BrightonSoup CIO
Report & Financial Statements for the Year Ended 31st March 2021
Charity Number: 1162898
Creating community engagement
BrightonSoup CIO
Report & Financial Statements For the Year Ended 31st March 2020
Reference and Administrative Information
Charity Name: BrightonSoup CIO Registration Number: 1162898 Registered Address: 9 Norman Road Brighton & Hove City East Sussex BN3 4LS Trustees: Karin Anjos Chair Resigned 15/01/2022 Peter Rostron Treasurer Will Anjos Secretary Angel Anjos Caroline O'Kane Matt Brabner Appointed as Chair 15/01/2022 Bankers: The Co-operative Bank plc PO Box 101 1 Balloon Street Manchester M60 4EP
Page 2 of 8
BrightonSoup CIO
Report & Financial Statements For the Year Ended 31st March 2020
Structure, Governance and Management
The charity was founded in April 2015.
The initial trustees were taken from those involved in the beginning of the organisation. New Trustees are appointed by the existing Trustees and serve a three -year term after which they may put themselves forward for re-appointment. The Constitution allows for a maximum of 12 Trustees. On Appointment new trustees are given a copy of the foundation constitution, the charity committee guidance, and a copy of the last years accounts.
At regular trustees’ meetings, the trustees agree the broad strategy and areas of activity of the charity, including consideration of investment, reserves, risk management policies and performance. The day-to-day administrations are handled by the Team Soup Committee, made up of trustees and volunteers.
All trustees give of their time freely and no remuneration was paid in the year.
Page 3 of 8
BrightonSoup CIO
Report & Financial Statements For the Year Ended 31st March 2020
Objectives and Activities
The object of the CIO is to further such charitable purposes (charitable under English law) for the benefit of the public or for the benefit of the community as the trustees see fit from time to time in Brighton and Hove City.
BrightonSoup does this by helping bring together those needing funding to start or maintain small local community projects and the local community themselves to become aware of these projects and to help fund them. Using a working model developed in Detroit, USA, we host funding events to bring these groups together. People with projects requiring funding come to pitch and engage with local people about their project. Local people pay a nominal fee of £4 to attend, listen to the pitches, eat and drink, chat about and to the projects, listen to some local entertainment and then vote for their favourite project, which gets all the door money the guests have paid.
Although one project gets the guest ticket money and donations raised that evening, the community engagement in the room means that all the projects can get help and support at the event. People have donated equipment, services, skills, time and in some instances directly funded the project. This is a key part of what we want to achieve. We support the people that pitch throughout the process, meeting them, helping them prepare, giving training and support through to the event itself. Our aim is for them to meet the community and in doing so gain important supporters even when they don’t win the vote. We try to continue this support after the event by promoting their activities and bringing more groups and people together where we can.
In many instances we have had local people, businesses and other organisations “match fund” the event to double the pot for the winning project. In some instances, the extra funds have been given to the runners up. The support we have had has been heart-warming. As all the door money and event donations go to the winning project on the night, we rely on a raffle to cover our own costs. The support of local businesses has been crucial to this, and we are blessed with the support we have received.
It is no understatement to say that the BrightonSoup could not operate without the support of our volunteers. We are amazed at how many people are willing to get involved. The chefs that freely provided the delicious food and the guests that brought their own food and drink to share. The musicians and speakers that gave their time FOC to entertain. Those that help run BrightonSoup, that come along on the day to help set-up and decorate the room. Those that help and serve people, make drinks, wash up, clean up, and put everything back at the end of the evening.
We owe a huge debt of gratitude to all our volunteers.
Page 4 of 8
BrightonSoup CIO
Report & Financial Statements For the Year Ended 31st March 2020
Covid-19 Impact
Due to the Covid-19 lockdowns, and continuing pandemic, there were no live soup events during this year. Instead, the trustees decided to host and event online. We hope to return to live events in 2022.
With the events being online we still managed to raise two fair sized donation pots for the winning projects, but we were unable to host a raffle, which usually provides funding for Brighton Soup itself.
The online events were very different to the live ones we usually host, but we kept the main sense of a Brighton Soup event, with 4 project pitches, some live music and soup. Prior to the event we sent out one of our familiar chef’s soup recipes, beautifully illustrated by a volunteer, so soupers could make the recipe at home and still enjoy delicious soup during the voting. On the night our soup chef demonstrated making the soup.
Project applications, the selection committee and pitch training were all carried out over Zoom. We intend to continue the initial selection process online as we found it easier to manage for us and the participants. However, Pitch training will return to being in person as soon as restrictions allow.
The online events had many of our regular soupers, but it also gave the opportunity for new people to join, which included people from Sweden, Birmingham and London who had links to Brighton.
All voting was done live, electronically via zoom.
Achievements and Performance
In our 6th year we only held one event, and that was online over Zoom. We had 8 community projects applied, 4 were selected to pitch, and one as a reserve – with 1 winning project.
As well as the funds, there were offers of help and support from guests to the projects.
Page 5 of 8
BrightonSoup CIO
Report & Financial Statements For the Year Ended 31st March 2020
The Events & Projects
BS21 @ Zoom – March 2021
Jacob Berkson pitched and won the vote and £552 in donations for the Broadband for Asylum Seekers project, run by Brighton based Thousand for Thousand.
The Guests
We sold 87 tickets to the online event - over 100 people watched over Zoom.
We could never hope to recreate the same feeling of a community sharing food together, but we still managed to raise over £550 from the attendees. An online poll found that 95% of everyone that attended said the evening was ‘fabulous’ or ‘good’.
We don’t record demographic data, but we know that the age groups of those usually attending vary from very young to elderly, students, families, etc. This still seemed to be the case.
There were some people that attended online, that wouldn’t usually be able to attend our live events. We are considering offering an online option to our future live events to enable more people to engage with their community.
The networking opportunities of an online event are very limited, but we hope to return to live events in early 2022.
Page 6 of 8
BrightonSoup CIO
Report & Financial Statements For the Year Ended 31st March 2020
Financial Review
Income
During this period, we received income of £879 .
-
We hosted one online event and received £616 in donations: £552 in event income from entry tickets and donations was allocated to the winning project, and a further £64 of postevent donations were allocated to the winning project and runners up.
-
We received £264 from event and personal donations.
During this period, we received no grants.
Costs
Excluding the donations of £616 awarded to projects, our costs for the year were £446:
-
The cost for hosting the online event at £43 , was considerably less than the usual costs for our live events.
-
Our organisational costs were £403 , the biggest costs being equipment storage and insurance.
-
The ring-fenced grants from Sussex Community Foundation and The Chalk Cliff Trust were cleared in this period. Due to the pandemic, The National Lottery Community Fund has only partly been utilised.
Reserves
The trustees aim to maintain free reserves in unrestricted funds at a level which equates to approximately 6 months of unrestricted charitable expenditure. The trustees consider that this level provides sufficient funds to maintain our activities and ensure that support and governance costs are covered.
Page 7 of 8
BrightonSoup CIO
Report & Financial Statements For the Year Ended 31st March 2020
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees by
Matt Brabner Chair 30[th] January 2021
Page 8 of 8
Profit and Loss
BrightonSoup
Date Range: Apr 01, 2020 to Mar 31, 2021
| ACCOUNTS | Apr 01, 2020 to Mar 31, 2021 |
|---|---|
| Income | |
| BSoup - Business Donations | £6.10 |
| BSoup - Event Donations | £24.25 |
| BSoup - Personal Donations | £233.04 |
| Project - Event Tickets | £551.88 |
| Project - Personal Donations | £63.97 |
| Total Income | £879.24 |
| Cost of Goods Sold | |
|---|---|
| Event - Equipment Hire | £43.17 |
| Event - Funds for Runner Up Projects | £34.59 |
| Event - Funds for Winning Projects | £581.26 |
| Total Cost of Goods Sold | £659.02 |
| Gross Profit | £220.22 |
| As a percentage of Total Income | 25.05% |
| Operating Expenses | |
|---|---|
| IT & Website | £102.81 |
| Rent - Equipment Storage | £300.00 |
| Total Operating Expenses | £402.81 |
Profit and Loss - BrightonSoup Date Range: Apr 01, 2020 to Mar 31, 2021
Created on Apr 21, 2021 Page 1 / 2
Net Profit As a percentage of Total Income
-£182.59 -20.77%
Profit and Loss - BrightonSoup Date Range: Apr 01, 2020 to Mar 31, 2021
Created on Apr 21, 2021
Page 2 / 2
Balance Sheet
BrightonSoup
As of Mar 31, 2021
| ACCOUNTS | Mar 31, 2021 |
|---|---|
| Assets | |
| Cash and Bank | |
| Bank Account | £1,091.39 |
| Bank Account - Project Funds | £0.70 |
| Prepaid Card | £1,000.00 |
| Total Cash and Bank | £2,092.09 |
| Other Current Assets | |
| Contra Account | -£0.70 |
| Total Other Current Assets | -£0.70 |
| Long-term Assets | |
| Total Long-term Assets | £0.00 |
| Total Assets | £2,091.39 |
| Liabilities | |
| Current Liabilities | |
| Total Current Liabilities | £0.00 |
| Long-term Liabilities | |
| Total Long-term Liabilities | £0.00 |
| Total Liabilities | £0.00 |
Balance Sheet - BrightonSoup As of Mar 31, 2021
Created on Apr 21, 2021
Page 1 / 2
| Equity | |
|---|---|
| Retained Earnings | |
| Profit for all prior years | £2,273.98 |
| Profit between Apr 1, 2020 and Mar 31, 2021 | -£182.59 |
| Total Retained Earnings | £2,091.39 |
| Total Equity | £2,091.39 |
Balance Sheet - BrightonSoup As of Mar 31, 2021
Created on Apr 21, 2021
Page 2 / 2
BrightonSoup CIO Draft Income Statement Breakdown - Year to 31st March 2021
----- Start of picture text -----
31 March 2021 Ring Fenced - Projects & Grants
Income BSoup Projects Homity / CCT SCF TNL Fund Totals
Balance b/f 792.67 0.00 448.00 33.31 1,000.00 2,273.98
BSoup - Business Donations 6.10 6.10
BSoup - Event Donations 24.25 24.25
BSoup - Event Raffle 0.00
BSoup - Grants 0.00
BSoup - Personal Donations 233.04 233.04
BSoup - Ticket Processing Fees 0.00
Gift Aid 0.00
Project - Business Donations 0.00
Project - Event Donations 0.00
Project - Event Tickets 551.88 551.88
Project - Match Funding 0.00
Project - Personal Donations 63.97 63.97
0.00
Total Income 263.39 615.85 0.00 0.00 0.00 879.24
Direct Costs BSoup Projects Homity / CCT SCF TNL Fund Totals
Event - Decorations 0.00
Event - Equipment Hire 43.17 43.17
Event - Food & Drink 0.00
Event - Funds for Winning Projects 615.85 615.85
Event - Meeting Costs 0.00
Event - Payment Processing Fees 0.00
Event - Printing 0.00
Event - Sundry Expenses 0.00
Event - Training 0.00
Event - Venue Hire 0.00
Total Direct Costs 0.00 615.85 0.00 0.00 43.17 659.02
Operating Surplus 263.39 0.00 0.00 0.00 (43.17) 220.22
Overheads BSoup Projects Homity / CCT SCF TNL Fund Totals
Admin Costs 0.00
Advertising & Promotion 0.00
Equipment 0.00
Equipment Hire 0.00
Equipment Storage Rent 300.00 300.00
IT & website 45.19 33.31 78.50
Insurances 0.00
Meeting Costs 0.00
Office Supplies 0.00
Payment Processing Fees 0.00
Printing 0.00
Professional Fees 0.00
Sundry Expenses 0.00
Training & Subscriptions 0.00
Travel & Parking 0.00
Total Overheads 0.00 0.00 345.19 33.31 0.00 378.50
Total Costs 0.00 615.85 345.19 33.31 43.17 1,037.52
Closing Balance for Year 263.39 0.00 (345.19) (33.31) (43.17) (158.28)
Balance Sheet @ 31 March 2021 1,056.06 0.00 102.81 (0.00) 956.83 2,115.70
Funder Grant Details Dates
Sussex Community Foundation (SCF) Admin & £100 Youth Soup scoping never used youth scoping
£1K for overheads inc equipment, training, storage, meeting/travel costs,
The Chalk Cliff Trust (CCT)
printing, website and IT/office supplies & insurance
Homity Trust £500 for overheads
‐
£1,000 for events: Display board, Pop up banners, leaflets &
TNL Community Fund 31/08/2021
distribution/delivery REVISED
----- End of picture text -----