2022-06-30-accounts - Sandleheath Village Hall CIO

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Trustees’ Annual Report for the period

From 01/07/21 Period start date Period end date

To 01/07/22

Charity name: SANDLEHEATH VILLAGE HALL CIO

Charity registration number: 1162952

Objectives and Activities

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SORP reference
Summary of the Para 1.17 Our Constitution states: ‘to establish
purposes of the charity and manage a Village Hall and to
as set out in its promote for the benefit of the
governing document inhabitants ... the provision of
facilities for recreation or other
leisure time occupation of individuals
who have need of such facilities.’
Summary of the main Para 1.17 and Since 2019, we have conducted a
1.19
activities in relation to successful c.£220,000 refurbishment
those purposes for the of a dilapidated church building in our
public benefit, in village, transforming it into a modern,
particular, the activities, efficient, attractive village hall,
projects or services complete with a modern audio-visual
identified in the system (AVS). The refurbishment
accounts. programme ended in June 2021. We
raised the funds for this through
grants from trusts and foundations,
corporate and municipal
organisations, and from donations by
members of our community. We
consider this project a significant
achievement.
Statement confirming Para 1.18 Yes. Sandleheath Village Hall is a
whether the trustees public benefit entity. All expenditure
have had regard to the of income has been to refurbish the
guidance issued by the building, install equipment and
Charity Commission on facilities, develop the hall’s facilities,
public benefit pay for utilities and aid marketing.
There are no paid employees.
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SORP reference Policy on grant making Para 1.38 We do not make grants. Policy on social Para 1.38 We do not make social investment. investment including

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program related
investment
Contribution made by Para 1.38 Our hall is managed by five, local,
volunteers volunteer trustees, three additional
volunteers assist them and these
form the hall committee. Other
volunteers assist with hall and garden
maintenance. The volunteers include
the Trustees’ Secretary and the Hall
Bookings Manager.
Other
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Achievements and Performance

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SORP reference
Summary of the main Para 1.20 Our village hall reopened fully, post
achievements of the refurbishment, in July 2021. We are
charity, identifying the already making an impact in our
difference the charity’s community, becoming a successful
work has made to the and well-used amenity, and providing
circumstances of its a much-needed focal point for new
beneficiaries and any activities, social discourse and
wider benefits to society friendship, thus progressing our
as a whole. objective of improving social unity
and the quality of life in our village,
whilst providing a useful venue for the
wider community.
Importantly, we also seek to help
future-proof our village against any
potential circumstances, such as the
current pandemic, by using our hall’s
facilities to help develop and maintain
a close, supportive community in
Sandleheath.
Our hall is marketed and will be let to
a variety of groups and individuals
who have need of such a facility, not
least the Sandleheath Community
Association (SCA) that conducts
activities and events in our village.
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Achievements against Para 1.41 All Management, Letting and Future
objectives set Development objectives identified in
our Business Plan have been, or are
being, met. See Objectives
statement below.
Performance of Para 1.41 Our 2021-2022 Business Plan required
fundraising activities us to raise funds for the AVS. Some
against objectives set £19,500 was duly raised. Currently,
there are no major works in progress
or planned that require significant
fundraising.
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Investment performance Para 1.41 N/A against objectives Other

We are a small, local charity, working closely together with our residents and we have created, and are effectively managing, a superb community hub.

Objectives (2022/2023 Business Plan):

To accomplish the Mission, the SVH CIO will attain the following Objectives:
a. Management . Successfully operate SVH by:

(1) Providing a safe, welcoming, well-maintained environment that will promote social cohesion, combat exclusion and loneliness, and enhance residents’ village lives: the CIO’s Primary Service.

(2) Preserving St. Aldhelm’s as an attractive, iconic landmark.

(3) Maintaining an SVH Five-Year Plan through which Trustees will evaluate and progress SVH development.

(4) Maintaining at least five SVH Trustees.

(5) Encouraging groups and individuals to use the hall for activities that are attractive to Sandleheath residents, particularly the older and disabled population.

(6) Managing and maintaining the building, meeting contemporary needs and standards.

(7) Raising SVH annual running costs through hall letting and additional fundraising activity.

(8) Monitoring the type and number of events and their attendance by numbers and age, and evaluating customer feedback.

(9) Engaging and involving residents through community gatherings to assess the impact that SVH makes, responding flexibly to their needs.

(10) Expanding volunteering opportunities, particularly for young people, which will enhance their daily life and positively influence their employability, through demonstrable voluntary work experience.

(11) Measuring objectives against performance, adjusting them accordingly.

(12) Setting realistic rates for hiring the hall.

(13) Revising the SVH Business Plan to take account of experience.

b. Letting . Gaining income from the premises to meet annual running costs and further development projects by:

(1) Hiring it out to groups and individuals, within Sandleheath and beyond.

(2) Diversifying and increasing use through proactive publicity.

c. Future Development . In accordance with local needs, generating further work programmes to enhance SVH and its assets with a view to enhancing the hall’s facilities and capabilities, and limiting SVH’s effect on the environment.

Financial Review

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Review of the charity’s Para 1.21 At the year end the charity held funds
financial position at the sufficient to cover the reserves policy
end of the period and the committed forward
refurbishments.
Statement explaining Para 1.22 The reserves policy provides for
the policy for holding maintaining one year’s basic running
reserves stating why costs and a sum to cover a major
they are held failure of equipment, e.g. the heating
system.
Amount of reserves held Para 1.22 £6,500
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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The charity’s principal Para 1.47 The operating costs of the facilities
sources of funds are covered by the letting income and
(including any regular community contributions.
fundraising) One-off fundraising events and
application for grants provide for
major expenditure on enhancing the
facilities.
Investment policy and Para 1.46 The investment policy is embodied in
objectives including any the Mission Statement and Objectives
social investment policy set out above.
adopted
A description of the Para 1.46 Failure to appoint trustees. The
principal risks facing the Constitution requires at least three
charity Trustees. Risks are:
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Landlord wishes to change or withdraw the lease. SVH CIO fails to cover annual running costs through rental and fundraising income. A catastrophic event renders the building unusable. SVH CIO fails to meet the terms of its lease. Other

Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution of Sandleheath Village
document Hall dated 23 July 2015.
How is the charity Para 1.25 CIO
constituted?
Trustee selection Para 1.25 The charity trustees must be elected
methods including at an annual general meeting at
details of any which all inhabitants of the area of
constitutional provisions benefit of 18 years and upward are
e.g. election to post or entitled to attend and vote.
name of any person or Elected trustees may select co-opted
body entitled to appoint trustees and the SCA maintains an
one or more trustees appointed trustee.
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Policies and procedures Para 1.51 SVH has a policy document entitled:
adopted for the ‘Trustee Induction Pack for
induction and training of prospective and new trustees’, which
trustees includes all induction and training
requirements laid down in the
Constitution and by the Charity
Commission.
The charity’s Para 1.51 Currently, there are five elected
organisational structure trustees. One is elected as Chairman.
and any wider network One is the Treasurer.
with which the charity
works
Relationship with any Para 1.51 Close informal relationship with SCA.
related parties
Other
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Reference and Administrative details

Charity name Sandleheath Village Hall CIO Other name the charity Nil uses Registered charity 1162952 number Charity’s principal St. Aldhelm’s, Main Road, Sandleheath, address Fordingbridge, Hampshire SP6 1TD

Names of the charity trustees who manage the charity

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Name of person
Dates acted if (or body)
Office (if
Trustee name not for whole entitled to
any)
year appoint trustee
(if any)
Keith Bennett Chairman Also SCA
1 Hall representative
Manager
2 Alan Booth
3 John Greener Treasurer
4 Nigel Holmes
5 Michael Richardson
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Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year NA

Funds held as custodian trustees on behalf of

Description of the assets held in this capacity Nil Name and objects of the charity on whose behalf the assets are held and how this falls within the

custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Nil

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signature(s)
Full name(s) Keith Bennett Michael Foyster Richardson
Position (eg
Chairman Trustee
Secretary, Chair, etc)
Date
15 August 2022
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SANDLEHEATH VILLAGE HALL CIO ACCOUNTS IJULY 2021 to 30 JUNE 2022 2•21n2 2•2W21 INCOME 1<965 121.522 l J93 Evellls L£ttin8J "21K)" Club I15 41150 lJ85 350 26J21 420 1.307 T<btal 12442 702 575 816 E4UiS Minlawoce Athiin 124 77 J32 .32S lotsl 93.921 sIIRpi.iI.WTr.Tr'IC'JI' Tr'OR YkAK CASII POSIIION J•JM 2031 MTAI. AI-C'OI1NT 2Ql59 OFninu8 (Ayh SU1hr1¢1i fN Year tkhtors ()wi 1522 1.385 23J81 47# 59 47# 59 (105108 C.'•$h Mrs D Hw8h