Trustees’ Annual Report for the period
From Period start date 1[st] April 2022 To Period end date March 31 2023
Charity name: Community at 67
Charity registration number: 1163103
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of Community at 67 are (1) To promote the benefit of the inhabitants of the area of benefit without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions, by associating together the said inhabitants and the statutory authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure-time occupation with the object of improving the condition of life for the said inhabitants. (2) To secure the establishment of a Community Resource Centre and to maintain and manage the same in furtherance of the above object. (3) To promote such charitable purposes as may from time to time be determined by the trustees |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Public Living Room Our Public Living Rooms encourages people to come together in community places and treat them like their living room. The sessions have proved popular and provide a warm welcome and lunch to everyone attending. We have a brilliant team of volunteers who welcome people to come and chat, play games and enjoy some lovely food. Coffee Connect We are pleased to work with Dorothy House Hospice who use the centre once per week to hold a Coffee Connection. This is a friendly social |
group aimed at those affected directly or indirectly by cancer or a life-limiting illness. Babies and Breakfast To meet an identified need from new mums we set up a weekly Babies and Breakfast Club for mothers of babies 0 – 6 months. This is such a difficult period for mothers as they cope with a new baby and may feel isolated and in need of friendship and support. Our group support mothers by enabling them to exchange advice, share issues and help build relationships across a network of people experiencing the same thing. Craft Group The group continues to provide a place for people who are keen on crafts to meet together for friendship and sharing of skills and ideas. This have blossomed over the year and now two groups meet at the same time. IT group Many of us are fortunate to have the knowledge and access to use IT on a regular basis but many people don’t have the access or someone to help when they get stuck. Our IT group helped people understand IT and provide a weekly space where people can meet and use the equipment. Sadly during the year the demand for support had fallen and we stopped offering a weekly group but the volunteers are still able to offer 1:1 support as needed. We were grateful to Tim and Robert for all their work on the group. Code club
The Code Club aims to encourage children to take an interest in how coding for computers works by creating simple programs for children in years 5 – 6. In September we closed this group as the working hours of Steve, who ran the group, changed and he couldn’t attend. It was popular group and we continue to look for a team to re open these sessions
External use
| The groups listed above are all funded by Community at 67 but we but we also work with external groups who not only help us deliver our objectives but also bring in revenue through hire of the centre. Our groups include parties, Community Learning and a Bible group In April 2023 we continued to be a collection point for help to Ukraine and were grateful to people for donating items. |
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| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have ensured that in 2022/23 all activities carried out by the charity were for the public benefit |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | We have a relatively small number of regular volunteers (around 15) who are unstinting in their support of the centre, ranging from, making cakes for events, doing minor repairs or just being on hand to help |
Achievements and Performance
SORP reference As detailed above the charity has supported people in the community by providing a base for community activity Summary of the main Para 1.20 achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Community at 67 made an operating loss of -£1,196.92 in 2023/24 (see “Operating (General) Costs” below) – the third year in succession that we have run at a loss – with the losses for 2022/23 and 2021/22 being - £847.85 and -£7,065.36 respectively. This demonstrates the continuing challenges faced across many segments of society – whether business, charitable or personal – as we collectively continue to recover from the COVID 19 pandemic within the context of the cost of living crisis and general squeeze on public and private finances. 2023/24 saw a continued -if modest in financial terms - increase in income from the hire of our premises. We also enjoyed an increase in donations made to At67 from the many and varied events hosted in our premises. These contributions – however large or small – remain a significant and very gratefully received source of income; our thanks once again to everyone who continue to support in this manner! We continue to seek all relevant and appropriate alternative sources of income and were grateful to receive just over £4,000 in Restricted Grants for specific projects and activities. These funds (see “‘Restricted (Grants) Costs” below) are separately managed and accounted for to ensure we meet the obligations placed on us by the grant-making bodies. As Trustees, we monitor our finances carefully and regularly and maintain a Contingency Fund to provide a degree of financial resilience to our operation. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Our aim has been to build up a financial reserve equivalent to one year’s budgeted unrestricted expenditure, so that in the event of a major loss of income (eg loss of use of the building through some uninsured cause, pandemic) the organisation would be able to survive. Despite the financial issues of last year our reserves were not accessed |
| Amount of reserves held | Para 1.22 | £11,800 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 |
Explanation of any uncertainties about the charity continuing as a going concern
Para 1.23 In 2023/24 we are experiencing a return to full use of the premises and are accounts are showing a small operating profit
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The main income is from hire of the premises which normally accounts for 44% of income. The charity also receives grants for specific projects |
|---|---|---|
| A description of the principal risks facing the charity |
Para 1.46 | Major building structural issues which would impact on users and income Mitigation :We work with the property owners to ensure all defects are attended to before they become serious. Risk 2 Loss of income due to reduction in lettings Mitigation: Ensure the charity have 12 months reserve and work towards more stable income which is less reliant on lettings income Risk 3 –Loss of key personnel on management and trustees Mitigation: Planned recruitment of volunteers and people to serve as trustees and on management committee |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | At every annual general meeting of the members of the CIO, one-third of the charity trustees shall retire from office. If the number of charity trustees is not three or a multiple of three, then the number nearest to one-third shall retire from office, but if there is only one charitytrustee,he or she shall retire |
Additional information (optional) You may choose to include further statements where relevant about:
The charity has developed an induction process for new trustees Para 1.51
| Policies and procedures adopted for the induction and training of trustees |
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|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Organisational structure The trustees run both the strategic and operational tasks for the charity. We do not employ staff The charity works with a network of other local groups including councils, voluntary bodies and churches |
| Relationship with any related parties |
Para 1.51 | The charity is totally independent |
Reference and Administrative details
| Charity name | Community at 67 |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1163103 |
| Charity’s principal address | 67 Queens Road Keynsham Bristol BS31 2NW |
Names of the charity trustees who manage the charity
| 1 2 4 5 6 7 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Martin Burton | Chair | |||
| Adrian Inker | ||||
| Peter Allsop | Treasurer | |||
| Clare Hudson | ||||
| AmyClarke | ||||
| Danial Condrick | Vice chair | |||
| David Biddleston |
May 2023 |
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Martin Burton | ||
| Chair of Trustees | ||
| 1/12/24 1/12/24 |
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| 1/12/24 |
COMMUNITY AT 67
Reg Charity No 1163103
Receipts & Payments Account for Year Ending 31-March-2024
| OPERATING ACCOUNT RECEIPTS Lettings Shop Sales Donations Refreshments Fundraising Activities - Arts & Crafts Activities - Internet Café Activities - Maths Club Activities - Scrabble Activities - Warm Spaces Activities - Da Beats Activities - Other Unrestricted grants Bank Interest Total Income: PAYMENTS Premises Rent & Service Charge Insurance (includes activities) Utilities Electricity Gas Water Telephone - Mobile Telephone - Land + internet Operating Licences & Subscriptions Property Maintenance Core Publicity Consumables - Office Consumables - Cleaning Consumables - Kitchen Purchases for Resale Food & Drink - Regular activities Equipment Replacement/Repair Fundraising Governance Volunteers DBS Checks Training Expenses Activities Arts & Crafts Internet Café Maths Club Scrabble Club Café At67 Friday Lunch Club KOPS Special Events Total Payments: OPERATING Surplus / Deficit |
2023/24 £ 4107.13 1.00 73.55 0.00 0.00 1458.99 280.03 16.00 0.00 1234.64 378.60 5.25 500.00 207.36 8262.55 a 2128.40 0.00 1304.77 808.00 308.50 198.41 514.66 425.18 1355.93 824.15 24.98 1261.44 21.00 0.00 0.00 0.00 0.00 16.00 54.00 0.00 0.00 0.00 0.00 12.00 0.00 46.95 0.00 0.00 155.10 9459.47 b -1196.92 (a-b) |
2022/23 £ 3266.25 0 740.68 0 0 755.04 385.93 89 27 124.95 35 301.19 1850 54.23 7629.27 2050.67 336.60 652.65 338.00 259.50 165.00 478.80 422.94 818.07 0.00 46.34 1413.45 0.00 0.00 5.38 1191.95 0.00 0.00 50.76 0.00 14.00 0.00 0.00 0.00 0.00 233.01 0.00 0.00 0.00 8477.12 -847.85 |
2021/22 |
|---|---|---|---|
| £ | |||
| 969.00 - 1,082.87 - - 201.00 250.16 42.00 34.50 - - 8.03 - 1.50 |
|||
| 2,589.06 | |||
| 1766.72 334.25 696.00 232.87 208.50 72.00 591.59 98.92 4063.98 174.42 0.00 650.00 42.17 0.00 0.00 421.03 0.00 0.00 16.22 0.00 0.00 0.00 0.00 0.00 0.00 250.75 0.00 0.00 35.00 |
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| 9654.42 | |||
| 7,065.36 - |
Sheet 1 of 2
COMMUNITY AT 67
Reg Charity No 1163103
| RESTRICTED ACTIVITIES ACCOUNT RECEIPTS Quartet 2250.00 National Grid 1810.00 0.00 Total Restricted Income: 4060.00 c PAYMENTS Nil Payment Transfers Payments Code Club & Youth Café 71.96 Rent Off-set (St John's) - 3110.00 Hearing Loop 0 Fun Day 0.00 Quartet (Shutter) 0 2250 National Grid 1280 0.00 0 0.00 1280.00 5431.96 Total Restricted Payments: 5431.96 d Restricted Surplus / Deficit: -1371.96 (c-d) OVERALL NET INCOME/DEFICIT -2568.88 (a+c)-(b+d) BALANCE AND FUNDS AT 31 March 2022 Balance from Previous Year 23022.18 Plus overall net income/deficit -2568.88 BALANCE AT YEAR END 20453.30 STATEMENT OF FUNDS AT YEAR END General Fund (unrestricted) 7069.16 General Fund (unres) - Designated Reserve 11800.10 Total Restricted Funds 1584.04 Total 20453.30 Represented by: Current Account HSBC 8,603.20 Savings Account HSBC 11,800.10 Petty Cash 50.00 Total 20453.30 Less cheques not cleared 0 20453.30 NOTES TO THE ACCOUNTS: None Accounts prepared by: Peter Allsop Community At 67 Treasurer Accounts reviewed & audited by: Leslie John Daniels Legal Cashier (Retired) signed: John Daniels dated: |
2022/23 1510.77 1510.77 6951.70 -5440.93 -6288.78 29310.96 -6288.78 23022.18 7193.44 11592.74 4236.00 23022.18 11379.44 11592.74 50.00 23022.18 0 23022.18 13-May-24 |
2021/22 |
|---|---|---|
| 7967.00 | ||
| 7967.00 | ||
| 877.41 | ||
| 7089.59 | ||
| 24.23 | ||
| 29286.73 24.23 |
||
| 29310.96 | ||
| 6240.65 11538.51 11531.80 |
||
| 29310.96 17722.45 11538.51 50.00 |
||
| 29310.96 0 |
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| 29310.96 | ||
Sheet 2 of 2