Library And Resource Centre Supporters (LARCS) Chairman ‘s Report, August 2021 (year April 2020- to March 2021)
LARC acknowledges the grant from Power to Change (Big Lottery) made in February 2016.
The LARC wish to express their appreciation to the Landlords, Stan and Sarah Vincent for their support to LARC since first opening.
Chairman’s report, April 2020 to April 2021
At the end of the Chairman’s report in April 2020, which coincided with the first Covid lockdown in 2020, I said ‘the Chairs report for 2021 is likely to be very different but hopefully positive and forward looking’.
Sad to say, the LARC, like so many other community groups has not fared well during this last year. Our community role was lost at the first lockdown, which until then had been very positive, both financially to the LARC and socially to the community. Apart from a short opening in October, during a ‘lull’ in restrictions, we have been closed for all of that time. We did comply with Government regulations and carried out a detailed risk assessment, preparing for future opportunities to open up. Automatic hand sanitiser dispensers were installed and face masks, sanitiser wipes and other equipment provided. However, even during periods of less restrictive government precautions, the management team considered the risks too great to justify opening. This reflects not only the national state of the Covid pandemic but also the fact that our volunteers are of older age and therefore more vulnerable to the disease. Consequently, up until March 2021, the LARC remained closed.
As a result, our income was severely reduced, and as you will see from the end of year financial report, we have suffered an increased year end loss. Despite some leeway in paying other fees eg insurance, we have had to meet other financial obligations, including our fee to the Landlord, telephone connection, service and safety checks, heating and lighting. We have reserves to cover this but it will be a challenge when we do reopen to return our income as quickly as possible to pre-Covid levels.
The management team have been actively involved through emails in progress of the LARC, and I would like to thank them for their continued support. The team decided not to apply for Government/MDDC grants during lockdown as we felt that other businesses, whose livelihood was at risk, were more deserving of these grants. One casualty during this year, partly due to Covid, has been the Youth Club. The LARC isnt the best place for a youth group - difficult to play football in here- but the youth leaders offered a range of activities and support to the youth of Bampton. However, with a combination of reduced staff numbers and indeed a dwindling number of youths, the group finally folded in September 2020. We hold some funds for whenever a youth group reopens, but I would like to express our thanks to the team, largely led by Judi , for their efforts and commitment to the youth of Bampton.
Throughout this period Libraries Unlimited continued to pay their licence fee, and we thank them for their commitment. When lockdown restrictions began to be eased, the Library was able to open up to continue their service to the community, initially through click and collect and then with restricted browsing. This essential service has provided a lifeline to the community and I would like to thank our local Librarian for not only keeping the Library operational but also looking after the LARC when we were closed. Their role in the community during this last year has more than justified the original concept of a joint Library and Resource Centre.
At this time of writing, in August 2021, the LARC has been open with reduced hours since May, and we are able to hold an open AGM to ratify the annual reports, approve other Trustee business and provide attendees with a welcome refreshment. An update of the current situation and our plans for the future will be provided at the AGM. This
update will form part of the annual report for the year ending March 31[st] , 2022, and it is fervently hoped that this report will be ‘positive and forward looking’.
| Receipts & Payments 2020/21 | Receipts & Payments 2020/21 | 1st | 2nd | 3rd | 4th | 2019/20 | |||
|---|---|---|---|---|---|---|---|---|---|
| quarter | quarter | quarter | quarter | Total | Total | ||||
| Receipts | |||||||||
| Donations | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 531.37 | |||
| Grants | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |||
| Fund raising | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 173.00 | |||
| Lettings & events | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 2129.95 | |||
| Licence fee LU | 500.00 | 500.00 | 500.00 | 500.00 | 2000.00 | 2000.00 | |||
| ElectricityLU | 224.26 | 0.00 | 42.01 | 180.65 | 446.92 | 363.62 | |||
| Computer usage | 0.00 | 0.00 | 0.00 | 15.00 | 15.00 | 182.60 | |||
| printing& Photocopying | 0.00 | 0.00 | 0.00 | 14.39 | 14.39 | 460.80 | |||
| Calenders & Books | 0.00 | 10.00 | 0.00 | 0.00 | 10.00 | 75.50 | |||
| Youth Club | 0.00 | 0.00 | 161.70 | 0.00 | 161.70 | 97.00 | |||
| WellbeingGroup | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 150.00 | |||
| Bank interest | 0.00 | 0.00 | 0.00 | 91.79 | 91.79 | 85.47 | |||
| Cash diferences | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |||
| Total Receipts | 724.26 | 510.00 | 703.71 | 801.83 | 2739.80 | 6249.29 | |||
| Payments | |||||||||
| Fundraisingcosts | 0.00 | 0.00 | |||||||
| Event costs | 0.00 | 0.00 | |||||||
| Rent | 250.00 | 250.00 | 250.00 | 250.00 | 1000.00 | 1000.00 | |||
| Business rates | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |||
| Insurance | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 579.39 | |||
| Heat,light &power | 248.61 | 126.73 | 605.65 | 963.60 | 1944.59 | 2352.18 | |||
| Water | 47.03 | 45.78 | 0.00 | 51.50 | 144.31 | 179.07 | |||
| Cleaning/Covid supplies | 20.00 | 239.34 | 40.00 | 10.00 | 309.34 | 728.89 | |||
| Repairs and renewals | 0.00 | 0.00 | 0.00 | 369.39 | 369.39 | 785.56 | |||
| HolidayClub | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 320.00 | |||
| Telphone & Internet | 191.29 | 191.96 | 190.74 | 190.75 | 764.74 | 728.93 | |||
| Printing& stationery | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 513.29 | |||
| WellbeingGroup | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 95.00 | |||
| Youthgroup | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |||
| Miscellaneous | 0.00 | 0.00 | 22.00 | 0.00 | 22.00 | 137.50 | |||
| Total Payments | 756.93 | 853.81 | 1108.39 | 1835.24 | 4554.37 | 7419.81 | |||
| Larcs net receipts | -32.67 | -343.81 | -404.68 | -1033.41 | -1814.57 | -1170.52 |
LIBRARY AND RESOURCE CENTRE SUPPORTERS BAMPTON DEVON
RECEIPTS AND PAYMENTS ACCOUNT
YEAR ENDED 31 MAR
Incoming Resources
| Donations | 0 |
|---|---|
| Grants from BTC | 0 |
| Other trading activities | 0 |
| Interest and Investment Income | 92 |
| Income from charitable activities | |
| Fees and sales | 2201 |
| Other income | |
| Total Receipts | 2293 |
| Resources expended | |
| Costs of generating voluntary income | |
| Fund raising costs | |
| Payments for Charitable Activities | |
| Property costs | 2951 |
| Equipment costs | |
| Other support costs | 1156 |
| Total resources expended | 4107 |
| Net income/expenditure | -1814 |
| Fund balances brought forward | 17163 |
| Fund balances carried forward | 15349 |
| Funds at 31 March 2021 | |
| Cash in hand | 84 |
| National Westminster Bank | 3088 |
| Investments | |
| United Trust Bank | 5177 |
| Fidelity Funds (see below * ) | 7000 |
| 15349 | |
| Note: * Value at 31/03/21 |
7697 |
2020
RCH 2021
531 150 173 85 4946
5885
4476 2580 7056 -1171 18334 17163
226 4852 5085 7000 17163