## Chair’s Report - Five Trees Trustees August 2020
Report covering the period 12[th] June 2019 until 11[th] August 2020
It has certainly been a challenging/different time during my year’s tenure as Chair.
Having taken over the reins from David Nicholas I inherited a healthy cash book balance of £15,537.
We said goodbye to Hiten Ganatra and welcomed James Lancaster.
The first decision we needed to take as a Trust was to agree the redecorating of the toilets at Emerson Valley Community Centre.
In October we agreed to a request from the Parish Council to extend the Trustees duties to oversee the management of all community buildings either owned or managed by the council and for the name to be changed to Five Trees Community Trust. The new name reflecting the Trust will cover all properties rather than just Emerson Valley.
Another meeting was due to be held in January/February 2020 but as there were no new matters and the Parish Manager was busy with getting everything ready for the year end, it was decided to meet again in March.
As we all know, Covid-19 appeared and the whole dynamics of working and meeting changed.
Due to lockdown we were unable to hold an AGM. I discussed the matter with the Parish Manager, and it was decided to ask the Trustees if they would like to meet via “Teams” or would be willing to meet in a socially distanced environment at the Parish Office, the general consensus being to meet lunch time on 11[th] August.
As Trustees we were asked to agree the sum of £1700 to be spent on some redecoration at EVCC.
The accounts to July 2020, is covering the period April 19 – July 20, normally the accounts would be made up to 31[st] March. This extension is due to the closure of the facilities from 23[rd] March until the opening of Garthwaite Pavilion on 1st June. Overall, for the two facilities there is a cash book balance of £25,303 up £9766 from the end of March 19. The surplus for the 15 months being £4081.78 for EVCC and £4622.10 for Garthwaite Pavilion.
I am sure the Trustees join me in thanking Sharon Kerr, Parish Manager and her staff for their support and management of the facilities for which we are Trustees, during these difficult and challenging times.
Linda Cato
Chair
Five Trees Community Trust
## **Five Trees Community Trust**
Balance Sheet
## **Revenue**
Administrative Expenses
## **Surplus (+/-)**
Retained surplus brought forward
## **Retained profit carried Forward**
Balance Sheet 31.03.20
## **Current Assets**
Bank Account
Petty Cash
Debtors
Prepayments
## **Total Current Assets**
## **Current Liabilities**
Creditors
Accruals
## **Total Current Liabilities**
Total Assets - Liabilities
Reserves
**2020** 50703 -41999 8704 18928 27632
**2020** 22992 1052 3629 0 27673 0 42 0 42 27631 27632
## **Income & Expenditure Account 2020-21**
|**Income**
Sales - Regular Users
Sales - One of Hire
Grants Rec
**Total Income**
**Expenditure**
Maintenance
Utilities
Salaries
Cleaning
Mobile Phone
Repairs
Sundries
Insurance
Bank Chgs
Loan re-payments
**Total Expenditure**
**Surplus (inc-exp)**|**EVCC**
10634.00
0.00
10000.00
**20634.00**
2504.62
3301.60
9593.84
1486.81
281.48
2567.28
174.16
0.00
309.81
0.00
**20219.60**
**414.40**|**GWP**
**FT TOTAL**
16912.04
27546.04
0.00
0.00
10000.00
20000.00
**###**
**47546.04**
2662.26
5166.88
3435.55
6737.15
9581.19
19175.03
1569.27
3056.08
294.79
576.27
657.21
3224.49
1402.43
1576.59
0.00
0.00
0.00
309.81
0.00
0.00
**###**
**39822.30**
**7309.34**
**7723.74**|
|---|---|---|
More codes for maintenance and utilities
Bank Account Details
Closing balance as at
Cashbook balance EV Unpresented paymen Receipts not shown
Cashbook Balance GW Receipts not shown
Balance
## **Natwest 6.8E+07 60-14-55**
31.03.21 £25,303.99
VCC £23,438.49 ts £0.00 £0.00 WP £12,424.61 £0.00 £35,863.10
## Nominal Accounts
## _**Income**_
Regular Users Once only Hirer Grants received
## _**Expenditure**_
## **BUILDING COSTS**
Air - Con Bolier & Heating Alarm Security PAT Testing Fire Extinguishers Doors & Shutters Building Repairs Cleaning Contracts Cleaning Materials Bin Contracts Landscape costs
## **UTILITIES**
Gas Electric Water
## **ADMIN**
Salaries Insurance Website Paypal costs Bank Chgs Loan re-payments WIFI Mobile Phone Sundries
19 Plantation Place
Shenley Brook End Milton Keynes
MKS[7] FP
25th January 2021
To whom it may concern
This letter is to certify that I have completed an audit of the finances of the Five Trees Community Trust for the year ended 2020-21 and found them to be in order.
Regards
Lee Kay, Accountant