## **St Mary Magdalene, South Bersted** ## **Trustees Annual Report for 2022** ## **OUR AIMS AND PURPOSES AS A CHARITY** The primary objective of St Mary Magdalene’s PCC is the promotion of the Gospel of our Lord Jesus Christ according to the doctrines and practices of the Church of England. The PCC has the responsibility of co-operating with the incumbent, the Revd Tim Crook, in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. Our aim at South Bersted, as stated in our Mission Statement, is, ‘To know Jesus Christ better and make Him better known’ and to make and mature, maturing-making disciples of Jesus Christ. Mindful always of this, our objectives for 2022 were: **BELONG** : Everyone hospitably welcomed, loved, supported & encouraged to frequently attend and be at home in one of our congregations and a small group. We are all broken sinners whose only hope is Jesus and equal at the foot of the Cross. **EXALT** : Raising our supernatural God to His rightful first place in all of our thoughts, words and deeds. Meeting for corporate prayer expressing with gratitude our entire dependence on Him. **RESOURCE** : Giving generously our treasure, time & talents, serving a ministry within this church and a mission beyond it, according to SHAPE. **SHEPHERD** : Leading one another to our Chief Shepherd Jesus for pastoral care. **TEACH** : Gospel-driven Bible truth, equipping all ages to navigate God’s way and thrive in life’s challenges today. **EVANGELISE** : Unashamed clear and confident Gospel sharing, purposefully invitational to services, events, courses & 1- 2-1’s. **DISCIPLE** : Making and maturing more disciple-making, growing and grace-filled Jesus followers. ## **WHAT WE PLANNED TO DO TO ACHIEVE OUR CHARITABLE OBJECTIVES** When planning our activities for the year, our incumbent and the PCC have considered the Charity Commission’s guidance on public benefit and, in particular, the specific guidance on ‘charities for the advancement of religion’. The PCC has complied with the duty to have due regard under section 5 of the Safeguarding and Clergy Discipline Measure 2016, fully recognising its duty to have full regard to House of Bishop’s guidance on safeguarding children and vulnerable adults. The safeguarding policy is accessible from the Church’s website. For 2022, the following objectives and activities were planned to fulfil our aims: to provide worship services which are relevant and accessible to all members of our parish community to teach, baptise and nurture new and existing believers to engage in evangelism and outreach to the parish in various ways to provide pastoral care for people whether part of South Bersted Church or not to support Christian mission activities in this country and abroad **WHAT WE ACHIEVED AND HOW WE AFFECTED BENEFICIARIES LIVES** ## **ATTENDANCE AT WORSHIP** The church family welcomes visitors from within as well as outside the parish boundary, especially on our Livestream. It is our great pleasure to welcome anyone from all walks of life to take part in the life of the church. We believe that voluntary attendance to worship the Lord Jesus Christ is a major demonstration of the public benefit of our activities. The Electoral Roll at the end of 2022 stood at 79, of whom 32 were resident in the parish and 47 were non-resident. The church endeavoured to continue providing worship opportunities through on-line live-streamed services on YouTube. Average service numbers, affected by members not ready to return, were 15 at 8.30am and 33 at 10.30am/11am. Small Groups continued to meet throughout the year, when possible in physical meetings or else on ‘Zoom’, or ‘hybrid’ with a mixture of the two. We look to encourage the deepening of the faith of all ages. Over the Christmas period a variety of services were held, both inside the church, including: - An ‘Operation Christmas Child’ shoebox collection partnering with Samaritan’s Purse - Carols by Candlelight - Crib Services - Christmas Communion ## **TEACHING, BAPTISING AND NURTURING NEW AND EXISTING BELIEVERS** 2 weddings, 2 baptism and 5 Thanksgivings were held in the church during 2022. Throughout the year the Gospel has been preached faithfully in Sunday sermons, which are also available on the website for those who miss them for any reason. All preaching series are followed up in Small Groups, which enable members to dig deeper into the Bible together, to learn more about God’s plan for us, and to encourage one another in our daily walk. We joined with other churches in the ‘A Passion For Life’ initiative, training in personal evangelism in the Spring. We studied the book ‘Love Your Church’ and learnt the ‘Two Ways To Live’ gospel outline in the summer before studying Philippians throughout the Autumn. A key development in the year was the introduction of the experimental ‘Jude’s Sunday Gang’ service in our Hall at 10am in term-time for families. Using the excellent resource material, Jude (a puppet lion) introduces bible stories. Families sit and learn together at tables, engaging in the up-front bible teaching led by the vicar and discussions, quizzes, crafts and songs. Children must be accompanied by an adult. Breakfast Baps are served from 9.45am. As a church, we are involved in helping the children of our local Church of England primary school to explore all aspects of faith, and once again our vicar has either gone into the school on a regular basis or provided online assemblies to the school as they requested. Sadly, this year our annual church weekend at Duncton Village Hall in July had to be cancelled for the third year due to the pandemic. This was much missed by those who have previously enjoyed meeting together to get to know each other on a deeper level, socialise, share meals and dig deeper into the Bible together. It is hoped that this weekend will be able to take place again in coming years. ## **TO ENGAGE IN EVANGELISM AND OUTREACH TO THE PARISH IN VARIOUS WAYS** As well as regular special services during the year, to which we invite all residents of the parish and beyond, we endeavour to put on various social events to which we can invite friends, family and neighbours and the Hope Explored course. A highlight was a Charity Festive Christmas Concert with the Bognor Regis Concert Band and Regis Jazz Band. Our church continues to be appreciated by our parishioners and others as a space where life events are celebrated with joy and thanksgiving. Funerals are a special time for ‘providing comfort to the bereaved’, and we do all they can to ensure that the service provides that comfort and help. The church building has in the past been open most Saturday mornings when a community Fairtrade coffee morning is held. The coffee morning has provided somewhere for local people to come and enjoy a coffee, homemade cake, and there are always church members or the vicar there to talk to if someone has a particular need. This outreach opportunity was reintroduced after the global pandemic in the autumn and an additional time of Thursdays 9-11.30am. Our Church Hall is available for use by community groups and organisations. The church seeks to ensure that the hall serves the local community, and aims to maintain good relationships with hall users. The caretaker and others work hard to ensure that the hall is clean, safe and fit for purpose. ## **TO PROVIDE PASTORAL CARE FOR PEOPLE WHETHER PART OF SOUTH BERSTED CHURCH OR NOT** Our church has provided pastoral care to many members who have been ill or housebound during the year. This has involved hospital visiting, taking round meals, sending cards, taking people to hospital, telephoning, praying and many other things, often quietly in the background with no-one knowing. We have partnered with the Bognor Regis Food Bank for many years, where our vicar is chair of Trustees. ## **TO SUPPORT CHRISTIAN CHARITIES AT HOME AND ABROAD** In 2022 we restated our commitment that the first 5% of income should go to Christian Mission giving. We also support the Samaritan’s Purse Operation Christmas Child Shoebox Appeal, which is a major event in the life of the church. ## **FINANCIAL REVIEW** ## **RESERVES POLICY** The trustees have considered the level of reserves they wish to retain, appropriate to the charity’s needs. This is based on the charity’s size and level of financial commitments held. The trustees aim to ensure that the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees have not impinged in any way on restricted funds or CCLA investments and will endeavour not to set aside funds unnecessarily. The trustees undertake an annual Risk Assessment and actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. ## **The PCC has written policies on the following procedures:** 1. Legacies; 2. Investments; 3. Conflict of Interest; 4. Complaints Handling; 5. Risk Management; 6. Committed to Volunteering; 7. Safeguarding ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** The Parochial Church Council [PCC] is registered with the Charity Commission as required by the Charities Act 2011. Its governing document is the Parochial Parish Councils [Powers] Measure 1956. During the year the following served as members of the Parochial Church Council. _Ex-Officio members_ Incumbent Revd Tim Crook Chairman _Deanery Synod Reps_ Mr Dave Shawyer [appointed to PCC May 2021 and to Deanery Synod July 2021, until 2024] _Elected Members_ Mrs Ann Hammond [appointed April 2019, until May 2022] Mr Darren Barber [appointed May 2022, until 2025] Treasurer Mrs Donna Tarrant [appointed October 2020, resigned November 2022] Covid Risk Assessor Mrs Carolyn Lacy [appointed May 2021, resigned November 2022] Mrs June Shawyer [appointed May 2021, until 2024] Mr Peter Lambert [appointed May 2022, until 2025] Membership of the PCC is determined under the Church Representation Rules and consists of certain ex-officio members [the Incumbent, Churchwardens and Deanery Synod representatives] and up to 9 (or 12 if the total Electoral Roll is more than 100) members of the Electoral Roll who are elected at the Annual Parochial Church Meeting [APCM] to serve for 3 years on a staggered basis. The PCC has not passed a resolution to limit those who have served from being re-elected. Members are warmly encouraged to stand for election to the PCC and we try to ensure a balance of skills and experience where possible. This Trustees’ Annual Report was **approved** by the PCC and signed on their behalf by The Revd Tim Crook, PCC Chairman Date 13[th] May 2023 # **ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022** # **PAROCHIAL CHURCH COUNCIL ST MARY MAGDALENE SOUTH BERSTED, BOGNOR REGIS** **CHARITY REGISTRATION NUMBER: 1162924** ## **Correspondance address:** **Church Office, Bersted Street, Bognor Regis, West Sussex PO21 2EH** Page 2 Independent Examiner's Report to the Trustees Page 3 Statement of Receipts and Payments Page 4 Statement of Assets and Liabilities Pages 5 to 8 Notes to the Accounts Independent Examiners Limited Unit 2 The Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF Page 1 of 8 South Bersted Parochial Church Council Annual Report 2022 ## **INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS** Report to the trustees/members of the South Bersted Parochial Church Council on the annual accounts for the year ended 31st December 2022 set out on pages 3 to 8. ## **Respective responsibilities of trustees and examiner** The trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the Act), and that an independent examination is needed. It is my responsibility to: - examine the accounts (under section 145 of the Act), - to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Act, and - to state whether particular matters have come to my attention. ## **Basis of independent examiner's statement** My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the organisation and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In the course of my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in, any material respect, the trustees requirements: - to keep accounting records in accordance with section s.130 of the Act; and - to prepare accounts which accord with these accounting records have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. J Irvine-Smith FCIE Independent Examiners Limited Unit 2 The Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF Date 19th May 2023 Page 2 of 8 South Bersted Parochial Church Council Annual Report 2022 ## **SOUTH BERSTED PAROCHIAL CHURCH COUNCIL** ## **STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR** ## **ENDED 31ST DECEMBER 2022** |Notes
**RECEIPTS :**
Voluntary Receipts
2a
Activities for Generating Funds (Trading)
2b
Charitable Activities
2c
Investment Income
2d
Other Receipts
2e
**TOTAL RECEIPTS**
**PAYMENTS :**
Fundraising Costs (Trading)
3a
Charitable Activities
3b
**TOTAL PAYMENTS**
**NET RECEIPTS/(PAYMENTS)**
Cash funds last year end
Funds Transfer / Adjustments
4
Agency Funds Transferred
**CASH FUNDS THIS YEAR END**|Unrestricted
Restricted
Total
Total
Funds
Funds
2022
2021
£
£
£
£
67,778
-
67,778
52,108
22,630
-
22,630
16,835
3,778
313
4,091
1,459
-
119
119
118
1,091
-
1,091
1,288
**95,277**
**432**
**95,709**
**71,808**
17,237
-
17,237
8,188
64,867
797
65,664
61,757
**82,104**
**797**
**82,901**
**69,944**
**13,173**
**-365**
**12,808**
**1,864**
21,893
4,207
26,100
24,380
-
-
-
-
-
-
-
-144
**35,066**
**3,842**
**38,908**
**26,100**| |---|---| The notes on pages 5 to 8 form part of these accounts. All operations are continuing operations. Page 3 of 8 South Bersted Parochial Church Council Annual Report 2022 ## **SOUTH BERSTED PAROCHIAL CHURCH COUNCIL** ## **STATEMENT OF ASSETS AND LIABILITIES AS AT 31ST DECEMBER 2022** |**ASSETS**
**Church Cash Funds:**
Current Account
Designated & Restricted Account
**TOTAL CASH FUNDS**
**Represented by:**
Unrestricted Funds
Designated Funds
Restricted Funds
**Investments Assets:**
Fletcher Income Shares
**Other Monetary Assets:**
Other Recoverable Amounts Due
**LIABILITIES**
Independent Examiners Fee
Diocesan Fees (Weddings & Funerals)
HMRC PAYE
Wages and Salaries
Credit Card|**31-Dec**
**31-Dec**
Unrestricted
Restricted
**2022**
**2021**
Fund
Fund
**Total**
**Total**
£
£
**£**
**£**
35,066
3,842
38,908
11,375
-
14,725
**35,066**
**3,842**
**38,908**
**26,100**
11,866
-
11,866
10,512
23,200
-
23,200
11,381
-
3,842
3,842
4,207
**35,066**
**3,842**
**38,908**
**26,100**
-
3,820
3,820
4,369
166
-
166
166
**166**
**3,820**
**3,986**
**4,535**
750
-
750
720
-
-
-
2,111
200
-
200
113
-
-
-
28
75
-
75
302
**1,025**
**-**
**1,025**
**3,274**| |---|---| ## **TRUSTEES RESPONSIBILITIES IN RELATION TO FINANCIAL STATEMENTS** Charity Law requires the Trustees to prepare financial statements for each financial year which comply with the regulations set out in the Charities Act 2011. The Trustees have elected to take advantage of the provisions that apply to small charities and have prepared a Receipts and Payments Account and Statement of Assets and Liabilities which are set out on pages 3 to 4. Approved by the Parochial Church Council on ……… …………………………………. and Signed on their behalf by ……… ……………….. Revd Tim Crook, Chairman Page 4 of 8 South Bersted Parochial Church Council Annual Report 2022 ## **SOUTH BERSTED PAROCHIAL CHURCH COUNCIL** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2022** ## **1. BASIS OF ACCOUNTING** The accounts have been prepared under the “Receipts and Payments” basis as prescribed by the Charity Commission, and they meet the appropriate legal requirements. |**2. RECEIPTS**
Note
**a) Voluntary Receipts**
Planned Giving
Planned Giving Non Gift Aid
Legacies
Donations
Loose Offerings
Easy Fundraising
Gift Aid Tax Recovered
Grants
Special Appeals
**b) Activities for Generating Funds (Trading)**
Weddings & Funerals - PCC Fees
7
Weddings & Funerals - Diocesan Fees
Weddings & Funerals - Provision of Organist
Weddings & Funerals - Provision of Verger
Church Hall Lettings
**c) Charitable Activities**
Open For Coffee
CAP Money
Event Income
Hospitality
Teaching Resources
Other Designated Funds
Other Restricted Funds
**d) Investment Income**
Fletcher Dividends Received
4
**e) Other Receipts**
Appeals
Miscellaneous Income
Returnable Deposits|Unrestricted
Restricted
Total
Total
Funds
Funds
2022
2021
£
£
£
£
23,113
-
23,113
34,539
276
-
276
396
19,200
-
19,200
0
8,006
-
8,006
5,259
1,704
-
1,704
1,081
80
-
80
145
10,464
-
10,464
7,153
900
-
900
2,000
4,035
-
4,035
1,535
**67,778**
**0**
**67,778**
**52,108**
1,040
-
1,040
2,024
1,496
-
1,496
2,111
180
-
180
250
90
-
90
295
19,824
-
19,824
12,155
**22,630**
**0**
**22,630**
**16,835**
2,438
-
2,438
220
100
-
100
-
338
-
338
-
192
-
192
-
710
-
710
-
-
-
-
1,049
-
313
313
190
**3,778**
**313**
**4,091**
**1,459**
-
119
119
118
**0**
**119**
**119**
**118**
649
-
649
300
-
-
-
288
442
-
442
700
**1,091**
**0**
**1,091**
**1,288**| |---|---| Page 5 of 8 South Bersted Parochial Church Council Annual Report 2022 ## **SOUTH BERSTED PAROCHIAL CHURCH COUNCIL** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31ST DECEMBER 2022** |**3. PAYMENTS**
Note
**a) Fundraising Costs (Trading)**
**_Weddings & Funerals_**
Weddings & Funerals - Verger Fees
4
Weddings & Funerals - Diocesan Fees (2021 Liability)
Weddings & Funerals - Diocesan Fees (2022)
7
Weddings & Funerals - Provision of Organist
**_Church Hall_**
Caretaker
Insurance
Maintenance & Hall Supplies
Utilities
Waste Collection
**_Events and Resources_**
Event Expenditure
4
Open for Coffee
4
Hospitality
4
Teaching Resources
4
**b) Charitable Activities**
**_Ministry Costs_**
Parish Share
6
**_Church Running Costs_**
Services
Vicar's PA
PAYE Paid
Broadband
Advertising
**_Church Maintenance_**
Office Expenses
Utilities
Insurance
Repairs and Maintenance
Quinquennial Expenditure
Organ Tuning
**_Vicar and Vicarage_**
Council Tax and Utilities
Vicar's Expenses
Grants
**_Other General Fund Payments_**
Organist
Examination Costs and Governance
Miscellaneous
**_Restricted and Designated Fund Payments_**
Mission Giving
4
Appeals
4
Al Other Designated Funds Payments
4
All Other Restricted Funds Payments
4|Unrestricted
Restricted
Total
Total
Funds
Funds
2022
2021
£
£
£
£
-
-
-
35
2,095
-
2,095
-
1,510
-
1,510
-
-
-
-
-
3,752
-
3,752
2,256
2,152
-
2,152
2,061
391
-
391
384
2,400
-
2,400
1,040
1,111
-
1,111
816
217
-
217
275
2,492
-
2,492
219
134
-
134
460
983
-
983
642
**17,237**
**0**
**17,237**
**8,188**
33,864
-
33,864
31,206
1,436
-
1,436
1,214
6,178
-
6,178
6,110
354
-
354
191
388
-
388
637
-
-
-
243
2,533
-
2,533
1,973
3,867
-
3,867
2,719
2,630
-
2,630
2,520
1,841
-
1,841
463
3,706
-
3,706
0
-
-
-
254
3,314
-
3,314
3,223
119
-
119
0
900
-
900
1,200
504
-
504
706
763
-
763
720
-
-
-
23
1,379
-
1,379
790
419
-
419
300
672
-
672
6,666
-
797
797
600
**64,867**
**797**
**65,664**
**61,757**| |---|---| Page 6 of 8 South Bersted Parochial Church Council Annual Report 2022 ## **SOUTH BERSTED PAROCHIAL CHURCH COUNCIL** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2022** |**4. FUNDS**
Note
**GENERAL FUNDS**
**DESIGNATED FUNDS**
ABC
Appeals
Book Sales
Candy Floss
Christians Against Poverty (CAP)
Churchyard
Church Sound and Projection
Duncton
Hospitality
Marketing Fund
Mission
Open for Coffee
Teaching Resources
Vicar's PA - Additional Hours
Verger's Fund
Other Designated Funds
**TOTAL DESIGNATED**
**TOTAL UNRESTRICTED**
**RESTRICTED FUNDS**
Choir
Fletcher Alms
Flower Fund
Hall Kitchen
Puppets
Sunday School
Vicar's Projects
**TOTAL RESTRICTED**
**GRAND TOTALS**|Balance
Balance
01-Jan
31-Dec
2022
Income
Expenditure
Transfers
2022
£
£
£
£
£
**10,512**
**71,899**
**76,040**
**5,495**
**11,866**
304
-
-
-
304
-
648
419
229
43
-
-
-
43
151
-
-
-
151
-
100
20
372
452
4,495
-
-
-
4,495
240
-
414
400
226
21
-
-
-
21
4
192
134
-
62
66
-
-
-
66
680
-
1,378
2,153
1,455
1
2,438
2,492
905
852
58
710
982
-
214
-
1,114
-
-
-905
209
1,153
90
225
992
2,010
3,051
19,200
-
-9,412
12,839
**11,381**
**23,378**
**6,064**
**5,495**
**-**
**23,200**
**21,893**
**95,277**
**82,104**
**-**
**35,066**
69
-
-
-
69
1,906
119
105
-
1,920
111
262
245
-
128
651
-
-
-
651
12
-
-
-
12
1,455
-
447
-
1,008
3
51
-
-
54
**4,207**
**432**
**797**
**0**
**3,842**
**26,100**
**95,709**
**82,901**
**0**
**38,908**| |---|---| Page 7 of 8 South Bersted Parochial Church Council Annual Report 2022 ## **SOUTH BERSTED PAROCHIAL CHURCH COUNCIL** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2022** ## **5. STAFF COSTS AND PAYMENTS TO TRUSTEES** The collective PCC members received reimbursement payments for purchases made on behalf of the Church totalling **£1,381.12** and individual grants totalling **£900** . No payments were made to PCC members in the form of salary or wage as employees of the PCC. The collective PCC members made voluntary contributions to Church funds, excluding Gift Aid claimed on their behalf, totalling **£9,564.19** . No material transactions took place between the Church and PCC members or any person connected to them. ## **6. PARISH SHARE** In 2022, South Bersted PCC pledged a figure of **£33,865** which was equal to 44% of the Parish Ministry Costs for the year and during the year were able to pay the full amount of that pledge, leaving no liability to be carried into 2023. ## **7. FEES FROM WEDDINGS & FUNERALS** ## _**Historic Activity Overview**_ 2018 - 29 funeral services, 3 weddings 2019 - 14 funeral services, 3 weddings 2020 - 13 funeral services, 0 weddings 2021 - 11 funeral services, 2 weddings **2022 - 8 funeral services, 2 weddings** Page 8 of 8 South Bersted Parochial Church Council Annual Report 2022 # **ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022** # **PAROCHIAL CHURCH COUNCIL ST MARY MAGDALENE SOUTH BERSTED, BOGNOR REGIS** **CHARITY REGISTRATION NUMBER: 1162924** ## **Correspondance address:** **Church Office, Bersted Street, Bognor Regis, West Sussex PO21 2EH** Page 2 Independent Examiner's Report to the Trustees Page 3 Statement of Receipts and Payments Page 4 Statement of Assets and Liabilities Pages 5 to 8 Notes to the Accounts Independent Examiners Limited Unit 2 The Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF Page 1 of 8 South Bersted Parochial Church Council Annual Report 2022 ## **INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS** Report to the trustees/members of the South Bersted Parochial Church Council on the annual accounts for the year ended 31st December 2022 set out on pages 3 to 8. ## **Respective responsibilities of trustees and examiner** The trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the Act), and that an independent examination is needed. It is my responsibility to: - examine the accounts (under section 145 of the Act), - to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Act, and - to state whether particular matters have come to my attention. ## **Basis of independent examiner's statement** My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the organisation and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In the course of my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in, any material respect, the trustees requirements: - to keep accounting records in accordance with section s.130 of the Act; and - to prepare accounts which accord with these accounting records have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. J Irvine-Smith FCIE Independent Examiners Limited Unit 2 The Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF Date 19th May 2023 Page 2 of 8 South Bersted Parochial Church Council Annual Report 2022 ## **SOUTH BERSTED PAROCHIAL CHURCH COUNCIL** ## **STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR** ## **ENDED 31ST DECEMBER 2022** |Notes
**RECEIPTS :**
Voluntary Receipts
2a
Activities for Generating Funds (Trading)
2b
Charitable Activities
2c
Investment Income
2d
Other Receipts
2e
**TOTAL RECEIPTS**
**PAYMENTS :**
Fundraising Costs (Trading)
3a
Charitable Activities
3b
**TOTAL PAYMENTS**
**NET RECEIPTS/(PAYMENTS)**
Cash funds last year end
Funds Transfer / Adjustments
4
Agency Funds Transferred
**CASH FUNDS THIS YEAR END**|Unrestricted
Restricted
Total
Total
Funds
Funds
2022
2021
£
£
£
£
67,778
-
67,778
52,108
22,630
-
22,630
16,835
3,778
313
4,091
1,459
-
119
119
118
1,091
-
1,091
1,288
**95,277**
**432**
**95,709**
**71,808**
17,237
-
17,237
8,188
64,867
797
65,664
61,757
**82,104**
**797**
**82,901**
**69,944**
**13,173**
**-365**
**12,808**
**1,864**
21,893
4,207
26,100
24,380
-
-
-
-
-
-
-
-144
**35,066**
**3,842**
**38,908**
**26,100**| |---|---| The notes on pages 5 to 8 form part of these accounts. All operations are continuing operations. Page 3 of 8 South Bersted Parochial Church Council Annual Report 2022 ## **SOUTH BERSTED PAROCHIAL CHURCH COUNCIL** ## **STATEMENT OF ASSETS AND LIABILITIES AS AT 31ST DECEMBER 2022** |**ASSETS**
**Church Cash Funds:**
Current Account
Designated & Restricted Account
**TOTAL CASH FUNDS**
**Represented by:**
Unrestricted Funds
Designated Funds
Restricted Funds
**Investments Assets:**
Fletcher Income Shares
**Other Monetary Assets:**
Other Recoverable Amounts Due
**LIABILITIES**
Independent Examiners Fee
Diocesan Fees (Weddings & Funerals)
HMRC PAYE
Wages and Salaries
Credit Card|**31-Dec**
**31-Dec**
Unrestricted
Restricted
**2022**
**2021**
Fund
Fund
**Total**
**Total**
£
£
**£**
**£**
35,066
3,842
38,908
11,375
-
14,725
**35,066**
**3,842**
**38,908**
**26,100**
11,866
-
11,866
10,512
23,200
-
23,200
11,381
-
3,842
3,842
4,207
**35,066**
**3,842**
**38,908**
**26,100**
-
3,820
3,820
4,369
166
-
166
166
**166**
**3,820**
**3,986**
**4,535**
750
-
750
720
-
-
-
2,111
200
-
200
113
-
-
-
28
75
-
75
302
**1,025**
**-**
**1,025**
**3,274**| |---|---| ## **TRUSTEES RESPONSIBILITIES IN RELATION TO FINANCIAL STATEMENTS** Charity Law requires the Trustees to prepare financial statements for each financial year which comply with the regulations set out in the Charities Act 2011. The Trustees have elected to take advantage of the provisions that apply to small charities and have prepared a Receipts and Payments Account and Statement of Assets and Liabilities which are set out on pages 3 to 4. Approved by the Parochial Church Council on ……… …………………………………. and Signed on their behalf by ……… ……………….. Revd Tim Crook, Chairman Page 4 of 8 South Bersted Parochial Church Council Annual Report 2022 ## **SOUTH BERSTED PAROCHIAL CHURCH COUNCIL** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2022** ## **1. BASIS OF ACCOUNTING** The accounts have been prepared under the “Receipts and Payments” basis as prescribed by the Charity Commission, and they meet the appropriate legal requirements. |**2. RECEIPTS**
Note
**a) Voluntary Receipts**
Planned Giving
Planned Giving Non Gift Aid
Legacies
Donations
Loose Offerings
Easy Fundraising
Gift Aid Tax Recovered
Grants
Special Appeals
**b) Activities for Generating Funds (Trading)**
Weddings & Funerals - PCC Fees
7
Weddings & Funerals - Diocesan Fees
Weddings & Funerals - Provision of Organist
Weddings & Funerals - Provision of Verger
Church Hall Lettings
**c) Charitable Activities**
Open For Coffee
CAP Money
Event Income
Hospitality
Teaching Resources
Other Designated Funds
Other Restricted Funds
**d) Investment Income**
Fletcher Dividends Received
4
**e) Other Receipts**
Appeals
Miscellaneous Income
Returnable Deposits|Unrestricted
Restricted
Total
Total
Funds
Funds
2022
2021
£
£
£
£
23,113
-
23,113
34,539
276
-
276
396
19,200
-
19,200
0
8,006
-
8,006
5,259
1,704
-
1,704
1,081
80
-
80
145
10,464
-
10,464
7,153
900
-
900
2,000
4,035
-
4,035
1,535
**67,778**
**0**
**67,778**
**52,108**
1,040
-
1,040
2,024
1,496
-
1,496
2,111
180
-
180
250
90
-
90
295
19,824
-
19,824
12,155
**22,630**
**0**
**22,630**
**16,835**
2,438
-
2,438
220
100
-
100
-
338
-
338
-
192
-
192
-
710
-
710
-
-
-
-
1,049
-
313
313
190
**3,778**
**313**
**4,091**
**1,459**
-
119
119
118
**0**
**119**
**119**
**118**
649
-
649
300
-
-
-
288
442
-
442
700
**1,091**
**0**
**1,091**
**1,288**| |---|---| Page 5 of 8 South Bersted Parochial Church Council Annual Report 2022 ## **SOUTH BERSTED PAROCHIAL CHURCH COUNCIL** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31ST DECEMBER 2022** |**3. PAYMENTS**
Note
**a) Fundraising Costs (Trading)**
**_Weddings & Funerals_**
Weddings & Funerals - Verger Fees
4
Weddings & Funerals - Diocesan Fees (2021 Liability)
Weddings & Funerals - Diocesan Fees (2022)
7
Weddings & Funerals - Provision of Organist
**_Church Hall_**
Caretaker
Insurance
Maintenance & Hall Supplies
Utilities
Waste Collection
**_Events and Resources_**
Event Expenditure
4
Open for Coffee
4
Hospitality
4
Teaching Resources
4
**b) Charitable Activities**
**_Ministry Costs_**
Parish Share
6
**_Church Running Costs_**
Services
Vicar's PA
PAYE Paid
Broadband
Advertising
**_Church Maintenance_**
Office Expenses
Utilities
Insurance
Repairs and Maintenance
Quinquennial Expenditure
Organ Tuning
**_Vicar and Vicarage_**
Council Tax and Utilities
Vicar's Expenses
Grants
**_Other General Fund Payments_**
Organist
Examination Costs and Governance
Miscellaneous
**_Restricted and Designated Fund Payments_**
Mission Giving
4
Appeals
4
Al Other Designated Funds Payments
4
All Other Restricted Funds Payments
4|Unrestricted
Restricted
Total
Total
Funds
Funds
2022
2021
£
£
£
£
-
-
-
35
2,095
-
2,095
-
1,510
-
1,510
-
-
-
-
-
3,752
-
3,752
2,256
2,152
-
2,152
2,061
391
-
391
384
2,400
-
2,400
1,040
1,111
-
1,111
816
217
-
217
275
2,492
-
2,492
219
134
-
134
460
983
-
983
642
**17,237**
**0**
**17,237**
**8,188**
33,864
-
33,864
31,206
1,436
-
1,436
1,214
6,178
-
6,178
6,110
354
-
354
191
388
-
388
637
-
-
-
243
2,533
-
2,533
1,973
3,867
-
3,867
2,719
2,630
-
2,630
2,520
1,841
-
1,841
463
3,706
-
3,706
0
-
-
-
254
3,314
-
3,314
3,223
119
-
119
0
900
-
900
1,200
504
-
504
706
763
-
763
720
-
-
-
23
1,379
-
1,379
790
419
-
419
300
672
-
672
6,666
-
797
797
600
**64,867**
**797**
**65,664**
**61,757**| |---|---| Page 6 of 8 South Bersted Parochial Church Council Annual Report 2022 ## **SOUTH BERSTED PAROCHIAL CHURCH COUNCIL** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2022** |**4. FUNDS**
Note
**GENERAL FUNDS**
**DESIGNATED FUNDS**
ABC
Appeals
Book Sales
Candy Floss
Christians Against Poverty (CAP)
Churchyard
Church Sound and Projection
Duncton
Hospitality
Marketing Fund
Mission
Open for Coffee
Teaching Resources
Vicar's PA - Additional Hours
Verger's Fund
Other Designated Funds
**TOTAL DESIGNATED**
**TOTAL UNRESTRICTED**
**RESTRICTED FUNDS**
Choir
Fletcher Alms
Flower Fund
Hall Kitchen
Puppets
Sunday School
Vicar's Projects
**TOTAL RESTRICTED**
**GRAND TOTALS**|Balance
Balance
01-Jan
31-Dec
2022
Income
Expenditure
Transfers
2022
£
£
£
£
£
**10,512**
**71,899**
**76,040**
**5,495**
**11,866**
304
-
-
-
304
-
648
419
229
43
-
-
-
43
151
-
-
-
151
-
100
20
372
452
4,495
-
-
-
4,495
240
-
414
400
226
21
-
-
-
21
4
192
134
-
62
66
-
-
-
66
680
-
1,378
2,153
1,455
1
2,438
2,492
905
852
58
710
982
-
214
-
1,114
-
-
-905
209
1,153
90
225
992
2,010
3,051
19,200
-
-9,412
12,839
**11,381**
**23,378**
**6,064**
**5,495**
**-**
**23,200**
**21,893**
**95,277**
**82,104**
**-**
**35,066**
69
-
-
-
69
1,906
119
105
-
1,920
111
262
245
-
128
651
-
-
-
651
12
-
-
-
12
1,455
-
447
-
1,008
3
51
-
-
54
**4,207**
**432**
**797**
**0**
**3,842**
**26,100**
**95,709**
**82,901**
**0**
**38,908**| |---|---| Page 7 of 8 South Bersted Parochial Church Council Annual Report 2022 ## **SOUTH BERSTED PAROCHIAL CHURCH COUNCIL** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2022** ## **5. STAFF COSTS AND PAYMENTS TO TRUSTEES** The collective PCC members received reimbursement payments for purchases made on behalf of the Church totalling **£1,381.12** and individual grants totalling **£900** . No payments were made to PCC members in the form of salary or wage as employees of the PCC. The collective PCC members made voluntary contributions to Church funds, excluding Gift Aid claimed on their behalf, totalling **£9,564.19** . No material transactions took place between the Church and PCC members or any person connected to them. ## **6. PARISH SHARE** In 2022, South Bersted PCC pledged a figure of **£33,865** which was equal to 44% of the Parish Ministry Costs for the year and during the year were able to pay the full amount of that pledge, leaving no liability to be carried into 2023. ## **7. FEES FROM WEDDINGS & FUNERALS** ## _**Historic Activity Overview**_ 2018 - 29 funeral services, 3 weddings 2019 - 14 funeral services, 3 weddings 2020 - 13 funeral services, 0 weddings 2021 - 11 funeral services, 2 weddings **2022 - 8 funeral services, 2 weddings** Page 8 of 8 South Bersted Parochial Church Council Annual Report 2022