2021-08-31-accounts

Trustees' Annual Report for the period

Period start date Period end date From 01 09 2020 To 31 08 2021

Section A Reference and administration details

Charity name Other names charity is known by

The Company

Registered charity number (if any) 1163093

Charity's principal address Whitehouse Farm

Novington Lane

East Chiltington, Lewes, East Sussex

Postcode BN7 3AU

Names of the charity trustees who manage the charity

1 2 3 4 5 6	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Christopher Sheffield
	Sally Ann Jayasekera
	Sophia Kingshill
	John Emerson
	MaryO’Keeffe

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

TAR

March 2012

1

Encyro E-Sign ID: 73e87795fe034bae9772bb5aaed303ff (2022-Jun-02 05:40:02 UTC)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution (eg. trust deed, constitution)

How the charity is constituted Charitable Incorporated Organisation (eg. trust, association, company)

Trustee selection methods Appointed by trustees (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

TO IMPROVE, DEVELOP AND ADVANCE THE PUBLIC EDUCATION IN, AND APPRECIATION OF ART, IN PARTICULAR BUT WITHOUT LIMITATION, IN PERFORMANCE ART INCLUDING DRAMATIC, MUSICAL, PERFORMANCE, LITERARY AND VISUAL ARTS, THROUGH CREATING LIVE AND RECORDED PRODUCTIONS IN A VARIETY OF SETTINGS INCLUDING RELATED HERITAGE AND COMMUNITY ARTS PROJECTS.

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March 2012

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Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

In planning the activities for The Company in the year 2020/21, the Trustees reviewed the Charity Commission’s guidance on public benefit, to ensure that work undertaken by the Charity promotes projects for the benefit of the public. Projects developed by The Company in the year 2020/21: ASHFORD RAILWAY PROJECT R&D Funded by Ashford BC and Arts Council England, this research and development project looked at the effects of the Covid pandemic on local railway workers, commuters and their families, rail users and primary school children. Research then informed the re-writing of Act 3 of the Ashford Railway Project play (performances cancelled in March 2020 due to the pandemic), reflecting current issues and hopes ALL CHANGE FOR ASHFORD (part of ASHFORD RAILWAY PROJECT) Commissioned by Ashford BC, to follow on from the Ashford Railway Project and Ashford Railway Project R&D. The Company has looked at funding options and partners for this community performance element of the work that has been undertaken in Ashford since June 2019. Funds have now been raised and performances are to take place in April/May 2022 BATTLE OF LEWES WALKING TRAIL Commissioned by the South Downs National Park Authority to create seven short videos about the Battle of Lewes, to be accessed by the general public via QR codes/NFC tags. Project research and development, and the writing and filming of the scenes began in early 2021. Filming and editing took place between April and October 2021, the Project is expected to go live in May 2022 BOURNE FREE YOUTH CLUB – SASBAH SASBAH paid The Company in advance for a 4 day workshop project planned for October 2021, and early discussions with participants about possible themes for the devised play took place in Aug 2021. At the time of writing this report, the project has taken place, with a performance to family and friends on the final evening. CAMHS (Discovery College) Undertook preliminary discussions and meetings with CAMHS staff and Peer Mentors to develop a project working with young people with mental health challenges, to take place in Autumn 2022. The theme of the project is to be on our relationships with social media and the world outside it. Due to time pressures, this project may be postponed until Autumn 2023.

Additional details of objectives and activities (Optional information)

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March 2012

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You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

Section D Achievements and performance

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Section D Achievements and erformance p

Summary of the main achievements of the charity during the year

Ashford Railway Project R&D

Commissioned by Ashford Borough Council (also the main funder), The Company raised further funds through Arts Council England.

This current R & D Project was begun in summer 2021, looking at experiences local railway workers, commuters and their families during the pandemic, and their hopes for the future.

Community research included:

• 30 filmed interviews with railway workers, commuters/excommuters and their families. These interviews were candid and honest and looked at the impact of the pandemic and the changes brought about in peoples lives now and into the future.

• 4 art workshops at primary schools in Ashford (2 at Great Chart and 2 at Challock), encouraging year 6 participants to express their experiences during the lockdowns through collage, and their expectations of the future through paintings and drawings.

• Social media callouts for music that reflected the pandemic or gave hope and inspiration during the lockdowns. Over 40 responses.

This material then informed the themes and structure of a new Act 3 for the Ashford Railway Project (now re-named All Change for Ashford), from which Suzi Hopkins developed a script that integrated film projection, live music (to be performed by five community choirs and the Ashford Concert Band) and live action by actors.

Modus Film created a 15 minute video (to be projected onto the walls of the Travelodge in Elwick Place, Ashford) from the filmed interviews, and footage of Ashford International Station and Ashford town shot between March 2020 and October 2021. The artwork created by primary school children has formed the visual backdrop to many of the interviewees.

Mike Simmonds has developed a new score for Act 3 from the music suggested on the social media callout. This includes adaptations of Memories by Maroon 5 and Pachelbel’s Canon

The funds have now been raised to enable the performance element of this project to take place, with performances expected to take place in April/May 2022.

BATTLE OF LEWES WALKING TRAIL

This commission by the South Downs National Park Authority, who are also the main funder, was offered to The Company in response to their previous production, Montfort’s March (2014), which explored the events around the Battle of Lewes from the perspective of footsoldiers. Other funding was secured from Chalk Cliff Trust, Lewes Town Council and the Battlefields Trust.

The Company researched and wrote seven scripts in early 2021, to be filmed as two short introduction videos, and five videos looking at different aspects of the battle: an interview with an historian about the politics behind the battle, the weapons and armour of the time, the battle tactics and outcome, the London footsoldiers’ fate, and the story of three

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March 2012

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Section D Achievements and erformance p

Royalist hostages. These videos were then fimed in March/April 2021, and the editing is now completed.

These videos are to be accessed via QR codes/NFC tags placed around Landport Bottom in Lewes (site of the battle) and on the SDNPA website. This detailed interpretation of an important historical event will be a free public resource.

This project will go live on 13[th] May 2022, with an event on the battle site (organised by the SDNPA and the Battlefields Trust) to mark the event.

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March 2012

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Section D Achievements and erformance p

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March 2012

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Section E Financial review

The Company has an informal policy to hold a reserve of £1,500 of Brief statement of the unrestricted funds in The Company’s bank account at the end of the charity’s policy on reserves financial year in order to cover annual running costs (i.e. insurance and accountancy costs for the next year).

Details of any funds materially in deficit

Further financial review details (Optional information)

The Company’s funds come from charitable trusts, funding organisations You may choose to include such as The Big Lottery Fund and Arts Council England, private funders additional information, where and project commissions from local authorities and charitable groups. relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) John Emerson Position (eg Secretary, Chair, etc) Trustee Trustee Date 2 June 2022

TAR

March 2012

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Signed By

Signer: [e-mail]

Identity Check: Email Authentication

Signature Type: Typed

Time Zone: UTC+01:00, Europe/London (British Summer Time)

Event Log

Jun 1, 2022, 6:37:05 PM - Email notification sent to [e-mail].

Jun 1, 2022, 6:37:07 PM - Email notification delivered to [e-mail].

Jun 2, 2022, 6:36:41 AM - [e-mail] opened the email notification (estimated).

Jun 2, 2022, 6:39:15 AM - [e-mail] electronically signed or completed the document, from 84.71.21.209.

END OF LOG

Charity Name		No (if any)
The Company		1163093
Receipts and payments accounts				CC16a
For the period from	01/09/2020 Period start date	31/08/2021 Period end date To

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ - - - - - - - - -	Unrestricted funds to the nearest £ - - - - - - - - -	Restricted funds to the nearest £ - - 39,678 - - - - - 39,678 - - - 39,678	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
				- - - - - - - - -	- - 39,678 - - - - - 39,678	-
Donations
Charitable activities						48,654
Other
	-					-
	-					-
	-					-
	-					-
Sub total(Gross income for AR)	-					48,654
A2 Asset and investment sales, (see table).
	-			- - -	- - -
	-					-
Sub total	-
Total receipts A3 Payments
				-	39,678	48,654
	-		-	-	- 15,051 489 - - - - - - 15,540	-
Charitable Activities	785		14,266 - - - - - - - 14,266 - - - 14,266 25,412 (1,390) 17,823 41,845	- - - - - - - - -		42,607
Governance	489					522
	-					-
	-					-
	-					-
	-					-
	-					-
	-					-
**Sub total **	1,273					43,129
A4 Asset and investment purchases (see table)
,	-			- - -	- - -
	-
**Sub total **	-					-
Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end
				-	15,540	43,129
	- 1,273			-	24,138	5,525
	1,390			- -	- 19,374	-
	1,551					13,849
	1,668			-	43,512	19,374

CCXX R1 accounts (SS)

01/06/2022

1

Encyro E-Sign ID: eb00c9a5fa7842ccb9e1b9d318f886dd (2022-Jun-02 09:44:33 UTC)

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Short term loan repayable at the Trustees' discretion Details Details Cash at bank Details Details Total cash funds (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 1,668 41,845 - - - 1,668 41,845 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - Print Name Christopher Sheffield John Emerson	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)
			Date of approval
			2 June 2022
			2 June 2022

CCXX R2 accounts (SS)

01/06/2022

2

Audit Trail

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Signed By

Signer: [e-mail]

Identity Check: Email Authentication

Signature Type: Typed

Time Zone: UTC+01:00, Europe/London (British Summer Time)

Signer: [e-mail]

Identity Check: Email Authentication

Signature Type: Hand Drawn (finger or stylus on a touch screen or pad)

Time Zone: UTC+01:00, Europe/London (British Summer Time)

Event Log

Jun 1, 2022, 6:43:20 PM - Email notification sent to [e-mail].

Jun 1, 2022, 6:43:21 PM - Email notification sent to [e-mail].

Jun 1, 2022, 6:43:22 PM - Email notification delivered to [e-mail].

Jun 1, 2022, 6:43:22 PM - Email notification delivered to [e-mail].

Jun 1, 2022, 6:57:42 PM - [e-mail] opened the email notification (estimated).

Jun 2, 2022, 6:39:32 AM - [e-mail] opened the email notification (estimated).

Jun 2, 2022, 6:40:10 AM - [e-mail] electronically signed or completed the document, from 84.71.21.209.

Jun 2, 2022, 10:44:27 AM - [e-mail] electronically signed or completed the document, from 81.86.67.89.

END OF LOG

Independent examiner’s report to the Trustees of The Company (Charitable Incorporated Organisation- number 1163093)

I report on the accounts of the company for the period ended 31 August 2021, which are set out on pages 1 to 2 of the Receipts and Payments accounts.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 act) and that an independent examination is needed.

It is my responsibility to:

• examine the accounts under section 145 of the 2011 Act;

• to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and

• to state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

1. which gives me reasonable cause to believe that, in any material respect, the requirement:

2. To keep accounting records in accordance with section 130 of the 2011 Act; and

3. To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act

have not been meet;

or

1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Michelle Westbury FCCA West & Berry Limited Trafalgar Place, Mocatta House Brighton BN1 4DU 2 June 2022

Encyro E-Sign ID: ed05d28b0c16494f84627c95ebc4609c (2022-Jun-02 11:18:22 UTC)

Audit Trail

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Signed By

Signer: M D Westbury FCCA ([e-mail])

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Signature Type: Typed

Time Zone: UTC+01:00, Europe/London (British Summer Time)

Event Log

Jun 2, 2022, 12:10:54 PM - Email notification sent to M D Westbury FCCA ([e-mail]). Jun 2, 2022, 12:10:59 PM - Email notification delivered to M D Westbury FCCA ([e-mail]). Jun 2, 2022, 12:17:58 PM - M D Westbury FCCA ([e-mail]) viewed the document, from 109.153.191.106.

Jun 2, 2022, 12:18:19 PM - M D Westbury FCCA ([e-mail]) electronically signed or completed the document, from 109.153.191.106.

END OF LOG