## **Trustees’ Annual Report for the period** ## **From 01/04/2023 To 31/03/2024** ## **Charity name: KING’S LYNN FILM FESTIVAL** ## **Charity registration number: 1163058** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Kings Lynn Film Festival objectives are
to:-
promote appreciation of, and education in,
the arts and crafts and their associated
technologies in relation to cinema and other
forms of moving images by staging an
annual film festival and educational events
and activities in association with this.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|King’s Lynn Film Festival commenced its
activities in 2015, with a weekend festival of
film screenings and young person’s film-
making workshops. A decision was made at
that stage to run the Festival every 2 years,
so the next edition was in 2017, again
featuring a programme of film over a
weekend, plus additional activities including
a young person’s workshop. These served to
meet the KLFF objectives of promoting an
appreciation of film as an art form, and
providing a specific opportunity to engage
with new audiences such as young people.
The 2019 edition of the Festival was
postponed in order to review our offer and
give it wider appeal. However, our plans for
2020 were disrupted by the covid pandemic,
and the Festival returned after a break of 6
years in November 2023.
The Festival took place over 4 days 27 – 30
November, with screenings staged primarily
at the King’s Lynn Corn Exchange Cinema,
although we also used the nearby
Guildhall. .
Our activities have been given a
good profile locally through the media and
through our own communications activities,
including both social media and a physical
presence within the town centre shopping
area. The bulk of the expenditure associated| |||with staging the Film Festival was spent on
physical publicity material including posters,
two pull-up banners, a vinyl banner, and
1,000 A5 fold-out leaflets, which we
distributed around town, at kay locations,
directly to the public, to cinema audiences
etc. These were visually attractive and were
probably our main way to encourage ticket
sales. We also hired out space in a town
centre shop on two occasions to engage the
public directly and promote the festival.
We negotiated a deal with the Corn
Exchange cinema whereby they donated the
screens free of charge, booked in the
requested films, but then retained the
income from ticket sales. This worked well
for our festival return, minimising any losses
for us, and enabling us to make imaginative
film bookings with less risk.
We attracted funding from the Norfolk
Community Foundation for the screening of
a Ukrainian animated film, free of charge to
the public, with the aim of attracting an
audience drawn from both the Ukrainian
refugee community and long-standing local
families.
Through our funds and negotiations, we
staged a four-day film festival comprising 15
feature films, a talk on film, and two
screenings of locally-made student shorts.
Overall, we have established the KLFF as
part of the wider arts and cultural offering in
King’s Lynn and West Norfolk.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Yes, the Trustees have read the guidance
issued by the Charity Commission.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference **n/a** Para 1.38 Policy on grant making **n/a** Para 1.38 Policy on social investment including program related investment **n/a** Para 1.38 Contribution made by volunteers **n/a** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The successful staging of the Film Festival in
November 2023 could be seen as a positive
success, presenting 15 films from around the
world, a talk on one of the founders of
Technicolor, and two sessions of locally
made student short films.
The student sessions and the screening of a
Ukrainian animated film were made free for
the public to attend.
Audiences reacted positively to the festival,
and felt that the event made a positive
contribution to the arts offering in the town
and locality.
Total audiences over the 4 days exceeded
500 people, of which around 420 paid an
entrance fee.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|The main objective for 2023/24 was to
deliver a successful film festival after several
years where we had been unable to put on
an event. In this respect we succeeded in
our ambitions| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|For 2023/24 we did not target raising large
sums of funding, as we knew we had the
basics in place to deliver the festival at
minimal costings, particularly having
negotiated the deal with the cinema.
The funds raised were primarily for the
specific Ukrainian screening and in that
respect we attracted over 30 people to join
us on a Sunday morning, many of whom had
not previously been aware of the venue. The
screening sent out a strong message of
inclusion to the Ukrainian refugee
community in and around King’s Lynn.| |Investment performance|Para 1.41|n/a| ainst ob'ectives nla Other ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|We began the year with £1643,17, attracted
a further £500 in funds, and then spent
around £959 on staging the film festival. We
ended the year with £1183 in the bank.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Whilst we don’t have a formal policy on
reserves, we like to retain a base of £1000 at
the end of year as a guarantee that we will
be able to undertake a festival in the new
year. This we have achieved.| |Amount of reserves held|Para 1.22|**£1183**| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**n/a**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**Financial donations, sponsorship of**
**screenings, offering of venues and**
**services for free, etc.**|| |---|---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/a**|| |A description of the principal
risks facing the charity|Para 1.46|**N/a**|| |Other||**N/a**|| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Volunteers to Trustee positions**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|
**N/A**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**N/A**| |Relationship with any related
parties|Para 1.51|**N/A**| |Other||**N/A**| ## **Reference and Administrative details** |Charity name|KING’S LYNN FILM FESTIVAL| |---|---| |Other name the charity uses|| |Registered charity number|1163058| |Charity’s principal address|17 PORTLAND STREET
KING’S LYNN
NORFOLK
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**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||IAN BARTON|CHAIR|N/A|| ||AMANDA GOLDSMITH||N/A|| ||PAUL ANDREWS||N/A|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** IAN BARTON **Position (eg Secretary,** CHAIR **Chair, etc)** **Date** 30/1/2025 DATE DETAILS CONTACT |10/4/2023|Norfolk CommunityFoundaton|| |---|---|---| |10/26/2023|Room Hire - The Place|VickyEtheridge KL BID| |10/31/2023|Pull UpBanners x 2|Prontaprint| |10/31/2023|A3 Posters|Prontaprint| |10/31/2023|PVC Banner|Prontaprint| |11/14/2023|Room Hire - The Place|VickyEtheridge KL BID| |10/31/2023|Brochures A5 8page|Prontaprint| |11/7/2023|A5 Fliers - Mavka|| |11/7/2023|A5 Fliers - Powell/Pressburger|| |11/28/2023|Speaker|Christopher Budd| |11/28/2023|DVD Postage|| |12/1/2023|BFI ScreeningLicence|| |||| |**TOTAL**||| |||| |||| |||| |||| |||| |||| |FILM SCREENING/EVENT|EXPENDITURE|VAT|TOTAL|INCOME|BALANCE| |---|---|---|---|---|---| ||||||£1,643.17| |Support Ukrainian Screening- 'Mavka'||||£500.00|| |---|---|---|---|---|---| |Promo hire of shopspace 28 Oct|£12.50|£2.50|£15.00||| |Promotonal banners|£150.00|£30.00|£180.00||| |Promotonalposters x 100|£30.00|£6.00|£36.00||| |Promotonal banner|£90.00|£18.00|£108.00||| |Promo hire of shopspace 18 Nov|£12.50|£2.50|£15.00||| |Programme brochures x 1000|£300.00||£300.00||| ||£44.65||£44.65||| ||£44.65||£44.65||| |Ringmaster to the Rainbow|£107.60||£107.60||| ||£7.35||£7.35||| ||£101.40||£101.40||| ||||||| ||**£900.65 **|**£59.00**|**£959.65**|**£500.00 **|**£1,183.52**| ||||||| ||||||| ||||||| ||||||| ||||||| |||||||