2022-07-31-accounts - Atherstone Choral Society CIO

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Atherstone Choral Society CIO (Registered Charity No 1163109) Annual Report and Financial Statement 31st July 2022

Atherstone Choral Society CIO

Annual Report and Financial Statements for Year Ending 31st July 2022

The Committee presents this report and the financial statements of the Society for the year ended 31st July 2022 in accordance with the Charities Act 2011

Aims and Objectives

Atherstone Choral Society CIO is established as a registered Charity

No 1163109

It is governed by a Constitution which was adopted in July 2015 and is reviewed periodically. Its objectives are to “educate the public in the arts and sciences and particularly the arts and science of music”.

Structure, governance and management

Trustees of Atherstone Choral Society CIO

Jacqueline Albrighton

Chair

Peter Raftery Treasurer Elizabeth Powell Concert Secretary Mike Howell Stage Manager David Smith Librarian Rosemary Nicholls Membership Secretary Airlie Main Fundraising Secretary Susan Mustin Soprano Representative Kate Deeming Alto Representative Michael Enscot Bass Representative Ruth Taylor Tenor representative

Advisors

Charity Number 1163109 Bank HSBC 49, Market Street, Lichfield WS13 6LB

This is the report for Atherstone Choral Society CIO for the year 1st April 2021 until 31st July 2022.

Due to the restrictions imposed as a result of the Covid 19 pandemic the Society were unable to meet in person for the Summer Term.

Regular correspondence was maintained with the members via a monthly Newsletter and emails.

The Musical Director and Accompanist conducted weekly online rehearsals to enable those members who wished to participate to have a discussion for 30 minutes followed by singing. This is very different from singing together but it gave each member an opportunity to socialise and still feel part of their choir. Unfortunately the Committee had to decide to cancel the planned Summer concert as the pandemic continued and Government restrictions remained in place.

The Society received donations and subscriptions from members who wished to support it to maintain its financial security.

The Committee met online for monthly meetings to discuss the Financial situation and to update the current Risk Assessment to ensure members’ safety.

In September 2021 Government restrictions were eased which allowed the Society’s members to return to meet and rehearse. The Committee ensured that the Covid guidelines were followed, masks were worn except for singing, social distancing and hand sanitising rules were strictly maintained. The Committee were unsure about members’ concerns about meeting and singing together but the majority of our 70 strong choir returned eager to be a part of their Society, and we were pleased to welcome new members throughout the year.

Our first Concert for 18 months was held on 13th November 2021 at St Pauls Church, Stockingford, Nuneaton. The music selected was a combination of light and classical songs and the Concert was well attended.

The Christmas Concert held on 12th December 2021at Holy Trinity Church Hartshill, Nuneaton consisted of well-loved Carols many for audience participation. The Committee were conscious to keep costs to a minimum following a reduction in revenue during the pandemic so we were accompanied and conducted by our Musical Director and Accompanist.

The Society’s Spring Concert was held in St Pauls Church, Stockingford, Nuneaton on 9th April 2022. The choir performed Requiem by Gabriel Faure and Crucifixion by John Stainer. We were delighted to welcome Stephen Hargreaves Organist, Paul Smy Tenor, Andrew Randall Bass and Soprano Felicity Rogers who stepped in at short notice to replace Alexandra Eve Wynne who sadly was taken ill.

On 2nd June 2022 we were invited by Atherstone Council to sing The Commonwealth Song as the beacon was lit in the Market Square to celebrate Her Majesty Queen Elizabeth’s Platinum Jubilee.

Our final Concert during the Society’s year was held on 18th June in Holy Trinity Church Hartshill Nuneaton. It was earlier than our usual Summer Concert dates, so we could select music to commemorate the Diamond Jubilee. We were accompanied by a trio consisting of our Accompanist Robert Ramskill, Drummer Julian Powell and Bass Guitarist Marcus Cornall.

We were given a generous donation by a former member of the Society who wanted to thank her fellow members’ for their friendship and the money was to be spent on a Social Event. We hired a local hall on 8th July and the evening was a wonderful success with food and drink and was enhanced by entertainment provided by members who recited poetry, sang and played their musical instruments.

Our website has a dedicated members’ area, which is a means of communication and information for members www.atherstonechoralsociety.uk

It is also used to promote activities, advertise concerts and for the sale of concert tickets to the general public.

The Society’s future plans are an Autumn Concert on 12th November 2022 to sing Mozart Requiem with an organist and Soloists, a Christmas Concert on 11th December shared with Bedworth Brass Band and a Spring Concert in April 2023 to perform Dvorak Stabat Mater which was previously arranged for 2021 at the start of the pandemic.

Income for the period of reporting was £17,684.66 and expenditure £19,223.20.

Full details will be found in the Financial report on a separate listing.

The Committee feels the shortfall is mainly due to lower audience numbers, we hope that as Covid numbers reduce, confidence in returning to Concerts will increase.

The Society receives Income through subscriptions from members and many fundraising activities which include Easy Fundraising, Amazon Smile, 100 Club, refreshments, rehearsal CD sales, book stall, sales of members’ produce, weekly raffle and 2 Grand Draws each year.

The Committee are inviting members to form a Working party to look at Sponsorship and Donations. We are very grateful for the financial support we receive each year from LDJ Solicitors and ACSAP a local roofing company.

Reserves Policy

The aim of Atherstone Choral Society CIO is to maintain enough funds to ensure the Society is able to cover any concert abandonment which is held in the newly opened Business Money Maker account at HSBC.

Signed on behalf of the Committee

Jackie Albrighton (Chair)

ATHERSTONE CHORAL SOCIErY cio Th• Ind?ndOnt Exam1* Rèport to th• Tntsta of Ath•rston• Choral Socl•ty CIO I report on the ReceiFts and Payment Account and Statement of Assets and Liabilities of the Trust for the year ended 31.07.2022. IvoR slbll es of Trusto08 and Examlno The Chanty's Trltee$ we reBn9]ble for tho preparation of the accounts. The ChanV6 Trustees consider that an audit is not required for this year (under section 43 (2) of the Charities Ad 1993 and that an irthpendent examination 18 needed. It 18 my reswn8ibility to: Examinè fv accounts (undersection 43 (a) of the 1993 Act) To follow the procedures laid down in the General Directions given by the Charity Commissioners (urKler Seclion 43(7) (b) of the 1993 Act} and To state whether matters have come to my attention Basis of Inde ndent EnIne9 Re My examination was carried out in accordance with the General direL#ions given by the Chanty Commtssioners. An examination indudes a review of the accounting record8 kept by the Chartty arKI a compari50n of the accourrts presented wrth those records. It also indudes consideration of any unusual itams or disclosure8 in the accounts and seeking explanation from you as Ttee$ conceming any suth matters. The procedures undertakén do not provth all the evidence that would be required in an audit arKI consequently I do not express an audit opinion on the view given by th8 accounts. In In corrndjon wth my examination. no matter has com8 to my attenticm: 1. I1¢h gives me rea8able cauae to believe that in any material resped the requirements To keep aount11j records in accordance Ythh Section 41 of ts 1993 Act. and To prepare accounts which accord wth the accounting records and comply with the accounting requirements of the 1993 Act hav8 tt been met, or 2. To vthich attention shoukj be drawn to 8nable a w)per understanding of Ihe accounts to be roached. 8. Ro•0 The Old RKtory. C•doby, Nun•aton. CV13 OAS

Atherstone Choral Soclety CIO Statement of Accounts 16 months to 31st July 2022 Unrestrstted Earmarked Total Funds 2021 Funds 22 Totèl 2020 Note RECEIPTS Member Subscriptions Concert income Spon50r5hip for concerts Fundr315ing Income Wardrobe. Pin5 & Pendants GiftAid Theatre Trip Workshop Donations Covid Gr3nt from NWBC Chr15tmas rnoney for Kevin & Bob Adtnini5tration Interest on BMM Saving5AIc Friend5 tnetnber5hip 7353.(NJ 4657.37 375.LNJ 2527.02 269.50 964.63 7353.(K> 4657.37 375. 2527.02 269.so 964.63 4275.(NJ 24.00 1&4 367.51 1511.55 326.92 750.( 284.60 BS. 1.62 326.92 750.00 284.60 85.00 1.62 90.(MI 2.55 5D.00 Total reipts 202V22 17684.66 17684.66 6230.61 PAYMENTS Concertexpenditurè Musical Director Accornpani5t Rehe3rsal venue 5764.36 5882.80 4160.(M) 5764.36 48.fA) 4200. 3600.(rt) 5882.80 4160.( 1485. 430.68 175.30 1485.(h) 430.68 135.00 Wardrobe 17S.30 Theatre Trip Workshop Gift5 Chri5tm35 Moneyfor Kevin & Bob Administration 75.00 48.54 45.50 290. 989.56 45.50 290.(M) 5&6 989.56 560.54 Total payments 19221.20 19223.20 8667.OB Surplu$ IDefi¢it)for Z02ty12 11.5a8.541 11.S38.541 12.436.471 BroUghtd from 2020121 10500.8 381.36 10882.16 13318.63 Carry fwd lo 2022123 8962.16 381.36 9.343.62 lo82.16

Atherstone Choral Society CIO Balance Sheet at 31st July 2022 Unrestricted Funds Earmarked Funds Total 2021 Note FIXED ASSETS Tangible assets CURRENT ASSETS Current account Business Money Maker account Cash in hand 3,935.27 5,023.56 3.43 3,935.27 5,404.92 381.36 11 3.43 Total current assets 8,962.26 381.36 9,343.62 Less cheques issued but not yet cashed Total net assets 8,962.26 381.36 9,343.62 Accumulated surplus 0110412021 10.500.80 381.36 10,882.16 Deficit 202112022 -1,538.54 -1.538.54 Accumulated surplus 3110712022 8,962.26 381.36 9,343.62

Ather5tone Choral Society CIO Notes to the Financial Statements for the 16 months to 31st July 2022 l. Summary of Concert Activities Novem stockingford er r15tma5 H3rtshill June stockinOrd Total Zl122 Recel Tiiket sales Ticket 5ale5 via Paypal Total Ticket Sales 812.00 82.01 894.01 918.00 58.55 976.55 1254.00 23.46 1277.46 1060.00 0.00 1060.00 4044.00 164.02 4208.02 Prograrnme sales Refreshments Musit hirelprintin8 to members sponsorship 000 0.00 60.00 50.00 4100 0.00 0.00 125.00 56.30 38.45 77.00 50.00 22.50 0.00 154.10 150.00 119.80 38.45 291.10 375.(10 Totsl recelpts 1004.01 1142.55 1499.21 1386.60 5032.37 November 21 StockinEford Chri#ma$ 21 Hartshlll Aprll 22 Stocklngford June 22 Total 21122 Pa MD Accompanist Venue hire Printin81 Music hirefor members 4WOO 3.00 i[.00 51.27 400 00 250.00 190.00 49.50 400.00 0.00 100.00 84.50 400.00 300.00 210.00 89.00 16W.00 850.00 600.00 274.27 0.00 0.00 iow.00 500.00 150D.00 Diamond Jubilee Materia15 Glfts Refreshments Println8 programmes Iiiii 0.00 J250 0.00 0.00 81.50 0.00 0.00 1400 0.00 99.00 80.00 0.00 29.94 77.19 56.00 114.40 210.71 20.76 23.29 42.00 78.80 0.00 210.71 77.20 l(M).48 197.00 354.70 0.00 stage hire Total payments 945.27 1,082.50 1,862.03 1,874.56 5,764.36 Surplus Ideficitl per Concert & overall 58.74 60.05 1362.821 The Rehearsal fees and Concert Fees for the MD and accompanist are shown separately, here and in the Expenditure Account Sponsorship is shown a5 Concert Incorne 2. Fundiai$ing 21 2022 2020 ReIpts Paymet Re¢elpts Paymenis Weekly raffle, book5 & 8ardeTh produce 100 Club Refreshments Mile of Bronze Christmas Hamper RaNle Summer HampEr Raffle EasyFundr8isindAmazon Smile Rehearsal CD sale5 Bring & buv Sale of Cards Concert recordingsl CD Sales Tota15 711.53 548.50 120.86 100.00 355.00 250.00 113.(Kl 89.88 355.00 139.13 54.00 0.00 43.00 100.00 2527.02 90.8 254.51 430.68 367.51 2096.34 367.51

Atherstone Choral Society CIO Notes to the Financial Statements for the 16 months to 31st July 2022 3. Workshop No workshops were held during 202112022 4. Donations, Gifts, sponsorship* Gift Aid Donations were received with grateful thanks * We were suces5ful in obtaining a grant of £750 from the Council to help get back on our feet after Covid. Sponsorship of £375 is included in Concert Income * We received Gift Aid of £964.63 We gave the auditor a gift as he did not charge for his services We collected £284.60 for Kevin & Bob at Christmas and rounded it up to £290- £145 each 5. Admlnlsiratlon 2021 2022 2020 2021 Receipts Payments Receipts Payments Making Music- subscription, insurance. PRS Postage, stationary ZOOM (previously room rent31 commlttee meetings) PAT testing Hosting for new web51te Asset purchase and repair (light5 for bottles) Music purchases and sales 193.00 26.40 229.43 489.36 3.45 0.00 53.93 0.00 0.00 57.71 10.02 Lottery Llcense Paper & Ink cartridges Soci31 Event 8th July 2022 Hire of Manchetter Hall Refreshments Hand Sanitation and Wipes Bank Charges iiii 20.00 51.97 45.00 0.00 205.00 o.oo 97.60 0.00 85. 67.2a 0.00 BS.(M) 989.56 0.00 $60.54 904.56 560.54 * Payment to Making Music wa5 greatly reduced due to lack of pertorm?ntrs due to Cwd Thls includes two years of Zoom costs ano no meetlnE room hire fees

The Social Event on 8th july was funded from a donètion from a past member

E85 was received by the Treasurer for 2 cornplaint5 made to HSBC

7. Interest Received on the Business Money Maker (HSBC Savings Account)

During this financial year, ACS has received £1.62 in gross interest.

Download of Business Money Manager (HSBC Savings Account)

A/C no. 22119838

Date	Type	Description	Amount	Balance
20-Mar-21	INT	GROSS INTEREST TO 19MAR2021	0.05	5403.35
20-Apr-21	INT	GROSS INTEREST TO 19APR2021	0.05	5403.40
20-May-21	INT	GROSS INTEREST TO 19AMY2021	0.04	5403.44
20-Jun-21	INT	GROSS INTEREST TO 19JUN2021	0.05	5403.49
20-Jul-21	INT	GROSS INTEREST TO 19JUL2021	0.04	5403.53
20-Aug-21	INT	GROSS INTEREST TO 19AUG2021	0.05	5403.58
20-Sep-21	INT	GROSS INTEREST TO 19SEP2021	0.05	5403.63
20-Oct-21	INT	GROSS INTEREST TO 19OCT2021	0.04	5403.67
20-Nov-21	INT	GROSS INTEREST TO 19NOV2021	0.05	5403.72
20-Dec-21	INT	GROSS INTEREST TO 19DEC2021	0.04	5403.76
20-Jan-22	INT	GROSS INTEREST TO 19JAN2022	0.05	5403.81
20-Feb-22	INT	GROSS INTEREST TO 19FEB2022	0.05	5403.86
20-Mar-22	INT	GROSS INTEREST TO 19MAR2022	0.14	5404.00
20-Apr-22	INT	GROSS INTEREST TO 19APR2022	0.23	5404.23
20-May-22	INT	GROSS INTEREST TO 19MAY2022	0.22	5404.45
20-Jun-22	INT	GROSS INTEREST TO 19JUN2022	0.23	5404.68
20-Jul-22	INT	GROSS INTEREST TO 19JUL2022	0.24	5404.92

Total Gross Interest Received 1.62