THE COMMUNITY STOREHOUSE TRUSTEE REPORT & ACCOUNTS FOR THE YEAR ENDED 31 July 2021 THE COMMUNITY STORE HOUSE Food shared with Love NM *A8IV680P' 13104r2022 COMPANIES HOUSE
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CHARITY REGISTRATION NUMBER 1162887. COMPANY REGISTRATION NUMBER 07705389
REPORT OF THE TRUSTEES OF THE COMMUNITY ST REH R THE YEAR ENDING 31 JULY 2021 REFERENCE AND ADMINISTRATIVE DETAILS Full Name: Goveming Documents: Constitution: The Community storeuSe Memorandum and Art>cles of Association as amended on 6 July 2015 A company limited by guarantee wilh no share capital and the liability of each member on winding up limited to £10 Chaiity Registration no- 1162887 Cornpany Registration Number. 07705389 DIRECTORS AND TRUSTEES James Cable Gill Lloyd Alan Clemenls Marian Clements Erica Jones Nicola Manchester Susannah Sirawson Harriet Wright Chairman Treasurer IRe51gned 18 January 2021) {Resor*d 31 Dember 2020) Address of registered office: 31 Church Road Paddk Wood Kent TN12 6HD Bankers: HSBC 105 Mount Pleasani Tunbridge Wells Kent TN1 "1 QP Independent Examinors: T Lane D¥ector in M N Jenks & Co Lmnrted 72 Commercial Road PaddcKk Wood Tonbridge Kent TN12 6DP
REPORT OF THE TRUSTEES OF THE COMMUNITY STOREH SE FOR THE YEAR ENDING 31 J LY2 21 The Trustees submit their annual report ané financial statements for the year ended 31 July 2021 in accoréance with the accounting policies sel out in note 1 to the accounts and cornply with the charity's governing documenl, the Charities Act 2011, the Companies Act 2006 a1 Accounting and Reporting by Charities". Statement of Recommended Practice applicable to Charities preparing their accounts in acCOrdar wf(h the Financpl Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective 1 January 2015). STRUCTURE, GOVERNANCE AND MANAGEMENT Governing Document The Community Storehouse ITCS} was IrOrporated on 14th July 2011, as amended by Certificate of Incorporation on change of name on March 2013. 11 is a company limited by gu*anlee and 9o¥erned by ils Memorandum and Articles of Association. 11 is registered with Ihe Charity Commission as a charity in England and Wales. Appointment of New Trustees The number of Iruslees (who are also memtws of TCS) shall not be les5 than three but are not subject lo any maximum. Trustees may be elecled al an AGM or appointed by a resolution of the other trustees al a board meeting. Those appointed by a resolution rnust stand for re•election at the first AGM following their appointment. As a minimum one third of all Iruslees musl retire al each AGM. Trustees may stand for reoleelion. The board of trustees is intended lo refiect the knoedge and skills required lo run a food bank operation. All potential twslees attend a committee meeting as guesls prior lo their nominalK)n and receive 8 copy of the Memorandum and Articles ofAssocialion. up lo dale financial informatson and are required to read appropriate publications from the Charity Commission. All trustees provide their lime and duts.es on 8 voluntary basis_ Risk Management Al each committee meeting Trustees review. amend and revise the charity's Risk Register. making changes where necessary. PUBLIC BENEFIT The trustees have had due regard for the Charty CommissKJn's Publr Benefit guidance. OBJECTIVES AND ACTIVITIES To relieve persons. particularty but not exclusively. in Paddcck Wood and surrounding area that are in financial hardship in such ways the trustees sh811 from tsme lo time think frt. in particular. but not exdusNdy by= A. Providing emergency fctsd supplies. essential toiletn.es and other household items both lo individuals and families in need and also lo other charities or Organizatn$ working lo prevent or relieve poverty. . B. Such olher means, induding (but nol limited lo} the provision of 5UPPOrt or signposting to relevant advisory seIceS or informalDn and lo provi¢Je such services withiry a Christian ethos. supported by Churches and businesses in the area_
REPORT OF THE TR STEES OF THE COMMUNITY STOREHOUSE FOR THE YEAR ENDING 31 JULY 2021 REVIEW OF ACTIVITES The Community Storehouse brings people togelher-. people who currently have resources, giving lo help those who currently do not. This is borne out by the lolal amount of food donated in the year-. 15.3 lonnesl2020- 15.6 lonnesl. We have also purchased a grealer amount of food needed this year- 3.2 tonnes (2020 - 1.7 lonnes) and the lolal amniinl of food distributed in the year through TCS Voucher l Agency Voucher l other donations is 20.2 lonnes12020 - 15.3 tonnesl. Our thank5 go to everyone who has donated so generously throughout the year. Unfortunalely, we know the name5 of so few of our donors. so we are unable to thank them personally. We are immensely grateful to our local communities who have supported us so well during this challenging year. so that we in turn can support those who help assistance with food supplies. Clienls continued lo be able lo approach us in Iwo ways= by bringing in a TCS Voucher issued by one of our partner agencies la lisl of these appears in Appendix 21 and we regulady update and add lo this list. or they can come direct lo us when we are open. This twin approach meant that in the year %ve were able lo support 124 households12020 - 1661, a total of 376 adults and children and a 12Yo decrease on the previous year. This is analysed on the next page by the location of households. We endeavour to offer dients whatever fwd assistance is approwate lo their needs and also look lo signpost clients to other agencies who may be able to offer them additional support. In the light of the Covid-19 pandemic. we have been mindhil of adhering to all government advice and guidelines, where it has impacted on our day-to-day operations. This has been done lo protect both clients and our volunteers. We have tried lo be as aeeomm¢)daling as possible in the supply of focKI parcels. both from our premises as well as delivering some supplies lo dients. We have remained open as usual and also been able lo supply olher food agencies in our area. Olher areas whh have benefitted from some of our food supplies have been foodbanks at Tunbrid9e Wells. Tonbridge and community groups in Maidstone. TCS aims lo continue meeting the needs of its ¢lntS wherever p)ssible while operabng within rts chantable obje¢lives. Food donations come in all shapes and sizes and from a wide geojraphical area." for example. individual items deposiled into the collecting baskets al Wartrose-. a bag of items brought in by a family during one of our opening sessions.. a box of groceries collected by staff at a local business.. donations from churches.. HaNest collections.. Reverse Advent Calendar5. and people who decide to Start collects.ng items from their friends and family, spread word on Facebook and surprise us with an amazing delivery of non-perishable items. Once again, we would like lo thank Paddock Wood Waitrose for their supwrt in continuing lo hosl our largest collection point.. donating surEAus food supplies, a5 well as making financial donations through their Community Matters Scheme lo support local charities. Thanks also w lo the local SalVatn Army for their food supply support. Co-op f(M)dslores in East Peckham. are suppcrting us by giving us some of their Fareshare products. thus reducing food going to w8sIe. Warburtons have also supported in giving us a weeY supply of bakery goods. We know that il has been sometimes difficult over the last year for people to make their frequent foLMJ donats"ons. due to the covid restrictions in travelling. Thanks also go to everyone who has made 8 finanaal contribution lo Community Storehouse, whether by a one-off donation or a regular payment. Some supp)rters have fLxJnd il easier lo do this than giving food donations, for whh we are goleful. This has enabled us to purchase more food supplies aPprOprte lo our needs, as required. We are also grateful lo the organizalions which have supwrted us wlh txoceeds from their own events. (A list of donors can be found in Appendix 11
REPORT OF THE TRUSTEES OF THE COMMUNITY STOREHOUSE FOR THE YEAR ENDING 31 JULY 2021 2020 21- HOUSEHOLDS HELPED & LOCATION 713 PARCELS 124 FAMILIES ADULTS 223- CHILDREN 153 Location Other 30.24% Paddock Wood 72.58% Paddock wood DFi¥e Oak Green Hadlow 4.30A 11 East Peckham Brenchley&Matheld Marden 1.1% Horsmonden Omarden Horsmonden 1.1% Hadlow Other Brenchley & Matfield 8.71AI East Peckham 4.3% Five Oak Green 4.3%
REPORT OF THE TRUSTEE OFTH MMUNITY STOREHOUSE FOR THE YEAR ENDING 31 JULY 2021 FINANCIAL REVIEW Income During the year Cash donations totalle(1 £46.513 {2020 - £54.622). In addition lo personal one-off and regular giving we received donations from several local clubs. businesses and groups. The Wesley Centre Rent Appeal received donations of £3.402. Our licence agreement with Tunbridge We115 Borough Council was renewed in September 2020 vlilh a further 5 year rental lease agreemenl until September 2025, at a cost of £8,000 annually. Our Rent Fund will conlinue. supporting this expenditure. Food Donations The valuation of individual items is dtfficull and therefore a fair value of £1.70 per kg.12020 - £1.70) ha5 been used al the lime of distribution Irecognised as chariiable expenditure) and an equivalent amount recognised as a component of donations. The charity reeognizes in stock the value of donated d$. not yet distributed. preSentIng the service potential provided by such items. Expenditure During the year expenditure {exduding food donations} was £21.37812020 - £14.7681.The largest part of this was for food purchases, £10.433 {49%1 followed by the rent of the premises. £8.0(N) (37Yo). Surplus. Reserves and Cash Income exceeded Expenditure by £22,71J6 and the cash balance al the yearend was £91.55512020- £66,420). The charity has adopted a reserves policy of maintsining a minimum of one yearfs expenditure {excluding food distributed but induding rental expenditure from the Restred Fund). Based on these costs incurred by the charity during the 2020121 financial year. sufficient serveS and cash would need lo be retained to the value of £21.378. Appendix 1 During the year donations were gratefulty recer¥ed from: Schools: Brenchley, Capel Primary. East Peckham Primary. Somerhill. Yalding Primary. Churches.. All Saints Brenchley, Ca1 United Churches, Holy Trinity. Melhodisl and Salvalion Army East Peckham. Methodi51 Horsmonden, Si. Andrew's Paddoek Wood, St. Justus Paddock Wood. Sl. Luke's male1d, St. Margaret's Horsmonden, Sl. Mary's Hadlow, St. Mary's Lamberhurst. Other organlzations. cornpanias and groups: Baxall Construction, Biddenden Vineyard. Bidfood, Community Wardens. Dads of Paddk Wood, Dunks Green Village, Friday Fruit Bags, Hammonds Butchers Maffield. Lambert & Foster. OINers Fishlchip Shop. Paddock WOLNJ Lions, Paddock Wood Masonic Lodge. RRT Food Boxe5, St. Philips Larder TW. Waitrose Community Matters. Warburtons. Wilko Supermarket. Many and numerous private donations, th small and large.
REPORT OF THE TRUSTEES OF THE COMMUNITY STOREHOUSE FOR THE YEAR ENDING 31 JULY 2021 Appendix 2 The following agencies. schools and churches have feferred clients to the fcrt)dbank wilh food vouchers.. Brenchley & Maffield Primary School, Capel Primary School, Cranbrook Primary School, Dowding House Paddock Wood. Early Help Prevenlalive Services. KCC-Family Assessment & Support Team. Little Forest Children's Centre T.Wells, Masca115 Academy Paddk Wood. Paddock Wood Children's Cenlre. Paddock Wood & East Peckham Communty Wardens, Paddock Wo¢)d Primary Academy. Paddock Wood Community Advice Cenlre, Salvalion Army East Peckham. Sl. Andrew's Church Paddock Wood. Sl. Mary's Church Hadlow, Woodlands Health Centre Paddock Wood- GP Surgery & Health Visitor Team. Yalding Surgery. RESPONSIBILITIES OF THE DIRECTORsrrRUSTEES Company law requires the Directors to prepare finawal statements for each financial year which give a true and fair view of the slate of affairs of the company and of the finanal activits'e5 of the company for that period. In preparing those financial statements the directors are required lo.. Select suitable accounting policies and then apply them consislenty,. Make judgements and estimates that are reasonable and prudent.. Stale whether applicable accounting standards have been followed. subject to any materi81 departures disclosed and explained in the financial statements,. arbd Prepare the financial statements on the going concem basTrs unless il is appropriate to presume that the company will continue in business. The Directors are responsible for keeping proper aeeounling records which éisclose with reasonable accuracy al any lime Ihe financial position of the Trust and lo enable them to ensure thal the financial 5taternent5 comply with the Companies Act 2006. They are a150 responsible for safeguarding the assets of the Trust and hence for taking reasonable steps for the prevention and deteclion of fraud and other irrewlarilies. The Directors are responsible for the maintenance and integrity of the corpxale and financial infomialion included on the charity's website. The above report has been prepared in aceordanee with the special provisions relating lo small companies within Part 15 ol the Companies Act 2006. Signed on behalf of I Trustees JAMES CABLE CHAIRMAN Dale..
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE COMMUNITY STOREHOUSE I reFM)rt on the financial slalements of the Company for year ended 31 Juty 2021 set out on pages 1110 13. RE PE TIVE R SPONSI ILITIE F THE TRU TEE AND INDEPENDEr EXAMINER The charity's trustees (who are also Directors of the Compary for the purpose5 of company lawl are responsible for the preparation of the financial 51alernents. The charty'5 trustees consider that an audrt is not required for this period (under section 144121 of the charitS Act 2011 (the 2011 Act)} that an lThjendent exaMinatn ts needed. Haviro satisfied mysdf that the charity is not subjecl lo audtl under Part 16 of the Companies Acl 26 and is eligible for Iependent examination. il is my responsOilty to.. examine Ihe financial statements (under section 145 of the 2011 Ad): lo follow the procedures laid down in the General Dire(tsns given by the Charity Commissioners {under section 145(5Xbl of the 2011 Act}.' arKJ to State whelher partIClar rnatters have come to my attentH. BASIS OF INDEPENDE EXAMINEFfs REF4)RT My examination was carrd out in accordan with trE General DirectK)ns given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also Iude$ consideration of any unusual items ordBclosures in the financial ststemenl5, and the seeking of explanations from you as trustees cowning any such matters. The pr(edureS undertaken do r1 provide all the evidertt that Wlmjld be required in an audit a1, consequenuy. I do not express an audit opnion on the view given by the fwiancral Statements. and the rep(xt is limited lo the ffialters set out in the 5ts1emenl below. INDEPENDENT EXAMINER'S STATEMENT I have eompleted my examination. I Confirm tt Th) matters have eome to my attention in connection with the examinalh)n giving me cause lo believe Ihal.. accounting records have Th)t been kept in aCC£d with sectw)n 386 of the Companies Act 2006.. the financial stslements do not acuyd with such rec4xds: the finar¢cial statements do not ¢J)mply with the acc(NJnling requirements of section 396 of the Companies Act 2006, other than ary requirement that the accwnls gNe a'true and fair whth is not a matter nsidered as part of an indeperKJent examination," the accounts have not been prepared in accrydance with the methcxjs and principles of the Skiemenl of Recommended pract Trting and rewting ty charrttes lapplicable to charitS prep¥ing their accounts in accordance wth the Financial RetIng Standard aprat¢ in the UK and Republie of Iland (FRS 102). I have no concems and have come auoss no othw matters in connection with the examination to which attenlM)n slKvJld be drawn in this report in order to enable a proper undefslanding of the accounts to be reached. 31 March 2022 72 Commerc1 Road Paddock Wood Tonbrid T Lane Director in M N Jenks & Co Limited Chartered Accountants Kent
THE COMMUNrrY STOREHOUSE STATEMENT OF FINANCIAL ACTivfTIES INCLUDING MMARY IN ME AND EXPENDtT REA UNT FOR THE YEAR ENDED 31 JULY 2021 Noles Unrestricted ResIrle Funds Funds Total 2021 Total 2020 Income Donalions and Other Income Income from Other Trading Aclivtb'es Fundratsing 69.153 3,402 72.555 81.184 Total Income 69.153 3.402 72.555 81.184 Ex endilur Charitable Activities Raising Funds 41.849 8.0 49,849 38,530 Total Ex Jilure 41.849 8.000 49.849 38,530 Transfer Be {5.(MJ)) 5.IX)O Nel Income enditure for the Year 402 22,706 42,654 Fun 1Au balances brou ust 2020 hl f(xward at 70.186 1,694 71,880 29,226 Fund balances carried forward at 31 Jul 2021 £ 92.49) £ 2.096 £ 94.586 £ 71,880 The notes set out on pages 11 10 13 fomi an integral part of these fin1?1 stalemenls.
THE COMMUNITY STOREHOUSE COMPANY NUMBER: 0770 BALANCE SHEET 31 JULY 2021 2021 020 URRENT A SETS Stocks Debtors Cash at Bank and In Hand 2,273 1.196 91,555 4.701 1.196 66.420 95,024 72,317 REDIT &.. Am¢)unl$ falling due within one year {438) 14371 NET CURRENT ASss £ 94,586 £ 71.880 FUNDS Unrestricled Funds Restricted Funds 92,490 2.096 70.186 1,694 TALF ND £ 94.586 £ 71,880 For the financial year ended 31 July 2021. Ihe Compary was entitled lo exemption from audrt under section 477 Companies Act 2006.. and no notice has been deposited under section 476. The Directors acknowledge their responsibilities for ensuring that the Company keeps accounting records which comply with section 386 of the Act and preparing financial statements which give a true and fair view of the state of affair5 of the Company as al the end of the period and of ils profil or loss for the financial period in accordance with the requirements of sections 394 and 395 which 01[wISe compty with the requirement5 of the CoMpanS Act 2006. so far as apFAicable lo the Company. These f1nancial statements have been prePed in accordance with the special 0VISiOnS relaling to small companies within Part 15 of the Companies Act 2006. Signe irectorsrrruslees JA S CABLE CHAIRMAN GILL LLOYD TREASURER Approved on: The notes set out on pages 11 10 13 1M an integral part of these financial statements. io
THE COMMUNITY STOREHOUSE NOTES TO THE FINANCIAL STATEMENTS 31 JULY 2021 ACCOUNTING POLICIES {al Basis of Accounti The charity conslrtules a public benefft entity as defined by FRS102. The Financial Statements have been prepared in aecordanee with Aeeounling and Repo"ng by Charitses.. Statement of Recommended Practice appliCate lo charitVè5 preparing their finalra1 stslements in OrdanCe with the Financial Reporting Stsndard applicable in the UK and Republ of Ireland IFRS 1021 {effeclive 1 January 2019) - Charities SORP (FRS 102}, the Financial Reporting Standard applicae in the UK and Ireland {FRS 102} and the compan Act 2006. The financial statemenls are prewed on a g)ing COnM basis under the hi8torul cost convention. in sterling rounded lo ts nearest £1. Ib) Funds untricted funds are available f(Y use al the discretion of the trustees in fvrtherance ofthe general objeclwes of the charity and have not been desvJnated ft)r other purposes. Restricted funds are funds which are lo be used in accordance with specrfK restrlI0n5 imposed by the donors. The aim and use of each reslncted fund is sel out in note 7 to these f5nancial stalemenls. (cl Income Reco nition FInara1 IrMe is rwnised by the charity when it ts INed. lrtome from Grants is recognised when il is received. Income reColsed from wls donated for dis1rilyJtn is valued byweight beuSe the valuab'on of indwidual items is dltt to urKlertake. No amount is inclLJed in firal statements for vdunteer lime. in line with SORP IFRS102}. nditure R ni All expenditure is accounted for on an aal basi5 aThJ has been dassifi1 under headings that aggregate all costs related lo that catewry. Expenditure is recogni5ed where there is a legal (Y construclNe obligatn lo make payments lo third parties. it is probat4e that the settlement wll be required aThJ the amwnl of the oblallon can be measured reliably. (i} Support Costs Support lS are those that asskst with Ihe work of the charity bul do not directly represent charitable aclivrties. These indude admir)istratNe costs and publicity. They are incJJrred direclly in support of expenditure on the objects of the d)an"ty. {ii} Charilable ActiVrts Costs These are costs directty attributable to achieviNJ the charitae objectNes of the company. such as the nt on Jr premises. The chanty is an exempl chanty wthin the meaning of $ddU 3 of Charities Act 2011 and is conSered to pass the lesl set wt in paragraph 1 Schedule 6 Finance kt 2010 and therefore it meets the definition of a CharItae company for UK c(wporalK)n tax purposes. (fj Goin The financial ststemenls have been produced on a going concem basis as the Iruslees believe that no material ncertainlies exist. The trustees have considered the level of funds held and the expected level of income and expenditure for the 12 mnths from aulhorising these finawal slatemenls. The trxjdgeled income and expenditure is sufficient with Ihe level of reserves fcrf charity to be ab lo continue as a goiThJ ncern. Concern li
THE COMMUNITY STOREHOUSE NOTES TO THE FINANCIAL STATEMENtS oMriNUED 31 JULY 2021 (gl Stock Stock ts made up of donated 91$ not yet distributed. {hl Debtors Trade and other debtors are reeognised at setllement amunt after any trade discounts offered. Prepayments are valued at the amount prepaid nel of any discounts due. (1> Cash al Bank In Hand Cash al bank and in hand is comprised of cash held aThJ balarKes in the charity's bank OUnt. Creditors and Provisions These would be recognised where the tharity has a present obligation resulling from a pa51 event Ihal will probabty result in a transfer of funds to a third party and the amount due can be measured or estimated reliably. Ik) Financial Instruments The charity has financial assets and liabilities of a kn"rKI Ihat qualfy as basic financial instruments in the form of Creditors and Debtors. These are initLally recognised al Iransathon ¥ae and subsequently measured al their settlement value. 2021 2020 INCOME FROM GRANTS AND DONATIONS Donatn5 and Gffts from Indivwjuals Grft Ai Donations from Churthes. ASsWiats General Grants Dated GcN)ds 32,487 2,537 9,248 2,241 26.042 34.201 3.186 13.185 4.050 26.562 £ 72.555 £81,184 ANALYSIS OF EXpENDuRE ON CHARITABLE ACTIVITY Donated goods distributed to beneficiartes Purchased wods distritxjted to beneflar IrKJependenl Examiner Fees (Govemancel Rent Other Support Costs 28,469 10,433 438 8,000 2.509 23,763 4,494 438 8.OfJ) 1.835 £49,849 £ 38.530 The value of goods dislribuled lo beneficiwies is the ests'maled value of Icrt)d donated and dislribuled lo the benefic1w$ of the food bank. 12
THE COMMUNITY STOREHOUSE NOTES TO THE FINANCIAL STATEMENTS CONTINUED 31 JULY 2021 TR STEE REMUNEFiATI N AND EXPENSES The trustees neither received nor waNed any remuneration during the year {2020- £Nil). The trustees did not have any expenses rwmbursed during the year12020- £Nill. 2021 2020 DEBTORS Prepayments and accnjed income £1,196 £ 1,196 FUND RECONCILIATION Balance at 31.7.2020 Balance at 31.7.2021 Transfer Restricted Funds- Rent Fund £ 1.694 £ 3,402 £18.WJ} £ 5,000 £ 2,096 Unrestricted Funds £ 70.186 £69.152 £ (41,8481 £15.000) £ 92.4 ANALYSIS OF FUNDS unrestrted Restricted Total Funds Fund balances at 31 Juty 2021 represented by: Current Assets Current Liabilities 92,928 (4381 2,096 95,024 {438) £ 92.4 £ 2,906 £ 94,586 ICENSE COMMITMENT The Charity has an annual commitment of£8.IX)O in respect 0fntaI of wemises whh exp¢res in September 2025. This is subject lo a not period of six mnlhs on either SKIe. GENERAL INFORMATION The Community Storehouse is a company limited by guarantee incorporated in England and Wales. 115 registered office address is 31 Church Road, Paddock WOCKI, Tonbridge. Kent TN12 6HD 2nd ate of oper8ts"1)n ts The Wesley Cenlre. Commercial Road. padk Wood, Tonbridge. Kent TN12 6DS. 13