Chair’s Annual Report to SCA trustees February 25[th] 2021
The year from March 2020 to March 2021 has been a difficult year for the association because of the effects of the COVID-19 pandemic. The consequence of the periods of lockdown and government restrictions have meant that the use of the rooms and the hiring income have been severely reduced (down 57%), despite us going to a lot of effort to make the buildings COVID-secure. In particular, it has been a challenging year for sectional organisations, with drama, choir and panto unable to put on any performances. Major fund-raising events have also had to be cancelled. We have during these periods furloughed a number of our support staff. However, we have been fortunate in that our reserves, together with the government business support grants and furlough payments, have been sufficient for us to maintain a viable financial position. We are also grateful to Saltford Parish Council for their financial support which allowed us to help businesses and affiliated groups during the pandemic, through the provision of a special edition of SCAN and the circulation of the first Covid assistance leaflet to all residents. With support from SPC and volunteers we attempted to set up a Youth Club and shall continue with this once circumstances allow.
To make best use of the periods of lockdown we have carried out the following refurbishment projects: (a) the construction of a long-awaited mezzanine balcony at the rear of the main hall to accommodate a sound and lighting control area; (b) the upgrading of the office computer and information systems, so as to enable more efficient working (including remote accessing) and to streamline and integrate the booking and accounting systems; (c) replacement of the ceilings in the first floor rooms, their redecoration and the installation of modern LED lighting, and (d) the initiation of the complete refurbishment of the main hall, with new lighting and a new ceiling, to be carried out in March/April of 2021. Prior to lockdown we completed the replacement of the old red chairs and upgraded the main kitchen, which was much used during lockdown 1. Income from the solar panel project in 2020 was up by 16%, reflecting the good spring and summer, and a further £3000 of interest free loans from residents was repaid.
The SCA has also been instrumental in establishing the Saltford Support Hub, and, thanks to the generosity of Saltford residents during 2020, has been administering a Hardship Fund. This has been used to fund a hot meal service during Lockdown 1, afternoon teas for villagers aged over 75 and to help and support those individuals and families needing specific assistance during this Covid pandemic. Since 23 March 2020 we have had in place a help-line system for answering calls from concerned residents seven days a week. That system remains in place and the Hardship Fund has funded the technology to support it remotely from homes. We have kept in regular contact with Saltford School to ensure that no pupil or family goes without, both in terms of food and access to laptops etc. In the last few months, we have been planning what extra help we might provide, in particular to those who have suffered financially as a result of the pandemic, principally through loss of work and, ultimately, their job. We have identified two areas we intend to use the Hardship Fund to help: (a) provision of financial advice assistance and support, and (b) provision of employment assistance. To implement the assistance, we are working with Citizens’ Advice in BANES and Somerset Skills & Learning – the launch event for this will take place on 22 March 2021 via Zoom.
The Saltford Post Office and Library Hub, which is a not-for-profit subsidiary of the SCA, has continued to be a much-valued asset in the community and during the pandemic the Post Office has seen a hugely increased amount of business, fully justifying its establishment in 2018.
Once again, all of this would not have been possible without our excellent team at the SCA, our excellent staff at the Post Office and the wonderful host of volunteers. It is sad to record the passing of two of our most dedicated volunteers, Joan and Stan Hamblin, who will be very sadly missed.
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Saltford Community Association 1162948
Receipts and payments accounts
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CC16a
For the period 01/02/2020 31/01/2021 To from
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 22,613 56 3,022 1,000 2,000 - 4,250 - 460 150 10,010 2,412 32,533 6,403 4,222 7,014 12,609 2,374 14,125 - 125,253 - - 125,253 1,020 1,613 1,956 530 1,825 6,141 324 1,287 6,180 5,080 8,497 6,757 363 - 545 9,663 30,186 2,726 - 3,000 7,015 5,124 2,078 158 102,068 18,792 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 22,613 56 3,022 1,000 2,000 - 4,250 - 460 150 10,010 2,412 32,533 6,403 4,222 7,014 12,609 2,374 14,125 - 125,253 |
Last year to the nearest £ |
|
| Hall hirings | 22,613 | 53,360 | ||||
| Interest | 56 | 94 | ||||
| SCAN adverts | 3,022 | 10,111 | ||||
| Sectional Income - Short Mat Bowls | 1,000 | 4,000 | ||||
| Sectional Income - Village Choir | 2,000 | 3,500 | ||||
| Sectional Income - Drama Club | - | 6,000 | ||||
| Sectional Income - Panto | 4,250 | 4,000 | ||||
| Sectional Income - SCAMP | - | - | ||||
| Youth club income | 460 | - | ||||
| Affiliation fees | 150 | 550 | ||||
| SCA Activities | 10,010 | 67,959 | ||||
| FIT Payments | 2,412 | 2,083 | ||||
| Grants/Bequests | 32,533 | 21,758 | ||||
| Donations -general | 6,403 | 4,462 | ||||
| Donations -paths | 4,222 | 2,621 | ||||
| Donations - libraries andpost office | 7,014 | 5,533 | ||||
| Donations - hardshipincome | 12,609 | - | ||||
| Books | 2,374 | 2,946 | ||||
| Coronavirus support income | 14,125 | - | ||||
| SundryIncome | - | - | ||||
| Sub total(Gross income for AR) |
125,253 | 188,977 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | - | - | ||||
| Sub total | - | - | - | |||
| Total receipts A3 Payments |
||||||
| 188,977 | ||||||
| Waste disposal | 1,020 | 1,143 | ||||
| Domestic officer | 1,613 | 1,546 | ||||
| Utilities -Gas | 1,956 | 2,673 | ||||
| -Water&Sewerage | 530 | 1,265 | ||||
| -Electric | 1,825 | 1,076 | ||||
| Admin & Stationery | 6,141 | 5,855 | ||||
| Window cleaning | 324 | 396 | ||||
| Telephone/Internet expenses | 1,287 | 1,274 | ||||
| SCAN Production Costs | 6,180 | 10,422 | ||||
| Hall Maintenance | 5,080 | 7,736 | ||||
| Hall improvements | 8,497 | 9,720 | ||||
| SCA Activities Expenses | 6,757 | 33,603 | ||||
| Youth club expenses | 363 | - | ||||
| Piano tuning | - | 288 | ||||
| Pension Contribution to NEST | 545 | 1,187 | ||||
| Cleaners | 9,663 | 9,071 | ||||
| Wages | 30,186 | 29,222 | ||||
| Insurance | 2,726 | 2,613 | ||||
| SCAMP Expenses | - | - | ||||
| Paths | 3,000 | 3,000 | ||||
| Library& Post Office | 7,015 | 6,533 | ||||
| Hardshipassistance | 5,124 | - | ||||
| Donations | 2,078 | - | ||||
| SundryExpenses | 158 | 121 | ||||
| **Sub total ** | 102,068 | 128,744 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| Assets Purchased CCXX R1 accounts (SS) |
18,792 | - 1 |
- | 18,792 | 45,971 25/03/2021 |
| **Sub total ** | 18,792 | - | - | 18,792 | 45,971 | ||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Total payments | 120,860 | - | - | 120,860 | 174,715 | ||||||
| Net of receipts/(payments) | 4,393 | - | - | 4,393 | 14,262 | ||||||
| A5 | Transfers between funds | - | - | - | - | - | |||||
| A6 | Cash funds last year end | 54,326 | - | - | 54,326 | 40,064 | |||||
| Cash funds this year end | 58,719 | - | - | 58,719 | 54,326 | ||||||
CCXX R2 accounts (SS)
25/03/2021
2
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
CAF Gold Details Signature Details Details CAF Cheque Santander Less held on behalf of Panto Club CAF Debit Card Details Total cash funds (agree balances with receipts and payments account(s)) Details Solar Panel Loans |
Unrestricted funds Restricted funds to nearest £ to nearest £ 355 - 62,294 411 2,734 - - 1,075 - 64,719 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which liability relates Amount due (optional) Unrestricted 6,000 - - Print Name |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| 31.12.2022 | |||
| Date of approval |
|||
CCXX R3 accounts (SS)
25/03/2021
3
Saltford Community Association
Charity number 1162948
Independent examiner's report on the accounts for the year ended 31[st] January 2021
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention
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which gives me reasonable cause to believe that in, any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
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have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed M Garrett FCA
Dated 23[rd] March 2021
Mark Garrett FCA
Box House, Bath Road
Box
Corsham
SN13 8AA