THE COMMUNITY STOREHOUSE TRUSTEE REPORT & ACCOUNTS FOR THE YEAR ENDED 31 July 2022 STORE WOODII Food shared with Illlll *A8EKFP89• 1311012022 COMPANIES HOUSE A10 CHARITY REGISTRATION NUMBER 1162887. COMPANY REGisfRATION NUMBER 07705389
REPORT OF THE TRUSTEES OF THE COMMUNITY STOREHOUSE FOR THE YEAR ENDING 31 JULY 2022 REFERENCE AND ADMINISTRATIVE DETAILS Full Name: Governing Documents: The Community Storehouse Memorandum and Articles of Association as amended on 6 July 2015 A company limited by guarantee with no share capital and the liability of each member on winding up limited to £10 Charfty Registration no: 1162887 Company Registration Number: 07705389 Constitution: DIREOR5 AND TRUSTEES James Cable Gill Lloyd Marian Clement5 Erica Jones Nicola Manchester Chairnian Treasurer Charlotte Walters (appointed IS June 20221 Terence Meakins (appointed 7th February 20221 Harriet Wright Address of registered office: 31 Church Road Paddock Wood Kent TN12 6HD Bankers: HSBC 105 Mount Pleasant Tunbridge Wells Kent TNI IQP Independent Examiners: T Lane Director in M N Jenks & Co Limited 72 Commercial Road Paddock Wood Tonbridge Kent TN12 6DP
REPORT OF THE TRUSTEE5 OF THE COMMUNITY STOREHOUSE FOR THE YEAR ENDING 31JULY 2022 The Trustees submit their annual report and financial Statements for the year ended 31 July 2022 in accordance with the accounting policies set out in note I to the accounts and comply with the charitws governing document. the Charities Art 2011. the Companies Act 2006 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) (effective l January 2015}. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing Document The Community Storehouse ITCSI was incorporated on 14th July 2011. as amended by Certrficate of Incorporation on change of name on 22 March 2013. It is a company limited by guarantee and governed by its Memorandum and Articles of Association. It is registered with the Charity Commission as a charity in England and Wales. Appointment ol New Trustees The number of trustees (who are also members of TCS) shall not be less than three but are not subject to any maximum. Trustees may be elected at an AGM or appointed by a resolution of the other trustees at a board meeting. Those appointed by a resolution must stand for re-election at the first AGM following their appointment. As a minimum one third of all trustees must retire at each AGM. Trustees may stand for re- election. The board of trustees is intended to reflert the knowledge and skills required to run a food bank operation. All potential trustees attend a committee meeting as guests prior to their nomination and receive a copy of the Memorandum and Articles of Association. up to datefinancial information and are required to read appropriate publications from the Charity Commission. All trustees provide their time and duties on a voluntary basis. Risk Management At each committee meeting Trustees review. amend and revise the charitys Risk Register, making changes where necessary. PUBLIC BENEFIT The trustees have had due regard for the Charity Commission's Public Benefrt guidance.
REPORT OF THE TRUSTEES OF THE COMMUNITY STOREHOUSE FOR THE YEAR ENDING 31 JULY 2022 OBJEcfivES AND AcfwiTIES To relieve persons, particularly but not exclusively, in Paddock Wood and surrounding area that are in financial hardship in such way5 the tru5tee5 shall from time to time think fit. in particular, but not exclusively by: A. Providing emergencrf food supplies. essential toiletries and other household items both to individuals and families in need and also to other charities or organizations working to prevent or relieve poverty. 8. Such other means. including (but not limited tol the provision of support or signposting to relevant advisory services or information and to provide such services Within a Christian ethos, supported by Churches and businesses in the area. REVIEW OF A1vITEs The Community Storehouse brings people together: people who currently have resources, giving to help those who currently do not. This is borne out by the total amount of food donated in the year: 13.8 tonnes 12021- 15.3 tonnes}. We have also purchased an increasing amount of food needed thi5 year- 5.3 tonnes 12021- 3.2 tonnesl and the total amount of food distributed in the year through TCS Voucher/Agency Voucherl other donations is 19.6 tonnes12021- 20.2 tonnesl. Our thanks go to everyone who has donated so generously throughout the year. Unfortunately. we know the names of so few of our donors, so we are unable to thank them personally. We are immensely grateful to our local communities who have supported us so well during another challenging year. so that we in turn can support those who need assistance with food supplies. Clients continued to be able to approach us in two ways: by bringing in a TC5 Voucher issued by one of our partner agencies (a list of these appears in Appendix 21 and we regularly update and add to this list, or they can come direct to us when we are open. This twin approach meant that in the year we were able to support 184 households12021- 124). a total of 524 adults and children and a 48% increase on the previous year. This is analysed on the next page bythe location of households. We endeavourto offer clients whatever food assistance is appropriate to their needs and also look to signpost clients to other agencies who may be able to offer them additional support. With regard to the Covid-19 pandemic restrirtions. we have been mindful of adhering to all government advice and guidelines, where it ha5 impacted on our day-to-day operations. This has been done to protect both clients and our volunteers. We have tried to be as accommodating as possible in the supply of food parcels. both from our premises as well as delivering some supplies to clients.
REPORT OFTHE TRUSTEES OF THE COMMUNITY STOREHOUSE FOR THE YEAR ENDING 31 JULY 2022 We have remained open as usual, throughout the covid pandemic and a150 been able to supply other food agencies in our area. Other areas which have benefitted from some of our food supplies have been foodbanks at Tonbridge and community groups in Maidstone. TCS aim5 to continue meetin8 the needs of its clients wherever possible while operating within it5 charitable objectives. Food donations come in all shapes and sizes and from a wide 8eo8raphical area: for example, individual items deposited into the collecting b35kets at Waitrose: a bag of items brought in by a family during one of our opening sessions: 3 box of groceries collected bv staff at a local business: donations from churches- Harvest collections; Reverse Advent Calendars; and people who decide to start collecting items from their friends and family, spread the word on Facebook and Surprise us with an amazing delivery of non- perishable items. Once again, we would like to thank Paddock Wood Waitrose for their support in continuing to host our largest collection point: donating surplus food supplies, as well as making financial donations through their Community Matters Scheme to support local charitie5. Thanks also go to the local Salvation Army for their support with food supplies. Co-op food stores in East Peckham. are supporting us by giving us some of their Fareshare products. thus reducing food goingto waste. Warburtons have also SUPPOrted in giving us a weekly supply of bakery goods. Fruit Bag Friday have also generously given their weekly surplus fruit supplies to the foodbank. We know that it has been sometimes difficult over the last couple of years for people to make their frequent food donations, due to the covid restrictions in travellin8. Thanks a150 go to everyone who has made a financial contribution to The Community Storehouse, whether by a one-off donation or a regular payment. Some supporters have found it easier to do this than giving food donations. for which we are grateful. This has enabled us to purchase more food supplies appropriate to our needs. as required. We are also grateful to the organizations which have supported us with proceeds from their own events. IA list of donors can be found in Appendix l}
REPORT OF THE TRUSTEES OF THE COMMUNITI STOREHOUSE FOR THE YEAR ENDING 31 JULY 2022 2021 22- HOUSEHOLDS HELPED & LOCATION 843 PARCELS 184 FAMILIES ADULTS 309- CHILDREN 215 Location 2021-2022 Pembury- I dient 1% Marden- 4 cllents YaldinglLaddlngford - S clients Horsmonden- 5 clients Hadl¢Av- 3 clients Brenchley& MatfiÈld- 11 clients 6% East Peckham - 6 Clients Five Oak Green 7 clients Paddock Wood - 116 clients Other- 26 clients 14% 63%
REPORT OF THE TRUSTEES OF THE COMMUNITY STOREHOUSE FOR THE YEAR ENDING 31 JULY 2022 FINANCIAL REVIEW Income During the year cash donations totalled £36.737 {2021- £46,513). In addition to personal one-off and regular 8ivin8 we received donations from several local clubs, busine55es and groups. The Wesley Centre Rent Appeal received donations of £2,546. Our licence agreement with Tunbridge We115 Borough Council was renewed in September 2020 with a further 5 year rental lease agreement until September 2025, at a cost of £8,000 annually. Our Rent Fund will continue, supporting this expenditure. Food Donation5 The valuation of individual items is difficult and therefore a fair value of £1.70 per kg.12021- £1.70) ha5 been used at the time of distribution (recognised as charitable expenditure) and an equivalent amount recognised as a component of donations. The charity recognizes in stock the value of donated good5. not yet distributed. representing the service potential provided by such items. At the end of July 2022, current stock was revalued at £2.00 per kg, to reflect current escalation in food costs. This was the first increase in stock valuation Since The Community Storehouse began operating. Expenditure During the year expenditure (excluding food donations) was £24.69612021- É21,3801. The largest part of this was for food purchases. £14.59815YA} followed by the rent of the premises. £8,000132%1. Surplus. Reserves and Cash Income exceeded Expenditure by £11,525 and the cash balance at the year-end was £103,59612021- £91,555). The charity has adopted 3 reserves policy of maintaining a minimum of one yearfs expenditure {excludin8 food distributed but including rental expenditure from the RestrRCted Fund}. Based on these costs incurred by the charity during the 2021122 financial year. sufficient reserves and cash would need to be retained to the value of £24.696.
REPORT OF THE TRUSTEES OF THE COMMUNITY STOREHOUSE FOR THE YEAR ENDING 31 JULY 2022 Appendix I During the year donations were gratefully received from.. Schools: Brenchley & Matfield Primary, Capel Pre-school, Capel Primary, Colliers Green Primary, East Peckham Primary, St. Ronans Hawkhurst, Horsmonden Kindergarten, LaddingFord Primary, Mascalls Academv Paddock Wood. Paddock Wood Primary Academy. Somerhill. Yalding Primary. Churches: Capel United Churches. Holy Trinity. Methodist and Salvation Army East Peckham. Frant Church, Horsrnonden Methodist. St. Andre5 Paddock Wood. St. Justus Paddock Wood. Paddock Wood Baptist, St. Luke's Matfield. St. Margaret's Horsmonden. St. Marvs Hadlow. St. Marfs Lamberhurst, St. Augustine5, Tunbridge Wells. St.Peter & St.Paul Yalding Other organizations, companles and groups= Baxall Construction, Fruit Bag Friday. Hammonds Butchers Matfield. Lambert & Foster. Matfield W.1., Mulberry Coffee Shop, Nationwide Building Society, Oliver5 Fish/Chip Shop, Paddock Wood Lions. Paddock Wood Masonic Lodge. Paddock Wood Scouts. Portrnerion Shop. True Potential Co.. Waitrose Community Matter5, Warburton5, Wilko Supermarket. ,'Many and numerous private donations, both small aftd large. Appendix 2 The following agencies. schools and thurches have referred clients to the foodbank with food vouchers: Brenchley & Matfield Primary School. Capel Primary School. Cranbrook Primary School, Dowding House Paddock Wood. Early Help Preventative Services, East Peckham Primary School, Home Start SW Kent. Laddingford Primary School, Masca115 Academy Paddock Wood. Paddock Wood Children's Centre. Paddock Wood & East Peckham Community Wardens, Paddock Wood Primary Academy, Paddock Wood Community Advice Centre, Scalliwags Nursery, Sissinghurst Primary School. St. Andrev/s Church Paddock Wood, St. Marf5 Church Hadlow. Woodlands Health Centre Paddock Wood- GP Surgery & Health VisitorTeam, Yalding Surgery.
REPORT OF THE TRUSTEES OF THE COMMUNITY STOREHOUSE FOR THE YEAR ENDING 31 JULY 2022 RESPONSIBILITES OF THE DIRECTORStrRUSTEES Company law requires the Dirertors to prepare financial statements for each financial year which 8ive a true and fair view of the state of affairs of the company and of the financial activities of the company for that period. In preparing those financial statements the directors are required to: Select suitable accounting policies and then apply them consistently- Make judgements and estimates that are reasonable and prudent; State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements- and Prepare the financial statements on the going concern basis unless rt is appropriate to presume that the company will continue in business. The Directors are responsible for keepin8 proper accounting records which disclose with reasonable accuracy at any time the finanaal position of the Trust and to enable them to ensure that the financial statements comply with the Companies Act 2(KJ6. They are also responsible for safeguarding the assets of the Trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Directors are responsible for the maintenance and integrity of the corporate and financial information included on the charitvs website. The above report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006. Signed on behalf of the Trustees JAMES ABLE CHAIRMAN t. Date
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE COMMUNITY STOREHOUSE I report on the financial slalements of tt Trust ts the year ended 31 Juty 2022 set wt on pages 11 10 16. RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND INDEPENDENT EXAMINER The charivs Iruslees {wh) are aso directL¥S of the company for the wrtThes of ¢ompany Lgwl are responsible for the preparation of the accounts in &eordance with the requirements of the Companies Act 2006. The charity's trustees consider that an audit is not required for this year (under section 144 of the Chariljes Act 2011) and that an independent examination is needed. Having satisfd myself ihat the charty is )t subiecl to di1 ler Part 16 of the Companies Act 2006 and is eroie for independent examination. it is my responsibilty lo" examine the accounts (under secttin 145 of the charit Act).. lo follow predureS laid down in the General Direct)ns gNen. by the Charity CommLssioners (under section 145{5llbl of the Charit$ Act). and to slate whether partbcular matters have come lo my attentn. BASIS OF INDEPENDENT EXAMINER'S REPORT My examinatson was TrIed out in aeeiKdarKe with the General DirectKJns gNen by Ihe Charity Commission. An examination includes a revi of the accounting records kept by the charity and a mpariSOn of the accounts presented wlh those records. It also indudes consNJeratK)n of any unusual items or drsclosures In the accounts, and seeking explanatK)ns frorn twslees concerning any such mallers. The prdureS uThJertaken do not provide all the eviderw that would be required in an audit and, consequenlty. no opinion is given as lo whelher the accwnts presenl a Irue and faif view. aTrJ the reFYt 15 limrted lo the matters sel ¢xrt in the slalement belw. INDEPENDENT EXAMINER'S STATEME In connection with rny examination. no material matters have come to my attention which gives me cause lo believe that in. any material respect.. aCcntIng records were not kept in acdan SectDn 386 ofthe Charits Act 2LK6.' or the accounts do r1 accord wth such recrKds.' the accounts do not comply wtlh relevant accounting requirements under Section 396 of the Companies Act 2006 other than any requirement that Ihe accounts give a Irue aThJ fairf vw which is not a matter ccmsidered as part of an independent examirli0n.' or the Unts have 1 been wepared in aCcrydare vAth Ihe Charities SORP IFRS102). I have come across no other matters in connection wlh Ihe examination lo lch attenlK*n should be drawn in this P¢)rt in order lo enale 8 proper underslandir¥J of the accounts to be reached. 11 October 2022 72 Commercial Road Paddock Wood Tonbrid T Lane Dreclor in M N Jenks & Co Ltd Chartered Accountants Kent 10
THE COMMUNITY STOREHOUSE STATEMENT OF FINANCIALACTIVITIES INCLUDING INCOME & EXPENDITURE ACCOUNT YEAR ENDED 31 JULY 2022 Notes Unrestricted Restricted Total 2022 Total 2021 Funds Funds Income Donations and Other Income Income from Other trading Activities Fundraising 57724 2546 60270 72555 Total Income 57724 .2546 60270 72555 Expenditure Charitable Activities Raising Fund5 40745 48745 49849 Total Expendilure 40745 48745 49849 Transfers.between funds Nett Income nditure 5000 for the Year 11979 -454 11525 22706 Fund balances brou IAU ust 2021 ht forward at 92490 2096 94586 71880 Fund balances carried forward at 31Jul 2022 104469 1642 106111 94586 li
THE COMMUNITY STOREHOUSE BALANCE SHEEr COMPANY NO: 07705389 31 JULY 2022 Notes 2022 2021 CURRENT ASSETS Stock Debtors Cash at Bank & in Hand 1757 2273 1196 1196 103596 106549 91555 024 CREDITORS: Amounts falling dve within one year (438) (4381 NET CURRENT ASSETS 106111 94586 FUNDS Unrestricted Funds Restricted Funds 104469 92490 1642 2096 TOTAL FUNOS 106 94586 For the financial year ended 31 July 2022. the Company was entitled to exemption from audit under section 477 of the Companies Act 2006,. and.no notice has been deposited under section 476. The Directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with section 386 of the Act and preparing financial statements which give a true and fair view of the state of affairs of the Company as at the end of the period and of its profit or loss for the financial period in accordance with the requirements of sections 394 and 395 which otherwise comply with the requirements of the Companies Act 2006. so far as applicable to the Company. These financial statements have been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2(KJ6. Signed on ctorsnrustees JAMES CABLE CHAIRMAN GILL LLOYD TREASURER Approved on: l• 12
THE COMMUNITY STOREHOUSE NOTES TO THE FINANCIAL STATEMENTS 31 JULY 20Z2 The notes set out on pages 13 to 16 form an integral part of these financial statements. l) Accounting Policies al Basi5 of Accountin The charity constitute5 a public benefit entity as defined by FRS102. The Financial Statements have been prepared in accordance wtth Attounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK & Republic of Ireland IFRS102) (effective l January 20151- Charities SORP IFRS 1021, the financial Reporting standard applicable in the UK and Ireland IFRS 1021 and the Companies Act 2006. The financial statements are prepared on a going concem basis under the historical cost convention, in sterling rounded to the nearest £. b} Funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objettives of the charity and have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donors. The aim and use of each restricted fund is set out in note 7 to these financial statements. c} Income reco nition Financial income is recognised bythe charitywhen it is received. Income from grants is recognised when it is received. Income recognised from goods donated for distribution is valued by weight because the valuation of individual items is difficult to undertake. No amount is included in financial statements for volunteer time. in line with SORP IFR51021. enditure Reco nition All expenditure is accounted for on an accrual basis and has been classified under headings that aggregate all costs related to that cate80ry. 13
THE COMMUNITY STOREHOUSE NOTES TO THE FINANCIAL STATEMENTS 31 JULY 2022 Expenditure is recognized where there is a legal or constructive obligation to make payments to third parties. and it is probable that the settlement will be required and the amount of the obligation can be measured reliably. il Support Costs Support costs are those that as5iSt with the work ofthe charity but do not direttly represent charitable activities. These include administrative costs. and publicity. They are incurred directly in support of expenditure on the objects of the charity. ill Charitable Activities Costs These are costs directly attributable to achieving the charitable objectives of the company, such as the rent on our premises. The charity is an exempt charitywithin the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the test set out in paragraph I Schedule 6 Finance Art 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. fl Goin Concern The financial statements have been produced on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for the 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern. gl Stock Stock is made up of donated goods and purchased not yet distributed. h) Debtor5 Trade and other debtors are recognised at settlement amount after any trade discounts offered. Prepayments are valued at the amount prepaid net of any discounts due. h at B nk and in Hand Cash at bank and in hand is comprised of cash held and the balances in the charit¢s bank account. jl Creditors and Provisions These are recognised where the charity has a present obligation resulting from a past event that will probably result in a transfer of funds to a third party and the amount due can be measured or estimated reliably. 14
THE COMMUNITY STOREHOUSE NOTES TO THE FINANCIAL STATEMENTS 31 JULY 2022 k) Financial Instruments The charity has financial assets and liabilities of a kind that qualify as basic financial instrurnents in the lorm of Creditors and Debtors. These are initially recognised at transaction value and subsequently measured at their settlement value. 2022 2021 2) INCOME FROM GRANTS AND DONATIONS Donations & Gifts from Individuals Gift Aid Donation5 from churche5, Associations General Grants Donated Goods 23770 32487 1941 2537 4510 6516 23533 9248 2241 26042 3)ANALYSIS OF EXPENDITURE ON CHARITABLE ACTIVITY Donated Good5 distributed to beneficiaries Purchased Goods distributed to beneficiaries. Independent Examiners Fees (Governance) Rent 24049 14598 438 28469 10433 438 8000 Other support costs 1660 2509 4984 The value of goods distributed to beneficiarie5 IS the estimated value of food donated and distributed to the beneficiaries of the foodbank. 41 Trustee remuneration & expenses The trustees neither received nor waived any remuneration during the year12021- £ Nill. The trustees did not have any expenses reimbursed dvring the year12021- £ Nill. 5) Debtors Prepayments & accrued income 2022 2021 £1196 £1196 Is
THE COMMUNITY STOREHOUSE NOTES TO THE FINANCIAL STATEMENTS 31 JULY 2022 6) Fund reconclllatlon Balance at Balance at 31.7.21 Income enditure Transfer 31.7.22 Restricted Funds-Rent Fund 2096 2546 18000) 50LM) 1642 Unrestritted Fund 92491 57724 140745) 150rxi) 104470 7) Analysis of Funds Unrestricted Restricted Funds Total Funds Funds Fund balances at 31 July 2022 represented by.. Current Assets Current Liabilities 104907 1642 106549 438 438 104469 1642 106111 81 Licence Cornmitment . The Charity has an annual commitment of £81KIO in respect of rental of premises which expires in September 2025. This licence agreement was renewed for a period of 5 years from September 2020. . This is subject to a notice period of six months on either side. 9) General Infom)ation The Community Storehouse is a company limited by Euarantee incorporated in England and Wales. Its registered office address 15 31 Church Road. Paddock Wood, Tonbridge. Kent TN12 6HD and place of operation is The Wesley Centre, Commercial Road. Paddock Wood, Tonbridge, Kent TN12 6DS. 16