BrightonSoup CIO
Report & Financial Statements for the Year Ended 31st March 2023
Charity Number: 1162898
Bringing people and ideas together to create positive change in our community.
BrightonSoup CIO
Report & Financial Statements
For the Year Ended 31st March 2023
Reference and Administrative Information
| Charity Name: | BrightonSoup | ||
|---|---|---|---|
| Registration No: | 1162898 | ||
| Trustees: | Matt Brabner | Chair | |
| Will Anjos | Secretary | ||
| Peter Rostron | Treasurer | ||
| Caroline O'Kane | |||
| Angel Anjos | Resigned June 2022 | ||
| Olivia Canham | Appointed September 2022 | ||
| Registered Address: | 113 Queens Road | ||
| Brighton & Hove City | |||
| East Sussex | |||
| BN1 3XG | |||
| Bankers: | The Co-operative | Bank plc | |
| PO Box 101 | |||
| 1 Balloon Street | |||
| Manchester | |||
| M60 4EP |
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BrightonSoup CIO
Report & Financial Statements
For the Year Ended 31st March 2023
Structure, Governance and Management
The charity was founded in April 2015.
The initial trustees were taken from those involved in the beginning of the organisation. New Trustees are appointed by the existing Trustees and serve a three - year term after which they may put themselves forward for re-appointment. The Constitution allows for a maximum of 12 Trustees. On Appointment new trustees are given a copy of the foundation constitution, the charity committee guidance, and a copy of the last years accounts.
At regular trustees’ meetings, the trustees agree the broad strategy and areas of activity of the charity, including consideration of investment, reserves, risk management policies and performance.
The day-to-day administrations are handled by the trustees and volunteers.
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BrightonSoup CIO
Report & Financial Statements
For the Year Ended 31st March 2023
Trustee Remuneration
As trustees, we were aware that certain areas of the organisation needed improving. We identified a series of tasks that we wanted to complete to achieve that. At the top of the list was a more comprehensive funding plan to increase business contributions to the project donations funds, as well as making us less reliable on grant funding. We also wanted to put in place a proper volunteer recruitment and supervision process, improve our risk assessment and safeguarding procedures, ensure our policies were updated, and develop a marketing plan to help us achieve our objectives.
We felt this was beyond our ordinary trustee roles and need to recruit a Project Consultant to take on the tasks. During these discussions we identified one of our trustees with professional skills that made them suitable for the role. This was discussed in detail, and we objectively felt that while we favour an open process of recruitment, we did not believe we could improve on the arrangement by an experienced trustee familiar with the organisation to complete the work.
As this would involve remunerating a trustee, we paid particular attention to clause 6.2 (b) of section 185 of the Charities Act. Which states that there are exceptions under certain circumstances where this may be done - if the following four conditions are met:
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1) We had a written agreement.
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2) That the other trustees discussed the role/arrangement without the benefitting trustee being present and concluded that offering the work to the experienced trustee was objectively in the best interests of the charity.
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3) The arrangement was put in place at a time when only a minority of trustees received this kind of benefit.
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4) It is not prohibited by constitution.
No other trustees received remuneration and our constitution had no such prohibition, so we took steps to ensure the first two conditions were met.
This work has now been completed.
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BrightonSoup CIO
Report & Financial Statements
For the Year Ended 31st March 2023
Objectives and Activities
Bringing people and ideas together to create positive change in our community.
The object of the CIO is to further such charitable purposes (charitable under English law) for the benefit of the public or for the benefit of the community as the trustees see fit from time to time in Brighton and Hove City.
BrightonSoup started in 2015, hosting community funding events that bring local people and projects together to raise funding, awareness, and support. Using a model developed in Detroit, USA, it’s a uniquely social, interactive community setting, hosted almost entirely by volunteers: chefs donate food, entertainers perform, and trustees/volunteers put it all together: meet projects, provide support and training for them to present at the event.
Guests pay £5 or more to listen to 4 presentations, ask questions, chat with pitchers/guests over a meal, and then vote for their favourite project. Winners get all the ticket money and guest donations. We are lucky to have an anonymous business sponsor who tops up the prize fund, so winners get more, and the other projects take home a small contribution.
Our events are not simply about money, but the community support projects get when local people become aware of what they are doing and want to help. Guests often report wanting to get involved, they make additional direct donations, offer equipment, materials, use of a venue, and volunteer - providing professional skills like training, or just turning up and helping. That’s the true impact of these events, and it comes from getting local people together and giving them real opportunities to get in involved.
Our work benefits: community projects and those they support, often those needing the most help; guests who feel more connected to their community and are inspired to get involved; and volunteers who feel positive about helping their community. In the current economic crisis, many feel isolated, disconnected, and anxious, and projects struggle to find resources. We foster connections and collaboration by people sharing ideas over a meal, and empowering people to bring about positive change.
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BrightonSoup CIO
Report & Financial Statements
For the Year Ended 31st March 2023
It is no understatement to say that the BrightonSoup could not operate without the support of our volunteers. We are amazed at how many people are willing to get involved.
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The chefs that freely provide the delicious food, and guests that bring their own food and drink to share.
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The musicians and speakers that give their time to entertain.
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That come along on the day to help set-up and decorate the room.
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Those that help and serve people, make drinks, wash up, clean up, and put everything back at the end of the evening.
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Those that help run BrightonSoup.
We owe a huge debt of gratitude to all our volunteers. Those that support us now, and all of those that have helped throughout our 8 years.
Achievements and Performance
In our 8[th] year, we fully returned to live events, hosting four in this period. We sold over 390 tickets, raising over £3,000 in tickets and donations, and a further £2,480 in business donations for a project fund of over £5,500.
We had 46 project applications and selected 16 to present at the four events. The four that won the public vote at the events shared over £4,200, with the runners up receiving a further £1,323. Most projects at the events also received direct donations and offers of support from guests, including equipment, training, professional advice, use of space, and volunteers to help.
The other 30 projects received good levels of feedback and signposting from committee members for local networking support opportunities. All were encouraged to apply again.
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BrightonSoup CIO
Report & Financial Statements
For the Year Ended 31st March 2023
Events
– June 2022 BS25
Lucy Jeffries won the vote and £1,200 in donations for Harriet’s Press , who have offer people without access to affordable laundry services, a free wash and dry, a hot drink and access to creative activities. The funding was to buy a bigger, ecoefficient machine to replace the existing domestic ones, to double the loads they can offer each week.
The runners up received £164 .
Sept 2022 - BS26
Shelley Bennett from Pelican Parcels and won the vote and £1,000 in donations for their Good Night Sleep Project – which collects and donates pre-loved beds to children and families that desperately need them. They had given out 100 beds to children in the 4 months prior to our event - nearly 1 every day.
The runners up received £259 .
Dec 2022 - BS27
Callum Chapman from Chomp won the vote and £1,071 i n donations for its creative lunch club for low-income families during the school holidays. Where families engage in a fun, imaginative art activity and enjoy a free communal nutritious meal together.
The runners up received £600 (£200 each).
March 2022 - BS28
Mr Venus , of NoAgEnDeR, won the vote and £928 i n donations for their genderneutral musical theatre collective to purchase essential equipment for their performances. Performers share their experiences and struggles of living outside the mainstream relating the exclusion, discrimination, abuse, and marginalisation due to gender identity and non-binary status.
The runners up received £300 (£100 each).
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BrightonSoup CIO
Report & Financial Statements
For the Year Ended 31st March 2023
Impact
We measure our impact by informal conversations, online surveys, short paper forms, and targeted, in-depth conversations. Evidence shows our work benefits the community projects and those they support; guests feel more connected to their community, and volunteers feel positive about being involved.
We also consider the success of our sold-out events and evaluating the diverse range of projects that come to us for support – and recognising the impact they have on their communities.
The projects
“We won, so were thrilled to receive a cheque for £1k! Someone who won a raffle prize has donated those items to us for the charity. We also had an offer to support with our social media, which is needed, and meetings are currently progressing on that front.”
“One donation was made post-event and one member was connected to the one of the venues we are linked with and told me to reach out to see if they could offer any financial support. We also received numerous offers of support such as offers to volunteer as stewards at the event.”
The Attendees
“Feeling the strong sense of connection at the event is a fantastic experience, especially at a time when society feels so fractured.”
“Yes, there was a lot of chat on our table with other guests that we didn’t know, it was good to talk to the projects after their pitches as they came around the room telling people at the tables more about their projects.”
“The whole event is so unique, the soup is fantastic, I will definitely come back to hear about more community projects.”
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BrightonSoup CIO
Report & Financial Statements
For the Year Ended 31st March 2023
Financial Review
Income
During this period, we received income of £23,857 .
We received £11,857 in donations:
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£3,234 in business donations and event raffles to BrightonSoup.
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£5,523 in from event tickets, guest donations, and business sponsorship which was allocated to the winning projects in this period.
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£3,100 in business sponsorship ring-fenced for prize funds at future events. Ensures a £1K prize fund for winning projects as well as smaller donations for the runners-up at each event.
We also received £12,000 in grants:
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£10,000 from Enjoolata Foundation UK (April 2022 and March 2023) towards a Project Consultant, and then a part-time Project Manager.
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£2,000 the Brighton & Hove City Council’s Communities Fund.
Costs
Excluding the donations of £5,523 given to projects, our costs for the year were £9,956 :
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Our largest cost was £7,665 for the Project Consultant.
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Other costs included £1,217 for equipment - a laptop for the Project Consultant and new event display panels.
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Event costs were £306 .
Balance Sheet
The balance sheet stands at £14,004 , of which £9,741 is ring fenced for project prize funds, a Project Manager, and running costs.
We have unrestricted reserves of £4,263 .
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BrightonSoup CIO
Report & Financial Statements
For the Year Ended 31st March 2023
Declaration
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees by
Will Anjos Chair
31[st] January 2023
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Profit and Loss
BrightonSoup
Date Range: Apr 01, 2022 to Mar 31, 2023
| ACCOUNTS | Apr 01, 2022 to Mar 31, 2023 |
|---|---|
| Income | |
| BSoup - Amazon Smile | £16.14 |
| BSoup - Business Donations | £2,002.80 |
| BSoup - Event Raffles | £1,214.63 |
| BSoup - Grants | £12,000.00 |
| Project - Business Donations | £4,882.00 |
| Project - Event Donations | £38.85 |
| Project - Event Tickets | £2,739.14 |
| Project - Personal Donations | £963.43 |
| Sales Discounts | -£0.45 |
| Total Income | £23,856.54 |
Cost of Goods Sold
| Event - Equipment Hire | £7.25 |
|---|---|
| Event - Food & Drink | £119.95 |
| Event - Printing | £22.94 |
| Event - Prize Funds for Projects | £5,522.97 |
| Event - Refreshments (Projects/Volunteers) | £93.95 |
| Event - Sundry Expenses | £62.15 |
| Total Cost of Goods Sold | £5,829.21 |
Profit and Loss - BrightonSoup Date Range: Apr 01, 2022 to Mar 31, 2023
Created on Jan 28, 2024
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Gross Profit As a percentage of Total Income
£18,027.33 75.57%
| Operating Expenses | |
|---|---|
| Equipment | £1,216.88 |
| IT & Website | £149.95 |
| Insurances | £96.00 |
| Meeting Costs | £75.60 |
| Office Supplies | £24.08 |
| Professional Fees | £7,664.88 |
| Refreshments / Subsistence | £49.45 |
| Sundry Expenses | £2.30 |
| Training & Subscriptions | £360.17 |
| Travel & Parking | £10.30 |
| Total Operating Expenses | £9,649.61 |
| Net Profit | £8,377.72 |
| As a percentage of Total Income | 35.12% |
Profit and Loss - BrightonSoup Date Range: Apr 01, 2022 to Mar 31, 2023
Created on Jan 28, 2024
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Balance Sheet
BrightonSoup
As of Mar 31, 2023
| ACCOUNTS | Mar 31, 2023 |
|---|---|
| Assets | |
| Cash and Bank | |
| Bank Account | £15,625.55 |
| Total Cash and Bank | £15,625.55 |
| Other Current Assets | |
| Accounts Receivable | £371.94 |
| Total Other Current Assets | £371.94 |
| Long-term Assets | |
| Total Long-term Assets | £0.00 |
| Total Assets | £15,997.49 |
| Liabilities | |
| Current Liabilities | |
| Accounts Payable | £1,993.80 |
| Total Current Liabilities | £1,993.80 |
| Long-term Liabilities | |
| Total Long-term Liabilities | £0.00 |
| Total Liabilities | £1,993.80 |
Balance Sheet - BrightonSoup As of Mar 31, 2023
Created on Jan 28, 2024
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| Equity | |
|---|---|
| Retained Earnings | |
| Profit for all prior years | £5,625.97 |
| Profit between Apr 1, 2022 and Mar 31, 2023 | £8,377.72 |
| Total Retained Earnings | £14,003.69 |
| Total Equity | £14,003.69 |
Balance Sheet - BrightonSoup As of Mar 31, 2023
Created on Jan 28, 2024
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BrightonSoup
Financial Statement Breakdown - Year to 31st March 2023
| 31st March 2023 | 31st March 2023 | Ring Fenced for Projects | Ring Fenced for BrightonSoup | |
|---|---|---|---|---|
| Income | BSoup | Event M McCabe |
TNL Fund BHCC SCF Enjoolata |
Totals |
| Balance b/f | 1,029.56 | - | 956.83 329.58 3,310.00 - |
5,625.97 |
| BSoup - Amazon Smile BSoup - Business Donations BSoup - Event Donations BSoup - Event Raffle BSoup - Grants BSoup - Personal Donations BSoup - Ticket Processing Fees Gift Aid Project - Business Donations Project - Event Donations Project - Event Tickets Project - Match Funding Project - Personal Donations Sundry |
16.14 2,002.80 1,214.63 |
1,782.00 3,100.00 38.85 2,739.14 963.43 0.45 - |
2,000.00 10,000.00 |
16.14 2,002.80 - 1,214.63 12,000.00 - - - 4,882.00 38.85 2,739.14 - 963.43 0.45 - |
| Total Income | 3,233.57 | 5,522.97 3,100.00 |
- 2,000.00 - 10,000.00 |
23,856.54 |
| Direct Costs | BSoup | Event M McCabe |
TNL Fund BHCC SCF Enjoolata |
Totals |
| Event - Decorations Event - Equipment Hire Event - Food & Drink Event - Funds for Projects Event - Refreshments (Projects/Volunteers) Event - Payment Processing Fees Event - Printing Event - Sundry Expenses Event - Training Event - Venue Hire |
5,522.97 | 7.25 119.95 93.95 22.94 62.15 |
- 7.25 119.95 5,522.97 93.95 - 22.94 62.15 - - |
|
| Total Direct Costs | - | 5,522.97 - |
306.24 - - - |
5,829.21 |
| Operating Surplus | 3,233.57 | - 3,100.00 |
306.24 - 2,000.00 - 10,000.00 |
18,027.33 |
| Overheads | BSoup | Event M McCabe |
TNL Fund BHCC SCF Enjoolata |
Totals |
| Admin Costs Advertising & Promotion Equipment Equipment Hire Equipment Storage Rent IT & website Insurances Meeting Costs Office Supplies Payment Processing Fees Printing Professional Fees Refreshments / Subsistence Sundry Expenses Training & Subscriptions Travel & Parking |
666.88 550.00 149.95 96.00 75.60 24.08 3,310.00 4,354.88 49.45 2.30 360.17 10.30 |
- - 1,216.88 - - 149.95 96.00 75.60 24.08 - - 7,664.88 49.45 2.30 360.17 10.30 |
||
| Total Overheads | - | - - |
- 1,434.73 3,310.00 4,904.88 |
9,649.61 |
| Total Costs | - | 5,522.97 - |
306.24 1,434.73 3,310.00 4,904.88 |
15,478.82 |
| Closing Balance for Year | 3,233.57 | - 3,100.00 |
306.24 - 565.27 3,310.00 - 5,095.12 |
8,377.72 |
| Balance Sheet @ 31st March 2023 | 4,263.13 | - 3,100.00 |
650.59 894.85 - 5,095.12 |
14,003.69 |