## **Trustees’ Annual Report for the period**
**From April 2020 Period start date To March 2021 Period end date Charity name: Community at 67**
## **Charity registration number: 1163103**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of Community at 67 are
(1) To promote the benefit of the inhabitants
of the area of benefit without distinction of
sex, sexual orientation, age, disability,
nationality, race or political, religious or other
opinions, by associating together the said
inhabitants and the statutory authorities,
voluntary and other organisations in a
common effort to advance education and to
provide facilities in the interest of social
welfare for recreation and leisure-time
occupation with the object of improving the
condition of life for the said inhabitants.
(2) To secure the establishment of a
Community Resource Centre and to
maintain and manage the same in
furtherance of the above object.
(3) To promote such charitable purposes as
may from time to time be determined by the
trustees|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Despite being closed for activities, the
centre played a key role in supporting
the most vulnerable people in our
community during the initial lockdown
when many people were shielding. We
worked in partnership with the
Keynsham Covid-19 Support group
which coordinated the local response to
meet the needs of our community. Our
support included being a collection point
for food donations and making meals in
our well-equipped kitchen for distribution.
We could not have managed this without
the brilliant support of our existing and
new volunteers who came forward to|
|||offer their time to support the community.
We are also grateful to the individuals
who donated food and also to the
companies who gave us food which were
used to make up food parcels and
meals.
We were grateful to St Johns Foundation
for a grant to run a holiday food project
during the 2020 Summer Holidays.
During this time volunteers made food
and distributed the takeaway meals from
Community at 67 to local families. To say
“thank you” to parents for supporting
their families we also gave flowers to
parents on our final day of the project.
We have continued to maintain the
centre during the year to ensure it is
ready for when we reopen. A generous
grant from Keynsham Town Council has
enabled us to replace the front room
furniture and create a very welcoming
and modern environment for our users|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have ensured that in 2020/21
all activities carried out by the charity were
for the public benefit|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Contribution made by
volunteers|Para 1.38|We have a relatively small number of
regular volunteers (around 30) who are
unstinting in their support of the centre,
ranging from weekly cleaning, making
cakes for events, doing minor repairs or
just being on hand to help. .|
## **Achievements and Performance**
SORP reference
||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|As detailed above the charity has supported
people during the pandemic in providing a
base for community activity|
|---|---|---|---|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Community at 67 operates on a low level of
income and expenditure. Our main source
of income (Operating receipts) comes from
hiring out our premises, from which we also
receive donations from those attending
hosted activities. Due to not being able to
operate we have had almost no income from
lettings.. We have continued to apply for
grants where appropriate to help with
specific projects and targeted activities.
.
Overall including restricted funding activities
the charity made a loss this year of -
£11,011. This was due to no income coming
in and also the need to return a grant £9,682
as we were unable to deliver a project due to
Covid.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Our aim has been to build up a financial
reserve equivalent to one year’s budgeted
unrestricted expenditure, so that in the event
of a major loss of income (eg loss of use of
the building through some uninsured cause,
pandemic) the organisation would be able to
survive. Despite the financial issues of last
year our reserves were not accessed.|
|Amount of reserves held|Para 1.22|**£11,537**|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The main income is from hire of the
premises which normally accounts for 44%
of income. The charity also receives grants
for specific projects, this year this amounted
to £1000|
|A description of the principal
risks facing the charity|Para 1.46|**Major building structural issues which would**
**impact on users and income**
Mitigation :We work with the property owners
to ensure all defects are attended to before they|
become serious. Risk 2 **Loss of income due to reduction in lettings** Mitigation: Ensure the charity have 12 months reserve and work towards more stable income which is less reliant on lettings income Risk 3 – **Loss of key personnel on management and trustees** Mitigation: Planned recruitment of volunteers and people to serve as trustees and on management committee **Impact of Covid-19** Our reserves and the fact we do not employ staff should help us survive for at least 2 years
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|At every annual general meeting of the
members of the CIO, one-third of the charity
trustees shall retire from office. If the number of
charity trustees is not three or a multiple of
three, then the number nearest to one-third
shall retire from office, but if there is only one
charitytrustee,he or she shall retire|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|The charity has developed an induction
process for new trustees|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Organisational structure**
The trustees are supported by a management
committee which includes volunteers who help
at the centre and representatives of local parish
and district councils.
The charity works with a network of other local
groups including councils, voluntary bodies and
churches|
|Relationship with any related|Para 1.51|The charity is totally independent|
parties
## **Reference and Administrative details**
|Charity name|Community at 67|
|---|---|
|Other name the charity uses||
|Registered charity number|1163103|
|Charity’s principal address|67 Queens Road
Keynsham
Bristol
BS31 2NW|
## **Names of the charity trustees who manage the charity**
|**Trustee name**
**Office (if any)**
**Dates acted if not**
**for wholeyear**
**Name of person (or body) entitled**
**to appoint trustee(if any)**
1 Martin Burton
Chair
2 Adrian Inker
Vice Chair
3Ron Sheppard
Chair of management
committee
4 Peter Allsop
Treasurer
5 Clare Hudson
6
**Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed** **on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)**Martin Burton
Ron Sheppard
**Position (eg**
**Secretary, Chair,**
**etc)**
Chair
Chair of management committee
**Date**30/10/21|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for wholeyear**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Martin Burton|Chair|||
||Adrian Inker|Vice Chair|||
||Ron Sheppard|Chair of management
committee|||
||Peter Allsop|Treasurer|||
||Clare Hudson||||
||||||
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **COMMUNITY AT 67**
Reg Charity No 1163103
## **Receipts & Payments Account for Year Ending 31-March-2021**
|**2021**
**OPERATING ACCOUNT**
**£**
**RECEIPTS**
Lettings
996.00
Shop Sales
-
Donations
1,074.95
Refreshments
-
Fundraising
90.00
Activities - Arts & Crafts
-
Activities - Internet Café
-
Activities - Maths Club
-
Activities - Scrabble
-
Activities - Silent Illness
-
Activities - Friday Lunch Club
-
Activities - Card Club
-
Activities - KOPS
-
Activities - Brunch + Other
-
Unrestricted grants
1,000.00
Bank Interest
4.76
**Total Income:**
**PAYMENTS**
Premises
Rent & Service Charge
2063.92
Insurance (includes activities)
771.86
Utilities
Electricity
549.96
Gas
178.71
Water
226.00
Telephone - Mobile
62.84
Telephone - Land + internet
478.82
Operating
Licences & Subscriptions
422.24
Website Maintenance
0.00
Property Maintenance
527.37
Core Publicity
35.86
Consumables - Office
0
Consumables - Cleaning
8.94
Consumables - Kitchen
0
Purchases for Resale
0.00
Food & Drink - Regular activities
233.20
Equipment Replacement/Repair
1208.08
Fundraising
0.00
Governance
0
Volunteers
DBS Checks
0
Training
0.00
Expenses
0
Activities
Arts & Crafts
0.00
Internet Café
0
Maths Club
0.00
Scrabble Club
0.00
Brunch Club + Other
0.00
Friday Lunch Club
0
Special Events
57.00
**Total Payments:**
**OPERATING Surplus / Deficit**|2020
£
5383.75
140.39
290.31
214.35
537.77
1144.62
313.94
104.00
414.20
0.00
3136.10
0.00
38.00
501.09
0.00
22.28
**3165.71 a**
2059.74
638.15
686.00
241.42
208.00
61.18
480.63
801.23
0
1250.39
74.24
208.66
731.63
59.53
0.00
277.58
497.72
0.00
53.49
92.52
48.00
54.59
0.00
17.78
0.00
49.70
0.00
500.24
52.03
**6824.80 b**
**-3659.09** (a-b)|12240.80 a
9144.45 b
**3096.35** (a-b)|
|---|---|---|
_Sheet 1 of 2_
**COMMUNITY AT 67**
Reg Charity No 1163103
## **RESTRICTED ACTIVITIES ACCOUNT**
**RECEIPTS** Children's Food Project 374.00 Rent off-set 1957.00 0.00 **Total Restricted Income:** 2331.00 c **PAYMENTS** Development Worker 9490.00 Children's Food Project 192.58 0 **Total Restricted Payments:** 9682.58 d **Restricted Surplus / Deficit: -7351.58** (c-d) **OVERALL NET INCOME/DEFICIT -11010.67** (a+c)-(b+d)
|**BALANCE AND FUNDS AT 31 March 2020**
Balance from Previous Year
Plus overall net income/deficit
**BALANCE AT YEAR END**
**STATEMENT OF FUNDS AT YEAR END**
General Fund (unrestricted)
General Fund (unres) - Designated Reserve
Total Restricted Funds
**Total**
**Represented by:**
Current Account HSBC
Savings Account HSBC
Petty Cash
**Total**
Less cheques not cleared
**_NOTES TO THE ACCOUNTS_**|40,297.40
11,010.67
-
**29286.73**
13,307.51
11,537.01
4,442.21
-
29,286.73
17699.72
11537.01
50.00
29286.73
0
**29286.73**|26442.07
13855.33|
|---|---|---|
|||**40297.40**|
|||16971.36
11532.25
11793.79
0|
|||**40297.40**
28715.15
11532.25
50.00|
|||40297.40
0|
|||**40297.40**|
||||
_**Accounts prepared by Peter Allsop 03 Jun 2021**_
K Minty
_dated:_ _**15.08.21**_
_signed:_
_Sheet 2 of 2_