THE COMMUNITY STOREHOUSE TRUSTEE REPORT & ACCOUNTS FOR THE YEAR ENDED 31 July 2023 STORE 111111 1111 •ACXC4PLV' 21102r2024 CCWPANIES HOLISE *197 Food shared with Love CHARITY REGISTRATION NUMBER 1162887. COMPANY REGISTRATION NUMBER 07705389
REPORTOFTHE TRUSTEES OFTHE COMMUNITYSTOREHOUSE FOR THE YEAR ENDING 31JULY 2023 REFERENCE AND AI)MINisfRATIVE DEfAILS Full Name: Governing Documents: The Community Storehouse Memorandum and Articles of Association as amended on 6 July 2015 A company limited by guarantee with no share capital and the liability of each member on winding up limited to £10 Charity Reglstratknn no: 1162887 Company Registration Number. 07705389 Constltutlon: DIRECTORS AND TRUSTEES James Cable Gill Uoyd Marian Clements Chairman Treasurer Erica Jones (resigned 9 November 2022) Nicola Manchester Charlotte Walters Terence Meakins Harriet Wright Address of registered offi¢e: 31 Church Road Paddock Wood Kent TN12 6HD Bankers: HSBC 105 Mount Pleasant Tunbridge Wells Kent TNI IQP Independent Examlners: T Lane Director in M N Jenks & Co Llmited 72 Commercial Road Paddock Wood Tonbridge Kent TN12 6DP
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REPORT OF THE TRUSTEES OF THE COMMUNITY STOREHOUSE FOR THE YEAR ENDING 31 JULY 2023 The Trustees submit their annual report and financial statements for the year ended 31 July 2023 In accordance with the accountln8 policies set out in note I to the accounts and wmpty with the tharlVs governing document, the Charlties Act 2011, the Companies Att 2(M)6 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparin8 their accounts in .accordance with the Financial Reporting standard applicable in the UK and Republic of Ireland IFRS 102) leffertive l January 20151. STRUCTURE, GOVERNANCE AND NAGEMENT Governin8 Document The Community Storehouse (TCS) was incorporated on 14 July 2011, as amended by Certificate of Incorporatlon on change of name on 22 March 2013. It is a company limited by guarantee and governed by its Memorandum and Articles of Associatlon. It is registered with the Charity Commi55ion as a tharity In England and Wales. Appolntment of New Trustees The number of trustees (who are also members of TCS) shall not be less than three but are not subject to any maximum. Trustees may be elerted at an AGM or appointed by a resolution of the other trustees at a board meeting. Those appointed by a resolution must stand for re-election at the first AGM following their appointment. As a minimum one third of all trustees must retire at each AGM. Trustees may stand for re- election. The board of trustees is intended to reflert the knowledge and Skills required to run a food bank operation. All potential trusteÈ5 attend a committee mÈetin8 as guests prior to their nomination and receive a copy of the Memorandum and Article5 of Association, up to date finanaal information and are required to read appropriate publications from the Charlty Commission. All trustees provide their time and dutles on a voluntary basi Rlsk Management At eath committee meeting Trustees review. amend and revise the chariws Risk Register, making changes where necessary. PUBLIC BENEFIT The trustees have had due regard for the Charity Commission's Public Benefit guidance.
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REPORT OF THE TRUSTEES OF THE COMMUNITY STOREHOUSE FOR THE YEAR ENDING 31 JULY 2023 OBJECTIVES AND AcllvrnES To relieve persons, particularfy but not exclusively, in Paddock Wood and surroundin8 area that are in financial hardship in such ways the trustees shall from time to time think fit. in particular. but not exdusively by: Providing emergency food supplies. essential toiletries and other household item5 both to individuals and families in need and also to other charities or organizations working to prevent or relieve poverty. Such other means, induding (but not limlted to) the proviston of sUPPOrt or signposting to relevant advisory services or infomiation and to provide such services within a Christian ethos. supported by Churche5 and businesses in the area. REVIEW OF ACTIVITES The Community Storehouse bring5 people together.. people who currently have resource5, giving to help those who currently do not. This is bome out by the total amount of food donated in the year: 15 tonne5 (2022- 13.8 tonnesl. We have also purthased an increasing amount of food needed this year- 9.9 tonnes (2022- 5.3 tonnes} and the total amount of food distributed in the year through TCS Voucher / Agency Voucher / other donations is 25.3 tonne$12022- 19.6 tonnesl. Our thanks go to everyone who ha5 donated so generously throughout the year. Unfortunately, we know the names of so few of our donors, so we are unable to thank them personally. We are immensely grateful to our local communities who have supported us so well during another challenging year, so that we in tum can support those who need assistance with food supplies. aients continued to be able to approach us in two way5: by bringing in a TCS Voucher i55ued by or referred from one of our partner agencies la list of these appears in Appendix 2) and we regularly update and add to this list, or they can come dirert to us when we are open. Thts twin approach meant that in the year we were able to support 203 households {2022- 184), a total of $72 adults and children and a 10.3% Increase on the previou5 year. This is analysed on the next page by the location of households. We endeavour to offer clients whatever food assistance is appropriate to their needs and also look to signpost clients to other agencies who may be able to offer them additional support. As Covid restrirtions eased, we have welcomed our clients back inside The Wesley Centre building and continued supplying food parlS and being as accommodating as p055ible in the Supply of food to everyone requesting food assistsnce.
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REPORT OF THE TRUSTEES OF THE COMMUNITY STOREHOUSE FOR THE YEAR ENDING 31 JULY 2023 On occasion5 when we have had surplu5 supplies, we have also been able to supply other food agencies in our area. Other areas which have benefitted from some of our food supplies have been foodbank5 at Tonbridge and community groups in Maidstone. TCS aim5 to continue meeting the needs of Its clients wherever possible while operating within its charitable objertives. Food donatlons come in all shapes and sizes and from a wide geographical area: for example, individual items deposited into the collertin8 baskets at Waitrose- a bag of items brought in by a family durin8 one of our opening sessions; a box of groceries collected by staff at a local business: donations from churches; Harvest collections: Reverse Advent Calendars; and people who decide to start collecting iterns from their friends and family, spread the word on Facebook and surprise us with an amazing delivery of non- perishable items. Once a8ain, we would like to thank Paddock Wood Waitrose for their support in continuing to host our largest collection point: donating surplus food supplies. as well as making flnancial donations through their Community Matters Scheme to support local charities. Thanks also go to the local Salvation Army for their SUPPQrt with food supplies. Co-op food stores in East Peckham, are supporting us by giving us some of their Fareshare produrts, thu5 reducing food going to waste. Warburtons have also supported In giving us a weekly supply of bakery goods. Thanks also 80 to everyone who has made a financial contribution to The Community Storehouse, whether by a one-off donation or a regular payment. Some supporters have found it easier to do this than giving food donations, for which we are grateful. This has enabled us to purchase more food suppltes appropriate to our needs, a5 required. We are a150 grateful to the or8anizatiDns which have supported us wlth proceeds from their own events. IA list of donors can be found In Appendix l)
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REPORT OF THE TRUSTEES OF THE COMMUNITY STOREHOUSE FOR THE YEAR ENDING 31 JULY 2023 2022 23- HOUSEHOLDS HELPED & LOCATION 1092 PARCELS 203 FAMILIES ADULTS 345- CHILDREN 227 2022-2023 CUENT LOCATION HADLOW. 5. 3% OTHER- 29- 140 MARDEN- 3- 1% i YAlNG/ LADDINGF , IIORSMONDEPI -6-3% BRENCHLEY& MATFIELD- 8 -4% PADDOCK WOOD - 128- 63 PECKHAM- 12- 6% FIVE OAK GREEN- 6- 3%
REPORT OF THE TRUSTEES OF THE COMMUNITY STOREHOUSE FOR THE YEAR ENDING 31 JULY 2023 FINANCIAL REVIEW Incoffle During the year cash donations totalled £61,504 (2022- £36,737). with add¢tional bank interest £470. In addition to personal ontroff and re8ular giving we received donations from several local Clubs, buslnesses and groups. The Wesley Centre Rent Appeal reiVed donations of £4,849. Our licence agreement with Tunbridge Wells Borough Council was renewed in September 2020 with a further 5-year rental lease agreement until September 2025, at a cost of £8,(X)O annually. OUT Rent Fund will continue, supporting this expenditure. Due to availability. we have been able to additionally rent the back hall of the Wesley Centre, at additional cost for 3 knou eath Tuesday afternoon. Food Donatlons The valuation of individual items is difficult and therefore a fair value of £2.CKI per kg. (2022 - £1.70) has been used at the time of distribution (reco8ni5ed a5 charitable expenditure) and an equivalent amount reco8ni5ed a5 a component of donations. The tharity recognizes in stock the value of donated goods, Trot yet dlstributed, representing the service potential provided by such items. At the end of July 2022, current stock was revalued at £2.00 per k& to refiert current escalation in food costs. This was the first increase in stock valuation since The Community Storehouse began operating. Further increase is likely in the re- valuing of stock, due to rising food costs and due to havin8 to use more of our resources to purchase stock. Expendlture During the year expenditure (excluding food donations) was £50,742 {2022 - £24,696). The largest part of this wa5 for food purchases, £38,370176%) ft)Ilowed by the rent of the premise5, £9,572119%). Surplus, Resenffts and Cash Income exceeded Expenditure by £11.547 and the cash balan at the year-end was £114,82912022- £103,596). The charity has adopted a reserves policy of maintaining a minimum of one yearfs expenditure (excluding food distributed but including rental expenditure from the Restricted Fund). Based on these costs incurred by the charity during the 202V23 financial year. sufficient reserves and cash would need to be retsined to the value of £50,742.
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REPORT OF THE TRUSTEES OF THE COMMUNITY STOREHOUSE FOR THE YEAR ENDING 31 JULY 2023 Appendix I During the year donations were gratefully received from: Sthools: Brenchley & Maffield Primary, Capel Pre•School, Colliers Green Primary, East Peckham Primary, St. Ronans Hawkhurst, Horsmonden Primary. Liddingford Primary. Paddock Wood Primary Academy Somerhill, Yalding Primary. Churches: Capel United Churches, Methodist and Salvation Army East Peckham, Horsmonden Methodist, St. Andrew's Paddock Wood, St. Justus Paddock Wood, St. Luke'5 Matfield, St. Marfs Hadlow, St. Marfs Lamberhurst, St. Augustines Tunbridge Wells. Other organlzations, companles and 8roups: Aycliffe Dental Surgery, Baxall Construction, Beginners2Runners, Benthmark Joinery, Brenchley Choral Society, Brenchley & Maffield Parish Council, Hair Workshop, Hammonds Butchers Matheld, Maffield W.1., MPS Housin& Mulberry Tree Coffee Shop. Nationwide Building Society. Olivers Fish/Chip Shop. Operation Christmas Child. Paddock Wood Community Advice Centre. Paddock Wood Community Centre. Paddock Wood Fairtrade Shop, Paddock Wood Lions, Paddock Wood Masonic Lodge, Paddock Wood Robins, Paddock Wood Scouts, Paddock Wood Town Council, Paddock Wood Watrose, Pet Pantry, Srnol, Tesco, Total Natural Solutions, Waitfose Community Matters, Warburtons, Wards Estate Agents, West Peckham Parish Council, Wilko Supermarket, Yalding Yuletide Market. Many and numerous private donations. including several charitable trusts, both small and large. Appendlx 2 The following agencies, schools and churches have referred dients to the foodbank with food vouchers: Capel Primary School, Cranbr¢)ok Primary School. Dowding House Paddock Wood, Early Help Preventative Serrfices, East Peckham Salvation Army. Horsmonden Primary School, Laddingford Primary School, Mascalls Academy Paddock Wood, Paddock Wood & East Peckham Community Warden5, Paddock Wood Primary Academy, Paddock Wood Community Advice Centre, Salus, Scalliwa8s Pre-school, St. Andrevts Church Paddock Wood, Woodlands Health Centre Paddock Wood- GP Surgery & Health Visitor Team. Yalding Surgery.
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REPORT OF THE TRUSTEES OF THE COMMUNITrf STOREHOUSE FOR THE YEAR ENDING 31 JULY 2023 RESPONSIBILITES OF THE DIRECTORSMUSTEES Company law requires the Directors to prepare financial statements for each financial year which 8ive a true and fair vlew of the state of affairs of the company and of the financial activities of the company for that period. In preparing th05e financial statements the dirertors are required to". Select suitable accounting policies and then apply them consistentty: Make judgements and estimates that are reasonable and prudent: State whether applicable accounting standards have been followed, subjert to any material departures disclosed and explained in the financial statements; and Prepare the financial statements on the going conrn basis unle55 it is appropriate to presume that the company will continue in busine55. The Directors are responsible for keepin8 proper accountin8 records which disclose with reasonable accurary at any time the financial position of the Trust and to enable them to ensure that the financial statements comply with the Companies Art 2006. They are also responsible for safeguarding the assets of the Trust and hence for takin6 reasonable steps for the prevention and detection of fraud and other irregularities. The Dirertors are responsible for the maintenance and integrity of the corporate and financial information included on the charivs website. The above report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006. Signed on beh f the Trustees JAME5 CHAIRMAN 8LE Date
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE COMMUNITY STOREHOUSE I report on the fina{?1 slalernents of the Trust Ihe year ended 31 Juty 2023 set t on pages 1110 16. RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND INDEPENDENT EXAMINER The charity's Iruslees (who are also the direclcffs of the compary for the wrp)ses of company lawl are responsible for the preparation of the accounts in aCCcdance wth Ihe requirements of Companies Act 2006. The charivs Iruslees consider Ihal an audit is not required frx Ihis year lurKler section 144 of the CharitS Acl 20111 and that an independent examinaiin is needed. Having satisfied myself that the charty is not subject lo audit under P 16 of Companies Act 2006 and is eligible for independent examinati. it is my responsibility to" examine the accounts (under section 145 of the Chanties Act)". lo follow the prccgJures laid doNn in Ihe General Th"reclions gven by the Charity Commissioners (under sethon 14515Xbl of the ChantEs Acl}.' and io slate whelher partiujlar mattets have come lo my attention. BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was carried txrt in acCOrdar with the Gerera Direc1w gNen by the Charity Commission. An examination includes a review of the a¢ntIng records kept by the charity and a comparison of the aecounls presented with those records. It a150 incle$ conserat)n of any unusual i(ems or disclo5ure5 in the acLounls, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not ovide all the evi¢Jence that wDuld be required in an audit and. consequenlty, no 010 is gwen as lo whether the acc(nIS present a 'true and fa¢ view, 3j the retul is limited lo the matters set in the stalemenl bdow. INDEPENDENT EXAMINER'S STATEMENT In connection wrth my examination, no material matters have come to my attenlion which gNes me cause lo belEve that in, any mater1 respect.. aceounling records wre not kept in 0rda th Secth?n 386 of ts CharitEs A¢t 2006.. or the acc(yJnts do not acc¢yd wth such records". or the actounls do not corn relevant attwntir*J requirements under seCtn 396 of the Companies Act 2006 olher than any requwement that the acrnunls gve a Inje and fairf view wthich is not a matter considered as part of an independent examinat)n'. or the accounts have not been wepared in acc<)rdar wilh ts chariti.es SORP {FRS102}. I have come across no other matters in connection wrth the exarninath)n lo whh attenb.on should be drawn in this report in order to enable a proper urMler5tanding of the acc¢)unts to be reached. 1 FebnJary 2024 72 Commercial Road Pad k W0C TOnd e Kent T Lane Director in M N Jenks & Co Ltd Chèrt ed AccrJJnlants 10
THE COMMUNITY STOREHOUSE STATEMENT OF FINANCIAL AcnviTIES YEAR ENDED 31 JULY 2023 INCWDING INCOME & EXPENDITURE ACCOU Notes Unrestricted Restricted Funds Funds Total 2023 Total 2022 Income Donations and Other Income Income from Other trading Artivities Fundraising Bank Interest 86732 91581 60270 470 470 Total Income 87202 4849 92051 60270 Expendlture Charitable Activities Raising Funds 72505 80505 48745 Totsl Expenditure 72505 80505 48745 Transfers between funds I00 Nett Income endlture forth Year 4697 11546 11525 Fund balanc s brou rward at 1642 106111 94586 IAU ust 2022 Fund balances carried forward at 31 Jul 2023 109167 8491 117658 106111 li
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THE COMMUNITY STOREHOUSE BALANCE SHEEr 31 JULY 2023 COMPANY NO: 07705389 2023 2022 CURRENT ASSErs Stock Debtors Cash at Bank & in Hand 2071 1196 114829 1757 1196 103596 118096 106549 CREDITORS: Arnounts fallln8 due wlthln one year (438) 14381 NET CURRENT ASS 117658 106111 FUNDS Unrestricted Fund5 Restrirted Funds TOTAL FUNDS 109167 104469 8491 16 For the financial year ended 31 July 2022, the Company was entitled to exemption from audit under section 477 of the Companies Art 2006; and no notice has been deposited under settion 476. The Dirertors acknowled8e their responsibilities for ensuring that the company keeps accounting records which comply with sertion 386 of the Act and preparing financial statements which 8tve a true and fair view of the state of affair5 of the Company as at the end of the period and of its profit or loss for the financial period in accordance with the requirements of sertions 394 and 395 which otherwise comply with the requirements of the Companies Act 21x16, so far as applicable to the Company. These financial statement5 have been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006. Signed on behalf of the Directorsnrustees LL•- JAMES CA8LE CHAIRMAN GILL LLOYD TREASURER Approved on: 12
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THE COMMUNITY sfoREHOUSE NOTES TO THE FINANCIAL STATEMENTS 31 JULY 2023 The notes set out on pages 13 to 16 fomi an inteEral part of these financial statements. l) Accountlng Polldes al Basis of Accountin The charity constitutes a public benefrt entity as defined by FRS102. The Financial statements have been PrePad In accordance with Accounting and Reporting by Charities-. Statement of Recommended Prartice applicable to tharities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK & Republic of Ireland IFR5102) (effertive l January 2015)- Charities SORP {FRS 1021, the financial Reportin8 Standard applicable in the UK and Ireland IFRS 102) and the Companies Act 2006. The financial statements are prepared on a going concern basis under the historlcal cost convention, in sterling rounded to the nearest £. Unrestrirted funds are available for use at the dixretion of the trustees in furtherance of the general objectives of the tharity and have not been designated for other purposes. Restricted funds are fund5 which a to be used in accordance with specific restriction5 imposed by the donors. The aim and use of each restricted fund is set out in note 7 to these financial statements. cl Income reco nition Financial income is recognised by the charity when it is reiVed. Income from grants Is recognlsed when it is received. Income recognised from goods donated for distribution is valued by weight because the valuatlon of individual items is difficult to undertake. No amunt is included in financial statements for volunteer time. in line with SORP. IFRS102). nditure Reco nitlon All expenditure is accounted for on an accrual basls and has been dassffied under headings that a88regate all msts related to that cate80ry. 13
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THE COMMUNITY STOREHOUSE NOTES TO THE FINANCIAL STATEMENTS 31 JULY 2023 Expenditure is recognized where there is a legal or con5trurtive obligation to make payments to third parties, and it is probable that the settlement will be required and the amount of the obligation can be measured reliably. il Support Costs Support costs are those that assist with the work of the charity but do not directly represent eharitsble artivities. These include administrative costs, and publicity. They are incurred directly in support of expenditure on the objects of the charity. ii) Charitable Activities Costs These are costs dirertly attributable to achieving the charitable objectives of the company, such as the rent on our premises. The charity 15 an exempt tharity within the meaning of sthedule 3 of the Charities Act 2011 and is considered to pass the test set out in paragraph I Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Concern The financial statements have been produced on a going concern ba515 as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the experted level of income and expenditure for the 12 months from authorisin8 these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going Canrn. g) Stock Stock is made up of donated goods and purchased not yet distributed. h) Debtors Trade and other debtor5 are recognised at settlement amount after any trade discounts offered. Prepayments are valued at the amount prepaid net of any discounts due. sh at Bank and In Hand Cash at bank and in hand is comprised of cash held and the balances in the charityis bank account. ditors and Provi These are recognised where the charity has a present obligation resulting from a past event that wlll probably result in a transfer of fund5 to a third party and the amount due can be measured or estimated reliabty. 14
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THE COMMUNITY STOREHOUSE NOTES TO THE FINANCIAL sfATEMENTS 31 JULY 2023 k) Financial Instruments The charity has financial a55ets and liabilsties of a kind that qualify as basic financial instruments in the form of Creditors and Debtors. These are initially reco8nised at transartion value and subsequently measured at their settlement value. 2023 2022 2) INCOME FROM GRANTS AND DONATION Donations & Gifts from Individua15 Gift Aid Donations from churches, A55ociations General Grants Donated Goods Bank interest Bank Refund 29961 23770 1941 3134 6137 4510 22172 6516 30077 470 i(x) 23533 31ANALYSIS OF EXPENDITURE ON CHARITABLE AcfiviTY Donated Goods distributed to beneficiaries Purchased Goods distributed to beneficiarie5. Independent Examiners Fees (Govemancel Rent Rent- additional extra Other support costs 29763 24049 14598 438 38370 438 1572 2362 The value of goods distributed to beneficiaries is the estimated value of food donated and distributed to the beneficiaries of the foodbank. 41 TRUSTEE REMUNERATION & EXPENSES The trustees neither received now waived any remuneration during the year (2022- £ Nil). The trustees did not have any expenses reimbursed during the year (2022- £ Nill. 5) OEBTORS Prepayments & accrued income 202 2022 £1196 £11% 15
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THE COMMUNITY STOREHOUSE NOTES TO THE FINANCIAL sfATEMENTS 31 JULY 2023 6) FUND RECONUUATION Balance at 31.7.22 alan 31.7.2 Income Ex enditure Transfer Restrlcted Funds-Rent Fund 1642 18(KJO) l(K)00 8491 Unrestrirted Fund 104469 87203 (72505) IiorKx)I 109167 7) ANALYSIS of FUNDS Unrestrirted Fund Restrict Funds Total Funds Fund balances at 31 July 2023 represented by: Current Assets Current Liabillties 109605 438 109167 8491 118096 438 8491 117658 81 UCENCE COMMITfMENT The Charity has an annual commitment of £80LKI in respect of rentsl of premises which expires in September 2025. Thi5 licence agreement was renewed for a period of 5 years from September 2020. This Is subjert to a notice period of six months on either side. 9} GENERAL INFORMATION The Community Storehouse is a company limited by guarantee incorporated in England and Wales. Its re8i5tered office address 15 31 Church Road, Paddock Wood. Tonbridge, Kent TN12 6HD and place of operation is The Wesley Centre. Commeraal Road. Paddock Wood. Tonbridge, Kent TN12 6DS. 16