Trustees’ Annual Report for the period
From 1/4/2024 Period start date To 31/3/2025 Period end date
Charity name: Millstream Day Centre - trading as Benson Millstream Centre Charity registration number: 1163000
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide relief to elderly and disabled people and in particular those living in and around Benson, Ewelme, Berrick Salome, Roke, and Preston Crowmarsh by providing day care services and such other services as the Trustees may decide from time to time. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
In July 2024, our Chair and Vice Chair resigned, having both reached 9 years of service. Also in July 2024, a new lead trustee was appointed, as well as three other new trustees, one experienced in marketing, one in food hygiene and nutrition and the third in finance – and who has already provided considerable support to the charity. One other trustee resigned in March 2025. A trusted volunteer was appointed as secretary to the trustees and has provided invaluable support. On 14th March 2025, the Centre Manager resigned. One of the trustees committed to running the Centre during the search for a new manager. In April 2024 we celebrated the completion of the Centre extension with an open weekend to show the community the space and help them understand what we do and how they can support us. We also invited local VIPs as well as local press to extend our awareness. A new regular weekly rental booking of £95, which is in line with our lease conditions has been very helpful to our income. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In accordance with our obligations, the Trustees report that we have had regard to the Charity Commission's guidance on public benefit and that we confirm that the activities listed above meet those requirements. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Our team of volunteers and volunteer drivers remains steady; they also provide support for our fundraising activities which is invaluable. Word of mouth PR from them also helps raise awareness of the charity and has netted some new volunteers and customers. We continue to build our relationships with local community individuals and organisations including local councillors, the local church and the GP surgery for social prescriber referrals. During the year we provided 4,182 customer meals and served an average number of 29 customers per day. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Centre attendance and Millstream@Home delivery meals averaged 18 and 11 respectively per day. This was slightly below the combined meal target of 31 set for the financialyear. |
|
|---|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The extension building work at the Centre was completed at the end of 2022/23 and the final repayment to Founders Capital of £14,000 was made in 2024/25. In 2024-25 there was an overall net income from unrestricted funds of £1,375 with customer numbers up slightly on the year before, and this income was supported by fundraising, grants and donations, despite a drop in grants (£12k lower than last year). Costs were well managed by the Centre team to ensure these were kept below budget. Cash funds at the end of the year were £27,304, of which £520 is restricted. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | A contingency reserve is held to meet 3 months of running costs. Other reserves include Founders Capital and building and furniture reserves to meet future spending needs. |
| Amount of reserves held | Para 1.22 | Total reserves of £213,905, including £187,121 of restricted reserves. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | We have no deficits. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No uncertainties. |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Unrestricted grants and donations £9,363 Customer Income £36,942 Investment income £4,861 Fundraising net income £9,183. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The existing trustees appoint trustees. A skills audit of existing trustees is undertaken so that, looking forward, an assessment of unmet needs can be made to inform the search and appointment process wherever possible. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Millstream Day Centre |
|---|---|
| Other name the charity uses | Benson Millstream Centre |
| Registered charity number | 1163000 |
| Charity’s principal address | Mill Stream, Benson, Wallingford, Oxon, OX10 6RL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Rob Wadley | Chair | To 1/7/24 | ||
| Geraldine Gault | Vice Chair | To 1/7/24 | ||
| Caroline Massingham | ||||
| Julie Broscomb | ||||
| Julia Hayes | From 4/7/24 | |||
| Peter Lanigan | Lead Trustee | From 5/7/24 | ||
| LucyWhite | From 4/7/24 | |||
| Heather Merryweather | From 15/7/24 | |||
| Sue Clayton | ||||
| Noelle Stallard | To 31/3/25 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets None. held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Mrs Lucy White
Position (eg Secretary, Trustee Chair, etc)
Date 16/01/2026
Millstream Day Centre
Receipts and pa
4/1/2024
For the period from
Section A Receipts and payments
Unrestricted funds
to the nearest £
A1 Receipts
| A1 Receipts | |
|---|---|
| Fund Raising | 11,830 |
| Grants & Donations | 10,063 |
| Meals & Coffee | 36,942 |
| Hall Hire | 3,046 |
| Investment Income | 4,861 |
| Other | 1,776 |
| Garden Room | - |
| - | |
| Sub total(Gross income for AR) | 68,518 |
| A2 Asset and investment sales, (see table). | |
|---|---|
| Liquidation of Schroder | - |
| Closure of Schroder | - |
| Sub total | - |
| Total receipts 68,518 | |
| 68,518 |
Restricted funds
to the nearest £
840 - - - - - 840
-
840
| A3 Payments | A3 Payments |
|---|---|
| Staff Costs/Salaries | 31,988 |
| Classes | 470 |
| Groceries & Provisions | 14,335 |
| Building Costs | 9,697 |
| Supplies & services | 4,555 |
| Office Expenses | 3,450 |
| 400 Club Prizes | 2,648 |
| Miscellaneous | - |
| Garden Room | - |
| Sub total | 67,143 |
| A4 Asset and investment purchases, (see table) |
|
|---|---|
| Investment in IFSL - Founders capital | - |
| - | |
| **Sub total ** | - |
| Total payments 67,143 | |
| 67,143 |
637 1,320 346 320 - 2 - - - - 2,621
-
2,621
| Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end **Cash funds this year end ** |
1,376 | - 1,781 | |
|---|---|---|---|
| - 13,400 | - 600 | ||
| 38,808 | 2,901 | ||
| 26,784 | 520 |
Section B Statement of assets and liabilities at the end of the pe
Categories
Details
B1 Cash funds
Barclays - Main Account Barclays - Colln Account Cash
Total cash funds
(agree balances with receipts and payments account(s))
Details
B2 Other monetary assets
Details
B3 Investment assets
IFSL
Details
B4 Assets retained for the charity’s own use
Details
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
Signature
1163000
CC16a
a ments accounts y
3/31/2025
To
Endowment funds
to the nearest £
Total funds
to the nearest £
Last year
to the nearest £
| - | 11,830 | 9,097 | ||
|---|---|---|---|---|
| - | 10,903 | 24,759 | ||
| - | 36,942 | 33,495 | ||
| - | 3,046 | 1,182 | ||
| - | 4,861 | 3,561 | ||
| - | 1,776 | 1,253 | ||
| - | - | 15,339 | ||
| - | - | - | ||
| - | 69,358 | 88,686 |
| - | - | |||||
|---|---|---|---|---|---|---|
| - | - | |||||
| - | - | |||||
| - | 69,358 |
44,174 44,174 132,860
| - | 32,625 | 30,781 | ||
|---|---|---|---|---|
| - | 1,790 | 1,961 | ||
| - | 14,681 | 13,754 | ||
| - | 10,017 | 7,727 | ||
| - | 4,553 | 3,213 | ||
| - | 3,450 | 2,993 | ||
| - | 2,648 | 2,886 | ||
| - | - | - | ||
| - | - | 7,178 | ||
| - | 69,764 | 70,493 |
| 14,000 | 14,000 | |||||
|---|---|---|---|---|---|---|
| - | - | |||||
| 14,000 | 14,000 | |||||
| 14,000 | 83,764 |
78,174 78,174 148,667
| - 14,000 | - 14,406 | |
|---|---|---|
| 14,000 | - | |
| - | 41,709 | |
| - | 27,304 |
- 15,807 - 57,516 41,709
eriod
Restricted funds
Unrestricted funds
| to nearest £ 26,744 - 40 26,784 |
to nearest £ |
|---|---|
| 26,744 | 520 |
| - | |
| 40 | - |
| 26,784 | 520 |
OK
Agreement Error
Restricted funds
Unrestricted funds
Endowment funds
to nearest £ - - -
Agreement Error
Endowment funds
| Unrestricted funds |
Restricted funds | Endowment funds |
|---|---|---|
| to nearest £ - - - - - - |
to nearest £ - - - - - - |
to nearest £ |
| - | - | - |
| - | - | - |
| - | - | - |
| - | - | - |
| - | - | - |
| - | - | - |
Fund to which asset belongs
Cost (optional)
195,000 - - - -
Current value (optional)
186,601 - - - -
Fund to which asset belongs
Cost (optional)
Current value (optional)
-
-
Fund to which liability relates
Amount due (optional)
When due (optional)
-
Print Name
Date of approval
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independenl Examiner's Report Report to th8 trusteesl members of Benson Millstream Centre On accounts for the year ended 31 March 2025 Charity no lif any) 1163000 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trust") for Ihe year ended Responsibilltles and As the charity trustees of th8 Trust. you are resFrt)nsible for the preparation basis of report of the account5 in accordance wilh the requirements of the Charities Act 20111"Ih8 Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in earying out my examination, I have followed the applicable Directions given by the Chyily Commission under section 1451Sllbl of the Act. I have compleled my examination. I confirm that no material matters have come to my attention lolher Ihan that disclosed below") in eonneclion with the examination which gives me cause to believe that in. any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do Dot accord with the accounting records Independènt oxaminer's statement I have no concerns and have corne across no olher mallers in connection with the examinalion lo which attention should be drawn in order lo enable proper underslanding of the accounts lo be reached. . Please delete the words in the brxkets rf they do not apply. Signed: Date: Zoz Nama: I Prnj R)knJELL Relevant professional qualification{sl or body Ilf any}: Address: Y, FILE% i OK) )Hrfs IER October 2018
Section B Disclosure Only complete if the exarniner needs lo highlight matters of conrn (see CC32. Independent examination of charity accounts- directions and guidance for examiners). Give here brlef details of any items that the examiner wishes to dlsclose. IER October 2018