Atherstone Choral Society CIO (Registered Charity No 1163109) Annual Report and Financial Statement 1st August 2022 to 3 1st July 2023
Atherstone Choral Society CIO Annual Re ort and Financial Statements for Year Endin 31st UI 2023 The Committee presents this report and the financial statements of the Society for the year ended 31 sl Juy 2023 in accordance with the Charities Act 2011. Aims and Ob ectives Aiherslone Choral Society CIO is established as a registered Charity No 1163109 . It is governed by a Constitution which was adopted in July 2015 and is reviewed periodically. Its objectives are to "educate the public in the arts and sciences and particularly the arts and science of mllsie" Strncture overnanee and mana ement Trustees of Atherstone Choral Soeiety CIO Jacqueline Albrighton Peter Raftery Elizabeth Powell David Smith Rosemary Nicholls Clare Abboll Chair Treasurer Concert Secretary Librarian Membership Secretary Fundraising and Sponsorship Section representatives:_ Soprano Susan Mllstin Alto Kate Deeming Tenor Ruth Taylor Michael Enscol Membership is open lo all sectors of the community with no previous experience other than a love of Singing. The Society has maintained ils membership with a regular aitendance of 60 - 70 members each week. The Society has welcomed audiences in all four of the concerts it perfom]ed in the last year, however the numbers have reduced since the Covid pandemic. The concert programme has been varied, the aim being to provide an eclectic range of music, both familiar and less well known to appeal lo a wide audience. The Society is keen lo encourage the participation of all ages particularly young people, this was achieved by the involvement of soloists who participated in our concerts. Children under the age of 12 attending a concert with an adllli are admitted free of charge. Bank HSBC, 49 Market Street, Lichfield WS13 6LB The Society is also a member of Making Music through which il arranges ils insurance and pays its PRS fees. Aiherslone Choral Society CIO members meet weekly on Monday evenings during lerni lime at Racemeadow Academy, Aiherstone. PAGE I
Review of develo ments activities and achievement The first Coneerl of the Financial year was held on 12th November 2022 at St Pallls Church Stockingford, Nunealion. The choir performed Requiem, Ave Verum and tAudaule Dominum by Mozart. We were accompanied by Stephen Hargreaves Organist and we were delighted to welcome soloi8t8 who included Alexandra Wynne Soprano, Charlotte Woodhead Alto, Dale Harris Tenor and Andrew Randall Bass. The Society's Christmas Concert held on I l th December at Holy Trinity Church Hartshill was shared with Bedworih Brass Band. The programme consisted of well known and loved Carols which the audience were delighted to join in and Christmas themed music played and sung by the Band and Choir who were accompanied by our Aecompanisi Robert Ramskill. The Choir were invited to participate the following evening at Astley Book Farn] who held a week long Christmas Fayre and so some members accompanied by Robert Ramskill entertained the customers outside on a bitterly cold night, singing Carols and Christmas Music. We received a donation from the owners of the Book Fami. The Choir had also been invited by the Atherslone Partnership lo sing in Atherslone market square on 17th December. It was another cold and very damp evening and the members who arrived lo sing faced empty stalls and square with just a few members of the public waiting. It was a disappointment but we sang some Carols lo the small audience. The Spring Concert was held on I sl April 2023 al Si Paul'8 Church Siockingford and we were delighted to welcome familiar soloists, Alexandra Wynne Soprano. Rebecca Barry Alto (who replaced Charlotte W(Trodhead who was sadly ill), Dale Harris Tenor and Andrew Randall Bass. We were accompanied by David Rice Organist and perfomed Stabal Mater by Dvorak which was planned for 2020 and cancelled due to the Covid pandemic. Our final Concert of the Financial Year was held on l 81 July at Holy Trinity Church, Harlshill Nunealon. The programme chosen wa8 American Music. beeau8e the date was close 10 4th July American Independence Day, an acknowledgement lo the late Bllrt Bacharach and again to Use the music arrangements planned for 2020. Plans for the forthcoming year 2023 -2024 include an Autumn Concert in November at Si Paul's Church. Siockingford Nllnealon. This concert will include music by John Rlltter, Will Todd and Eric Whiiacre. The Society's Christmas Concert at St Nicolas Church Nuneaton will again be shared with Bedworth Brass Band. The following evening the choir will sing carols and a selection of Christmas music at Si Mary's Church Aiherslone. The Spring Concert in 2024 will be held al St Paul's Church Stockinglord Nunealon in March, this will include The Amied Man by Karl Jenkins. WWW.3therstonechoralsocie Our w&bsite has a dedicated members, 3rea which is 3 means of communication and information for members. P3ge 2
There is also a plan to have a WhalsApp group which members can join if they wish. The website is also used to promote activities, advertise concerts and for the sale of concert lickels to the general public. Financial Review The good news is that the bank balances for the choir have increased by £2,126.98. This is mainly due to an increase in membership and an increase in fundraising. The total accumulated surplus on the 31 sl July 2023 is £11,420.60. The Society's income from the concerts was £ 6,506,61. We are very grateful for sponsorship from LDJ Solicitors and ACSAP Building specialists. The expenditure amounted lo £7,376.82 Breakdown for concert income and expenditure can be found on the Analysis worksheet. The main source of revenue is from Meinbers, subscriptions collected each temi, each one of which is Gift Aided if the member is eligible. Members are encouraged to pay by bank transfer into our bank account. In addition the Society's other means of fundraising are by the 100 Club, a book stall, weekly raffle, a "Mile of Bronze" where members donate their spare coppers, Easy Fundraising (a percentage return from online shopping), sales of greeting cards. rehearsal CDS and produce and weekly refreshment8. A Quiz at a loc hotel was held in the Summer and a further one is planned for the Autumn. The Fundraising Secretary also organises raffles al each concert. Atherstone Choral Society CIO plan to have a stall at a local Garden Centre's Autumn Fayre lo sell donated items of bric a brac, toys, books elc lo raise funds and to promote the choir and our concerts. The Fundraising and Sponsorship Secretary ha8 a group of members who are keen to assist her in advertising and promoting the choir through the media and to look for sponsorship from local businesses. Aiherslone Choral Society CIO is conscious of safely for the members and the general public. Risk Management is carried out by the Stage Manager prior lo each concert. The Society has a GDPR policy in place in accordance with the lalesl legislation. Reserves Policy The aim of Aiherstone Choral Society CIO is to maintain enough funds to ensure the Society 18 able lo cover any concert abandonment which is held in the Business Money Maker accollnl al HSBC. Signed on behalf of the Committee J Albrighion (Chair) P3ge 3
ATHERSTONE CHORAL SOCIErY cio The independent Examinerfs Report to the Trustees of Atherstone Choral Society CIO I report on the Receipts and Payment Account and Statement of Assets and Li3bilities of the Trust for the year ended 31st July 2023. Res ective Res onsibilities of Trustees and Examiners The Charity's Trustees are responsible for the prepar3tion of the accounts. The Ch3rity's Trustees consider that an audit is not required for this year (under section 43121 of the Charities Act 19931 and that an independent ex3mination is sufficent. -Examine the accounts lunder Section 43 lal of the 1993 Act),. -To follow the procedures13id down in the General Directions given by the Charity Commissioners lunder Section 43171 Ibl of the 1993 Actl,.3nd -To state whether particular matters have come to my attention. Basis of Inde endent Examinerfs Re My eK3mination was c3rried out in accordance with the Gener31 directions given by the Charity Commissioners. An examination includes a review of the 3ccounting records kept by the Charity 3nd a comparison of the 3ccounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, 3nd seeking explan3tion from you as trustees concerning 3ny such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express 3n 3udit opinion on the view given by the accounts. Inde ndent Examiner's Statement In connection with my examination, no matter has come to my attention.. Which gives me reason3ble cause to believe that in any material respect the requirements To keep accounting records in accordance with Section 41 of the 1993 Act. and To prep3re accounts which 3ccord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met, or To which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. L F Houghton MAAT Dated: 7th September 2023 121 Edinburgh Road. Nuneaton. CVIO 9FP Page 4
Atherstone Choral Society CIO Statement of Accounts for The Financial Year Ended 31st July 2023 Unrestricted Earmarked Funds Funds Total 2022 23 Total 2021 22 Notes RECEIPTS Member Subscriptions Friends membership Concert income Sponsorship for concerts Fundraising income Wardrobe, Pins & Pendants Gift Aid Donations Theatre Trip Workshop Covid Grant from NWBC Christmas money for Kevin & Bob Administration Bank Interest Received Isavings a/cl 8390.00 8390.00 7353.00 70.00 70.00 90.00 6367.11 350.00 3671.02 120.50 6367.11 350.00 3671.02 120.50 4657.37 375.00 2497.52 269.50 1&4 1191.02 1191.02 964.63 452.50 1909.00 0.00 452.50 1909.00 0.00 326.92 0.00 0.00 0.00 286.00 190.00 93.46 0.00 286.00 190.00 93.46 750.00 284.60 85.00 0.00 Total receipts 2022123 23090.61 23090.61 17653.54 PAYMENTS Concert expenditure Musical Director Accompanist Rehearsal venue Fundraising Wardrobe Theatre Trip Workshop Gifts for auditor Christmas Money for Kevin & Bob Administration 5148.30 5148.30 5764.36 6710.02 6710.02 5882.80 3770.00 3770.00 4160.00 1440.00 486.35 330.00 1905.00 1440.00 1485.00 480.68 175.30 0.00 486.35 330.00 1905.00 0.00 13.90 286.00 0.00 0.00 45.50 290.00 13.90 286.00 5&6 874.06 874.06 939.56 Total payments 20963.63 20963.63 19223.20 Surplus IDeficit)for 2022123 2,126.98 2,126.98 11,569.66} Brought fvdd from 2021122 9293.62 9293.62 10863.28 Carry fwd to 2023124 11420.60 11420.60 9293.62 Page 5
Atherstone Choral Society CIO Balance sheet at 31st July 2023 Unrestricted Earmarked Funds Funds Total 2022 2023 Notes FIXED ASSETS Tangible assets CURRENT ASSETS Current account IA/C 620512061 897.98 897.98 Business Money Maker account IAIC 22119838 lincludes £93.46 of interest) 10498.38 10498.38 Cash in hand 24.24 24.24 Total current assets 11420.60 0.00 11420.60 Less cheques issued but not yet cashed Total net assets 11420.60 0.00 11420.60 Accumulated surplus 0110812022 9293.62 9293.62 Surplus 202212023 2126.98 2126.98 Accumulated surplus 3110712023 11420.60 0.00 11420.60 Page 6
Atherstone Choral Society CIO Notes to the Financial Statements for the year ended 31st July 2023 l. Summary of Concert Actlvitles November 22 Stockingford Christmas 22 Hartshill April 23 Stockingford June 23 Hartshill Total 22123 Retei Ticket sales Ticket sales via PayPal Total Ticket Sales 1312.00 187.48 1499.48 1432.00 363.77 1795.77 1026.00 46.72 1072.72 1072.00 93.64 1165.64 4842.00 691.61 5533.61 Programme sales Refreshments Music hire/printing to members Sponsorship 54.00 26.00 75.00 0.00 56.00 0.00 54.00 0.00 239.00 26.00 89.50 50.00 162.50 50.00 94.50 50.00 86.50 125.00 433.00 275.00 Total receipts 1718.98 2083.27 1273.22 1431.14 6506.61 November 22 Christmas 22 April 23 Stockingford June 23 Stockingford Hartshill Hartshill Total 22123 Pa ments 429.50 429.50 429.50 429.50 1718.00 Accomp3nist Venue hire Printing / Music hire for members Soloists/Musici3ns/Brass Band Gifts and Refreshments Printing publicity and programmes 0.00 210.00 250.00 190.00 0.00 125.00 450.00 190.00 700.00 715.00 86.00 iooo.00 217.73 450.00 80.00 1300.00 45.00 250.00 428.73 3000.00 34.48 169.60 11.96 204.40 41.80 146.00 29.25 177.60 117.49 697.60 Total paymènts 1,929.58 1,753.59 2,122.30 1,571.35 7,376.82 Surplus Ideficitl per Concert & over311 1210.601 329.68 1849.081 1140.211 1870.211 The Rehearsal fees 3nd Concert Fees for the MD and accompanist are shown separately. here and in the Expenditure Account Sponsorship is shown 3s Concert Income Page 7
Atherstone Choral Society CIO Notes to the Financial Statements for the year ended 31st July 2023 2. Fundralslng 2022 2023 2021 2022 Receipts Payments Receipts Payments Weekly raffle, books & garden produce 100 Club Refreshments at Raceme3dow Mile of Bronze Christmas Hamper R3ffle Summer Hamper R3ffle 3 Concert Raffles E3syFundr3isinglAma20n Smile Rehearsal CD sales Bring & buy Sale of Cards Mich3el's Quiz Concert recordings / CD S3l&s Totals 783.74 898.50 344.05 227.70 682.03 548.50 120.86 100.00 355.00 355.00 450.00 36.35 300.00 89.88 90.80 775.80 316.53 97.70 0.00 52.00 175.00 139.13 54.00 0.00 43.00 0.00 3671.02 100.00 2497.52 486.35 480.68 Surplus Ideficitl 3184.67 2016.84 3. Workshop No workshops were held during 202212023 4. Donatlons, Glfts, sponsorshlpi Gift Ald Donations were received with grateful thanks Sponsorship of £275 is included in Concert Income and another £75 will be put towards the Christmas Concert. We received Gift Aid of £1,191.02 We collected £286 for Kevin & Bob at Christmas- £143 each Page 8
Atherstone Choral Society CIO Notes to the Financial Statements for the year ended 31st July 2023 5. Admlnlstratlon 2022 2023 Receipts 2021 2022 Receipts Paymènts Payments Making Music- subscription, insurance, PRS Postage, stationary, raffle tickets ZOOM PAT testing Website tOSts Small Asset purchases. Music purchases and sales Planning Meeting Lottery License Paper & Ink cartridges Social Event- 8th July 2022 Hire of Manchetter Hall Refreshments Hand Sanitation and Wipes Bank Charges Return of float Events- Sum-up machine, Stall at Planters Audit gift for 2021122 accounts 299.00 193.00 16.IXI 26.40 229.43 0.00 68.32 171.67 53.93 0.00 0.00 0.00 20.00 51.97 28.92 90.08 45.00 205.00 0.00 97.60 150.00 122.27 85.00 67.23 40.00 74.80 13.90 884.96 190.00 85.00 989.56 694.96 904.56 2 flash lights, keyboard cover & keyboard PSU & 2 vac flasks The Soci31 Event on 8th July 2022 was funded from 3 donation from a past member **• £150 was received by the Tre3surer for 2 further complaints made to HSBC We collected £286 for Kevin & Bob at Christmas- £143 each, totaling £286 Page 9
- Tanglble assets The Society owns a keyboard, keyboard stand, keyboard stool, Conductor rostrum and stand, all of which are used for rehearsal purposes and stored at Racemeadow School. A small cupboard is used for general storage at the school. The Society has a 4 drawer filing cabinet for the storage of music etc at Racemeadow School. Two microphones and lights are stored at the home of a committee member, plus bottle lights purchased this year. The Society owns a laser printerlphotocopier. A new notiteboard was purchased last year. The Society owns two 'dollies' Iflatbed trolliesl for the movement of heavy items. The music library is currently in the process of being eomputerised by a member and now linked to the website. For accounting purposes, we do not need to provide a value on any of these assets.
- Interest Recelvèd on thè Buslness Money Makèr IHSBC Savlngs Atcountl During this financial year, ACS has received £93.46 in gross interest. Download of Business Money Manager (HSBC Savings Account) Date Type 20-Jul-23 INT 20-Jun-23 20-May-23 20-Apr-23 03-Apr-23 20-Mar-23 20-Feb-23 20-Jan-23 20-Dec-22 09-Dec-22 20-Nov-22 20-Nov-22 01-Nov-22 20-Oct-22 20-Sep-22 20-Aug-22 AIC no. 22119838 Description GROSS INTEREST TO 19JUL2023 GROSS INTEREST TO 19JUN2023 GROSS INTEREST TO 19MAY2023 Amount Balance 10498.38 10484.94 10471.96 13.44 12.98 12.07 INT INT INT GROSS INTEREST TO 19APR2023 402818 62051206 FUNDS TRANSFER GROSS INTEREST TO 19MAR2023 GROSS INTEREST TO 19FEB2023 GROSS INTEREST TO 19JAN2023 GROSS INTEREST TO 19DEC2022 402818 62051206 INTERNET TRANSFER 402818 62051206 INTERNET TRANSFER GROSS INTEREST TO 19NOV2022 402818 62051206 INTERNET TRANSFER GROSS INTEREST TO 190CT2022 GROSS INTEREST TO 19SEP2022 GROSS EREST TO 19AUG2022 11.99 -iooo 10.23 10.19 8.37 7.06 -2000 3000 3.81 5000 1.56 1.07 10459.89 10447.90 transferr to current alc 11447.90 11437.67 11427.48 11419.11 11412.05 transferr to current alc 13412.05 transferr from current a/c 10412.05 10408.24 transferr from current a/c 5408.24 5406.68 TFR INT INT INT INT TFR TFR INT TFR INT INT INT Ik 0.69 5405.61 Page 10
This Is a print screen to show the balances on both HSBC accounts at 6th August 2023- there were no transactions betsleen the 31stJuly and the 6th August. ILHY Good evening PETER A¢G¢unt ovtryiew 10.498.38 GBP 1. 897.* Page 11