-
-
-
-
-
30,886
Total
2022
£
6,635
Total
£
25,000
5,886
10,667
5,000
1,000
1,988
5,000
2,930
1,000
694
4,536
2,460
66,161
Total
2021
£
5,000

Page 12

The Green's Windmill Trust

Notes to the Financial Statements for the Year Ended 31 March 2022

6 Expenditure on charitable activities

Exhibits & displays
Engine project expenses
Legal & professional fees
Garden project expenses
Milling expenses
Equipment, repairs & renewals
Insurance
Premises running costs
Publicity
Miscellaneous expenses
Printing & stationery
Subscriptions & licences
Volunteer expenses
Cleaning
Wages, NI & pension
Depreciation
Unrestricted
funds
General
£
1,008
149
915
-
-
457
512
7,000
99
1,133
609
216
40
113
25,640
544
38,435
Restricted
funds
£
-
-
-
7,647
-
251
-
4,000
504
-
-
-
-
1,837
15,900
2,722
32,861
Total
2022
£
1,008
149
915
7,647
-
708
512
11,000
603
1,133
609
216
40
1,950
41,540
3,266
71,296
Total
2021
£
-
290
961
37
34
909
336
21,233
85
414
1,050
300
-
2,670
40,277
544
69,140

7 Trustees remuneration and expenses

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.

No trustees have received any reimbursed expenses or any other benefits from the charity during the year.

8 Fees payable to independent examiner

During the period, the fees payable (excluding VAT) to the charity’s independent examiner Community Accounting Plus are analysed as follows:

Independent examination
Other financial services
2022
£
500
252
752
2021
£
490
267
757

Page 13

The Green's Windmill Trust

Notes to the Financial Statements for the Year Ended 31 March 2022

9 Taxation

The charity is a registered charity and is therefore exempt from taxation.

10 Staff costs

The aggregate payroll costs were as follows:

Staff costs during the year were:
Wages and salaries
Pension costs
2022
£
40,331
1,209
41,540
2021
£
39,115
1,162
40,277

The monthly average number of persons (including senior management team) employed by the charity during the year was as follows:

Average number of employees 2022
No
2
2021
No
2

2 (2021 - 2) of the above employees participated in the Defined Contribution Pension Schemes.

Contributions to the employee pension schemes for the year totalled £1,209 (2021 - £1,162).

No employee received emoluments of more than £60,000 during the year.

11 Benefits in kind

Premises

The premises are provided by the local authority.

12 Related party transactions

There were no related party transactions in the year.

Page 14

The Green's Windmill Trust

Notes to the Financial Statements for the Year Ended 31 March 2022

13 Tangible fixed assets

Cost
At 1 April 2021
Additions
At 31 March 2022
Depreciation
At 1 April 2021
Charge for the year
At 31 March 2022
Net book value
At 31 March 2022
At 31 March 2021
14 Debtors
Prepayments
Other debtors
15 Cash and cash equivalents
Cash at bank
16 Creditors: amounts falling due within one year
Other taxation and social security
Other creditors
General
equipment
£
40,800
13,611
IT equipment
£
1,631
-
Total
£
42,431
13,611
56,042
41,344
3,266
44,610
11,432
1,087
2021
£
121
3,075
54,411 1,631
40,800
2,722
544
544
43,522 1,088
10,889 543
- 1,087
2022
£
135
-
135
2022
£
42,908
2022
£
455
7,831
8,286
3,196
2021
£
39,232
2021
£
-
588
588

Page 15

The Green's Windmill Trust

Notes to the Financial Statements for the Year Ended 31 March 2022

17 Charity status

The charity is a company limited by guarantee and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.

18 Funds

Unrestricted funds
General
General fund
Restricted funds
Trainee miller (Pilgrim
Trust)
Heritage Fund
Community Garden (Foyle
Foundation)
Total restricted funds
Total funds
Balance at 1
April 2021
£
9,406
-
28,521
5,000
33,521
42,927
Incoming
resources
£
43,672
5,886
25,000
-
30,886
74,558
Resources
expended
£
(38,435)
(5,886)
(21,975)
(5,000)
(32,861)
(71,296)
Transfers
£
31,546
-
(31,546)
-
(31,546)
-
Balance at
31 March
2022
£
46,189
-
-
-
-
46,189

The transfer from the Heritage fund to the General fund represents the net book value of fixed assets (£10,889), the use of which is not subject to any restriction and a transfer of £20,657 represents the amount of expenditure which should have been allocated to this fund in the previous period.

The specific purposes for which the funds are to be applied are as follows:

Trainee miller - funding from the Pilgrim Trust to preserve, promote and share traditional milling skills by continuing to employ a trainee miller.

Heritage Fund - to support the Trust whilst its income is much reduced during the lockdowns. Community Garden - to support activities in the Community garden.

Page 16

The Green's Windmill Trust

Notes to the Financial Statements for the Year Ended 31 March 2022

These are the figures for the previous accounting period and are included for comparative purposes

Balance at 1
April 2020
£
Unrestricted funds
General
General fund
13,445
Restricted
Trainee miller (Pilgrim
Trust)
-
Heritage Fund
-
Community Garden (Foyle
Foundation)
-
Total restricted funds
-
Total funds
13,445
19 Analysis of net assets between funds
Tangible fixed assets
Current assets
Current liabilities
Total net assets
Tangible fixed assets
Current assets
Current liabilities
Total net assets
Incoming
resources
£
Resources
expended
£
Transfers
£
Balance at
31 March
2021
£
42,151
(47,277)
1,087
9,406
17,271
(17,271)
-
-
34,200
(4,592)
(1,087)
28,521
5,000
-
-
5,000
56,471
(21,863)
(1,087)
33,521
98,622
(69,140)
-
42,927
Unrestricted
General
£
2022
Total funds
£
11,432
11,432
43,043
43,043
(8,286)
(8,286)
46,189
46,189
Unrestricted
General
£
Restricted
£
2021
Total funds
£
1,087
-
1,087
8,907
33,521
42,428
(588)
-
(588)
9,406
33,521
42,927
Incoming
resources
£
Resources
expended
£
Transfers
£
Balance at
31 March
2021
£
42,151
(47,277)
1,087
9,406
17,271
(17,271)
-
-
34,200
(4,592)
(1,087)
28,521
5,000
-
-
5,000
56,471
(21,863)
(1,087)
33,521
98,622
(69,140)
-
42,927
Unrestricted
General
£
2022
Total funds
£
11,432
11,432
43,043
43,043
(8,286)
(8,286)
46,189
46,189
Unrestricted
General
£
Restricted
£
2021
Total funds
£
1,087
-
1,087
8,907
33,521
42,428
(588)
-
(588)
9,406
33,521
42,927
Balance at
31 March
2021
£
9,406
-
28,521
5,000
33,521
42,927
46,189
2021
Total funds
£
1,087
42,428
(588)
42,927

Page 17