## **Trustees’ Annual Report for the period** ## **From 1[st] April 2022 Period start date To 30[th] March 2023 Period end date** ## **Charity name: Millstream Day Centre** **Charity registration number:** 1163000 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To provide relief to elderly and disabled people
and in particular those living in and around
Benson, Ewelme, Berrick Salome, Roke, and
Preston Crowmarsh by providing day care
services and such other services as the
Trustees may decide from time to time| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|At the start of our year we closed the Centre for
the recommended period of 10 days due to a
chain of Covid infections, none serious.
In April the charity was steadily acquiring the
final funding required to allow the tenders to be
sent out to local builders for our extension and
refurbishment project. Discussions took place
with Benson Parish Council about the release of
a grant of £25,000 from their Community
Infrastructure Levy (CIL) fund. Additionally, the
descendants of the providers of our Founders’
Capital were asked for their special approval for
monies to be temporarily withdrawn from our
investments to fund the start of the project,
pending the expected CIL money grant and
capital project funding from South Oxfordshire
District Council (SODC), an award of £29,678,
paid in two halves. Tender documents were
sent out to four builders who expressed interest
and a phasing plan was agreed to ensure that
the Centre could remain open throughout the
period of works. Our landlord, the South
Oxfordshire Housing Association (SOHA) was
briefed on their earlier agreement for our
extension and supplied with all the relevant
documents.
In May Ewelme Parish Council awarded a grant
of £4,000.
In June, customers were taken to and
participated in Jubilee celebrations in Ewelme.
Rob Wadley and Geraldine Gault exchanged
roles of Chair and Vice-chair.
Due to the ever-increasing administration
demands on the charity the Trustees agreed to| 1 Millstream CC Return 2022-23-v5 |Summary of the main
activities – continued||recruit and advertised for an administration
assistant, a new treasurer was also recruited.
Details of tenders received were discussed and
analysed. In view of the costs, non-essential
items were removed from the project and the
likely contractors, Roy Passey Builders, asked
to provide a revised tender.
An application was made to the Oxford
Community Foundation for a grant to support
the Centre during the building work.
In July the descendants of founders contacted
confirmed their support of our exceptional need
to borrow from the Founders’ Capital.
Roy Passey Builders amended tender was
accepted and contract signed.
The Employment Tribunal raised over the
summary dismissal of the charity’s former
manager was held by video link with the judge
reserving judgement.
A new administration assistant was recruited.
The first half of our revenue grant from SODC
was received.
Building work started on schedule in August.
The only impact on our customers at this stage
was the non-availability of our garden. Hot
meal delivery continued throughout the project
despite the work.
By September the lounge area was not
available, due building work. Normal activities
continued but capacity at the Centre was
restricted to a maximum of 24. Total meal
numbers supplied continued to be buoyant
averaging over 30 per day, exceeding our
target.
The Centre was nominated for the Queens
Award for Voluntary Service (QVAS).
A weekly free of charge “Millstream Mugs”
initiative has started, providing a warm room,
tea, coffee and companionship, run by
volunteers. Donations to date, from this totalled
£200.
The Employment Tribunal judge’s ruling was
received and published supporting summary
dismissal and accordingly all the employee’s
claims have been dismissed.
In November the first phase of the building work
was completed, the Centre’s operation was now
in the new extended lounge while dining area
and disable toilets were refurbished.
The Centre hosted dignitaries, including an
Oxfordshire Deputy Lord Lieutenant, for the| |---|---|---| 2 Millstream CC Return 2022-23-v5 |Summary of the main
activities – continued||village Remembrance Sunday ceremony and
parade.
A fundraising musical evening was held in
Ewelme in December raising £1,240 and a pair
of Deputy Lieutenants visited in furtherance of
our QVAS nomination.
The Millstream Liaison Committee, which
offers representatives of local Councils (parish,
district, and county), local churches, local
charities, and the patients panel the ability to
discuss and influence the running of the Centre
continued to successfully operate throughout
this year.
The extension and refurbishment was
completed, in December, ahead of schedule
and just 5% over budget. The Charity would like
to record our thanks to Roy Passey Builders for
both the quality of their work, co-operation with
our needs, and cost saving suggestions. Final
building control approval is still outstanding,
including safety systems which are our
landlords, SOHA’s responsibility.
On Christmas Eve the refurbished foyer was
damaged by a water leak above the ceiling, due
to a faulty tank, not the recent building work.
In January the water tank was repaired by
SOHA and the paintwork damage repaired free
of charge by Passey Builders.
CIL funding of £25,000 was finally approved by
Benson Parish Council in February.
In March a new manager was recruited. A team
of three experienced staff were also recruited
as job-share Support Managers with
complementary skills ready for the next financial
year.
Despite a difficult year the charity is proud to
have delivered uninterrupted services
throughout the period including our
Millstream@Home, outreach which has
continued to provide support for customers and
the larger community albeit with reduced
demand.
Final Building Control sign-off is still outstanding
due difficulty in getting responses from our
landlord (SOHA).| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In accordance with our obligations, the Trustees
report that we have had regard to the Charity
Commission's guidance on public benefit and
that we confirm that the activities listed above
meet those requirements.| 3 Millstream CC Return 2022-23-v5 ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|It is important that Trustees recognise the
continuing contribution of the resolute team of
around 75 volunteers with diverse roles and
skills during the year, vital to the safe, efficient
and economical running of our charity.| |Other||We are grateful to the range of local
benefactors who enabled the Centre to be
financed, and contributed significantly to our
extension project, ranging from residents, local
charities to local councils.
Trustees continue to recognise the support
received from SOFEA who distribute surplus
food whilst providing training to young people.
This support was important to ensure cost
effective supplies were available to benefit our
customers.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Activities of a team of up to 85 volunteers both
at the Centre and reaching out to the
community, co-ordinated from the Centre.
During the year we provided a record number
of 4,348 customer meals and despite all the
difficulties of our building project we served an
average number of 29.9 customers per day.
We made a difference to the lives of over 50
local residents plus their carers and supporters
both remotely and at the Centre.
The charity, using an expert volunteer,
obtained attendance allowance for over 10
customers including a total of over £10,000 in
back allowances.
The Charity provided continuing support
through the Millstream@Home initiative, but
with reduced demand following the reduction in
Covid infections.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Achievements against
objectives set|Achievements against
objectives set|Para 1.41|Centre and Millstream@Home meals averaged
20.9 and 9 respectively per day, despite
significant building work at the Centre. This was
in line with the 30-meal target set for the
financial year.| |---|---|---|---| ||||| 4 Millstream CC Return 2022-23-v5 |Performance of fundraising
activities against objectives
set|Para 1.41|Local fundraising raised a net amount of £6,263
against a target of £6,000. Events included the
annual 400 Club, Carol Singing, Halloween
Trail, Music Night and raffle.| |---|---|---| |Investment performance
against objectives|Para 1.41|Investment income target was £4,700, £5,164
received, due to slightly higher than expected
investment returns in the year.| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Centre undertook a considerable building
project during the year, using significant grants,
donations and reserves accumulated over
several years to fund the project. A release of
some of the Founders’ Capital occurred to
ensure payments could be made ahead of
some grant receipts, with the plan to pay back
as much as possible next year.
The underlying financial performance of the
Centre when the building project receipts and
payments were removed for management
reporting purposes, indicated a small profit for
the year of £1,416. Given the levels of
disruption and personnel changes during the
year, this is a healthy position for the Centre to
move forward in 2023/24.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Three months’ running costs in the event of no
income. Restricted reserves for final completion
of the building project and Founders’ Capital
(described below)| |Amount of reserves held|Para 1.22|£194,146, including £150,008 restricted
reserves| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|We have no deficits| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No uncertainties| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Unrestricted grants and donations £16,493
Customer Income £27,902
Investment income £5,164
Grants and donations relating to the building
project £56,431.
Fundraising net income £6,263| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Founders’ Capital is invested in a mixture of
Charities Aid Foundation funds and Schroder
Income Trust. A complete review of the
investments is planned once the building work
is completed and final grants received in
2023/24| |A description of the principal
risks facing the charity|Para 1.46|The key risk is that of accident or acute illness
occurring to one of our frail customers. A
protocol is in place for dealing with accidents
and illness and a policy for vulnerable adults is
in place. The manager, our support managers,| 5 Millstream CC Return 2022-23-v5 and our chef are First Aid trained. Ongoing reliance on donations, fundraising and grants to support the running costs of the Centre is being addressed by increasing the capacity of the Centre and customer fees. Key issue here is in availability of cost-effective transport to draw customers from further afield. |Other||Our invested funds, Founders’ Capital, was
provided by several benefactors but notably
from two major donors. An agreement exists
that income
distributed can be used at the discretion of
Trustees but that the capital may only be used
in exceptional circumstances.|| |---|---|---|---| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g. unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions
e.g., election to post or
name of any person or body
entitled to appoint one or
more trustees|Para 1.25|The existing Trustees appoint Trustees. A skills
audit of existing Trustees is undertaken so that,
looking forward, an assessment of unmet needs
can be made to inform the search and
appointment process.| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Trustees are DBS checked and provided with
formal documents such as accounts,
constitution, and CC guidance.
As part of their induction new Trustees are
encouraged to visit the Centre
and experience a full day's service.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|We are a small charity with a simple structure:
five volunteer trustees, a professional volunteer
treasurer, three paid staff (with additional admin
and maintenance support from volunteers).| |Relationship with any
related parties|Para 1.51|The Charity maintains an informal relationship
through its Liaison Group with parallel local
agencies, Parish and District Councils, ensuring
good communication and common supportive
objectives| |Other||| ## **Reference and Administrative details** 6 Millstream CC Return 2022-23-v5 |Charity name|Millstream DayCentre| |---|---| |Other name the charity uses|Benson Millstream Centre| |Registered charity number|1163000| |Charity’s principal address|Mill Stream
Benson
Wallingford
OX10 6RL| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Rob Wadley|Chair||| ||Geraldine Gault|Vice Chair||| ||Noelle Stallard|||| ||Victoria Newton|||| ||Sue Clayton|||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets 7 Millstream CC Return 2022-23-v5 ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Full name(s) Rob Wadley Geraldine Gault
Position (e.g. Secretary,
Chair Vice Chair
Chair, etc)
Date
27 [th] January 2024
**----- End of picture text -----**
8 Millstream CC Return 2022-23-v5 **Millstream Day Centre** ## **Receipts and pay** 4/1/2022 **For the period from** ## **Section A Receipts and payments** ## **Unrestricted funds Restricted funds** |**to the nearest £**
**A1 Receipts**
Fund Raising
**8,899**
Grants & Donations
**16,493**
Meals & Cofee
**27,902**
Hall Hire
**821**
Investment Income
**5,164**
Other
**924**
Garden Room Grants/Donations
**-**
**_Sub total(Gross income for AR)_**
**60,203**
Liquidation of Schroder funds
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 60,203**
**A3 Payments**
Staff Costs/Salaries
**28,460**
Classes
**900**
Groceries & Provisions
**11,558**
BuildingCosts
**7,558**
Supplies & services
**1,521**
Office Expenses
**3,042**
400 Club Prizes
**2,636**
Miscellameous
**168**
Garden Room
**-**
**_Sub total_ 55,843**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 55,843**
**A2 Asset and investment sales, (see**
**table).**
**A4 Asset and investment purchases, (see**
**table)**|**to the nearest £**| |---|---| ||**-**| ||**1,740**| ||**-**| ||**-**| ||**-**| ||**-**| ||**56,431**| ||| ||**58,171**| ||| ||**40,000**| ||**-**| ||**40,000**| ||| ||**98,171**| ||| ||**-**| ||**-**| ||**-**| ||**740**| ||**-**| ||**-**| ||**-**| ||**-**| ||**155,736**| ||**156,476**| ||| ||**-**| ||**-**| ||**-**| ||| ||**156,476**| |**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **|**4,360**||**- 58,305**| |---|---|---|---| ||**- 64,870**||**64,870**| ||**105,336**||**6,125**| ||**44,138**||**12,690**| ## **Section B Statement of assets and liabilities at the end of the** ## **Categories** ## **Details** ## **B1 Cash funds** Barclays - Main Account Barclays - Colln Account Cash ## _**Total cash funds**_ (agree balances with receipts and payments account(s)) ## **Details** ## **B2 Other monetary assets** ## **Details** ## **B3 Investment assets** Schroder Income Trust CAF Account ## **Details** ## **B4 Assets retained for the charity’s own use** ## **Details** **B5 Liabilities** Signed by one or two trustees on behalf of all the trustees Signature #VALUE! **----- Start of picture text -----**
1163000
**----- End of picture text -----**
## **ments accounts** **CC16a** 3/31/2023 **To** ## **Endowment funds** **Total funds Last year** ## **to the nearest £** **to the nearest £ to the nearest £** |**-**||**8,899**||**6,654**| |---|---|---|---|---| |**-**||**18,233**||**47,950**| |**-**||**27,902**||**22,638**| |**-**||**821**||**1,041**| |**-**||**5,164**||**4,473**| |**-**||**924**||**895**| |**-**||**56,431**||**9,293**| |||||| |**-**||**118,374**||**92,944**| |||**-**||||**40,000**|||||| |---|---|---|---|---|---|---|---|---|---|---|---| |||**-**||||**-**||||**-**|| |||**-**||||**40,000**||||**-**|| ||||||||||||| |||**-**||||**158,374**||||**92,944**|| ||||||||||||| ||**-**|||||**28,460**||||**28,231**|| ||**-**|||||**900**||||**570**|| ||**-**|||||**11,558**||||**8,027**|| ||**-**|||||**8,298**||||**7,520**|| ||**-**|||||**1,521**||||**1,844**|| ||**-**|||||**3,042**||||**2,864**|| ||**-**|||||**2,636**||||**2,498**|| ||**-**|||||**168**||||**250**|| ||**-**|||||**155,736**||||**9,529**|| ||**-**|||||**212,319**||||**61,333**|| ||||||||||||| ||**-**||||**-**|||||| |---|---|---|---|---|---|---|---|---|---|---| ||**-**||||**-**|||||| ||**-**||||**-**||||**-**|| |||||||||||| ||**-**||||**212,319**||||**61,333**|| |**-**||**- 53,945**||**31,611**| |---|---|---|---|---| |**-**||**-**||**-**| |**-**||**111,461**||**79,850**| |**-**||**57,516**||**111,461**| ## **e period** |**period**||| |---|---|---| |**Unrestricted funds**
**to nearest £**
**42,838**
**1,240**
**60**
**44,138**|**Restricted funds**
**to nearest £**
**12,690**
**-**
**12,690**|**Endowment funds**
**to nearest £**| |**42,838**|**12,690**|| |**1,240**||| |**60**|**-**|**-**| |**44,138**|**12,690**|**-**| OK OK OK ## **Unrestricted funds Restricted funds Endowment funds** |**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**to nearest £**| |---|---|---| |**-**|**-**|**-**| |**-**|**-**|**-**| |**-**|**-**|**-**| |**-**|**-**|**-**| |**-**|**-**|**-**| |**-**|**-**|**-**| |**Fund to which asset**
**belongs**|**Cost (optional)**
**58,333**
**88,667**
**-**
**-**
**-**|**Current value**
**(optional)**| |---|---|---| ||**58,333**|**46,440**| ||**88,667**|**90,190**| ||**-**|**-**| ||**-**|**-**| ||**-**|**-**| |**Fund to which asset**
**belongs**
**Fund to which liability**
**relates**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due (optional)**
**-**|**Current value**
**(optional)**| |---|---|---| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**When due (optional)**| ||**-**|| ||||**-**||| |---|---|---|---|---|---| ||||**-**||| ||||**-**||| ||||**-**||| ||||||| |Print Name|||||Date of approval| |R Wadley|||||16-Jan-24| |G Gault|||||16-Jan-24| ## ## ## ##