**Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| |**From**|01|11|2022|**To**|31|10|2023| ## Section A Reference and administration details ## **Charity name** Sullivan’s Heroes **Other names charity is known by Registered charity number (if any)** 1163021 **Charity's principal address** 74 Selsfield Road Turners Hill West Sussex **Postcode** RH10 4PW ## **Names of the charity trustees who manage the charity** |1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Fiona Smith|Secretary||| ||Richard Smith|Treasurer||| ||Helen Broderick|Chair||| ||Lia Lunn|||| ||Amanda Cooper|||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Unincorporated Association How the charity is constituted (eg. trust, association, company) New trustees are appointed by the existing trustees and serve for one year after Trustee selection methods which they may put themselves forward for re-appointment. (eg. appointed by, elected by) All trustees give their time freely and no remuneration or expenses were paid in the year. Fiona Smith remains a Trustee whilst being employed as Operations Manager, as authorised by the Charity Commission and agreed with the Trustee Board. **TAR** March **2012** 1 ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. Upon appointment, new trustees sign a Trustee Eligibility Declaration, committing to dedicating their time and expertise. New trustees are given information including a history of the charity and its objects, a copy of the governing Constitution Document and a copy of the Charity Commission’s guidance ‘ _The essential trustee: what you need to know, what you need to do_ ’. - Previous years’ annual reports and accounts are discussed with trustees at trustee meetings, together with the broad strategy and areas of activity for the charity. - A Conflicts of Interest Policy and Register of Interests is maintained and adhered to. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To relieve the needs of children with disabilities and their families by the provision of grants and financial assistance to adapt their home to accommodate the child’s needs as a way of improving their quality of life within their home environment. **TAR** March **2012** 2 |**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|Sullivan’s Heroes provides its fundraising platform and grant making policy to
achieve its objects for the public benefit to improve the lives of disabled
children, requiring significant adaptations to their homes, to ensure the
children can continue to be cared for at home, safely and with dignity.
Together with raising funds towards grants for disabled children, Sullivan’s
Heroes also enables families to promote fundraising activities for their child’s
adaptations project should they wish to, by providing a website platform where
public donations can be made.
Sullivan’s Heroes accepts applications from families with disabled children
requiring support. The families who apply need to adapt their homes to meet
the medical and care requirements of their disabled child and require to raise
funds to meet the costs where they are above the statutory Disabled Facilities
Grants, and any additional discretionary funding, available from the local
authority, and the costs cannot be met elsewhere.
The charity has carried out fundraising throughout the year to raise funds for
grants, via fundraising activities, sourcing corporate donations and funding
from charitable organisations, and through direct donations.
Trustees of Sullivan’s Heroes have had regard to the commission’s public
benefit guidance, and this has been taken into account in all operations and
decision making within the charity.| |---|---| ## **Additional details of objectives and activities (Optional information)** |You**may choose**to include
further statements, where
relevant, about:
•policy on grantmaking;
•policy programme related
investment;
•contribution made by
volunteers.|Families apply to Sullivan’s Heroes through an application process via the
website or by direct email, phone and postal contact methods.
One of the qualifying criteria for approval of application is that the family
requesting support has already applied for, been approved for and accessed the
Disability Facilities Grant (DFG) offered by UK County Councils for making
disability adaptations to a home.
Applying for a DFG is a detailed process and upon approval by the relevant local
authority is sufficient qualification for applying for financial assistance and
support from Sullivan’s Heroes.
Qualification for support from Sullivan’s Heroes is also obtained through
communications with NHS Occupational Therapy and medical teams,
community nursing teams and with a requirement of a written report or letter
of referral from such organisations for application to the charity.
Sullivan’s Heroes also requires detailed quotations from suppliers for the
building works for approval of application for support, together with details of
the DFG funding and any additional funding awarded from the local authority.
The monies Sullivan’s Heroes raises through various fundraising activities are
continually monitored to ensure a sufficient number of families with disabled
children can be supported through the awardingofgrants.| |---|---| **TAR** March **2012** 3 The website platform has the capacity to assist all families who successfully apply, by enabling them to conduct their own fundraising through the web platform should they choose to. As agreed by the Board of Trustees and authorised by the Charity Commission as being in the interests of the charity to do so, Fiona Smith has been employed as Operations Manager of Sullivan’s Heroes since 18/05/2020 whilst retaining her position as Trustee of the charity, as one of the co-founders. A Conflicts of Interest Policy has been established together with a Register of Interests and will be adhered to by all trustees accordingly. **TAR** March **2012** 4 Section D Achievements and performance The trustees report the number of applicants has remained the same as in the **Summary of the main** previous year, with 21 applicants in this financial year. **achievements of the charity during the year** Building costs continued to rise compared to previous years, impacting the adaptation projects and significantly affecting the families supported by Sullivans Heroes. Proposals from contractors faced lengthy delays, likely due to cost fluctuations, as councils sought alternative quotes. Events and fundraising for families remained slower than previous years. General concerns about the cost of living may have made people more reticent about asking for money through fundraising, so less families seemed willing to fundraise through JustGiving. In reality, the general public were still happy to donate to those families who were fundraising, but families seem more hesitant to ask for donations with the challenging financial climate during this period. Families have required significant support due to building cost increases over the previous years, increasing the costs for many of the projects undertaken, whilst the local authority grant funding has remained static with no increase in the amounts awarded to the projects. Some external charities previously used for sourcing funding have closed or have exhausted their available funding, whilst others are still able to help on an ad-hoc basis. Many are oversubscribed for support periodically, leading to some rejections, or the organisations are temporarily closed to applications for a set period of time. Some organisations revised their eligibility criteria around the funding use on a regular basis to maximise their audience of applicants they can support, requiring strict adherence to specific funding use criteria. Some support was still available for ad-hoc applications through these avenues where the funding use meets the eligibility criteria. During the period from 1st November 2022 to 31st October 2023, the charity received 21 applications from families with disabled children. All 21 applicants were placed on a waitlist for a Grant, to be pledged closer to the start of their building projects from unrestricted funds available. A total of 10 grants were paid to applicant’s families during this period for projects underway or nearing completion. Due to the length of time the majority of projects take to get underway and completed, only 2 of these grants were to applicants who applied within the same year timeframe of 1st November 2022 to 31st October 2023. 7 of these grants were paid to applicants who applied during the previous financial year of 1st November 2021 to 31st October 2022. 1 of the grants was paid to an applicant who applied to the charity in the year time period ending 31st October 2020. These projects to which the grants have been paid out are now completed, many of which are featured in the completed projects area of the charity’s website at: https://www.sullivansheroes.org/who-we-arehelping/who-weve-helped/ **TAR** March **2012** 5 Section D Achievements and erformance p 10 of the 21 applicant’s families are fundraising through the Sullivan’s Heroes website to raise additional funds towards their home adaptations, representing a slight decrease on the previous year – with 47% of the families signed up with the charity engaging in fundraising with the charity’s support, compared to 57% in the prior year. This decline might be attributed to the cost-of-living fears of families, making them less inclined to actively fundraise in the financial climate. The charity has provided all the families with fundraising support and information to enable them to reach their targets, and actively sought additional funding to successfully fund and complete their projects. The charity has also provided information to 52 additional families in this financial year, and their relevant Social Workers, Occupational Therapists and other support workers, relating to home adaptations and accessing council grant funding where appropriate. Applications have been received direct from families and through referrals from medical, council, social services and housing agency professionals, plus referrals via other charitable organisations. Many families are also being referred to the charity via previous families supported by Sullivan’s Heroes, and their relevant Occupational Therapists. Sullivan’s Heroes has sourced further funding towards the applicants’ home adaptations through charitable organisations. The charity has enabled the full funds required for the projects to be reached. Without Sullivan’s Heroes support to secure this funding and aid the fundraising these projects would not be able to proceed, and the beneficiaries’ home disability adaptations would not be put in place to meet their care and health requirements. Completed projects can be viewed on the charity’s website at: https://www.sullivansheroes.org/who-we-are-helping/who-weve-helped/ with photos of the completed adaptations provided by the family, together with information from the family about the impact and differences the adaptations have made for their child. Some families have also provided information for full case studies which are available on the website at: https://www.sullivansheroes.org/aboutus/resources/#case-studies, detailing how the fundraising was carried out, and the benefits the charity has brought them throughout their fundraising and adaptations process. **TAR** March **2012** 6 ## **Section E Financial review** ## **Brief statement of the charity’s policy on reserves** Sullivan’s Heroes operates a Reserves Policy to maintain a Financial Reserves Fund to provide financial stability for operational costs and future grant allocations for the proceeding 12 months. At the financial year end of 31/10/23 there is a Financial Reserves Fund in place of £60,570. Sullivan’s Heroes’ policies ensure that all monies raised for its supported families are reserved within restricted funds. **Details of any funds materially** There are no funds materially in deficit. **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. The charity’s main principal sources of funds are from donations either made to the charity as a whole or as restricted funds direct to a specific child whom the charity is supporting. Funds have also been raised from events which either the charity attends, or external sources participate in on the charity’s behalf. Individual families and their friends, family and colleagues have undertaken multiple challenges and events towards their target over the course of their fundraising. Although the cost-of-living concerns experienced during this year’s timeframe has reduced the number of individual families fundraising publicly, families have still been successful in obtaining donations from the general public where they have proceeded with fundraising activities. Direct donations from corporates and other charitable organisations decreased by 19% compared with the previous year, whilst JustGiving donations decreased 25% year on year. The overall income of the charity has decreased by 28% to £197,092 in this financial year, compared with £273,685 in the previous year. Total expenditure decreased by 67%, from the previous year, including Grants and funds paid to applicants, with £132,466 expenditure compared with £399,630 in the previous financial year. The comparatively decreased expenditure is a result of the previous year’s increased expenditure year on year, due to lengthy projects held up over preceding years through building supply issues reaching completion point and subsequent payment of funds raised. The charity continues to operate in an entirely online presence. Charity expenditure is kept to a minimum. Salary paid to Fiona Smith for employment as Operations Manager as of 18/05/20 has been intentionally kept to a minimum level comparable to similar roles. Other expenditure is to cover running costs for the website, events, office software and third-party fees associated with online fundraising portals. **TAR** March **2012** 7 ## **Section F Other optional information** The Trustees of Sullivan’s Heroes are pleased with the achievements of the charity over the course of the year. The number of charity applicants has remained static year on year, and the families supported during this period have required and received the additional support from the charity to meet their requirements for their adaptation projects. Whilst the overall funds raised this financial year has reduced year on year, the grants and funds awarded to these beneficiaries has remained consistent with the charity’s objectives, and the charity has successfully continued to support every eligible applicant to the charity. As awareness of the charity continues to grow the Trustees look forward to supporting an increased number of beneficiaries in the future. As with previous years’ reporting, it continues to be encouraging to see the number of medical, council and housing agency professionals who know of the charity and are directing their clients to apply to the charity; together with other charitable organisations referring families to apply to the charity. The benefits which the adaptation projects bring to the children who the charity is supporting are reported and documented on the charity’s website once the projects are completed. These website articles all contain wording, quotes, photos and videos supplied by the families supported, with full permission for usage, compiled from Feedback Forms provided to each family on completion of their project. The articles offer valuable insight and understanding into the impact each project has brought to the child, and highlighting the life-changing differences and benefits achieved by the home adaptations. These articles and case studies can be found at: **Who we’ve helped:** https://www.sullivansheroes.org/who-we-are-helping/who-weve-helped/ **Case Studies:** https://www.sullivansheroes.org/about-us/resources/#case-studies ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Fiona Smith Helen Broderick **Position (eg Secretary, Chair, etc)**[Secretary ] Chair **Date** 22/08/2024 **TAR** March **2012** 8 ## **CHARITY COMMISSION** FOR ENGLAND ANO WALES ## **Independent examiner's report on the accounts** ## **Independent Examiner's Report** **Section A Independent Examiner's Report Report to the trustees/** SULLIVAN'S HEROES **members of** I ' ----------------0 **n accounts for the year** 31/10/2023 **Cha�ty no** 1163021 **ended (1f any)** 1 I 1 **Set out on pages** Report of the Trustees and Financial Statements: Pages 1-4 Receipts and Payments Accounts (Form CC16a): Pages 1-2 charity ("the Trusr) for the year ended 31/10/2023 I report to the trustees on my examination of the accounts of the above ============================� = '.: =========:'.:============= =; Responsibilities and basis As the charity trustees of the Trust, you are responsible for the preparation 2011 ("the Act"). of report of the accounts in accordance with the requirements of the Charities Act I report in respect of my examination of the Trust's accounts carried out have followed the applicable Directions given by the Charity Commission under section 145 of the 2011 Act and in carrying out my examination, I under section 145(5)(b) of the Act **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me • cause to believe that in, any material respect the Act or accounting records were not kept in accordance with section 130 of • the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a • _Please delete the words in the brackets if they do not apply._ proper understanding of the accounts to be reached **Signed: Date:** 20[th ] August 2024 I � ~~. I~~ **Name:** Pippa Forde ~~I~~ **Relevant professional** AA T Level 3 **qualification(s) or body** IAB **(if any):** I Address: 8 Dean House Gate ;=====================================================� Allerton Bradford B015 BHF **1** **IER** **October 2018** **REGISTERED CHARITY NUMBER: 1163021** ## **REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS** ## **FOR THE PERIOD ENDED 31 OCTOBER 2023** ## **FOR** **SULLIVAN’S HEROES** Richard Smith, Treasurer Sullivan’s Heroes 74 Selsfield Road Turners Hill West Sussex RH10 4PW **SULLIVAN’S HEROES** **CHARITY INFORMATION FOR THE PERIOD ENDED 31 OCTOBER 2023** **TRUSTEES:** Mr Richard Smith Mrs Fiona Smith Mrs Lia Lunn Mrs Helen Broderick Ms Amanda Cooper **REGISTERED OFFICE:** 74 Selsfield Road Turners Hill Crawley RH10 4PW **CHARITY REGISTRATION NUMBER:** 1163021 Page **2** of **4** ## **SULLIVAN'S HEROES STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD ENDED 31 OCTOBER 2023** |**2023**
**INCOMING RESOURCES**
Bank Interest Earned
1,014
Easy Fundraising
146
Ebay
0
Fund Raising Events
0
Gift Aid received
16,137
Gifts and Donations Income
170,197
Grants
2,503
Sales
7,096
**197,092**
**COSTS OF INCOMING RESOURCES**
Events
0
Just Giving Fees
2,277
Other charges/Fees
20
Grants Pledged by SH
2,503
**4,801**
**OPERATING COSTS**
Accounting fees
412
Bank Charges
136
Fundraising Equipment
10
IT Costs
5,291
Office Expense
18
Phone costs
277
Platform fees from Just Giving
562
Postage and Delivery
160
Salaries and Wages
17,165
Pension
328
**24,357**
**GRANTS AND PAYMENTS TO FAMILIES**
Funds paid to families
89,557
Grants paid to families
13,751
**103,308**
**NET INCOMING RECOURCES**
**64,626**
RESERVES BROUGHT FORWARD
155,908
RESERVES CARRIED FORWARD
220,534
**REPRESENTED BY**
Main bank account
£68,274
Business Reserve account
£148,369
Uncleared Bank Deposit
£4,250
Less Creditors A/C Payable
-£360
Cash at Bank|**2023**
**INCOMING RESOURCES**
Bank Interest Earned
1,014
Easy Fundraising
146
Ebay
0
Fund Raising Events
0
Gift Aid received
16,137
Gifts and Donations Income
170,197
Grants
2,503
Sales
7,096
**197,092**
**COSTS OF INCOMING RESOURCES**
Events
0
Just Giving Fees
2,277
Other charges/Fees
20
Grants Pledged by SH
2,503
**4,801**
**OPERATING COSTS**
Accounting fees
412
Bank Charges
136
Fundraising Equipment
10
IT Costs
5,291
Office Expense
18
Phone costs
277
Platform fees from Just Giving
562
Postage and Delivery
160
Salaries and Wages
17,165
Pension
328
**24,357**
**GRANTS AND PAYMENTS TO FAMILIES**
Funds paid to families
89,557
Grants paid to families
13,751
**103,308**
**NET INCOMING RECOURCES**
**64,626**
RESERVES BROUGHT FORWARD
155,908
RESERVES CARRIED FORWARD
220,534
**REPRESENTED BY**
Main bank account
£68,274
Business Reserve account
£148,369
Uncleared Bank Deposit
£4,250
Less Creditors A/C Payable
-£360
Cash at Bank|**2022**
95
285
0
0
20,068
217,258
34,667
1,312
**273,685**
0
3,064
5
34,667
**37,735**
278
34
0
4,996
23
257
562
204
17,185
328
**23,867**
319,526
18,500
**338,026**
**-125,944**
281,852
155,908
58,211
98,056
-359
**220,534 **
**155,908**|**2022**
95
285
0
0
20,068
217,258
34,667
1,312
**273,685**
0
3,064
5
34,667
**37,735**
278
34
0
4,996
23
257
562
204
17,185
328
**23,867**
319,526
18,500
**338,026**
**-125,944**
281,852
155,908
58,211
98,056
-359
**220,534 **
**155,908**| |---|---|---|---| ||**197,092**
**4,801**
**24,357**
**103,308**||**273,685**
**37,735**
**23,867**
**338,026**| ||**64,626**
155,908
220,534||**-125,944**
281,852
155,908| ||£68,274
£148,369
£4,250
-£360||| ||||**155,908**| Page **3** of **4** ## **FUNDS** ## **Unrestricted Funds** General Funds Financial Reserve funds Allocated monies for Families ## **Restricted Funds** ## **Total Funds** 11,774 8,646 60,570 48,000 148,190 99,262 **220,534 155,908** These financial statements are a true reflection of the financial position of the charity for the period ended 31 October 2023. The financial statements were approved by the Board of Trustees on ……22/08/2024…… and were signed on its behalf by: 22/08/2024 ........................................................................ ........................................................................ Mrs Fiona Smith – Trustee Date Page **4** of **4** |**Charity Name**|||**No (if any)**||| |---|---|---|---|---|---| |**Sullivan's Heroes**|||**1163021**||| |**Receipts andpayments accounts**|||||**CC16a**| |**For the period**
**from**|01/11/2022
Period start date|**To**|31/10/2023
Period end date||| |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|||||||| |---|---|---|---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**||**Restricted funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |
Supported Families|**-**||**152,543**||**-**||**152,543**||**240,950**| ||**-**||**-**||**-**||**-**||**-**| |Sullivan's Heroes General Fund|**44,549**||**-**||**-**||**44,549**||**32,735**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for AR)_|**44,549**||**152,543**||**-**||**197,092**||**273,685**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**-**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||||| ||||||||||**273,685**| ||||||||||| |
Payments to supported Families|**-**||**103,615**||**-**||**103,615**||**338,696**| ||**-**||**-**||**-**||**-**||**-**| |Sullivan's Heroes General Fund|**28,852**||**-**||**-**||**28,852**||**60,934**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_ **|**28,852**||**103,615**||**-**||**132,466**||**399,630**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**||||||||| ||**-**||||||||| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**399,630**| ||||||||||| ||**15,697**||||||||**- 125,945**| ||**-**||||||||**-**| ||**56,646**||||||||**281,853**| ||**72,343**||||||||**155,908**| CCXX R1 accounts (SS) 22/08/2024 1 Section B Statement of assets and liabilities at the end of the period Unrestricted fund5 b) nèarest £ Restrf¢t¢d funds Endtswment funds to rearesl £ Catsgorles Details to r*arfjst£ 81 Ca$h funds 72,343 148.190 Totalca$h funds 72,343 148,190 Unr•striettd funds Rèstrieted fvnds Endowmtnt funds to r*arest£ Detalls to t*arest £ Cwfent valuè (W¢xMII D•tails bel C05t {cfAirAI} B3 Investment assets Oxrert vèl Detai15 l¢x B4 Assets retained for t charty's own use Detali $ {cyticrAI} B5 Liabilities Signed by one ott￿￿ trustees on beha￿ of all the tDJStees nknfye Nam8 Date of approval JJIOE CCXX R2 accounts ISSI 2210812024