THE COMMUNITY STOREHOUSE TRUSTEE REPORT & ACCOUNTS FOR THE YEAR ENDED 31 July 2024 ITIY, WNII *Af6E4U8B• 2J11r2024 COMPANIES HOUSE Food shored with Love CHARrrf REGISTRATION NUMBER 1162887. COMPANY REGISTRATION NUMBER 07705389
REPORTOF THETRusfEES OFTHE COMMUNITYSTOREHOUSE FOR THE YEAR ENDING 31 JULY 2024 REFERENCE AND ADMINISTRATniE DEfAIiS Full Name: Governing Documents: The Community Storehouse Memorandum and Articles of Association as amended on 6 July 2015 A company limited by guarantee with no share capitsl and the liability of each member on winding up limited to £10 Charity Registration no: 1162887 Company Registration Number 07705389 Constltutlon: DIREcfoRS AND TRUSTEES James Cable Gill Uoyd Marian Clements Nicola Manchester Charlotte Walters Teren Meakins Harrlet Wright (resigned 4 June 2024} Rosalynne Tucker (appointed 5 Juty 2024) Chairnian Treasurer Addre of re8lstered offlce: 31 Churth Road Paddock Wood KeTrt TN12 6HD Bankers: HSBC 105 Mount Pleasant Tunbridge Wells KentTNI IQP Independent Examlners: T Lane Difector in M N Jenk5 & Co Limited 72 Commeraal Road Paddock Wood Tonbridge Kent TN12 6DP
REPORTOFTHE TRUSTEES OF THE COMMUNITYSTOREHOUSE FOR THE YEAR ENDING 31 JULY 2024 The Trustees submit their annual report and financial statements for the year ended 31 July 2024 in accordance wlth the accountlng policies set out in note I to the accounts and comply with the charlS goveming documenL the Charities Att 2011, the Companies Art 2(MJ6 and Accounting and Reporting by Charltles: Statement of Recommended prartI applicable to charities preparing their accounts in accordance wlth the Financial Reporting Stsndafd applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2015). srRucfuRE, GOVERNAPICE A14D MANAGEMEPIT Governln8 Document The Community Storehouse ITCS) was incorporated on 14th Juty 2011, 35 amended by CertifKate of Incorporation on change of name on 22 March 2013. It is a company limited by guarantee and governed by its Memorandum and Articles of Associatlon. It Is registered with the Charity Commission as a charity In England and Wales. Appolntment of New Trustees The number of trustees (who are also members of TCS) shall not be less than three but are not subject to any maximum. Trustees may be elerted at an AGM or appointed by a resolution of the other tnjstees at a board meeting. Those appointed by a resolution must stand for re*lection at the first AGM followlng thelr appolntment. As a minimum one thlrd of all trustees must retire at each AGM. Trustees may stand for re- election. The board of trustees is intended to refiect the knowledge and skills required to run a food bank operation. All potential trustees attend a committee meetin8 as guests prior to their nominatlon and receive a copy of the Memorandum and Artlcles of Association, up to date ffftancial iTrforn)ation and are feqUiTed to read appropriate publications from the Charlty Commission. All trustees provide their time and duties on a voluntary basis. At each committee meetin8 Trustees review. amend and revise the charivs Risk Register, makin8 changes where necessary. PUBUC BENEFrr The trustees have had due regard for the Charity Commisslon's Public Benefft guidance.
REPORTOFTHE TRUSTEES OF THE COMMUNITY STOREHOUSE FOR THE YEAR ENDING 31 JULY 2024 OBJEcnvE5 AND AcnvmES To relieve persons, particularty but not exdusively, In Paddock Wood and surrounding area that are in rinancial hardship in suth ways the trustees shall from tlme to time thlnk fit, in particular, but not excluslvely bv: A. Providing emergency fi>od Supplies. essential toiletrles and other household items both to individuals and familles In need and also to other charities or organizations working to prevent or relleve poverty. B. Such other means. indudlng (but not limited to) the provision of 5UPPOrt or signposting to relevant advisory Servi or infomiation and to provide suth servlces within a Christlan etho5. supported by Churche5 and businesses in the arva. REVIEW OF AcfiviTES The Communty Storehouse brings people together: people who currently have resources. 8ivin8 to help those who cUrntlY do not. This is borne out by the total amount of food donated in the year: 12.4 tonnes (2023- 15 tonnes). We have also purthased increasing amount of food needed thls year- 16.2 toThnÈs (2023- 9.9 tonnes); showln8 that more food had to be purchased than wa5 donated. The total amount of food distributed in the year through TCS Voucher / Agency Voucher / other donations is 30 tonne5 (2023- 25.3 tonnesl. Our thanks go to everyone who has donated $0 8enerously throughout the year. Unfortunately, we know the name5 of 50 few of our donors. so we are unable to thank them personally. We are immensely grateful to our local communities who have supported us 50 well during another challenglng year, so that we in turn can support those who need a55i5tance with food supplles. Clients continued to be able to approach us in two ways: by brln8in8 in a TCS Voucher i55ued by or referred from one of our partner agencies (a list of these appear5 in Appendix 2) and we regularly update and add to this list, OT they Can tome diTect to U5 wl)en we we open. Thi5 twin approach meant that in the yeai we were able to support 260 households {2023- 203}, a total of 738 adults and children (2023- 5721, and a 29% increase on the previous year. Paddock Wood dients account for 64%; 5urroundin8 villages 20% and further afield 16%. This is analysed on the next pa8e by the location of households. We endeavour to offer clients whatever food assistan Is appropriate to their needs and also look to 5i8npost cllents to other aEencies who may be able to offer them addltlonal support. Wlth no further restrictions in place following the Covid pandemi¢, and more accessibility inside the Wesley Centre, we are able to continue supptying food parcels and be as accommodating as PO"ble in the supply of food to everyone requesting food assisLince.
REPORT OF THE TRUSTEES OF THE COMMUNtfYsTOREHOUSE FOR THE YEAR ENDING 31 JULY 2024 On occaslons when we have had surplus supplies, we have also been able to supply other food a8encles In our area. Other areas whith have benefitted from some of our food and household supplies have been a local ca Home and communtygroup5 in Maidstone. TCS aims to contlnue meetlnB the needs of Its clients wherever possible while operating within its charltable objertive Food donations come in all shapes and sizes and from a wide Beographlcal area: for example, indivldual items deposited Into the collecting baskets at Waitro5e; a bag of items brought in by a family during one of our opening sessions: a box of uoceries collected by staff at a local business; donation5 from churches; HaTvest tolle¢(ions; ftevene Advent CalendaTS; and people who decidElo start colleciinB item5from thelr frlends and famlly, spread the word on social media and surprise us with an amazing delivery of non- perlshable Items. Once a8aln, we would Ilke to thank Paddock Wood Waitrose for their support In contlnuln8 to host our largest collertion point: donatln8 surplus food supplies, as ¥11 as makin8 financial donations through their Communlty Matters Scheme to support local charities. Thanks also 80 to the local Salvation Army for their support with food supplie& Co-op food stores in East Peckham, are supportin8 us by giving US some of their Fareshare products, thus reducine food goin8 to waste. Warburtons have also supported In 8Ivin8 us a weekly supply of bakery goods. Thanks also 80 to everyone who has made a finandal contributlon to The Community Storehouse. whether by a oTreff donation or a regular payment. Some supporters have found it easler to do thls than givSng food donatlons, for whith we are grateful. This has enabled us to purthase more food supplies approprlate to our needs. as Tequired. We aTe also 8rateftsl tothe or8anitstions which ha¥e supported us with proceeds from their own events. IA list of donors can be ftyjnd in Appendix l)
REPORT OF THE TRUSTEES OFTHE COMMUNITYSTOREHOUSE FOR THE YEAR ENDING 31 J LY 2024 2023 24- HOUSEHOLDS HELPED & LOCATION 1264 PARCELS 261 FAMILIES ADULTS 457- CHILDREN 278 202>2024 CUENT LOCATION OTHER- 41- 16Y. YALDING/ 14DDIPdGFoRD. 11.4% HORSMONOfN- 4-2% PADDOCK WOOD- 168- 64°A 4% 13- s*
REPORT OF THE TRusfEES OF ThE COMMUNITY STOREHOUSE FOR THE YEAR ENDING 31 JULY 2024 FINANCIAL REVIEW Incorne Durin8 the year cash donatlons totalled £45.111 with the value of food donated of £37,254 (2023- cash £61,$04 and food £30,077). with additlon31 bank Intefest of £1848 (2023- £470) In addition to personal one-off and regular giving we recelved donatlons from several local clubs, businesses and groups. The Wesley Certre Rent Appeal received donations of £7616 {2023-£4,849). Our licence agreement with Tunbridge Wells Borough Council was renewed in September 2020 wlth a further 5-year rental lease agreement until September 2025, at a c05t of £8,0(X) annually. Our Rent Fund will contlnue, supportlng thls expendlture. Due to avallability. on both Tuesdays (all year} and Thursdays (from June 2024) we have been able to additionally rent the back hall of the Wesley Centre. at additional cost for 3 hours each day we are open. Food Donations The valuation of indNidual item5 is difficult and therefore a fair value of £3.Q) per kg.12023 - £2.C(l) has been used at the time of distribution (recognlsed as tharitable expenditure) and an equtvalent amount recognlsed as a component of donation& The charlty reco8ni2es in stock the value of donated 8oods. not yet distrlbuted. representing the servlce potential provided by such items. At the end of July 2023, current stock was revalued at £3.00 per k& to reflect current escalation in food costs. Thls was the second Increase In stock valuation since The Community Storehouse began operating. Further increase may be likely in the re-valuln8 of stocK due to risin8 food costs and due to having to use more of our resour$ to purthase stock. Expendlture Durln8 the year expenditure (exdudlng food donations) was £76.458 (2023- £50,742). The largest part of this was for food purtha5es, £63,175183%) followed by the rent of the premises, £10,322 {13%). Surplus. Reserves and Cash Expenditure exceeded Income by £29,545 and the cash balan at the year-end was £85,329 {2023- £114,829). The tharity ha5 adopted a reserves policy of maintainlng a minimum of one yearfs expenditure (excludlng food distributed but indudine rental expenditure from the Restricted Fund). Based on these costs Incurred by the th3Tlty durln8the 2023124 finanual yeaT, sufficient reser5 and cash would need to be retalned to the value of £76,458.
REPORT OFTHE TRUSTEES OFTHE COMMUNITY STOREHOUSE FOR THE YEAR ENDING 31 JULY 2024 Appendlx I Durlng the year donations were 8ratefvlty received from". sd01$. 8amies Day Nursery, Brenchley & Maffield Primary, Capel Pre-school. Capel Primary, Colliers Green Prbmary, Ea Peckham PTimary, St. Ronans HawkhuTSt. HoTsmonden PTiYnary, Laddin8foTd Primary. Paddock Wood MascaH: Academy. Paddock Wood Primary Academy, Somerhill. Yalding Primary. Churthes: Brenchley All Saints. Capel Unfted Churches, East Peckham 8aptlst. Methodlst and 5alvatlon Amy, Horsmonden Methodist and St Margareys, Lamberhurst St. Marfs, Male1d EbenezeT Chapel and St. Luke's, Paddock Wood Baptist. St Andrev/s and St. Justus. Yalding BaptlsL Other oryanlzatlons. Mmpanles and gnjups: Athelbrae, Axa, 8axall Constructlon, Beglnners2Runners. Brenchley Choral Society. Brenchley & Matheld Parlsh Council, Capel GTan8e Care Home. Hair Workshop, Hammonds Butthers MatfRId, Horsmonden Winter Warmers, Maffield W.1.. Jempsons, Nationwlde Building Society, Oliver5 F15h/Chip Shop, Operation Christmas Child, Paddock Wood Fairtrade Shop. Paddock Wood Uons, Paddock Wood Masonlt Lod8e, Paddock Wood Robins. Paddock Wood Community Centre, Padd¢xk Wood Brownles and Scouts, Paddock Wood Waitrose, Pet Pantry, Smol, Te5co, Tonbridge Philharmonic Soclety, Total Natural Solutions, Veloweb, Waitrose Community Matters. Warburton& Many and numerous private donations. induding several charitable trusts. both small and large. Appendlx 2 The following agencles. schools and churches have referred clients to the foodbank with food vouchers.. Brenchley&Matheld Primary, Cranbrook Primary School, Dowding House Paddock Wood, Early Help Preventative Services, Horsmonden Primary School, Mascalls Academy Paddock Wood, MIND, Paddock Wood & List Peckham Community Waldens, Paddock Wood Primary Academy, Paddock Wood ScalliwaBs Pre-school, Paddock Wood Community Advice Centfe, St. Andre$ Churth Paddock Wood, St. Marfs I ladlow, Woodland: Hcalth Centre Paddock Wood- GP Surgery & Health Visitor Team. Yalding Surgery.
REPORTOF THE TRUSTEES OF THE COMMUNITY STOREHOUSE FOR THE YEAR ENDING 31 JULY 2024 RESPONSIBILITES OF THE DIREcfoRsmusrEES Company law requires the Dirertors to prepare finanoal statements for each fin8nr.ial year which give a true and fair view of the state of affairs of the company and of the financial activities of the company for that pcriod. In preparInEtho fmanaal statements the directors are required to: Selert sultable accounting policies and then appty them consistently: Make Judgement5 and estirnates that are reasonable and prudent: State whether applicable accounting Standards have been followed, subject to any materlal departu¥e5 disclDsed and explained in ihe financial statements; and Prepare the financlal statements on the 8oln8 concern basls unless It Is appropriate to presume that the company will continue in business. The Dlrectots are responsible for keeping proper accounting records which disclose wtth reasonable atturacy at any time the financial position of the Trust and to enable them to ensure that the financial statements comply with the Companies Act 2006. They a also responsible for safeguarding the assets of the Trust and hence for taking reasonable steps for the prevention and detectlon of fraud and other irregularities. The Dlrector5 are re5pon5ible for the maintenano and integrlty of the corporate and financial information included on the charrtVs website. The above report has been prepared in accordan with the special provisions relating to small companles within Part 15 of the Companies Act 2CM)6. Signed on behalf of the Trustees JAMES CAB CHAIRMAN Date
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE COMMUNITY STOREHOUSE I report on fIr9rlS1 statements of the Tnjsl for yew ended 31 Juty 2024 sel out on pages 11 to 16. RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND INDEPENDENT EXAMINER The charity's trustees are also directors of Ihe company for Ihe purFoses of Gompany lawl are responsible for the preparation of the accounts in acCdare wilh requirements of the Companies Act 2006.. The charity's trustees consider that an 8udil is {t requyed for thi8 year (under sectw 144 of the Challties Act 2011) and that an independent examinats.on is needed. Having satisfEd mysew Ihal the charty is not subpcl to audit untr Part 16 of the Companies Act 2006 and is eligible for independent examinab'on, rt ts my reswnsibility to". examine the accwnls (under seCtn 145 of the Charities Act}.. lo follow the Fyocedures laid down in Ihe Gener Directions given by the Charity CommiSsnerS (rer sethon 145(5)Ib) of the Chants Act). and to stste whether parti1 matters have come to my attent1. BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was carried out in acLXjrdare with the Geal Direct•Jn5 given by the Charity Commission. An examination i¢Ktudes a review of the acccMJnling fecords kept by charity and a comparison of the accounts presented with those records. It also includes cOnSerat)n of any unusual rterns or dtsclosures in the accounts. and seeking explanations from the trustee5 concemTrng any suth matters. The procedures undertaken do not provide all Ihe eVence that woukj be required in an audit and. consequenuy, no opinion is given as lo whether the accounts present a 'ifue and fairf view, arKI the report is limited to the matters sel ovl in the ststemenl below. INDEPENDENT EXAMINER'S STATEME In conneclion wlh my examinabon. no materia matters have come lo my attention which gives me cause lo beIve thal in. any material respert.. accwnting fec(xds kept in ac0Xdan wth seCn of the Chities 2(X)6", or the accounts do not vith such rec(Kts', accounts do not compty Nwth relevant accountsng requirements under SectK)n of the Companies Act 2006 other than any requirement that the accounts we a 'true and fairf view which is not a matter (x)nsidered as part of an independenl examination". or the Hjnts have not been wepared in with the Charrtres SORP IFRS1021. I have come across no otsr matters in conneekn.on vifh the examinalton to attentR)n should be drawn in this rep¢xi order to enatle a w)per UnderstIrj of ts acmjnts to be hed. 8 October 2024 72 Commercial Road Paddock Wood Tonbrid Kent T Lane Oirector in M N Jenks & Co Ltd charte Accountants 10
THE COMMUNITY sfoREHOUSE srATEMENT OF FINANCIAL ACTMnES ENDED 31 JULY 20Z4 INCLUDING INCOMI & txpt.NDITURE ACCOU Notes Unrestrkted Restrlrted Funds Funds Total 2024 Total 2023 Income Donations and Other Income Income from Other tradln8 Activities FundraislnE Bank Interest 74749 7616 82365 91581 470 Total Income 76597 7616 84213 92051 Expendlture Charitable Actlvltles Raisin8 Funds 106142 114142 80505 Total Expendlture 106142 114142 80505 Transfers between funds In me Iture for the Year Fund balances brou IAU ust 2023 Fund balances carried forward at UI 2024 htfo ard at 109167 117658 106111 79622 8107 87729 1176 li
THE COMMUNITY STOREHOUSE BALANCE SHEET 31 JULY 2024 COMPANY NO: 07705389 2024 2023 CURRENT ASSErs stock Debtors Cash at Bank & in Hand 1642 1196 85329 88167 2071 1196 114829 118096 CREDITORS: Amounts falling due wlthin one year 1438) (4381 NET CURRENT ASSErs 87729 117658 NDS Unrestrirted Funds Restricted Funds TOTAL FUNDS 79622 81 109167 8491 For the financial year ended 31 July 2024. the Company wa5 entltled to exemption from audit under section 477 of the Companies Act 2(X)6; and no notice has been deposited under sertion 476. The Oirertors acknowledge their responsibilities for ensurin8 that the company keeps accounting records which comply wlth section 386 of the Act and preparing finanaal statements which give a true and fa5r view of the state of affairs of the Company as at the end of the period and of its profrt or loss for the flnancial period in accordance wtth the requirements of sertion$ 394 and 395 whith othepwise comply wlth the requirements of the Companies Art 2LX)6. $0 far as applicable to the Companv. These financial statements have been prepared in accordance with the special provlslons relatlng to small companles wlthin Part 15 of the Companles Art 2(Kl6. Signed on behalf of the Directorsnrustees 4LL JAMES CABLE CHAIRMAN GILL LLOYD TREASURER Approved on: 12
THE MMUNITY STOREHOUSE E FINANCIAL STATEMENTS 31 JULY 2014 The notes set out on pages 13 to 16 form an integral part of these financial 5tatemer•ts. 11 Accountln8 Polldes sis of Accountln The charlty constitutes a publlc benefft entity as defined by FRS102. The Financial statements have been prepared In accordance with Accounting and Reportin8 by Charfties: Statement of Recommended Prartice appllcable to tharities preparing their financial statements in accordance with the Flnancial Reportlng Standard applicable in the UK & Republic of Ireland {FRS1021 (effective l January 20151- Charltles SORP IFRS 102), the finanual Reportin8 Standard appllcable In the UK and Ireland IFRS 1021 and the Companies Act 26. The financial statements are prepared on a Boin8 concern basis under the historlcal cost conventlon, In sterling rounded to the nearest £. Unrestricted funds are avallable for use at the discretion of the trustees in fvrthefance of the general objertive5 of the charity and have not been designated for other purposes. Restricted funds arefunds which are to be used in accordance with specific restrictions imposed by the donors. The alm and use of eath re5trirted fund ts set out In note 7 to these financial ststements. c) Income reco nitlon Flnanclal Income is recogni5ed by the charity when It is received. Income from grants Is recognlsed when li is Yecev4ed. Income recognised from goods donated for dlstribution is valued by weight beouse the valuation of individual Items is dlfficult to undertake. No amount Is induded tn financtal statements for volunteertime, In line with SORP {FRS1021. d) Ex enditure Reco nition All expenditure is accounted for on an accrual bays and has been classlfied under headln8s that aE8reeate all costs related to that cateeory. 13
MUNITY STOREHOUSE NO THE FINANCIAL sfATEMEiirs I JULY 2024 Expenditure is recognlzed where there is a legal or construrtive obllgation to make payments to thlrd parties and it is probable that the settlement will be required and the amount of the obligation can be measured reliably. i) Support Costs Support costs are those that assist wlth the work of the charlty but do not dlrectly represent charltable actfvltles. These indude admlnlstratlve costs. and publicity. They are incurred directly In support of expendlture on the objects of the tharlty. li) Charltable Artivities Costs These are costs directty attributable to athieving the d)aritable oblectives of the company. such as the rent on our premises. The charlty is an exempt charity withln the meaning of 5thedule 3 of the Charities Act 2011 and is Considered to pass the test set out in paragraph I Sthedule 6 Finance Act 2010 and therefore It meets the definition of a charitable companyfor UK corporation tax purposes. Concern The financlal statements have been produced on a going concem ba515 as the tru5tee5 believe that no materlal uncertaintles exist. The trustees have consldered the level of fund5 held and the experted level of Income and expenditure for the 12 months from authorSsln8 these financlal statements. The budgeted Income and expenditure is suffiaent with the level of reseNes for the charity to be able to continue a5 a 80ing contern. gl Stotk Stock Is made up of donated 800(ts and purthased not yet distributed. ebtors Trade and other debtors are recognlsed at settlement amount after any trade dls¢ounts offered. Prepayments are valued at the amount prepaid net of any discounts due. S) Cash at Bank and In Hand Cash at bank and in hand Is compflsed of cash held and the balan5 In the tharws bank account. JI Creditors and Provision5 These are recognised where the charity ha5 a present obligation resulting from a past event that will probaNy result in a transfer of fundsto a thiTd party and the amDuTrt due can be measured or estimated reliably. 14
ThE COMMUNITY sfoREH NOTES TO THE FINANCIAL sfATEME 31 JULY 2024 kl Flnanclal Instruments The charity has financial assets and liabilities of a klnd that quallfy as basic financlal instruments in the fomi of Creditors and Debtor5. These are initially reco8nised at transartion value and subsequently measured at their settlement value. 2024 2023 2} INCOME FR MGRA Donations & Gifts from Individua15 Gift Ald Donatlons from churches, Assodatlons General Grants Donated Goods Bank Interest Bank Refund 21945 3236 6781 13149 37254 29961 3134 6137 22172 30077 470 31ANALYSIS OF EXPENDITURE ON CHARITABLE ACTivrrY Donated Goods distributed to benefiaaries Purchased Goods dlstrlbuted to beneficiaries. Independent Examiners Fees (Governance) Rent Rent- additional extra Other support costs 37683 29763 38370 438 63175 438 2322 1572 The value of goods distributed to benefioarie5 is the estimated value of food donated and dlstributed to the beneficlaries of the foodban 4) TRusfEE REMUNEIIATION & EXPENSES The tTU5tee5 nelther received nor waived ayty Yemuneration duTing the year12023- £ Nil). The trustee5 did not have any expenses relmbursed during the year (2023- £ Nil). 5) DEBTOAS Prepayments & acuued Income 24 202 £1196 £1196 Is
THE COMMUNITY STOREHOUSE NOTES TO THE FINANCIAL STATEMENTS 51 JULY 202 6) FUND RECONCIUATION Balance at Balance at 31.7.24 Restrirted Funds-Rent Fund 8491 7616 8107 Unrestrlrted Fund 109167 76597 (1061421 79622 7) ANALYSIS of FUNDS Unrestrlcted Funds Restricted Funds Total Funds Fund balances at 31 July2024 represented bv: Current Assets CUrnt Liabillties 8107 88167 438 87729 438 79622 8107 8) LICENCE COMMITfMENT The Charlty has an annual commitment of £8(KKI in respect of rental of premises which explres in September 2025. This licence agreement wa5 neWed for a period of S years from September 2020. This is subject to a notice period of six months on either side. 9) GENERAL INFORMATION The Community Storehouse is a company Ilmited by guarantee inwrporated in England and Wales. Its registered Offi address is 31 Churth Road, Paddock Wood. Tonbrid8e. Kent TN12 6HD and place of operation Is The Wesley Centre. Commercial Road, Paddock Wood. Tonbridge. Kent TN12 6DS. 16