## Hardwick Evan elical Church g ## **Trustees' report 1 April 2022 to 31 March 2023** ## **Reference and Administrative details** Charity name Hardwick Christian Fellowship Other name the charity uses Hardwick Evangelical Church Registered charity number 1163049 Charity’s principal address Unit 17, Broadway House, 149-151 St. Neots Road Hardwick, CAMBRIDGE, CB23 7QJ Email address HardwickEvangelical@gmail.com Website HardwickEvangelicalChurch.co.uk ## **Structure, Governance and Management** The charity is a Charitable Incorporated Organisation governed by constitution. Every appointed charity trustee must be appointed for a term of three years by a resolution passed at a general meeting of the members of the CIO **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**| |---|---|---|---| |1|Revd K Gaze|Minister|| |2|Mrs E Instone-Brewer|Secretary|| |3|Mrs S Thomson|Treasurer|| |4|Dr S Gaze|Trustee|From July2022| ## **Objectives of the charity** The objectives of the charity are the advancement of the Christian Faith and other charitable work focusing mainly on Hardwick and nearby villages, to the public benefit as defined in guidance issued by the Charity Commission. ## **Summary of the main activities of the charity** The church undertook the following activities and encouraged ordinary people to live out the faith as part of a local church through: - Sunday morning worship and teaching services* - Meetings in homes for study, discussion and prayer* - Links with pre-schools, primary schools and secondary schools* - Links with various community initiatives in the village of Hardwick* - Various collaborations with other local churches* - During the Covid-19 pandemic services and meetings have been conducted via the internet. Any face-to-face meetings and activities only occurred under strict adherence to Covid-19 guidelines. ## **Details of the charity's activities** ## **Financial review** At the end of the financial year 2022-2023, the net current assets on 31st March 2023 were £160,771. Receipts in the financial year 2022-2023 were £45,448 whilst payments amounted to £53,362. Full accounts have been prepared and submitted to the Charity Commission. Receipts consisted predominantly of charitable giving from members and others who attend the church along with the Gift Aid tax recoverable on them. There were no significant gifts from individuals this year. Payments include the salary of one part-time minister. The charity seeks to maintain a minimum reserve of six months’ salaries and related costs and committed expenditure for rental of the office. The trustees have no concerns regarding the charity as an ongoing concern. ## **Leadership Team** The Leadership Team is responsible for discerning the spiritual direction of the church and facilitating growth and development in Christ of church members and the wider community. The Leadership Team comprised the minister and three lay members. In addition the Trustee Team comprised the minister ( _ex officio_ ), secretary and treasurer, with an elected trustee added to the team ## **Trustees** The general duties of the trustees are to ensure that the church continues to fulfil its aims as a charity by being included in the hands-on management of the church, and submitting an annual report to the Charity Commission. The trustees aim to meet together every month, sometimes with the leadership team to plan church business meetings and other practical matters, and sometimes alone to review the church’s policies. During the past year the following policies have been reviewed, and where necessary have been updated: _Safeguarding, Handling of Disclosures, Bereavement/Compassionate leave, Expenses, Secondary Employment, Grievance procedure._ ## **Sunday morning services** We continued to meet regularly on Sunday mornings in Hardwick School for a church service 10.30am-12noon for worship, fellowship and teaching, and for Young Church and youth group. We also ran Allsorts four times during the year, which is a sensory church service for children and families. We continued to have communion regularly, usually on the 1st and 3rd Sundays of the month. ## **Weekday Groups** Weekday groups have continued to meet during the year with a combination of online and in-person meetings for Bible study, prayer and mutual support. ## **Preaching** Preaching topics during the year included Micah, Amos, Proverbs, Justice issues, Galatians and Philemon. In summer 2022 we had a series called ‘It spoke to me’, where people from the congregation spoke on Bible passages that were particularly meaningful to them. Podcasts of talks can be accessed via the church website. ## **The Living Room** The Living Room has been useful for hosting various small group meetings, the Warm Hub, the Wednesday Bible Study, and a series of craft mornings, with help from volunteers within the church. The room has also been used for other groups, and has become the preferred meeting place for the Joint Church Service planning group. ## **Community events** At Christmas time, we once again built a Life-Size Nativity scene outside Hardwick School, together with others from the community who helped with the construction and maintenance. We altered the design of the stable so we can use the whole green: this keeps people off the road, and gives more space, which is useful as there were about 250 people at the Carols on Christmas Eve at the Nativity scene. We also organised carol singing around the village with people from St Mary’s Church. In December, we also, with some other community groups, provided 35 Christmas hampers for families in the village who needed them. These are administered through the school, who identify families who would benefit from them. We do not know who the families are. During term time, we facilitate the Baby and Toddler Group. Post-Covid, the group was unable to restart, so we provide personnel to complete a committee and run the sessions. This is not specifically a church activity (i.e. there is no Christian content), and remains a community group in its own right. At Easter we resurrected the Easter Jigsaw and café for the first time since 2019. Throughout the week leading up to Easter, we hid plastic eggs around the village, each of which contained a jigsaw piece, which people brought to an Easter Jigsaw Café in the school hall on Easter Sunday afternoon, where we did the jigsaw together, alongside refreshments. There were fewer people at the café than in previous years, but this allowed for more meaningful conversations to happen. In December 2022, following Covid, we resumed our monthly Sunday Church Services at a local care home. Some 7 to 10 residents attended along with 2 or 3 members of staff and visitors. ## **Baby & Toddler Group** A team of volunteers from our church has continued to facilitate the running of Hardwick Baby and Toddler Group which takes place on a Thursday morning in the Community Room. We usually have 3 members of the church running the group each week with many others from the church helping by baking cakes. The group has been really appreciated by those in Hardwick and the local area and is well attended, often with more than 12 families each week. We provide a range of toys and activities for the children to enjoy with their carers as well as providing an opportunity for people to meet together and enjoy each other’s company over a cuppa and cake. ## **Churches working together for Hardwick** Since the start of Hardwick Evangelical Church, we have sought to be in good relationship with the congregation and leadership of St Mary’s Church, Hardwick, recognising that some of what we do is done more effectively as two distinct churches but there are also areas where it is more effective to work together. A new vicar was appointed in September 2022, and moved into the Rectory in February 2023. We continue to enjoy a good relationship, and Village Prayers continue to run as a joint venture on Wednesday mornings usually on Zoom but in-person in the Cabin on the first Wednesday of the month. In collaboration with WCCYM, we also presented “It’s Your Move” booklets to Year 6 students at the Hardwick campus of our local primary school. Pippins (Community Café) continues to run on the first Saturday of the month in the school hall. This is a joint venture between the two churches and the Community Association. Julie, Helen, Amber, Steve, Kate and Joe are regularly involved in various ways. ## **Working together for nearby villages** Through WCCYM (West Cambridge Christian Youth Ministries) and the annual Joint Church Service, we have many links with churches and Christians in nearby villages, across denominations. A lot of these contacts are centred around youth work but there are other very useful conversations that emerge from the relationships that are built. As part of the Eastern Baptist Association (EBA), we have additional links with local Baptist Ministers who meet up every 2-3 months for prayer and support. In September, several people in the church were involved in the Hardwick Eco Event, which was followed on the Sunday by a service jointly with St Mary’s church, where we focussed on God and his creation. ## **Online presence** For some years now, the church has had a website, YouTube channel and a Facebook page. We continue to publish news online for the local community and record our weekly sermons which are made available in podcast form for streaming or download. ## **Young Church** This year Young Church has continued to be co-ordinated by a skilled volunteer. We have had 12 volunteers from the church helping to deliver the children’s work including some of the young people. We continue to meet for Young Church and Tiny Church in the Community Room from 10.30am-11.40am when we join together with the rest of church for a time of worship and prayer. In Tiny Church (0-4 year-olds) we have usually only had 1 child and a leader although we have had some younger children visit throughout the year. They have been working their way through The Big Bible Storybook each week. As well as a bible story they sometimes do a related activity and spend time singing and playing together. In Young Church (Primary School age) we usually have 5 children meeting together and at least 3 leaders to enable us to provide one to one support to those children who may need it. Since September we have started to follow the ‘Connected Hearts’ curriculum as a basis for our sessions. This has an emphasis on the Holy Spirit and helping children to develop their own personal relationship with God, taking time to listen to what He wants to say to them. A typical session would include a welcome activity, ‘God Spot’ (a time share with others and thank God for the things he has done that week), a bible story and snack, a song, a related game, craft or other practical activity, discussion and time for prayer and reflection. Although sessions can be challenging at times due to the children’s differing needs we have all been enjoying our sessions together. ## **Youth Work** We have had youth sessions on most Sundays during the main service, with up to four young people at different times. We have been using the youth version of the ‘Connected Hearts’ material which the children have also been following. At the end of the academic year in July 2022, the minister, Licensed Lay Minister from St Mary’s Church and a WCCYM worker ran a session for Year 6 pupils in Hardwick Primary School, to give out the ‘It’s Your Move’ Scripture Union books and do some activities to help prepare them for secondary school. We have the same session planned for later in July this year. Our partnership with WCCYM has continued, providing additional regular youth work activities for young people to get involved in. These activities have included: - Thirst youth service (monthly) - Fortnightly discipleship group held at Comberton Baptist Church - Christian Union groups, RPE lessons and PSHE lessons at Comberton Village College - WCCYM weekend and socials throughout the year The WCCYM Summer Party was hosted in Hardwick, on the field at Hardwick Primary School. We also booked the Community room and gym for a sports and games social in September. We are very grateful to the volunteers from our church, who regularly run the Sunday morning sessions with the young people. We are also very thankful for the volunteers from our church who help with WCCYM activities, including the fortnightly Discipleship group, Thirst youth service, WCCYM weekend, and socials. A big thank you to those from our church who have provided food for the youth service twice in the year. ## **Safeguarding** The church has two experienced Safeguarding leads, one having a focus on children and young people, and one having a focus on adults. No additional leaders have been trained this year. DBS checks and updates are carried out through Thirtyone:eight (previously known as CCPAS – Churches Child Protection Advisory Service). The leads are also responsible for updating the policy and any associated Safeguarding procedures for the church. ## **Mission Links** Our current Mission Links remain unchanged. As a church we provided both annual financial and ongoing prayer support for the Christian work overseas and in the UK. Overseas: - Rehoboth Children’s Home situated in the small village of Santa Maria, Philippines. - Kathryn Thompson, a key worker with Rehoboth. - Central African Mission International, supporting doctors in Lwamba Hospital. - The Lisa Kent Memorial Nursery School in Kombo South, The Gambia, West Africa. ## UK: - Christian Motorcyclists Association, Cambridgeshire. - GENR8 children’s ministry. - West Cambridge Christian Youth Ministry (WCCYM). ## **Declarations** The trustees declare that they have approved the above report. Signed on behalf of the charity’s trustees: Susie Thomson Enid Instone-Brewer Treasurer Secretary 10 October 2023 10 October 2023 HARDWICK EVANGELICAL CHURCH TRUSTEE'S REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 HARDWICK EVANGELICAL CHURCH STATEMENT OF FINANCIAL AcllviTIES FOR THE YEAR ENDED 31 MARCH 2023 Unrestricted Restricted Endowment Funds Funds Funds 2023 2022 Note INCOME FROM: Donations and Legacies Investments 2a 34,493 1,241 2,914 41,293 1.241 2,914 36,715 1,142 2b Other Income Totsl Income 38.648 6.8CM) 45.448 38,941 EXPENDITURE ON: Employee Costs Church Activities Administration Costs 3a 24,770 9,979 11,762 24,770 16,830 11.762 24,246 10.604 12.618 3b 6.851 Total expendlture 46,511 6,851 53.362 47,468 Net IncomellExpenditure) (7,863) 151) {7,9141 18,5271 Transfers Net Movement in Funds (7,8631 151) 17,914) 18.5271 Reconciliation of Funds: Total funds at April 2022 155,914 12,771 168,685 177.212 Total Funds at 31 March 2023 148.051 12,720 160.771 168,685 HARDWICK EVANGELICAL CHURCH BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2023 Nole 2023 2022 Current Assets: Debtors Short Term Deposits Cash at Bank 859 126,786 34,720 162,364 162 125,707 44,024 169,892 Current Liabilities: Creditors Accruals 1,132 462 1,007 200 1,207 1,594 Net Current Assets 160,771 168,685 Total Net Assets 160,771 168,685 Funds: Unrestricted Restricted Endowment Total Funds 148,051 12,720 155,914 12,771 160,771 168,685 HARDWICK EVANGELICAL CHURCH STATEMENT OF FINANCIAL AcfiviTIES FOR THE YEAR ENDED 31 MARCH 2023 2. Income Unrestricted Restrirted Endowment Funds Funds Funds 2023 2022 Note 2a Donations and Legacies Pledged Giving Tax Reclaimable Other donations & Legacies 28,617 5,876 240 28,857 5,936 6,500 41,293 28,542 8,173 60 6.500 6.800 34,493 36,715 2b Investments Interest 1.241 1.241 1,241 1,241 1,142 1,142 2c Other Income Fundraising Sale of resources Outreach projects Room hire EBA- outreach funding Sundry 162 162 169 439 1,643 1,109 1,643 1,109 476 2,914 2.914 1.084 Total Income 38.648 6,800 45,448 38,941 HARDWICK EVANGELIG4L CHURCH srATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023 3 Expendlture Unrestricted Restricted Endowment Funds Funds Funds 2023 2022 Note Employee Costs 24.770 24,770 24,770 24.770 24,246 24,246 Church Artivities: Church leadership Children & Families, work Youth work Pastoral Welfare Outreach IDI Outreach projerts Room Hire EBA Outreach 3b 347 347 851 306 586 586 141 141 14 73 73 loo 212 loo 272 156 272 1,223 718 718 1,109 1,109 210 1,974 300 11,000 16,830 210 540 2,177 250 Event costs 1,974 300 4.500 9.979 Sunday services Mission giving IDI 6,500 6,851 4,875 10,604 Admlnlstratlon Costs: Fees & affiliations Property Costs Equipment IDI Training & resources IDI Sundry Bookkeeping Recruitment 3¢ 1,131 8,414 333 1,131 8,414 333 257 1.749 8,140 1,369 154 96 257 54 54 1,206 367 1,206 367 I,oio loo 11.762 11,762 12,618 Total Expenditure 46,511 6,851 53.362 47,468 HARDWICK EVANGELICAL CHURCH STATEMENT OF FINANCIAL AcfiviTIES FOR THE YEAR ENDED 31 MARCH 2023 l. Accountlng Poli¢ie5 al Ba515 of Preparation These accounts have been prepared under the historical cost convention with items recognised at Cost or transaction value unless otherwise stated in the relevant notelsl to these accounts. The financial statements hove been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 issued ofi July 2014 and with the Charities Act 2011. The Charity constitutes a public benefit entity as defined by FRS 102. Going concern basis The trustees consider that the going concern basis is appropriate as they consider the reserve levels to be sufficient to ensure that the trustees can meet their financial obligations for the next 12 to 18 months and on the basis that the entity is a going concern. Financial Reporting Stsndard 102- Reduced disclosure exemptions The trustees have taken advantage of the following disclosure exemption in preparing these financial statements, as permitted by FRS 102: - The requirement of Section 7 - Statement of Cash Flows. Funds Unrestricted funds represent the funds of the church that are not subject to any restrictions regarding their use and which are available for application on the general purposes of the executive committee. Funds designated for a particular purpose by the executive committee are also treated as funds which have been given for a particular purpose and which are therefore not available for general purposes. These funds are refered to as Designated Funds. Income Income from planned giving and other donations are recognised as received. Income tax recoverable on covenants or gift aid donations is recognised when the related income is recognised. Grants and legacies are recognised as received. dl Expenditure Expenditure is recorded when payable, and where unpaid at the year end are included as Creditors. HARDWICK EVANGELICAL CHURCH srATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023 4. Debtors 2023 2022 Trade Debtors Prepayments Other debtors 243 344 271 859 162 5. Cash at bank and in hand 2023 2022 Short term deposits: Hampshire Trust Bank Kingdom Bank Cash at Bank: CAF bank 101,158 25,628 100,247 25,460 34,720 161,506 44,024 169.731 6. Creditors: amounts falling due within one year 2023 2022 Trade creditors Other creditors 881 475 532 250 1.132 1.007 7. Accruals 2023 2022 Bookkeeping 462 200 At31 Ma￿h 2023 At 1 April 2022 8. Restrirted Funds Income Expenditure Children & Families Fund A428 Corridor Development Fund Youth Work Fund Eraston misslon fund 10,325 2,160 286 10,325 1,950 445 210 141 6,500 6.851 6,SCX) 12,771 12.720 The Children & Families Fund comes from a donation by Caxton Baptist Church, given to be used towards the cost of employing a Children & Families worker. The A428 Corridor Development Fund is a donation from the Eastern Baptists Association to be used in developing the work of the church in the new planned housing developments. The Youth Work Fund comes from donations specifically for Youth work. The Eraston mission fund came from a donation specifically to be used to support Eraston's work. Unrestricted Restrictsd Funds Funds 9. Analysis of net assèts between funds Total Fund balances as at 31 March 2023 are represented by: Current Assets Current Liabilities 149,644 11,5941 148.051 12,720 162.364 11,5941 160,771 12,720 CHARITY COMMISSION FOR ENGLAM) AAO w￿E5 Independent examiner's report on the ' accounts Section A Independent Examiner's Report Report to the trust• Q-4GIKki K4 On accounts for th• y•ar •nd¢d 3K b&P&CA a£s221 Charlty no (If any) I IL3C)49 I r8POrt ￿ ihe truslees on my examintiw of the accy)unts ￿ the atx)ve chanty Trusf) the year erthd 3110312021 As the charitys Injstees. you are rospwib￿ Ihe wepara11￿ ol 11 a0￿ntS in accordance y￿¢h Ihg requiremenis of the Chariljes 2011 ("tr* Acr). R•spMslbllltl•s and b•sls of r•wt I rewrt in respect of my examination of ￿ Trust's accounts ￿rrIed cArt uThJer SeC￿n 145 01 the 2011 Act and In carrwThJ out my examination. I have fotkmtd all the applicable Dirocbcms givgn by tha Charity Q1mmiss￿n urKkr soc1￿) 145(SMbl of the Aa. Indopgndent •xaminees slatsment appl%Ww￿1} Delete [ l rf not applicable. I have my examinalion. I confimi that no m81erial ffl8tte￿ h& C¢Th io my attenlbjn in conr*dl(Kt *ilh the examrn8tThi10#￿Trtt￿ respect. the acu)untiThJ reccnJs We￿ not kept in aC4xx￿ section 130 ol ￿ Chathes Act or the a¢tr)unts dwj Th)1 &¢fjrd with the accounttng record5: or Ihe acojunts dMI M)1 comr4y wlth the applThble requirements (1)n￿mIng the aThJ c￿lent of accO￿ts set wt in the Charities (Accounts and Reports) Regulations 2iJ)8 othér than any r0qulrom￿t that Ihg accounts give a 't1￿ fairf viaw not a mattar rx>nsKlorad as part ol an irKIcp9ndgnt 9xaminab.c￿. I have ¢mms arwj have ac￿)55 ￿ O￿T n4gilef5 in wine¢ wilh examina￿￿ to attenti￿ sh￿Id be drawn in this re￿t in (￿r to er￿ble a pr(￿r Underst￿dIng of tho accA)unts to be réachthl. th• ¥*tYds in Ihg Iyack￿$ if IMY do not appty Signed: Rèlevant professlonal , qualllkaiionls) of body IER OGt 2018 111 any): | UFPE Se¢tion B Disclosure Only complete if the oxamincr to highlight matenal ￿atterS 01 concom (see CC32. I[￿ep0￿dc￿t exam￿ts￿ ol (thanty accounts. directKmS gUIdar￿ for examwws). Glvt here briel details of any Items thal thp examiner wis1￿9 to disck￿8. IER 0¢12018