Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year 1st January 2021 31st December 2021 From To
Section A Reference and administration details
Charity name Friends of Golcar Library Other names charity is known by FoGL Registered charity number (if any) 1162979 Charity's principal address Golcar Library, 12 Town End, Golcar Huddersfield West Yorkshire Postcode HD7 4QD
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 |
Trustee name | Office (if any) | Dates acted if not for wholeyear |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Karen Armitage | Volunteer Organiser | FoGL Annual Meeting | ||
| John Chappell | Minutes and Membership Secretary |
FoGL Annual Meeting | ||
| Jeremy Cuss | Project and Fundraising Officer |
FoGL Annual Meeting | ||
| Sue Eaton | Events Organiser | FoGL Annual Meeting | ||
| Andrew Marchington |
Treasurer and Social Media Officers |
FoGL Annual Meeting | ||
| HilaryRichards | Committee Member | FoGL Annual Meeting | ||
| John Walker | Chair | FoGL Annual Meeting | ||
| Pamela Ward | Committee Member | FoGL Annual Meeting | ||
The Coronavirus pandemic delayed the 2019 AGM from March 18[th] to December 15[th] 2020. . The volunteer support for Golcar Library stopped from March 2020 when the library closed because of the pandemic and had not resumed at the time of the 2020 AGM held on 29[th] June 2021 (although the library had partially reopened). As a result there was very little activity from the Friends of Golcar Library over the period of this report. The only trustee at the end of his 3-year term of office was John Walker. He was willing to stand again and was reelected.
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Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document Constitution (eg. trust deed, constitution)
How the charity is constituted
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CIO
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(eg. trust, association, company)
Trustee selection methods
1/3[rd] elected by the AGM every year after the first AGM at which all the (eg. appointed by, elected by) trustees resign and are eligible for re-election.
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
The Friends of Golcar Library group is run by a management committee, all of whom are trustees of the CIO. This committee meets, on average, every 4-6 weeks to decide how best to support the work of Golcar Library.
The work of the volunteers is co-ordinated by the volunteer co-ordinator. Everyone (including trustees) who wishes to volunteer for work in the library is provided with a full induction package for this role.
There is a network of library Friends groups across Kirklees. They are all independent but learn from and give support to each other.
New trustees are provided with a copy of the FoGL constitution the accounts and the annual report for the previous year.
A business plan was developed when the group started 2015 and an asset-transfer of the building was considered. Following a financial assessment of what needed to be done to fund the operation of the library (including rehabilitation of the integral flat) it was concluded that the library could not be run independently without other fund-raising. We are delighted that Kirklees funding for the library will continue, so no asset transfer will be required.
Although it is clear that the income from the flat would be insufficient to maintain the library as it is now, refurbishing the flat as a finance generating element has not been taken out of the future business planning documents.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To advance the education of the public in Kirklees, by operating and managing a lending library in Golcar with access to computer technology.
Nothing in this constitution shall authorise an application of the property of the CIO for the purposes which are not charitable.
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Additional details of objectives and activities (Optional information)
FoGL’s activities have been severely curtailed for the second accounting period due to the ongoing Covid pandemic The Golcar library was closed in January 2021, along with the rest of the Kirklees library service. As restrictions were eased there was a partial re-opening on a collect and drop off basis, run by staff only, and from October a re-opening of the library with FoGL volunteers supporting staff members. As at December 2021 the library was still not operating at the preCovid hours.
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
The FoGL was set up from a Foundation meeting on December 6[th] 2014 and became a registered CIO with an approved constitution on August 4[th] 2015.
It was anticipated at that time that the new FoGL organisation would need to fundraise to take over the Golcar Library building and to run the library with volunteers only in 2017. In fact, the cuts in the library provision across Kirklees Council were not as severe as had been anticipated and the immediate threat of closure was removed.
The future of the library continues to be under review but Kirklees Council continues to meet the running costs of the library and has redecorated refurbished the reception area, updated printing facilities, and invested in 2 gazebos for outdoor events, in the accounting period.
A volunteer co-ordinator has maintained contact with the volunteers during the closure of the library. There was an open-air staff-volunteer liaison meeting in August, at which the library service’s proposals for re-opening and re-inducting volunteers was set out. All returning volunteers were issued with a statement of responsibilities and induction checklist. Volunteer assisted library sessions on 4 days a week resumed in October 2021. Current staffing levels mean that it has not been necessary to resume volunteer only opening.
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Social events and activities have been similarly curtailed in the accounting period. The knit and natter group is back, and FoGL did play a major role in the library’s contribution to the Christmas lights switch-on.
FoGL is confident that it can continue to discharge and enhance its support function in the future.
Section D Achievements and performance
The Friends group has continued to publicise its presence during the Summary of the main lockdown through our Friends of Golcar Library Facebook page and the achievements of the charity library window. during the year Historically we have had an excellent attendance at our Management Committee meetings, Meetings resumed in February2021, by zoom, and latterly by physical and on-line attendance. All members of this committee are Trustees of the Charitable Incorporated Organisation that was set up and registered with the Charity Commissioners on August 4[th] 2015. Currently staffing levels are such that we are not required to undertake volunteer only sessions. We have sufficient skills to discharge this role if required. We have a strong team in our Friends group, and we are confident that in co-operation with the Kirklees Library Service we will face the challenges when the library fully reopens.
Section E Financial review Brief statement of the There are no regular financial commitments at the present and hence no charity’s policy on reserves need for reserves. This will change in the future, if FoGL takes over financial responsibility for the library building, but this is not anticipated in the short or medium term. Details of any funds materially None in deficit
Further financial review details (Optional information)
You may choose to include There were no fund-raising activities in 2021. additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
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Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) John Chappell Full name(s) John Richard Walker Position (eg Secretary, Chair Secretary Chair, etc) Date 30/03/2022
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Charity Name No (if any)
Friends of Golcar Library 1162979
Receipts and payments accounts CC16a
For the period
To
from 1st January 2021 31st Dec 2021
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
- - - - -
- - - - -
-
- -
- - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
AR) - - - - -
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts - - - - -
A3 Payments
Badge Making Components - - - 32
- - -
- -
- - -
- - - -
- - - -
- - - - -
- - - - -
Sub total [ - ] - - - 32
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments - - - - 32
Net of receipts/(payments) - - - - - 32
A5 Transfers between funds - - - - -
A6 Cash funds last year end 477 444 - 889 -
Cash funds this year end 477 444 - 889 - 32
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CCXX R1 accounts (SS)
30/03/2022
1
| Section B Statement of assets and liabilities at | the end of the period | |
|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees Treasurer FoGL Chair FoGL Signature Bank Account Cash in Hand B1 Cash funds B2 Other monetary assets Details Total cash funds (agree balances with receipts and payments account(s)) B4 Assets retained for the charity’s own use Details B5 Liabilities B3 Investment assets Details Details Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 410 444 35 - - 445 444 Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Andrew Marchington John Walker |
Endowment funds to nearest £ - - - |
| - | ||
| OK | ||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 30/03/2021 30/03/2021 |
CCXX R2 accounts (SS)
30/03/2022
2