## **Trustees' Annual Report for the period** Period start date Period end date **From** 01 09 2023 **To** 31 08 2024 ## Section A Reference and administration details **Charity name** The Company **Other names charity is known by** **Registered charity number (if any)** 1163093 **Charity's principal address** Whitehouse Farm **----- Start of picture text -----**
Novington Lane
East Chiltington, Lewes, East Sussex
Postcode BN7 3AU
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Christopher
1
Sheffield
Sally Ann 01/09/2023 - 28/08/2024
2
Jayasekera
3 Sophia Kingshill 01/09/2023 - 26/03/2024
Christopher G
4
Dixon
5 Mary O’Keeffe
Christopher R Appointed 25/06/2024
6
Dixon
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
**----- End of picture text -----**
## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** March **2012** **TAR** 1 Page 1 of 7. Encyro E-Sign ID: CaBOyfPT-YWv0vFy (2025-Mar-17 17:40:54 UTC) ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted - (eg. trust, association, company) Charitable Incorporated Organisation Trustee selection methods - (eg. appointed by, elected by) Appointed by trustees ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** TO IMPROVE, DEVELOP AND ADVANCE THE PUBLIC EDUCATION IN, AND APPRECIATION OF ART, IN PARTICULAR BUT WITHOUT LIMITATION, IN PERFORMANCE ART INCLUDING DRAMATIC, MUSICAL, PERFORMANCE, LITERARY AND VISUAL ARTS, THROUGH CREATING LIVE AND RECORDED PRODUCTIONS IN A VARIETY OF SETTINGS INCLUDING RELATED HERITAGE AND COMMUNITY ARTS PROJECTS. March **2012** **TAR** 2 Page 2 of 7. Encyro E-Sign ID: CaBOyfPT-YWv0vFy (2025-Mar-17 17:40:54 UTC) |**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|In planning the activities for The Company in the year 2023/24, the
Trustees reviewed the Charity Commission’s guidance on public benefit,
to ensure that work undertaken by the Charity promotes projects for the
benefit of the public.
Projects developed by The Company in the year 2023/24:
**BOURNE FREE YOUTH CLUB – SASBAH**
A four-day workshop project with a group of 16 participants with different
needs focusing, through discussion and improvisation, on appreciating,
supporting and protecting the planet we live on. The work culminated in
a performance to family and friends on Friday 27thOctober 2023.
**INSIDE/OUTSIDE DRAMA & FILM COURSE, & PSHE LESSON PACK**
Running from September 2023 to June 2024, this project was a co-
production in partnership with Discovery College (part of Sussex
Partnership NHS Foundation Trust) and was funded by Arts Council
England, Chalk Cliff Trust and Discovery College.
This project brought together 16 young people with mental health
challenges to explore their experiences through improvisation, creative
writing and discussions, and together to create and rehearse a play that
was performed to students in local secondary schools.
Some of the workshops were videoed, and this footage together with
interviews with the participants was used to create 8 bitesize videos, with
each video looking at a different aspect of mental health.
The videos were completed in May 2024 and will shortly be distributed to
secondary schools in East Sussex and Brighton and Hove via the PSHE
Teachers’ Hubs.
**EASTBOURNE COMMUNITY PROJECT – STAGE 1 (R&D)**
This R&D project aimed to research Eastbourne’s history, and gather
stories and memories of local people. This research material would then
be used to create a script for the Eastbourne Community Play during
Stage 2 of the project (2025).
The R&D project was also designed to raise the profile of The Company
and engage with local people through the creation and performance of a
comic street theatre show about Eastbourne which was performed in
public, open access sites across the town during August 2024.
This project was funded by Arts Council England and East Sussex Arts
Partnership, and supported by Eastbourne Borough Council.| |---|---| **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 Page 3 of 7. Encyro E-Sign ID: CaBOyfPT-YWv0vFy (2025-Mar-17 17:40:54 UTC) You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance March **2012** **TAR** 4 Page 4 of 7. Encyro E-Sign ID: CaBOyfPT-YWv0vFy (2025-Mar-17 17:40:54 UTC) Section D Achievements and performance |**Summary of the main**
**achievements of the charity**
**during the year**|**BOURNE FREE YOUTH CLUB – SASBAH**
Oct 24th– 27th2023 at Ratton School, Eastbourne
A 4-day theatre and music workshop/performance project with 16
participants from the Bourne Free Youth Club (part of SASBAH - Sussex
Association of Spina Bifida and Hydrocephalus). The participants
engaged with the subject of how we can all work to support and protect
our planet, and were guided in the development of a performance,
created through improvisation, music, film, poetry, games and artwork, by
theatre and music practitioners and Bourne Free youth workers. The final
performance entitled_Our Big Green Planet,_was made up of short
vignettes and songs, and took place in front of a large enthusiastic
audience of friends and family.
The participants developed new acting, music and performance skills as
well as self-confidence in their own abilities.
**INSIDE/OUTSIDE DRAMA & FILM COURSE, & PSHE LESSON PACK**
Developed as a co-production, alongside Participants, Peer Mentors,
Peer Trainer, Mental Health Practitioner, Drama Practitioners and
Filmmaker, this project included 15 workshops on Tuesday evenings
from Oct 2023 to Jan 2024. During these workshops a play script and
performance was developed, looking at the experiences of the
participants and how they could be better supported, particularly within a
school environment. Several of these workshops were videoed, as were
the performances and one-to one interviews with the participants.
The play was performed by the participants to students in two local
schools (4 performances – audience of 103). Feedback from the schools
was very positive, with students recognising the challenges faced by both
themselves and other students.
Between February and May 2024, the delivery team worked with the
Filmmaker to create 8 bitesize videos from the filmed footage, with each
video reflecting upon a different aspect of mental health.
The videos were completed in May 2024 and shown to all the participants
in order for them to be certain that they were happy for the videos to be
shared more widely. Appropriate signed permissions were collected at
this time.
Since then, Discovery College have been developing teachers’ packs to
accompany the videos. These packs on mental health and wellbeing are
now completed (Feb 2025), and will shortly be distributed with the videos
to secondary schools in East Sussex and Brighton and Hove via the
PSHE Teachers’ Hubs.| |---|---| March **2012** **TAR** 5 Page 5 of 7. Encyro E-Sign ID: CaBOyfPT-YWv0vFy (2025-Mar-17 17:40:54 UTC) ## Section D Achievements and performance **EASTBOURNE COMMUNITY PROJECT – STAGE 1 (R&D)** The focus of this work was to develop the research materials and local support to develop a large-scale community performance project in Eastbourne in 2025. The project ran from June to October 2024, and during that time The Company: - Held 10 discussion workshops with a diverse selection of local groups looking at participants’ experiences of living in Eastbourne (past & present), & how they would like Eastbourne to develop in the future. These stories & personal histories will become the foundation for the script for Stage 2. - Worked with Talent Accelerator to engage with local students wishing to follow careers in creative industries, who were offered paid work experience delivering the street theatre performances. Roles included Prop and Costume Designers (3 roles), Photographer, and Graphic Designer. This partnership was highly successful, with the young people reporting that they enjoyed the work and learnt many valuable skills for working professionally in the creative industries. The Company will work again with Talent Accelerator when delivering Stage 2 of the project. - Worked alongside Heritage Eastbourne & Eastbourne Local History Society to research a 30 min script for a pop-up street theatre show, taking an irreverent look at Eastbourne’s history, whilst referencing current issues & events informed by discussion workshops. - • Developed partnerships with local businesses & organisations to enable the street performances to take place in a variety of public spaces. These partnerships will support delivery of Stage 2. - • Developed partnerships with local arts organisations, to work alongside The Company in delivering the 2025 project. - • Delivered 10 interactive free street theatre shows in open access spaces around Eastbourne. Venues were chosen for their high footfall and because they are frequented by local people (not just tourists). The performers were local professional actor/musicians. - Engaged with audiences after each performance, encouraging participation in the 2025 community performances. - From this work, 159 local people have signed up to participate in the community play in 2025, alongside two community choirs, the Eastbourne Silver Band, Compass Arts, East Sussex College, The Sheds (Eastbourne and Langney), Cuckmere String Quartet and Printers Playhouse. March **2012** **TAR** 6 Page 6 of 7. Encyro E-Sign ID: CaBOyfPT-YWv0vFy (2025-Mar-17 17:40:54 UTC) ## **Section E Financial review** The Company has an informal policy to hold a reserve of £1,500 of **Brief statement of the** unrestricted funds in The Company’s bank account at the end of the **charity’s policy on reserves** financial year in order to cover annual running costs (e.g. insurance and accountancy costs for the next financial year). **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: The Company’s funds come from charitable trusts, funding organisations such as The Big Lottery Fund, HLF and Arts Council England, private funders, project commissions from local authorities and charitable groups and ticket sales. - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** Mary O'Keeffe **Signature(s)** Christopher R Dixon **Full name(s) Position (eg Secretary, Chair, etc)** Trustee Trustee **Date** 17 Mar 2025 March **2012** **TAR** 7 Page 7 of 7. Encyro E-Sign ID: CaBOyfPT-YWv0vFy (2025-Mar-17 17:40:54 UTC) ## **Audit Trail** ## Tamper Verification To check if this file has been modified after being signed, please go to: https://www.encyro.com/my/esign/verify Upload the file. The result will indicate if the file contents have been tampered with. ## Signed By **Signer:** Mary O'Keeffe (maryvokeeffe@gmail.com) **Identity Check:** Email Authentication **Signature Type:** Typed **Time Zone:** UTC-00:00, Europe/London (Greenwich Mean Time) **Signer:** Christopher Dixon (chrisdixonworks@gmail.com) **Identity Check:** Email Authentication **Signature Type:** Mouse or hand drawn **Time Zone:** UTC-00:00, Europe/London (Greenwich Mean Time) ## Event Log **Mar 16, 2025, 1:04:27 PM -** Email notification delivered to Christopher Dixon (chrisdixonworks@gmail.com). **Mar 16, 2025, 1:04:27 PM -** Email notification sent to Christopher Dixon (chrisdixonworks@gmail.com). **Mar 16, 2025, 7:13:53 PM -** Christopher Dixon (chrisdixonworks@gmail.com) opened the email notification (estimated), from 66.249.93.173. **Mar 16, 2025, 7:14:31 PM -** Christopher Dixon (chrisdixonworks@gmail.com) viewed the document(s), from 51.9.183.104. **Mar 16, 2025, 7:15:04 PM -** Christopher Dixon (chrisdixonworks@gmail.com) electronically signed or completed the document(s), from 51.9.183.104. **Mar 17, 2025, 9:48:54 AM -** Email notification delivered to Mary O'Keeffe (maryvokeeffe@gmail.com). **Mar 17, 2025, 9:48:54 AM -** Email notification sent to Mary O'Keeffe (maryvokeeffe@gmail.com). **Mar 17, 2025, 9:49:23 AM -** Mary O'Keeffe (maryvokeeffe@gmail.com) opened the email notification (estimated), from 66.249.93.163. **Mar 17, 2025, 5:39:49 PM -** Mary O'Keeffe (maryvokeeffe@gmail.com) viewed the document(s), from 84.66.242.197. **Mar 17, 2025, 5:40:53 PM -** Mary O'Keeffe (maryvokeeffe@gmail.com) electronically signed or completed the document(s), from 84.66.242.197. END OF LOG **----- Start of picture text -----**
Charity Name No (if any)
The Company 1163093
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/09/2023 31/08/2024
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
- - - -
Donations - - -
Charitable activities 25,841 - 25,841 26,298
Other - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
AR) [ - ] 25,841 - 25,841 26,298
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - -
Total receipts - 25,841 - 25,841 26,298
A3 Payments
- - - - -
Charitable Activities 893 35,609 - 36,502 8,919
Governance 480 - - 480 480
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 1,373 ] 35,609 - 36,982 9,399
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - [ - ]
Total payments 1,373 35,609 - 36,982 9,399
Net of receipts/(payments) - 1,373 - 9,768 - - 11,141 16,899
A5 Transfers between funds 1,612 (1,612) - - -
A6 Cash funds last year end 2,709 22,298 - 25,007 8,108
Cash funds this year end 2,948 10,918 - 13,866 25,007
**----- End of picture text -----**
CCXX R1 accounts (SS) 16/03/2025 1 Page 1 of 2. Encyro E-Sign ID: oW4J35-bXWwKiXHS (2025-Mar-17 17:39:22 UTC) |**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Cash at bank
**Details**
**Details**
**Details**
Short term loan repayable at the Trustees'
discretion
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
**2,948**
**10,918**
**-**
**-**
**-**
**-**
**-**
**-**
**2,948**
**10,918**
**-**
OK
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**When due**
**(optional)**
**-**
**-**
**-**
**-**
Date of
approval
Print Name
Mary O'Keeffe
Christopher R Dixon
17 Mar 2025
16 Mar 2025|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| ||||**-**| ||||OK| CCXX R2 accounts (SS) 16/03/2025 2 Page 2 of 2. Encyro E-Sign ID: oW4J35-bXWwKiXHS (2025-Mar-17 17:39:22 UTC) ## **Audit Trail** ## Tamper Verification To check if this file has been modified after being signed, please go to: https://www.encyro.com/my/esign/verify Upload the file. The result will indicate if the file contents have been tampered with. ## Signed By **Signer:** Mary O'Keeffe (maryvokeeffe@gmail.com) **Identity Check:** Email Authentication **Signature Type:** Typed **Time Zone:** UTC-00:00, Europe/London (Greenwich Mean Time) **Signer:** Christopher Dixon (chrisdixonworks@gmail.com) **Identity Check:** Email Authentication **Signature Type:** Mouse or hand drawn **Time Zone:** UTC-00:00, Europe/London (Greenwich Mean Time) ## Event Log **Mar 16, 2025, 12:58:26 PM -** Email notification sent to Christopher Dixon (chrisdixonworks@gmail.com). **Mar 16, 2025, 12:58:26 PM -** Email notification delivered to Christopher Dixon (chrisdixonworks@gmail.com). **Mar 16, 2025, 7:13:50 PM -** Christopher Dixon (chrisdixonworks@gmail.com) viewed the document(s), from 51.9.183.104. **Mar 16, 2025, 7:13:56 PM -** Christopher Dixon (chrisdixonworks@gmail.com) opened the email notification (estimated), from 66.249.93.172. **Mar 16, 2025, 7:14:16 PM -** Christopher Dixon (chrisdixonworks@gmail.com) electronically signed or completed the document(s), from 51.9.183.104. **Mar 17, 2025, 9:49:31 AM -** Email notification delivered to Mary O'Keeffe (maryvokeeffe@gmail.com). **Mar 17, 2025, 9:49:31 AM -** Email notification sent to Mary O'Keeffe (maryvokeeffe@gmail.com). **Mar 17, 2025, 9:49:31 AM -** Email notification delivered to Mary O'Keeffe (maryvokeeffe@gmail.com). **Mar 17, 2025, 9:49:31 AM -** Email notification sent to Mary O'Keeffe (maryvokeeffe@gmail.com). **Mar 17, 2025, 9:49:43 AM -** Mary O'Keeffe (maryvokeeffe@gmail.com) opened the email notification (estimated), from 66.249.93.160. **Mar 17, 2025, 5:36:46 PM -** Mary O'Keeffe (maryvokeeffe@gmail.com) viewed the document(s), from 84.66.242.197. **Mar 17, 2025, 5:39:21 PM -** Mary O'Keeffe (maryvokeeffe@gmail.com) electronically signed or completed the document(s), from 84.66.242.197. END OF LOG ## **Independent examiner’s report to the Trustees of The Company (Charitable Incorporated Organisation- number 1163093)** I report on the accounts of the company for the period ended 31 August 2024, which are set out on pages 1 to 2 of the Receipts and Payments accounts. ## **Respective responsibilities of trustees and examiner** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the 2011 Act; - to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and - to state whether particular matters have come to my attention. ## **Basis of independent examiner’s report** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that, in any material respect, the requirement: - To keep accounting records in accordance with section 130 of the 2011 Act; and - To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been meet; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Michelle Westbury FCCA West & Berry Limited Nile House, Nile Street Brighton BN1 1HW 18 March 2025 Page 1 of 1. Encyro E-Sign ID: pir07FBqW8B3fpP (2025-Mar-18 08:18:13 UTC) ## **Audit Trail** ## Tamper Verification To check if this file has been modified after being signed, please go to: https://www.encyro.com/my/esign/verify Upload the file. The result will indicate if the file contents have been tampered with. ## Signed By **Signer:** Michelle Westbury (documents@westandberry.co.uk) **Identity Check:** Login with account **Signature Type:** Typed **Time Zone:** UTC-00:00, Europe/London (Greenwich Mean Time) ## Event Log **Mar 18, 2025, 8:17:45 AM -** Michelle Westbury (documents@westandberry.co.uk) viewed the document(s), from 86.155.102.108. **Mar 18, 2025, 8:18:08 AM -** Michelle Westbury (documents@westandberry.co.uk) electronically signed or completed the document(s), from 86.155.102.108. END OF LOG